CITY COUNCIL BUSINESS MEETING TUESDAY-, APRIL 12, 2016  ITEMS DISCUSSED  1. EXECUTIVE SESSION: POTENTIAL LITIGATION(RCW4230.100X0) 2. CALLTO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE  3. ACCEPTANCE OR MODIFICATION OF AGENDA/CONELICT OFI INTEREST DISCLOSURE 5. CITY MANAGER'S REPORT: COMPREHENSIVE PLAN/NAVIGATE BAINBRIDGE UPDATE  4. PUBLIC COMMENT 6. PRESENTATIONS  A. NATIONAL POETRY MONTH READING  B. PROCLAMATION DECLARING APRIL 14,2016 AS APPLAUD OUR TEACHERS DAY, AB 16-053 C. PROCLAMATION DECLARING APRIL 16-22, 2016. AS VOLUNTEER WEEK ONI BAINBRIDGE ISLAND,  AB 16-051  D. PROCLAMATION DECLARING APRIL23,2 2016. ASI EARTH DAY, AB 16-052 7. NEWI BUSINESS (PUBLIC COMMENT INVITED ONI EACH ITEM) B. SUYEMATSU FEASIBILITY STUDY, AB 16-037 OF HISTORIC PROPERTIES, AB 16-037  A. NOMINATION OF HISTORIC SUYEMATSU FARMSTEADTO1 THE LOCAL HISTORIC REGISTRY, AB 16-037 :. CONSIDER GRANT REQUEST TOTHE DEPARTMENT OF ARCHEOLOGY ANDI HISTORIC PRESERVATION (DAHP) FROM' THE HISTORIC PRESERVATION COMMISSION TO UPDATE ANI ISLANDWIDE INVENTORY  D. STREET SWEEPER PROCUREMENT, AB 16-048- - PUBLIC WORKS F. ROADSIDE MOWER PROCUREMENT, AB 16-049 - PUBLIC WORKS  E. SOUND TOOLYMPIC TRAIL (STO) PHASE III GRANT OPPORTUNITY (STP-U), AB 16-050  G. ARTS ANDI HUMANITIES BAINBRIDGE REQUEST FOR CITY PAYMENT OF WAYPOINT PROJECT PERMIT H. REQUEST TO COMMENCE NUISANCE ABATEMENT ACTION AT 10191 NE BEACH CREST DRIVEI NE,  FIRSTTOUCNCONSDEK FEE, AB 15-022  AB 16-054 8. UNFINISHED BUSINESS 9. CONSENT. AGENDA  A. RESOLUTION: NO. 2016-03, FINANCIAL POLICIES, AB 16-023 B. SUZUKI PROPERTY UPDATE. AND DISCUSSION A. CONSENT AGENDA COVERSHEET B. ACCOUNTS PAYABLE VOUCHER AND PAYROLL: APPROVAL C.R REGULAR CITY COUNCIL BUSINESS MEETING: MINUTES, MARCH 8, 2016 D.F REGULARCITY COUNCIL STUDY SESSION MINUTES, MARCH 15,2016 E. REGULAR CITY COUNCIL BUSINESS MEETING MINUTES, MARCH22,2016 A. UTILITY ADVISORY COMMITTEE LIAISON NOTES, MARCH 14 AND: MARCH2 28, 2016 B. ETHICS BOARD. LIAISON NOTES, MARCH21,2016-C COUNCILMEMBER SCOTT C. ENVIRONMENTALTECHNICAL ADVISORY COMMITTEE LIAISON NOTES, MARCH23,2016  10. COMMITTEE REPORTS  11. REVIEW UPCOMING COUNCIL MEETING AGENDAS A. UPCOMING MEETING CALENDAR 12. FOR THE GOOD OF THE ORDER 13. ADJOURNMENT  1. EXECUTIVE SESSION: POTENTIAL LITIGATION (RCW 42.30.110(1)0)) 6:15PM  Mayor Tollefson called an Executive Session to order at 6:301 p.m. with Councilmembers Blossom, Medina, Peltier, Roth, Scott and Townsend and City Attorney Marshall to discuss Potential Litigation (RCW 42.30.110(1)00)in the Planning Conference Room. The recording system was turned offand ai notice was posted on the door to the Council Chamber. The executive session Mayor Tollefson called the meeting to order at 7:00 p.m. with Councilmembers. Blossom, Medina, Peltier, Roth, Scott and Townsend present. Records Management Coordinator Jahraus monitored the recording of the meeting and prepared the minutes. 3. ACCEPTANCE OR MODIFICATION OF AGENDA/CONFLICT OF INTEREST DISCLOSURE7,OPMI  adjourned at 7:00 p.m. No action was taken.  2. CALLTOORDER/H ROLL CALL/PLEDGE OF ALLEGIANCE720OPMI  MOTION:Imove. to accept the agenda as presented. ROTH/MEDINA: The motion carried7-0.  1    CITY COUNCIL BUSINESS MEETING TUESDAY- APRIL 12, 2016 4. PUBLIC COMMENT 7:01 PM support the grant.  Doug Rauh, Kenneth Place gave comment on the Washington State Ferries sidel loading bridge grant. He would like tos see Council  Barry Lombard of Puget Sound Energy provided comment on transmission lines.  