MINUTES  PURCELLVILLE TOWN COUNCIL MEETING WORK SESSION  TUESDAY,JULY23, 2024, 6:00 PM TOWN HALL COUNCIL CHAMBERS  COUNCIL MEMBERS PRESENT: Mayor Stanley Milan, Vice Mayor Erin Rayner (Remote due toj personal. matter), Council members Mary Jane Williams, Carol Luke, Kevin Wright, STAFF PRESENT: Town Manager Rick Bremseth, Assistant Town Manager Diana Hays, Town Attorney. John Cafferky, Director of] Human Resources LaDonna Snellbaker, Director of Administration Hooper McCann, Director of Engineering & Capital Projects Andrea Broshkevitch, Chief Barry Dufek Purcellville Police Department, Director ofPublic Works Jason Didawick, Assistant Director ofFinance Connie LeMarr, Accounting Manager Paula  Christopher Bertaut (Remote due to medical matter), Caleb Stought  Hicks, Planner Jordan Andrews, Town Clerk Kimberly Bandy  CALLTOORDER:  Mayor Milan called thei meeting to order at 6:001 PM. The Pledge of Allegiance followed. Mayor Milan made the following statements: Vice Mayor Rayner will be participating remotely duei tot travelling for vacation and has met the criteria for our. Resolution 21-06-061 regarding remote participation and there is no requirement to approve this by vote of Town Council. Council member Bertaut will be participating remotely due to illness and has met the criteria for our Resolution 21-06-06 regarding remote participation and there is noi requirément to approve this by  vote ofTown Council.  AGENDA AMINDMENINATTROVAL  Council member Wright made a request to move Consent Agenda 5b. Contract Approval and (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright: Aye, Vice Mayor Rayner made the motion to adopt the. June 25, 2024 Town Council agenda as (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright: Aye,  Budget Amendment for New Water Storage Tank to Action item 10c.  Milan: Aye) amended. Milan: Aye) CONSENT AGENDA a. b. C. d. e.  Approval of Meeting Minutes - July 9, 2024 Deed of] Dedication Main & Maple Project  (Moved to. Action 10c.)  Deed of] Dedication and Vacation - Valley Springs, Phase II Budget. Adjustment for Removal of Cul-De-Sac on Mayfair Crown Drive    Town Council Meeting Work Session  July23,2024 Page2of5  Council member Williams made thei motion that the Purcellville Town Council approve the Consent agenda item 5a., 5c., 5d., and 5e. as presented in the. July 23, 2024 Town Council (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright: Aye,  Meeting Work Session agenda packet.  Milan: Aye) PUBLICHEARING  Mayor Milan opened the public hearing at 6:06PM. Director of Engineering & Capital Projects Andrea Broshkevitch gave the staff presentation. John Cafferky, Town. Attorney: made a statement that it is expected that the condemnation filing may not be necessary and the property owner representative has recently been in communication. Council member Bertaut asked fora brieftimeline ofthe negotiation of easements. Staffi responded that property owners were initially contacted in 2021 in which there was one change in property ownership since then. There were no public comments received. Mayor Milan closed the public hearing at 6:16PM.  CITIZEN/BUSINESS COMMENTS Valley Commerce Center. Valley Commerce Center. Valley Commerce Center. Commerce Center. Commerce Center. Valley Commerce Center.  Pasquale DiBari, Wright Farm 38156 Montclair Court, opposed the potential annexation of Chris Braganza, Wright Farm 37809 Wright Farm Drive, opposed the potential annexation of Jonathan Young, Wright Farm 16819 Yorkfield Court, opposed the potential annexation of Audrey Young, Wright Farm 16819 Yorkfield Court, opposed the potential annexation ofValley Buck Collins, Wright Farm 16877 Carmichael Place, opposed the potential annexation ofValley Joanne Braganza, Wright Farm 37809 Wright Farm Drive, opposed the potential annexation of Casey Chapman, 125 Hirst Road/CaseCo LLC, shared comments on sending the message to developers to get thei most information and facts before making any decisions concerning the  town.  MAYOR AND COUNCIL COMMENTS  Council member Williams thanked citizens for data driven comments on potential annexation process. She thanked Parks and Recreation department and staff for another great event oft the Wine and Food Festival. She mentioned to conserve water under the current "drought watch" and mentioned upcoming town events and future meeting topics. Council member Williams Council member Stought shared attending an information meeting hosted by Mayfair at Harmony Middle School regarding the potential annexation in which the applicant attended. He  wished everyone a great upcoming school year.    Town Council Meeting Work Session  July23,2024 Page3of5  thanked staff for an amazing Wine and Food Festival event and was thankful to staff's hard work. He continued to show concern for the: rushed process by Planning Commission regarding the Zoning Ordinance rewrite. Council member Stought shared being thankful to the first Council member Luke showed gratitude for the event over the weekend. She shared concern for the traffic in Purcellville and the decision making in regards to the flow of cars. She commented Council member Bertaut noted there is a shared taste for the possible annexation/boundary line adjustment and the vote tonight would start the ball rolling between staff and the County. He would like to see that questions and concerns are addressed. He commented on the projected timeline and process of the Planning Commission regarding the Zoning Ordinance rewrite. The upcoming Planning Commission public hearing willl bet the first of more public hearings on the Council member Wright passed on his comments and would make use of the time when Vice Mayor Rayner addressed Council member Luke's comment on EDAC and shared that the opening ofo Street has not been discussed ini meetings. She shared aj passion tol bring a discussion oft the. Arch Loudoun, ai nonprofit to advocate for, educate, serve, and support  responders recently after his family was in a car accident.  