COUNICL MEETING MINUTES..  .JULY8, 2024 JULY 8, 2024 7:05 P.M.  214.  TOWN COUNCIL MEETING MINUTES  PRESENT Mayor: Vice Mayor: Council Members: Town Manager: Assistant Town Manager: Town Clerk: Town Attorney: Chiefo of Police: VISITORS: R.T.Taylor, Davenport Financial Cyanne Yates Greg Huff  Roy M. Gladding Anital J.I Latane Kay Carlton Carolyn Barrett Fleet Dillard Kenneth A. Gillis Troy L. Balderson Eric Pollitt James Knighton Patsy K. Scates M.Tolley Gwinn Thomas Carter  Scott Cannady Ester Anderson  CALLEDTOORDER Mayor Gladding calledt the meeting to order. MINUTES. APPROVED  On motion of Troy L. Balderson, seconded by Anita. J.I Latane, Council voted unanimously to approve June 10, 2024, Public Hearing Meeting Minutes and the. June 10, 2024, Council Meeting Minutes.  Votes were cast as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth A. Gillis: Troy L. Balderson: Aye Anita. J.I Latane:  Aye Aye  COMMITTEE REPORTS Water and Sewer Report  Treatment Plant had an average daily flow of0.355 MGD: fora a total of 10,642,000 gallons being  treated in. June  -All nutrient results are within our permitted limits at time of writing. -June DMR will be submitted tol DEQE by 7-10-2024 -June water usage reports will bes submitted to VDHE by 7-3-2024 -Quarterly GWW reports will be submitted to DEQ by 7-3-2024  Public Works June 2024 WATER  Leak at Old Creek Lake Drive. Service TAPI rusted off Leak on Manning Street 2" GAL pinhole, clamped, and backfilled Leak on Water Lane, 2" GAL1 feeding meter had two holes inl line Leak onl Duke Steet I"GALI leaking pinhole Contractor hit "service line to Cross Street pump station. Pulled service out oftap Leak on Dock Street, %4 service linet that feeds gas station hads small pinhole Leak on Dock Street. 34 GAL pinhole in line. *NIGHTTIME* Leak on Dock Street 34 GALS small pinhole Leak on Prince Street & Church Lane Intersection: 2" GAL leaking pinhole in line Leak onl Prince Street & Cross Street Intersection. 4" C.I. on top of6"C>I. has small! holei in line, clamped backfilled with? #57 stone and 21-A    COUNICL MEETING MINUTES..  JULY8,2024  215.  Leak ons service line on Prince Street backfilled with #57,21-A stone Leak North Church! Lane on "GAL/BADSHAPB) Leak North Church Lane on GAL  Leak on! Marsh Street. % galvanized service line leaking ini middle of Marsh Street. Clamped and  SEWER  Jet line on lappahannock Blvd behind ar restaurant- - Grease in line  Mayor Gladding asked Council Member Gillis fora any additional comments regarding the water and  sewer report. There were none. Central Purk  O Public Facilities Report  -July 4th goalt tol have splash pad and playground readyi -stormwater lines and ponds being dug -lighting and electrical rough in being done -parking area & sidewalk entrance work  -privacy fence along property line of adjacent Water Lane residence being installed  Hoskins Creek  -slowi progress. posting for bid on work (entrance. shoreline control. & kayak/canoe launch Fisher Property/River Park -landscape clean up -trimt trees  (clean up property line between River Park and Fisher property)  -secure thes structures on the property  -start looking at the potential options the Town couldl have witht the property  (shoreline restoration from Atkins property to VDOT property & possible fishing pier location)  -Historical Marker for Fisher property -Detailed history oft the property -Evaluate andi inspect the structure  Mayor Gladding asked Council Member Balderson for any additional comments documentation will be completed shortly to the statue/monument.  Council Member Balderson: stated the cap was addedt tot the statue/monument on Prince Street andt the  o  Historic Downtown appahamock Mayor Gladding recognized Vice Mayor Latane.  Vice Mayor Latane informed the Council members of some upcoming events the Historic Downtown  Tappahannock are planning. 20241 Financial report. Votes were cast as follows: Kay Carlton:  FINANCIALREPORT, APPROVED FOR. JUNE: 2024  On motion of Carolyn Barrett. seconded by Kay Carlton. Council voted unanimously to approve the June  Aye  Kenneth A. Gillis: Aye    COUNICL MEETING MINUTES. Carolyn) Barrett: Fleet Dillard:  JULY8, 2024 Troy L. Balderson: Aye Anita. J.1 Latane:  216.  Aye Aye  Aye  TOWN: MANAGER REPORT  Town Manager Report 7/8/2024  Strategic Objectives Next 6 Months for Year2024 1. Complete architectural plans for structures at Central Park. 2. Start construction for Phase lof Hoskins Creek. 3. Finish Industrial Park design and engineering. 4. Complete water system mapping project. Ongoing Major Council Initiative Projects  5. Finalize Phase 2 engineering ofs sewer project and identify funding sources.  