5. CITY MANAGER'S REPORT: COMPREHENSIVE PLANNAVIGATE BAINBRIDGE UPDATE 7:04) PM Introduction of Gary Christensen, the City's new Planning and Community Development director. Consideration of Public Records Request tracking and management software. Ther next Navigate Bainbridge will be held on Thursday, April 14. Ac community meeting on April 18 at 6:301 to discuss the police and court facility.  City Manager Schulze'st report included the following items:  PRESENTATIONS 7:081 PM  A. NATIONAL POETRY MONTH READING  Doug Nathan of Bainbridge Arts and Humanities read aj poem by William Ayot.  B. PROCLAMATION DECLARING APRIL 14, 2016 AS APPLAUD OUR' TEACHERS DAY, AB 16-0537:10P PM Thej purpose of Applaud our Teachers Day is to call attention to the tremendous impact our teachers have on our children and our  community and to honor their hard work and dedication.  7:13PM  MOTION: Imove the City Council authorize the Mayor to. sign the proclamation.  SCOTI/IONNSEND: The motion carried7-0.  C. PROCLAMATION DECLARING APRIL: 16-22, 2016. AS VOLUNTEER WEEK ON BAINBRIDGE ISLAND, Tol honor our volunteers, the City is partnering with the Bainbridge Community Foundation, the Bainbridge Public Library and KiDiMu to host a volunteer celebration event at thel Bainbridge Public Library, April 21 from 5:301 to 6:30j pm. D. PROCLAMATION DECLARING APRIL23, 2016. ASI EARTH DAY, AB 16-052 7:16) PM The people of Bainbridge Island will recognize Earth Day 2016 att their Farmers' Market on Saturday, April 23. Charles Schmid provided information on the 12th Annual Earth Day at Pritchard Park clean-up day. 7. NEW BUSINESS (PUBLIC COMMENT INVITED ON EACH ITEM) 7:25F PM  AB 16-051  A. NOMINATION OF HISTORIC SUYEMATSU FARMSTEADTOTHE LOCAL HISTORIC REGISTRY, Planner Beckmann addressed Council. On January 4, 2016, thel Historic Preservation Commission (HPC) reviewed the Historic Suyematsu Farmstead local register nomination at their regularly scheduled monthly meeting. The: nomination came before the HPC after a years' worth ofeffort to receive a grant to provide the analysis for the nomination: form and multiple meetings between thel HPC and Friends of thel Farm (FOF). The HPC unanimously agreed that the Historic Suyematsu Farmstead is eligible for On March 15, 2016, the City Council held a Study Session to discuss the nomination form. Following Staff discussion, the Historic Preservation Commission's presentation and review of supporting materials, the Council agreed to schedule thel Historic  AB 16-037  listing on the local register.  Suyematsu Farmstead nomination at ai future City Council business meeting.  7:26PM  MOTION: I move the City Council approve the nomination of the Historic Suyematsu Farmstead: to the Local Historic Registry. PELTIENELOSSOME The motion carried 7-0.  B. SUYEMATSU FEASIBILITY STUDY, AB 16-037 7:26P PM  After requesting permission from the City Council to apply fora a Grant from the State! Department of Archeology and Historic Preservation and being awarded the grant, thel Historic Preservation Grant (HPC) selected the Sheridan Consulting Group to perform the work approved under the grant. The Sheridan Group's efforts culminated with al Historic Structure Report & Feasibility Study. The report/study articulates the significançe of this property and its unique contribution to the community's history. Ifadopted by the City Council, the report/study could be used as a tool for guiding future eveopmemvrdevecpment at  the site.  2    CITY COUNCIL BUSINESS! MEETING TUESDAY- - APRIL 12,2016  Onl March 15,2016, the City Council held a Study Session to discuss the report/study. Following Staff discussion, thel Historic Preservation Commission's presentation and review ofsupporting materials, the Council agreed to schedule adoption ofthe  Historic Structure Report & Feasibility Study to a future City Council business meeting.  