STUDY SESSION MINUTES TUESDAY,UNE21,2016  ITEMS DISCUSSED  1. EXECUTIVE SESSION: REVIEW QUALIFICATIONS OF AN APPLICANT FOR CITY EMPLOYMENT 3. ACCEPTANCE OR MODIFICATION OF AGENDA/CONFLICT OF INTEREST DISCLOSURE  (RCW 42.30.140) 2. CALLTOORDER/ /ROLL CALL 4. PUBLIC COMMENT ON AGENDA ITEMS 5. CITY COUNCIL DISCUSSION AB 16-088- - EXECUTIVE 6. FOR THE GOOD OF THE ORDER 7. ADJOURNMENT  A. REVIEW OPTIONS FORI LODGING TAX. ADVISORY COMMITTEE PROCESS FOR: 2017AWARDS,  B. POTENTIAL PROJECTS ON CITY FARMLAND, AB 16-089 - EXECUTIVE C. POTENTIAL PROJECTS AT CITY ROAD ENDS, AB 16-090 -I EXECUTIVE  1. EXECUTIVE SESSION: REVIEW QUALIFICATIONS OF. AN. APPLICANT (RCW 42.30.140) 6:29PM Mayor Tollefson called an executive session to order at 6:29 p.m. with Councilmembers Medina, Peltier, Roth, Scott and Townsend to discuss Review Qualifications of an Applicant (RCW 42.30.140) in thel Planning Conference Room. Councilmember Blossom was absent and excused. The reçording system was turned offa and a notice was posted on the door to Mayor Tollefson called the study session to order at 7:02 p.m. with Councilmembers Medina, Peltier, Roth, Scott and' Townsend in attendance. Councilmember Blossom was absent and excused. Records Management Coordinator Jahraus monitored the 3. ACCEPTANCE OR MODIFICATION OF AGENDA/CONFLICT OF INTEREST DISCLOSURE 7:03 PM  the Council Chamber. The executive session adjourned at' 7:00 p.m. No action was taken.  2. CALLTOORDER/ROLLA CALL7:02 PM recording oft the meeting andj prepared the minutes.  7:03PM  MOTION: Imove we accept the agenda as presented. SCOTT/TOWNSEND: The motion carried 6-0.  4. PUBLIC COMMENT ON AGENDA ITEMS 7:03 PM David Henry, provided general comment on LTAC: and Friends of thel Farm. Council to reread the two memos sent to them previously.  Katherine Kennedy, member of BILA, asked thel LTAC subcommittee to defer the decision oni recommendations and asked Patti Dusbabek, longest standing LTAC member. She stated she can't believe that after 15 years we have to stand here tonight because the City and Council have such contempt for thel law. She has not received one: referral in 15 years from the  organizations that have received funding.  Claes Hagstromer, provided comment on LTAC and al handout of! RCW 67.28.181. Heather Burger, Executive Director ofFriends oft thel Farm, spoke on behalf of public farm land.  Charles Schmid, ABC speaking on the road ends agenda item. He does not believe there is enough funding for all thej projects. A. REVIEW OPTIONS FOR LODGING TAX. ADVISORY COMMITTEE PROCESS FOR: 2017. AWARDS, Each year, the City appoints a Lodging Tax Advisory Committee (LTAC) to develop a funding recommendation for the award ofthe City's lodging tax funds. Ini reçent years, this process has occurred annually int thei fall, so the City Council can consider approval of thel LTAC recommendation before the end oft the calendar year. Funds are awarded toj projects that are planned to Inl Fall, 2015 thel LTAC recommended and the City Council approved $160,000 in funding to eight local organizations for 2016 projects. Additional information about the award cycle for 2016 projects, and awardsi in recent prior years, can be found on the  5. CITY COUNCIL DISCUSSION 7:19PM AB 16-088 EXECUTIVE  take place in the followingyear.  City's webpage: http./www.bainbridgewagov236Lodging-Tax-Advisory-Commitee.    