1. Sewer Rehab Phase 1- Jeanette Drive has a water lines set to ber replaced in early July. A final paving isa anticipated tos start int the middle ofJ July. This shouldt take nor more than one montht to complete. 2. Central Park Project Ai finalized conceptual picture oft the park is displayed on-site, outside oft the construction area to provide visitors with ani idea of what the finished product willl look like. The property! line privacy fencing installation should be complete in. July. The playground rubber surface material is expected to bei installed in July. Please visit our Facebook page for photos of progress.  An announcement will ber made onl Facebook once dates are set.  Permanent bathroom design ideas have been discussed by the Public Facilities Committee. Whiting-Turner has identified structural engineers and architects to draft the plans for all pavilion structures. Staff! has begun working with the architect with the goal ii. Permanent walkway designs throughout the park have yet to be determined. The gravel walkway material can be repurposed when ar more permanent design is selected. 3. Water Utility Mapping Many of the Town's old files will be scanned and converted to GIS format through a scanning company. Ani initial shipment ofp plans has been made. This project willl be an  ofh having plans finished before the end oft the year.  ongoing effort. 4. Hoskins Creek  Boating Infrastructure Grant (BIG Grant) -The Town finally received a notice of award for ust top proceed with permitting and design, but not construction. This is still great news. Now these expenses will become eligible for reimbursement through the grant. iii. Shoreline Restoration- The Town has plans for contractors to review and submit bids. These plans can bei found on eVA or the Town's website on thel Notices page. The Pre- Bid Conference is going tol bel held at 2p.m. on July 11t.7 The Bid Opening iss set for iv. Rec. Access Rd.- -VHB and Ihave a follow up meeting with VDOT on. July 11tht to discuss road design, right of way, ande entrance location. VHB anticipates plans to be Site Design VEDP-TRC Engineers have a set of plans for the roadway through the industrial park. Wel have engaged adjacent property owners to make them aware. Engineers anticipate having the plans completed by the end of the year.  ii. IDA-This was adopted by the Council in. June of2024.  2p.m. on. July2 25th.  finalized in August and construction to start in the Fallof2024.  5. Old Airport Development-  Other Initiatives in] Progress  1. Personnel Manual An updated copy prepared by Town staffis being reviewed by Sands Anderson. This item willl be presented to the Council for adoption in. July or August. 2. Davenport Financial recommends amending the 2021 Essex/United loan tol better memorialize the taxable nature oft the loan. They will attend the. July meeting to discuss this further. 3. Loan reimbursement fora acquisition of property - Davenport Financial will assist with ab bank RFPto reimburse the town for the cash purchase oft the Newbill Drive property. We willl borrow enough to include site cleanup as well. A proposal from Huntington Bank will be on the. July Agenda. 4. Tourism Program The Town needs to continue to build itst tourism program now the parki is close to completion. This new amenity will be ag great attraction for tourists. Staff has rescheduledap photo    COUNICL MEETING MINUTES.. attractions in Town.  JULY8,2024  217.  shoot for September with anticipation oft the park being completed along withl highlighting other 5. Finalizing Comprehensive Plan- - Thisi item was adopted at the. June Council meeting. 6. Fleet Management James Knighton. the new Assistant Town Manager is going to auction old vehicles this month. AI new pump truck willl be purchased for the General Services department in 7. Sewer Rehab Phase 2- CHA Engineering is drafting al Phase 2 report for our sewer infrastructure needs. This willi include a variety of upgrades such as completing the lining and manhole work for downtown the ARPA funds couldi not address, pump station repairs and electrical upgrades. and additional lining and manhole replacement in other older sections of Town that have not been  July, along with replacement of old work trucks.  inspected yet.  Mayor Gladding asked" Town Manager Pollitt for any additional comments. Council Member Barrett asked the status oft the position for Zoning Administrator.  Town Manager Pollitt stated the" Towni is currently advertising for the position of Zoning Administrator. Town Manager Pollitt introduced. James Knighton, Assistant Town Manager and advised the council members that hei is filling the role of Zoning Administrator temporarily until the position ist filled. James Knighton. Assistant Town Manager. introduced himself and statedl he looks forward to working  with the council members.  