7:27PM  MOTION: I move the City Council adopt the Suyematsu Farm Historic Structures and Feasibility Study. BLOSSOMIPELTIER: The motion carried 7-0.  CONSIDER GRANT REQUEST TOTHE DEPARTMENT OF ARCHEOLOGY ANDI HISTORIC PRESERVATION: (DAHP) FROM' THE HISTORIC PRESERVATION COMMISSION TO UPDATE AN ISLANDWIDE INVENTORY OF HISTORIC PROPERTIES, AB 16-037 7:271 PM The City ofl Bainbridge Island's Historic Preservation Commission (HPC) is requesting approval to apply for a no-match grant, administered by the Washington State Department of Archaeology and Historic Preservation (DAHP) to identify properties eligible These grants are made on a competitive basis and are made annually only to Certified Local Governments ("CLG"). Asa CLG, Bainbridge Island is eligible to apply for the grant. The aim oft the grant is to encourage, develop and maintain local preservation efforts. One of the most important tools for preservation is the local register and state laws that provide incentives tol homeowners to preserve rather than replace their historic home. The Commission is developing land use regulations to encourage preservation The funds willl be used to identify properties eligible for the local register. The first property to be added to the City's local historic register was the Yeomalt Cabin in. June 2005. Since then, only 29 properties have been added to our local register, with Historic In1 1987, an island wide survey of approximately 1901 historically significant properties was completed. The Historic Preservation Commission would like to update this survey by 1) determining which oft the properties are remaining and 2) updating photos of Each structure. With this information, aj paid intern would identify those structures ofhistoric value. The Commission would like  for thel local historic register. History:  ofhistorically significant properties, even those not listed on the Register.  Suyematsu Farmstead potentially being the 30th.  to perform outreach tot these property owners to encourage them to list their property on the local register.  The deadline for this grant application is April 22, 2016.  7:30PM  MOTION: Imove the City Council approve the Historic Preservation Commission's request to apply for ai no-match, grant administered by the Washington State Department of Archaeology and Historic. Preservation (DAHP) to identify properties eligiblej for the local  historic register.  PELTIER/ROTH: The motion carried 7-0.  D. STREET: SWEEPER PROCUREMENT, AB 16-048 PUBLIC WORKS 7:19. PM (Item moved up) Public Works! Director Loveless addressed Council. Public Works staff budgeted for ai new Street Sweeper in 2016, as the existing sweeper is from 2003 and outdated. Citys staff visited other local jurisdictions to view and demo other street sweepers and determined that the Ravo: 5 Series Sweeper is the best fit for the City's street sweeping operations. The Ravo is a compact sweeper that has exceptional turning radius and maneuverability which would be a great benefit for use in the downtown Winslow area. City staff worked with Enviro-Clean Equipment, Inc. using the Washington State Department of Enterprise Services contract  number 02613 for the purchase ofal Ravo: 5 Series Street Sweeper in the amount of$261,880.13.  7:241 PM  MOTION:. Imove that the City Council, forward the Street Sweeper Procurement award with Enviro-Clean Equipment, Inc. in the amount f261,880.13 to the April 26, 2016 consent  agenda.  SCOTT/ROTH: The motion carried 7-0.  