August 6, 2024 Council meeting minutes  59-  TOWN OF ABINGDON COUNCILMEETING TUESDAY,AUGUST 6, 2024 - 6:30 Pm COUNCIL CHAMBERS-MUNICIPAL BUILDING  The meeting of the Abingdon Town Council was held on Tuesday, August 6, 2024, at 6:30  pm in the Council Chambers of the Municipal Building.  A. WELCOME - Mayor Pillion B. ROLL CALL Members of Council Present:  Wayne Austin Donna Quetsch Derek Webb Vice Mayor Anderson Mayor Pillion  C. PLEDGE OF ALLEGIANCE  D. PRAYER  E.A APPROVAL OF AGENDA (VIDE09:48-11:01)  On motion of Mrs. Quetsch, seconded by Mr. Webb, the agenda was amended to remove Item R-4, Appointments to Boards and Committees, Abingdon Arts Commission, Appointment to fill unexpired term of Amanda Pillion,  Councilmember.  Mayor Pillion stated Council would be taking another action. Mr. Austin inquired whether her term had expired. Mayor Pillion clarified that her term had not expired but there was a conflict  with the time of the meetings.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice MayorAnderson Mayor Pillion  Aye Aye Aye Aye Aye  F.A APPROVAL OF MINUTES (VIDEO110l-11:39)  July 8, 2024  On motion of Mrs. Quetsch, seconded by Vice Mayor Anderson, the minutes were  as presented.        August 6, 2024 Council meeting minutes  60-  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion Eddie Copenhaver  Aye Aye Aye Aye  Abstained (absent from meeting)  G. PUBLICCOMMENTS (VIDEO 11:39-1 15:04) H. PROCLAMATIONS (VIDEO 15:04-19:02)  1. Proclamation designating August 4 - 10, 2024 as Farmers Market Week and Celebrate the  25th National Farmers Market Week  Mr. Austin read the Proclamation into the record. Mayor Pillion and Councilmembers presented the Proclamation to Market Manager David McLeish, Brooke Bednar, Farmers Market  vendor, and Steven Bednar, Assistant to the Market Manager.  PUBLIC HEARINGS  1.1 Public hearing for a Zoning Text Amendment is in response to the implementation of the Virginia Erosion and Stormwater Management (VESM) Regulation (9VAC25-875, effective on July 1, 2024) and recommended VESM Program Model Ordinance. The amendment will repeal Chapter 30, Environment, Articles IV, V,and VI and will enact revised compliant ordinances for these sections in Chapter 44, Land Use, Article 8, Community Design Standards, Division 5 VESM Program Sections 8-5-1-8-5-20. (VIDE019-03-30.07, Heagon Gill, ESC/SWM Program Administrator and Isaiah Thomas, ESC/SWM Inspector discussed the changes to the Erosion and Sediment Control and Stormwater Management. They noted that Virginia's State Water Control Board adopted new regulations on June 22, 2023, to consolidate, clarify, and correct inconsistencies between the erosion and sediment control and stormwater management program regulations. The regulatory requirements of the adopted Virginia Erosion and Stormwater Management Regulations effective July 1,2024. Mr. Thomas explained that the Town operates a small municipal separate storm sewer system (MS4) to direct runoff to streams/waterbodies, separate from the sanitary sewer. The Town is required to operate a stormwater management program. Staff reviewed the model ordinance  provided by DEQ and added two additional requirements.        August 6, 2024 Council meeting minutes  -61-  Peak flow rate from all permittable land disturbing projects (greater than 10,000 sq. ft.) must be less than pre-development levels to protect from stream channel erosion and Language to reinforce the previous Town requirement for developments to provide frontage improvements, including curb and gutter and improvements to Town-owned Mayor Pillion opened the public hearing. Hearing no additional comments, the public  flooding.  culverts, ditches, swales, etc., unless waived by the Town Manager.  hearing was closed.  2. Public hearing for an amendment to Chapter 44, Article 5, Division 7 Flood Hazard Overlay This amendment clarifies the requirements for development in the Special Flood Hazard Area Zone A. Heagon Gill, Senior Engineering Technician requested a zone text amendment for Flood Hazard Overlay District. The request included amendment to Section 5-7-17 Elevation and Construction Standards to include references to Zone AE and Zone A areas. Mayor Pillion opened the public hearing. Hearing no additional comments, the public hearing  District. (VIDE030A07-32:56)  was closed. J. RESOLUTIONS  K. FIRST READING OF ORDINANCES  1. An Ordinance of the Council for the Town of Abingdon, to repeal Chapter 30, Environment, Articles IV,V, and VI and will enact revised compliant ordinances for these sections in Chapter 44, Land Use, Article 8, Community Design Standards, Division 5 VESM Program On motion of Mr. Webb, seconded by Vice Mayor Anderson, approved the repealed Chapter 30, Environment, Articles IV, V, and VI and re-enactment revised compliant ordinance for sections in Chapter 44, Land Use, Article 8, Community Design Standards, Division 5 VESM Program Sections 8-5-1-8-  Sections 8-5-1-8-5-20. (VIDE032.59-34.34)  5-20, waiving the second reading. The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Aye Aye Aye        August 6, 2024 Council meeting minutes  -62-  2. An Ordinance to amendment to Chapter 44, Article 5, Division 7 Flood Hazard Overlay District will clarify specifically the requirements for development in the Special Flood Hazard On motion of Mr. Austin, seconded by Vice Mayor Anderson, approved the amendment to Chapter 44,Article 5, Division 7 Flood Hazard Overlay District to clarify specifically the requirements for development in the Special Flood  Area Zone A. (VIDE03434-35.3)  Hazard Area Zone. A, waiving the second reading.