COMMUNITYI DEVELOPMENT REPORT There was no Community Development report this month. Mayor Gladding recognized Chief Thomas Carter.  ChiefCarter: stated that the council members have the Tappahannock Police Departments report int their packet. He stated thati ift the council members would like a more detailed police report tol let him know he ChiefCarters statedt the Tappahannock Police Department has received concerns regarding the traffic withint the Town. He reported he has created a position for a traffic sergeant and this person will be responsible for traffic concerns. He reported the digitized watch your speed sign willl be placed in various locations in Town. He reported the Tappahannock Police Department promotion ceremony will bel held Thursday. July 11,2024. at 6:00 p.m. att the Tappahannock Municipal Building and he invited the council  and will provide one.  members toa attend.  HUNTINGTON BANKI LOANI RESOLUTION  Oni motion of Troy L. Balderson, seconded by Carolyn Barrett. Council voted unanimously to approve the  following resolution: Votes were cast as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth A. Gillis: Troy! L. Balderson: Aye Anita. J. Latane:  Aye Aye  RESOLUTION OF THE TOWN COUNCILOFTHETOWN OF TAAIAINOCKVIRGNA, AUTHORIZING THEI ISSUANCE. AND SALEOFITSGISGENERALOBLIGATION BOND (TAXABLE,SERIES? 2024 INA AN AGGREGATEPRINCIPALAMOUNTNOTTOEXCEED $1,000,000 AND THE EXECUTION AND DELIVERY OF CERTAIN DOCUMENTS PREPARED  INCONNECTION THEREWITH  WHEREAS, the Townd of" lappahannock. Virginia (the "Town"). has determined that itis advisable and in the interest of the Town to finance property acquisition for public purposes. demolition and removal ofs structures on the property. grading. access and utility improvements. stormwater management improvements. and costs relatedt to securing the site. together with related administrative and financing costs ("the Project"): and    COUNICL MEETING MINUTES.  JULY8, 2024  218  otheri instruments, documents or certificates, andt todoa and perform suchi things and acts, ast they shall deem necessary or appropriate to carry out thet transactions authorized by this Resolution or contemplated by the Bond or the Agreement, and all oft the foregoing, previously done or performed bys such officers oft the Town, are in all respects approved, ratified and confirmed. 13. Headings. Any headings in this resolution are solely for convenience of reference and shall not constitute a part of the resolution nor shall they affect its meaning, 14. Constitutional Authority: and Severability. The Bonds shall bei issued under the provisions of Article VII, Section 10(a) of the Constitution of Virginia. The principal of andi interest ont the Bonds shall bep payable from ady valorem taxes tol bel levied without limitation ast to rate or amount on allj property int the Town subject to taxation, to the extent other funds of the Town are not lawfully available and appropriated for such purpose. If any court of competent jurisdiction shall hold any provision of this Resolution to be invalid and unenforceable, suchl holding shall not invalidate any other provision hereof. 15. Filing of] Resolution. The. Authorized Signatory and Clerk tot the Town are authorized: and directed to seet to the prompt filing ofa certified copy ofthis Resolution in the Circuit Court having jurisdiction over the Town, ina accordance with Sections 15.2-2607 and  construction ore effect.  15.2-26270 oft thel Public Finance Act. Adopted: July 8,2024.  16. Effective Date. This Resolution shall take effecti immediately.  TAPPAHANNOCK-ESSEXANIMALSHELTER Mayor Gladding recognized Town Manager Pollitt.  Town Manager Pollitt stated that the engineering plans are being finalized for the Industrial Park and the Tappahannock-Essex Animal Shelter building would be part of the design and engineering plans. He feels it would be appropriate tog give Essex County adequate notice sot they will have time to prepare and Mayor Gladding and Town Manager Pollitt reported there has been discussion with Essex County On motion of Carolyn Barrett, seçonded by Troy L. Balderson, Council voted unanimously to provide Essex County witht thirty-six (36) months or three (3): years to vacate the property known ast the Tappahannock-Essex. Animal Sheter located (540 Airport Road) Airport Road.  build a new facility off site.  regarding the Tappahannock-Essex Animal Shelter.  Votes were cast as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth. A. Gillis: Troy L. Balderson: Aye Anita. J.I Latane:  Aye Aye  Council Member Dillard asked whent the lease agreement woulde end.  