E. SOUND TO OLYMPIC TRAIL (STO) PHASE III GRANT OPPORTUNITY (STP-U), AB 16-050 7:31 PM The Puget Sound Regional Council (PSRC) conducts aj process approximately every two years to distribute Federal Highway Administration (FHWA)and Federal Transit Administration (FTA) funds. Thel FHWA/FTA process is the largest fund and  distributes approximately $240 million of federal funds per year.  3    CITY COUNCIL BUSINESS MEETING TUESDAY - APRIL 12,2016  WSDOT Ferries has proposed that the City collaborate with them in applying for a Surface Transportation Program (STP) grant for the Sound to Olympic (STO) Trail Phase 3a project and thel Replacement of thel Ferry Pedestrian Loading Bridge. The STOTrail Phase 3a project scope of work includes as separated grade crossing over SR305 to connect from) Ericksen. Avenue near Wyatt to the proposed STO Trail near Vineyard Lane. By partnering with thel Ferry project, both projects should be more competitive for regional funding. The STO Phase 3 project is identified ini the City's current Six-Year Capital Improvement Program witha planned expenditure of $523,000 in City funds ini the years 2017-2020. Ifsuccessful with this grant application, the City will need $441,430 int the upcoming 2017-2018 Budget in order to complete the project. The proposed partnership with WSDOTis The deadline for the application is Wednesday, April 13,2016. Thei regional project Evaluation Committee will recommend  to budget an additional  considered the best opportunity to receive grant funding for this project.  projects for funding on May 26 and May 27.  7:441 PM  MOTION: I7 move that the City Council approve City staff moving forward with a Surface Transportation Program (STP). grant application) for the Sound to Olympics Trail Phase. 3 project through. the Puget Sound Regional Council's. FHWA regional process; andi ift the grant application is successful, budget an additional $441,430.00 in the upcoming 2017-18 budget.  PELTIERMEDINA: The motion carried7-0.  F. ROADSIDE MOWER PROCUREMENT, AB 16-049- PUBLIC WORKS 7:44 PM Alamo attachments best fit the City's roadside vegetation needs and provides upgraded safety features.  Public Works staff budgeted for a new: roadside mower in 2016, as the existing mower is from 2005 and outdated. City staffv visited other local jurisdictions to view and demo their mowing equipment operations and determined that the. John Deere tractor and City staff worked with Washington Tractor Inc. from Poulsbo, WA using the Washington State Department of Enterprise Services contract number 10212 for thel Roadside Mower procurement. The tractor is from thel Deere Company in the amount of$87,604.70 and the boom and mower attachments are from Alamo Industrial in the amount of $86,160.51 for a combined total amount of  $173,765.21. 7:47PM  MOTION: Imove that the City Council forward the Roadside Mower Procurement awardt to Deere & Company in the amount of $87,604.70 for the tractor and Alamo Industrial in the amount of$86,160.51for the boom & mower attachments for a combined total amount of $173,765.21, using the Washington State Department of Enterprise Services contract number  10212, to the April 26, 2016 consent agenda. MEDINA/ROTH: The motion carried 7-0.  