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  L. SECOND READING OF ORDINANCES  1. An Ordinance ofthe Council for the Town of Abingdon, to repeal, amend andi reenact Chapter Mrs. Rice, Assistant Town Manager/Director of Community Development and Heagon Gill, Senior Engineering Technician, explained that the changes werei made to clarify definitions, update procedures, and ensure compliance capabilities, prioritizing a single set of road standards for  62 Streets, Sidewalks and Other Public Places. (VIDE035.34-4522)  development. Discussion ensued.  On motion of Vice Mayor Anderson, seconded by Mr. Webb, approved the amendments and reenactment to Chapter 62. Streets, Sidewalks and Other  Public Places.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor. Anderson Mayor Pillion  Aye Aye Aye Aye Aye  M. CONSIDERATION OF BIDS N. NEW BUSINESS        August 6, 2024 Council meeting minutes  -63-  1. Update on the Abingdon Farmers Market (VIDEO 45:24-50:14)  Abingdon Farmers Market Manager David McLeish provided an update on the Market's suçcess. The Tuesday' 's Healthy Kids program provided 516 children with $10 each to use at the Market, funded by a $4,000 donation from Molina Healthcare ofVirginia, $500 donation from last year, and a $2,000 grant. The Market was awarded a $15,0001 budget from the 2024 Virginia Fresh Match and currently houses 88 vendors, averaging 1000-1200 customers on Saturday morning. Mr. McLeish also thanked the Council and staff for the new brick walkways, which enhanced the market's appearance, improved flow, and added spaçe and gave the Market a better flow and 2. Consideration of request for banner display permit from Abingdon High School (VIDEO  added eight additional vendors.  50:15-52:56)  Town Manager Mike Cochran discussed a request for banner display permit from Abingdon High School for "Meet the Falcons" event, which requires Council approval. Vice Mayor Anderson suggested that this approval should extend to any event held by Abingdon High School or any school in the district. Mayor Pillion added that this is a new event designed to encourage  attendance.  On motion of Vice Mayor Anderson, seconded by Mr. Webb, the banner  display permit request.  Councilmember Webb mentioned. he had been contacted regarding financial support for the banner and asked ift the Town could find funds to help. Vice Mayor Anderson and Mayor Pillion agreed  that it was a good idea.  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb Vice Mayor Anderson Mayor Pillion  Aye Aye Aye Aye Aye  0. OLD BUSINESS (VIDEO 52:56 : 56:47)  P. MISCELLANEOUS BUSINESS AND COMMUNICATIONS FROM TOWN MANAGER  Town Manager Mike Cochran shared that many seniors live in the Town currently meet at al local church but need aj permanent gathering place. He made a "pinky" promise to find them a suitable        August 6, 2024 Council meeting minutes  -64-  location. The Town applied for a grant from the Wellspring Foundation and was awarded $584,925 to fund a Community Kitchen Renovation at 306 Depot Square. The Town will ensure  ADA compliance, adequate parking, and provide programming for seniors. COUNCIL MEMBER REPORTS (VIDEO 56:47-1:01:46)  Vice Mayor Anderson thanked the Virginia Highlands Festival Board and volunteers for another successful festival. He reminded everyone that school starts tomorrow and highlighted the resource available at the Washington County Public Library. He also announced that Terrance Councilmember Quetsch announced the National Night Out was a great event. Mayor Pillion added the kids were enjoying the splash pad. Mayor Pillion requested ChiefHolbrook provide an update on the hiring process. ChiefHolbrook stated it was going well and 73 applications were R. APPOINTMENTS TO BOARDS AND COMMITTEES (IDE010146-19429)  Jackson with the Barter will receive an award tomorrow.  received.  1. Veterans Advisory Board 2. Tourism Advisory Committee 3. Planning Commission 4. Abingdon Arts Commission  -Appointment to fill the unexpired term ofl Mel Schwartzstein -Appointment to fill the unexpired term of Gary Bailey  -Appointment to fill a vacancy for Arts and Culture-William King Museum of Art entity Reappointment of Chad Pennington, who is eligible to serve an additional term Reappointment of] Michael Weaver, who is eligible to serve an additional term Appointment to fill unexpired term of Amanda Pillion, Councimember  On motion of Vice Mayor Anderson, seconded by Councilmember Donna Quetsch, appointed Kristen Henley and Edward "Clint" Harris to the Veterans Advisory Board; Betsy White, Executive Director of William King Museum ofArt to the Tourism Advisory Committee; reappointment of Chad Pennington and Michael Weaver to serve an additional term to the Planning Commission. (Item 4. Abingdon Arts Commission was removed from Agenda)  The roll call vote was as follows:  Mr. Austin Mrs. Quetsch Mr. Webb  Abstained Aye Aye  (Mr. Pennington is his Son-In-Law)        August 6, 2024 Council meeting minutes  -65-  Vice Mayor Anderson Mayor Pillion  Aye Aye  S. CLOSED SESSION T. ADJOURNMENT  AmandaP Pillion  52  Kimberly Kingfley, Clerk