Town Manager Pollitts statedt the lease agreement states it would end in the year 2028 but if we wanted to cancel the lease agreement, we were toj provide Essex with ninety (90) days' notice. He reported that he Council Member Dillard indicated that the VDOT's Smart Scale involves sidewalks and pedestrian traffic. He encouraged the public and the council members to visit VDOT's website and review the study On motion of Carolyn Barrett, seconded by Troy L. Balderson, Council voted unanimously to adopt the  will provide Essex with written notice.  VDOT: SMART SCALE RESOLUTION  that was done that would affect the traffic flow oft the Town of Tappahannock.  following VDOT Small Scale Resolution. Votes were cast as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth A. Gillis: Troy L. Balderson: Aye Anita. J. Latane:  Aye Aye    COUNICL MEETING MINUTES..  JULY8,2024 ESSEX COUNTY  219  RESOLUTION SUPPORTING SMART SCALE PROJECTLISTI FOR WHEREAS, the Commonwealth of Virginia has developed SMARTSCALE. a data driven WHEREAS, the SMART Scalep prioritization process provides an opportunity for localities to submit candidate projects priort to August 1,2024 for review and ranking by Virginia Department of WHEREAS, staffi has worked with VDOT to evaluate needs and determine projects that best WHEREAS, the Tappahannock Town Council in its role of Town of lappahannock Town citizen representatives recognize the critical importance of an effective and efficient transportation network and understands that its endorsement oft the projects submitted for ranking is ani important confirmation of community need, which endorsement will also improve prioritization ranking. NOW, THEREFORE, BE IT RESOLVED by the Tappahannock Town Council that the following transportation improvement project is fully supported and endorsed. White Oak Drivet to Teakwood Drive Sidewalks and Crosswalks Improvements  prioritization process tof fund transportation projects: and  Transportation (VDOT); and  meet the criteria established in the SMART SCALE application process; and  AMENDING ESSEX UNITED: 2021 LOAN Mayor Gladding recognized Town Manager Pollitt.  Town Manager Pollitt reported that Davenport Financial reviewed the Town's overall loans and financial position. Ini reviewing the loan regarding Hoskins Creek project. Davenport and Bond Counsel recommended the loan be amended not to change the interest rate or term ofthe loan from a financial R.T.Taylor Davenport reported the council members have int their packet a memo provided from them. He stated that the firm has been working with the Town to develop a funding plan for future improvements specifically tiedt to the Hoskins Creek property. He reported the 2021 loan financed the acquisition ofs several different parcels and the primary purpose of the review was to determine ifany restrictions or convenance were included in that loan ort the approval process that might impact how the R.T.Taylors statedt that a taxable status gives the" Town more flexibility compared to ai tax exempted borrowing which would have stricter provisions surrounding itr regarding private use activity. He stated certain itemst tied tot the loan should be amended so that it willl be a taxable loan sot that it provides R.T.Taylori reported that follow-up conversations is scheduled with United Bank for Thursday. July I. 2024 so the documents will be available for council 's consideration att the August 12,20241 meeting. Council Member Dillard thanked R.T.Taylor for his time and his analysis oft the loan. He statedi it is his understanding that the concern ist the loan does not say that iti ist taxable or nontaxable. He asked ifthere has been any discussion with United Bank asking ifthec clarification can be made by letter verses what is R.T.Taylor stated that it could be costly and time-consuming should an auditor come in and determine that iti is not memorialized: as a taxable obligation. He stated that a conservation willl be held on" Thursday with United Bank and at that time the appropriate steps will be determined and more information willl be  standpoint but to add language tos state it willl be ai taxable loan.  Town could be restricted on developing that property.  coverage andf flexibility.  presented in the next steps since the next steps seems costly and time consuming.  known.  PERSONNELMANUAL  Mayor Gladding statedt the council members should consider adopting the updated personnel manual.    220  COUNICL MEETING MINUTES..  