G.A ARTS AND HUMANITIES BAINBRIDGE REQUEST FOR CITY PAYMENT OF WAYPOINT PROJECT Arts and Humanities Bainbridge (AHB), acting as the official body oft the City empowered to act on all matters pertaining to the development and enrichment of arts and humanities within the City, is working on: installing aj piece ofp public art at' The Waypoint. This piece willl be placed prominently in the landscaped area ofThe Waypoint for the viewing pleasure oft the public, benefitting In order toi install the artwork, AHB is required to apply and pay for aj permit based on the fabrication cost oft the art piece. The attached permit estimate outlines the fee based on the fabrication costs provided by Christine Clark, the artist selected to create the piece. Thej permit estimate is $840.42. On August 25,2016, City Council approved al budget request from AHB for $45,000 for The Waypoint Project. Because public art is an integral part ofthis community and Waypoint project isl highly visible to a broad audience, AHB is asking Council to consider covering the cost oft the permit fee, whichi is in addition to the approved $45,000  PERMIT FIRST TOUCHICONSIDER FEE, AB 15-022 7:48 PM  both citizens and visitors alike.  budget. 7:51PM  MOTION:. Imove the cost of the permit fee associated with the installation oft the public art  piece at Waypoint be paid by the Cily from the General. Fund. SCOTTTOWNSEND: The motion carried 7-0.  4    CITY COUNCIL BUSINESS MEETING TUESDAY- APRIL 12,2016 AB 16-054 7:51 PM  H. REQUEST TO COMMENCE NUISANCE. ABATEMENT ACTION AT1 10191 NE BEACH CREST DRIVEI NE, Over the past year, the City has received complaints regarding an abandoned, derelict residence located at 10191 NEI Beach Crest Inj particular, the dwelling is unfit for human habitation due to numerous building code violations including but not limited to a rotting, crumbling roof, possibly rotting portions oft the dwelling exterior, which is covered with moss, and electrical lines down and surrounding the property (wires are not live). The neighbors have also complained that the property has attractedi many rats, which are considered "disease vectors," due tor rats' ability to spread disease. Most fundamentally, however, the property is an The City Attorney requests the Council's authorization to (1) prepare Motions for Preliminary and Permanent Injunctions for filing in! Kitsap County Superior Court following a 28 day notice period to the property owner that the pleadings will be filed at the conclusion of that period should thej property owner not abate the nuisance at his own cost and expense. Here, labatement" means correction ofall dangerous conditions, including but not limited to repair of the collapsing portion of the roof, the foundation, or Commencement of the lawsuit against the property owner, ifr necessary, will proceed under the authority of BIMC 15.04.020(A)- (E) which includes provisions for the abatement of dangerous buildings and adopts by reference the 1997 Dangerous Building Code. In addition, statutory authority pursuant to RCW7.48: authorizes the City to seek relief against a condition that "annoys, injures or endangers the comfort, repose, health or safety of others, offends decency, or. : or in any way renders other persons insecure in life, or in the use of property." Finally, the City will work with the Department ofHealth to ensure that any DOH  Drive. Photos of the property are included in the agenda packet.  eyesore to the surrounding neighbors.  any other unstable portion of the structure, removal of the moss, and removal ofr noxious weeds.  violations are addressed. 7:53PM  MOTION: Imove the City Council authorize the City Attorney tof file a civil action) for abatement ofmuisance under RCW7.48 and violations of1 BIMC. 15.04.020(A)-(E) against the owner ofproperty located at 10191 NE Beach Crest Drivefollowing a  28-day notice period.  ROTH/PELTIER: The motion carried7-0.  