on the denial oft the project from EDAC conversations to open O Street.  matter.  discussing agenda items.  individuals with disabilities, to ai meeting in September.  Mayor Milan thanked staff for a great event this past weekend, the Wine and Food Festival. He shared listening to the citizens on their thoughts of the potential annexation and he would like more information on the expected water and traffic ofthis project. The Town is not voting tonight to annex, but to gather more information not negotiate. Mayor looks forward to the  future Park and Recreation events planned in town.  ACTION ITEMS a.  Valley Commerce Center. Annexation Application  Jordan Andrews, Planner, gave the report and reviewed the town annex process and following of code. He gave an update from the. July gth meeting and the request from Town Council to gather more: information with a possible MOU with the applicant. He shared conditions that the County has put forth and this would not be al boundary line adjustment. Mr. Andrews shared the County Council had a discussion and shared their concerns with staff, Town Attorney John Cafferky, lawyer representation Randy Minchew, and applicant Chuck Kuhn regarding this annex process and next steps. Mr. Kuhn shared hel has $300,00 worth of! professional studies on the planned industrial complex to share. He also shared that hel has protected thousands ofacres and this particular location would be developed and not remain open space. Mr. Kuhn shared that  proffered out any data center project.    Town Council Meeting Work Session  July23,2024 Page4of5  previous developers had proposed residential plans on this property which were defeated. Council member Williams moved that Town Council direct staff toj proceed with ANX-24-01, Valley Commerce Center, and enteri into discussion with the applicant to draft a Memorandum of Understanding pertaining to, but not limited to, issues associated with water sources, usage modeling, and traffic studies for the purpose of determining to whether or not to continue with (Carried: 4-3, Rayner: Aye, Bertaut: Nay, Stought: Nay, Luke: Nay, Williams: Aye; Wright:  the application in the. Annexation Process.  Aye, Milan: Aye) b.  Final Approval of Committee, Commission, and Board Handbook  Hooper McCann, Director of Administration, reviewed this item.  Council member Williams moved that we adopt the attached Committee, Commission, & Board (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright:  Member Handbook, effective. July 23, 2024.  Aye, Milan: Aye) C.  Contract Approval and Budget Amendment for New Water Storage Tank (Moved  from Consent Agenda 5b.)  Andrea Broshkevitch, Director of Engineering and Capital Projects, gave the report and shared this is thel highest priority project after the Reservoir Intake Repair. The bids submitted were. all from Water Storage Tank contractors. Council reviewed the project timeline from 2021 to now and the ARPA and CIP project funding. Staff shared having aj planning meeting scheduledi in Council member Williams moved that Town Council approve. Budget Amendment BA 25-006 to re-allocate $2,324,250 from other projects to the new Elevated Water Storage Tank in Fiscal (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright:  August to review future projects and funding.  Year 2025 and authorize the' Town Manager to execute the contract.  Aye, Milan: Aye) DISCUSSION  a. Planning Commission Monthly Report (This item was waived by unanimous straw vote and had been included in the Quarterly Reports section ofthe agenda.)  b. Future Town Council Meetings and Agenda Topics  Diana Hays, Assistant Town Manager, gave thei report. Council requested to add to the: month of September meetings a presentation/liscussion for updated proposal of revitalization of215t Street  and ai resolution for Arch Loudoun.    Town Council Meeting' Work Session  July2 23,2024 Page5of5  CLOSED SESSION  MOTION' TO CONVENE, A CLOSED SESSION  As authorized by the Code of Virginia Section 2.2-3711.A(1), Council member Williams moved that Town Council convene in a closed meeting to discuss the performance of an employee oft the public body. Specifically, the' Town Council will conduct the annual performance evaluation of the' Town Manager. The following are: requested to attend the closed meeting:  All Town Council members Rick Bremseth, Town Manager  LaDonna Snellbaker, Direct ofHuman Resources.  (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright:  Aye, Milan: Aye)  MOTIONTO CERTIFY CLOSED SESSION:  In accordance with Section $ 2.2-3712 oft the Code ofVirginia, Council member Williams moved that Town Council certify to thel best ofeach member'sk knowledge, (i) only public business matters lawfully exempted from open meeting requirements under Virginia Freedom of] Information Act; and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened werel heard, discussed or considered in the meeting by the public body. (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright:  Aye, Milan: Aye)  Town Manager Salary Increase  Council member Williams moved that Town Council extend a 6.2% increase for the Town Manager Rick Bremseth for his annual performance evaluation effective. July 11,2024. (Carried: 6-1, Rayner: Aye, Bertaut: Nay, Stought: Aye, Luke: Aye, Williams: Aye; Wright:  Aye, Milan: Aye) ADJOURNMENT: 9:17PM and all were in favour.  With no further business, Council member Wright made ai motion to adjourn the meeting at  S.JMalmnh Stanley J.Milan Sr., Mayor  bumblBarles Kimberly Bandy Town Clerk