JULY8, 2024  WHEREAS, the Town intends to finance the Project through the issuance of its general obligation bond under such terms, limitations and conditions as set forth in this WHEREAS, the Council has previously retained the financial advisory services of Davenport & Company LLC, which thereafter solicited proposals from banks and other lending institutions top purchase the Town's bond and loan funds for the Project; and WHEREAS, the Townr received a proposal from Thel Huntington National Bank (the "Lender") to purchase the Bond and loan funds for the Project; and WHEREAS, after such solicitation, staff recommends the proposal from the Lender for the loan and the sale oft the Town's general obligation bond tot the Lender in accordance with the terms ofal Bond Purchase and Loan Agreement between the Lender and the Town (the" "Agreement"), thei form of which has been presented to this meeting; BEITI RESOLVED BY THE COUNCIL OF THE TOWN OF TAPPAHANNOCK, VIRGINIA:  Resolution; and  .  Issuance ofl Bond and Use of] Proceeds. After duly holdinga a public hearing  pursuant tot the Constitution oft the Commonwealth of Virginia and the Public Finance Act of 1991, as amended (the "Public Finance Act"), Title 15.2, Chapter 26 oft the Code of Virginia of 1950, as amended (the "Virginia Code") and without regard to any requirements or restrictions contained ina any charter ors special act oft the Town, the Councill hereby authorizes the issuance and sale of a general obligation bond of the Town in an aggregate principal amount set forth below, together with other monies oft the Town, to provide funds to finance Purchase and Loan Agreement (the "Agreement") submitted to this meeting is hereby approved. Thel Mayor, Vice-Mayor: andi the Town! Manager (each an "Authorized Signatory"), are authorized to execute the Agreement ins substantially such form, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved approval shall be evidenced conclusively' by the execution and delivery thereof. The issuance and sale oft the bond to the Lender shall be upon the terms and conditions of the Agreement. The proceeds ofs such bond shall be applied in the manner set forth in the Agreement. All capitalized terms used but not otherwise defined herein shall have the same meaning as set 3. Bond Details. The bond shall be issued as a single, fully registered bond, shall be designated General Obligation Bond (Taxable), Series 2024" (the "Bond"), shall be numbered! R- 1,a ands shall bei ins substantially the form ofExhibit Atot this Resolution as hereby approved, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the officers signing such Bond. The Council authorizes the issuance and sale of the Bond on such terms as shall be satisfactory to the Authorized Signatory; provided however, that the Bond (a) shall be in a principal amount not to exceed $1,000,000; (b)s shall mature nol later than November 1,2043; and (c) shall bear interest on the outstanding principal balance thereof at a rate of interest approved by the Authorized Signatory, with such rate to not exceed 6.42% (provided that default interest may be payable atar rate in excess thereof as provided in the Agreement and the rate may adjust as provided int the Bond and the Agreement), shall accrue certain other ongoing costs and expenses upon thet terms and conditions described int the Agreement. As seti forth int the Agreement, the" Town agrees to pay any applicable late payment or similar costs and expenses described therein. Subject to the preceding terms, the Council further authorizes the Authorized Signatory to determine the final terms, purchase price, initial interest rate, interest rate adjustment provisions, maturity date, and amortization schedule oft the Bond. No further action shall be necessary on the part ofi the Town so long as such provisions are within the limits prescribed and interest on the Bond shall be payable as set forth ini the Bond and the Agreement. The Bond shall be subject to redemption on the terms set forth in the related Agreement. The principal of and premium, ifany, and interest on the Bond shall be payable via wire transfer inl lawful money oft the United States of America, without presentation or surrender. Vice- Mayor andi the Town's seal shalll be affixedt thereon and attested by the Clerk orl Deputy  the Project. 2.  Authorization of Bond Purchase Agreement. The form of the Bond  by such official, whose  forth int the Agreement.  int this Resolution. 4.  Payment: andl Redemptionl Provisions. Thej principalofa and premium, ifany,  5.  Execution and Form of Bond. The Bond shall be signed by the Mayor or    COUNICL MEETING MINUTES..  