8. UNFINISHED BUSINESS  A. RESOLUTION NO. 2016-03, FINANCIALP POLICIES, AB 16-0237:541 PM  In February and March, Council and staff discussed the City's financial policies, with the first reading of this resolution on March 22. The resolution ini the packet has been revised toi include information int the whereas section to call out certain previous resolutions that established key portions oft the current proposed policies. Including this information is intended to provide interested readers with an easy way to go back to refer to the originating resolutions. This new information is the only change to  the resolution as presented for first reading.  7:55P PM  MOTION: Imove that the City Council approve Resolution 2016-03, Financial Policies for  the City of Bainbridge Island.  TOWNSENDPELTIER: The motion carried 7-0.  B. SUZUKI PROPERTY UPDATE AND DISCUSSION 7:561 PM  City Manager Schulze and the full Council discussed the Suzuki Property project. No actions were taken.  9. CONSENT AGENDA 8:35 PM A. CONSENT AGENDA COVERSHEET  B.A ACCOUNTS PAYABLE VOUCHER AND PAYROLL APPROVAL  Last check from previous run 341123 for $82.18. EFT check 214 = $4318.45. ACH checks 215 and 2161 for $1400.22. Manual check numbers 341124 - 341134 for $473,545.67. Regular check run 341135 -341258 for $394,485.44. Retainage release checks 147-1 149 for $28,725.42. Direct deposit payroll check run 035563 - 035675 for $250,326.54. Regular payroll check run 107555 - 107559 for $8,178.28. Vendor check run 107560 - 107574 for $268,317.23. EFTPS transfer for $104,599.65. C.F REGULAR CITY COUNCIL BUSINESS MEETING MINUTES, MARCH 8, 2016 D. REGULAR CITY COUNCIL STUDY SESSION MINUTES, MARCH 15, 2016 E. REGULAR CITY COUNCIL: BUSINESS MEETING MINUTES, MARCH: 22, 2016  8:36PM  MOTION:. Imove to approve Consent Agenda. Items A through E as presented.  SCOTT/MEDINA: The motion carried7-0.  5    CITY COUNCIL BUSINESS MEETING TUESDAY: APRIL 12,2016  10. COMMITTEE REPORTS 8:27 PM  A. UTILITY ADVISORY COMMITTEE LIAISON NOTES, MARCH 14. AND MARCH 28, 2016- B. ETHICS BOARD LIAISON NOTES, MARCH. 21, 206-COUNCILMENBER SCOTT I ENVIRONMENTAL TECHNICAL. ADVISORY COMMITTEE LIAISON NOTES, MARCH 23, 2016  COUNCILMEMBER TOWNSEND COUNCILMEMBER ROTH  Councilmember Peltier added comments on thel Design Review Board Meeting. 11. REVIEW UPCOMING COUNCIL MEETING AGENDAS 8:39 PM Puget Sound Energy Presentation (Andy Wappler, VP Corporate Affairs), Info. Preliminary 2015 Year-End Reporting and 2016 Capacity Discussion Friends ofthel Farms 2015 Annual Report on City Farmland (Info.)  A. UPCOMING MEETING CALENDAR  April 19 Poetry Month April 26  Closed Record Hearing: Resolution No. 2016-12, Torvanger Final Subdivision (Consider Approval) Review Responses to the Municipal Electric Utility RFP- - Unfinished Business (Consider Action) Neighborhood Matching Grant Update (Info.) Eagle Harbor Waterfront Park Improvement Contract (Unfinished Business) Priority Based Budgeting: Results Confirmation w/Council Olympic Drive Non-Motorized Improvement Project, Amendment #2 (Consider Action) Environmental Protection Agency (EPA) Green Power Community Award (Presentation) Proclamation Declaring May 15-21,2016 as 2016 Public Works Week (Info.) Proclamation Declaring May 2016 as Puget Sound Starts Here Month (Info.) Street Sweeper Procurement Contract (Consider Action) Roadside Mower (Consider Action) 12. FOR THE GOOD OF THE ORDER 8:441 PM placed on the May 17 Council meeting. 13. ADJOURNMENT 8:47 PM The meeting was adjourned at 8:47 p.m.  Poetry Month  Councilmember Peltier would like to introduce tos see the City of Bainbridge Island become an initiative city. This item will be  Mad  Kelly Jahraus, Records Management Coordinator  Ghar  6