STUDY SESSION MINUTES TUESDAY,UNE21,2016  Following the approval of2016 awards, thel Bainbridge Island Lodging Association (BILA) expressed concerns to the City about some aspects oft the award process. Overt the next few months, BILA representatives met with thel LTAC Co-Chairs (Councilmembers Roger Townsend and Michael Scott) to discuss the City's process andt the results ofther recent award cycle. Additionally, the City sponsored two public meetings in May, 2016t to provide an opportunity for BILA and other LTAC LTAC framework and to share suggestions. The first oft these meetings included al briefing from the State. Auditor's Office and thes second meeting provided ai forum for LTAC: members and community stakeholders to share ideas and discuss options for Ina addition to these discussions, City staff, the City Attorney, and thel LTAC Co-Chairs reviewed the State requirements related tOLTAC and considered administrative processes that could be improved. As ar result oft these efforts, the following approachi is proposed for the next LTAC award cycle (scheduled for Fall 20161 to approve awards for 2017 projects): Action/Next. Steps: Mayor Tollefson stated he will coordinate with Councilmembers Townsend and Scott based on the B. POTENTIAL PROJECTS ON CITY FARMLAND, AB 16-089 - EXECUTIVE 7:54F PM Inp preparation for the 2017-18 Biennial Budget, City staffhave been working with) Friends oft the Farms (FOF) to review potential projects associated with the public farmland owned byt the City. The memo included in the agenda packet describesa proposed approach to identify projects that may be appropriate for City support and also proposes specific activities and funding Inp preparation for the 2017-18 Biennial Budget, City Council requested timet to discuss potential projects related to City road In 2011, the City Council specified that $150,0001 from Washington State Ferry settlement funds was to be designated for use in Thel Fletcher Landing redevelopment project was identified as at top priority, and work toj plan and design that project moved forward. Construction will occur in Summer, 2016. Total project costs willl be roughly $135,000, leaving $15,000 for other Repairs are required at the Woodland Dr. road end toi replace stairs that have been significantly affected by erosion. That work has received permits and construction is planned for August, 2016 due to a specific fish window at that site. Because much of the work willl be completed by City O&M crews, the project budget is note expected to exceed $20,000. However, City staff does A similar situation at the Beach Dr. road end will require somewhat more significant repairs and resources. That project is planned for construction in Summer, 2017 at a cost of roughly $50,000. Ifthis repair cannot: move forward, the steps at this site will need to be closed to public access, due to safety concerns. Some temporary measures willl be taken in the meantime to Through the development of these recent projects, City staff have developed an understanding of the complexity and cost associated withj public access projects within the shoreline. Consideration of potential future projects should include an assessment ofthe likely level and range of use at the proposed site, and thej public value added by the addition ofnew infrastructure. Project costs, permit requirements, and more general environmental impacts should also be considered. Other site specific considerations should include the availability of parking, proximity to other access sites, and ongoing maintenance Elise Wright, Public Water Access Committee, used an oversized mapi toi lllustrate the City-maintained road ends. Councilmember Peltier would like to add an agenda item for disçussion to the. July 51 meeting: Selecting Police) Facility Site.  stakeholders to come together to learn more about the potential changes tot the City'saward process.  discussion and will have this item back oni the agendaj fairly promptly.  levels for 2017 and 2018.  C. POTENTIAL PROJECTS AT CITY ROAD ENDS, AB 16-090- - EXECUTIVE 8:15 PM  ends.  capital projects at City road end sites.  projects.  note expect there willl be significant WSF funds remaining after the Woodland Dr. project.  secure the existing blocks and maintain public access during the interim.  costs. Public Comment  6. FOR THE GOOD OF THE ORDER 8:40 PM  2    STUDY SESSION MINUTES TUESDAY.UNE21,2016  7. ADJOURNMENTSASPMI The meeting was adjourned at 8:45p p.m.  Dayer n hehalé d Val Tollefson, Mayor  Kelly. Jahraus, Récords  gaher  3