JULY8,2024  221  Clerk oft the Town. The Bond shall bei issued as a typewritten bond in substantially the form of Exhibit A. with such completions, omissions. insertions and changes not inconsistent with this Resolution as may be approved by the Authorized Signatory: whose approval shall be hereby irrevocably pledged for the payment of principal of and premium, ifa any, and interest ont the Bond. Unless other funds are lawfully available and appropriated for timely payment oft the Bond. the Council shall levy and collect an annual ad valorem tax, over and above all other taxes authorized or limited by law and without limitation as to rate or amount, on all locally taxable property int the Town sufficient to pay when due thej principal of and premium, Bond may be executed by manual or facsimile signature oft the Mayor or Vice-Mayor, the affixed thereto and attested by the Clerk or Deputy Clerk of the Town: provided. however. that if both such signatures are façsimiles. the bond shall not be valid until it has been authenticated by the manual signature of the Registrar and the date of authentication noted thereon. Ifthel Bondi has been mutilated. lost or destroyed. the Towns shall execute and deliver ai new bond ofl like date andt tenor ine exchange ands substitution for, and upon cancellation of. such mutilated Bondo ori inl lieu ofa andi ins substitution fors such lost or destroyed Bond: provided, however. that the Towns shall SO execute and deliver only ift the registered owner has paid the reasonable expenses and charges of the Town in connection therewith and, in the case ofa lost or destroyed Bond has filed with the Town an affidavit reasonably satisfactory to the Townt thats such Bond was lost or destroyed. The Bond surrendered ina any suche exchange shall Treasurer as registrar (the "Registrar") for the Bond and shall maintain registration books for the registration and registration of any transfer of the Bond. Upon surrender of the Bond at the office of the Registrar, together witha an assignment duly executed by the registered owner or its duly authorized attorney or legal representative in such form as shall be reasonably satisfactory tot the Registrar, the Towns shall execute. and the Registrar shall authenticate and deliver ine exchange.anewi Bond or bonds havinga an equal aggregate principal amount, oft the same form and maturity. bearing interest at the same rates and registered in such name as requested by the then registered owner or its duly authorized attorney orl legal representative. Anys such exchange shall be att the expense oft the Town, except that the Registrar may charge the person requesting such exchange the amount of any tax or other governmental charge The Registrar shall treat the registered owner as the person or entity exclusively entitled to payment of principal, interest and premium. if any. and the exercise of all other rights and powers oft the owner. except that regular installments shall be paid tot the person or entity shown as owner ont the registration books on the fifteenth day of the month preceding authorized and directed tot take all proper steps to have the Bond prepared and executed in accordance with its terms and to deliver itto the Lender thereof as set forth int the Agreement. 10. Election to Apply Public Finance. Act. Pursuant to Section 15.2-2601 ofthe Virginia Code, it is hereby elected to have the Public Finance Act apply to the Bond exclusively without regard to any charter or local act that might otherwise apply. 11. Limitation of Liability of Officials of Town. No covenant. condition or agreement contained herein shall be deemed to be: a covenant. agreement or obligation ofa an officer. employee. member ofCouncil. or agent oft the Town inl his orl her individual capacity. andi no officer oft the Town or member of Council executing the Bonds shalll bel liable personally ont the Bond orb bes subject to any personal liability or accountability by reason ofthei issuance thereof. No officer, employee or agent of the Town shall incur any personal liability with respect to any other action taken by him or her pursuant to this resolution provided he ors she 12. OtherActions. All other actions of officials oft the Towni in conformity with the purposes and intent of this Resolution and the Agreement and in furtherance of the issuance ands sale ofthel Bonda are ratified, approved and confirmed. The officials oft the" Town are authorized ando directed to execute and deliver on! behalfofthe Towns such agreements and  evidenced conclusively by the execution and delivery of the Bond.  6.  Pledge of Full Faith and Credit. The full faith and credit oft the Town are  ifany, andi interest ont the Bond.  7. Town's seal  Preparation of Printed Bond; Mutilated or Destroyed Bond. The printed  be canceled. 8.  Registration and Transfer of the Bond. The Town appoints the Town  required to be paid with respect thereto.  each payment date. 9.  Delivery of Bond. The Mayor or Vice-Mayor and Clerk: of the Town are  acts in good faith.    COUNICL MEETING MINUTES..  JULY8, 2024  222  Council Member Carlton recommended thisi item be tabledt tot the August 12, 2024, Council meeting since Council Member Barretta askedi ift Town! Manager Pollitt would provide a summary oft the  she has not had enough time to review the personnel manual yet.  changesladditions tot the personnel manual.  Town Manager Pollitt stated he will provide a summary and the manual was reviewed by Sands Anderson and recommended for approval. He asked ifthe council members have any questions tos send them tol him Mayor Gladding welcomed the visitors who would liket to speak but reminded the visitors to notify Town Clerk Scates one week prior tot the agenda being prepared ifthey would like to speak so they canj prepare Cyanne Yates expressed her concerns regarding traffic issues such as vehicles speeding on' Water Lane afterat fatality. She suggested signage on Water Lane identifying a private school is int the area, watch your speed signs, stops signs and more police patrol. She asked the council members toi fix the issues. Greg Huff, Scott Cannady and Ester Anderson: all expressed their concern regarding the traffici issues on Water Lane and for the safety oft the citizens oft the area. The group suggested a representative from the Virginia Department of Transportation, ar member oft the Town Council and a citizen meet toi finda  by. July 31, 2024, sot that he willl have time to review them.  the agenda accordingly.  solution.  Mayor Gladding asked recognized Chief Carter.  Chief Carter reported the Tappahannock Police Department has a Sergeant that will focus ont traffic control with the Town and they will increase enforcement int that area and other areas oft the Town. Oni motion of Troy L. Balderson: seconded by Anita. J.I Latane, the Tappahannock Town Council votedt to convene ina a closed meeting to discuss legal counsel exemption in accordance with the Virginia Freedom ofI Information Act. Pursuant to Section 2.2-3711A.7oft the Code of Virginia 1950, as amended for  CLOSED SESSION  discussion ofl legal counsel exemption. Votes were cast as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth. A. Gillis: Troy L. Balderson: Aye Anita. J.I Latane:  Aye Aye  CERTIFICATION OF CLOSED SESSION  On motion of Troy L. Balderson: seconded by Anita. J.I Latane Council çertified that WHEREAS, the Tappahannock' Town Council has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions oft the Virginia Freedom ofl Information Act; and WHEREAS, Section 2.2-3712(D), oft the Code of Virginia requires a certification by the Tappahannock Town Council that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE BE ITI RESOLVED by the Tappahannock Town Council this gth day of July, 2024 hereby certifies that, tot the best ofeach members knowledge, (1) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed int the closed meeting tov whicht this certification resolution applies, and (2) only such public business matters as were identified int the motion convening the closed meeting pursuant to Section 2.2-3711 paragraph A.7 legal counsel exemption were! heard, discussed, or considered by the Tappahannock Town Council.  Certification as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth A. Gillis: Troy L. Balderson: Aye Anita. J.I Latane:  Aye Aye  GRANTING: SETTLEMENT. AUTHORITY  On motion ofl Fleet Dillard, seconded by Kay Carlton, Council voted unanimously the Town of Tappahannock asi it relates to Civil Action) No. 323CV00364-HEH. currently pending int the United States    COUNICL MEETING MINUTES..  JULY8,2024  223  District Court for the Eastern District of Virginia grant Andrew Mc Roberts. M. Tolley Gwinn and/or Adam Winston oft the firm Sands Anderson PC the authority to attend the settlement conference and agreet toa any settlement advised by the insurance carrier. (See Resolution Granting. Setllement Authorily  7CM7-8-24) Votes were cast asf follows: Kay Carlton: Carolyn Barrett: Fleet Dillard: PRIMIS  Aye Aye Aye  Kenneth. A. Gillis: Troy L. Balderson: Aye Anita. J.I Latane:  Aye Aye  Onr motion of Troy L. Balderson, seconded by Anita. J. Latane, Council voted unanimously to give Town  Manager Pollitt the authority to execute the subordination agreement with Primis.  Votes were cast as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth A. Gillis: Troy L. Balderson: Aye Anita. J.1 Latane:  Aye Aye  Mayor Gladding asked for any further business.  There beingi no further business, the meeting was adjourned at 8:10p.m.  MtySater Patsy K. Scates, Town Clerk  B5