CITY OF CAMILLA AGENDA: - COUNCIL MEETING LIVE STREAM-CITY OF CAMILLA WEBSITE (www.camilaga.ne!) MONDAY, AUGUST 12, 2024-6:00P.M.  VISIONARY,  OWA RD  AW  1. CALL - TO ORDER; ROLL CALL 2. OPENING PRAYER AND PLEDGE 3. APPROVAL OF AGENDA  4. APPROVAL OF MINUTES: JULY 1, 2024 CALLED MEETING  JULY 8, 2024 COUNCIL MEETING  5. SPEAKER APPEARANCES  6. - HEARINGS FOR. ALCOHOL LICENSE HOLDERS- UNDERAGE ALCOHOL  SALES a. b. 7. ACTIONI ITEMS: a. b. C.  DIXITKUMAR PATEL dba ONE STOP CONVENIENT #6 TOCARRA GOLDEN dba SUSIE Q'S# #70  MUNICIPAL GAS AUTHORITY OF GEORGIA - PRICE AGREEMENT: LEAD SERVICE LINE REPLACEMENT PROGRAM - SELECTION OF ENGINEERING FIRM (STILL WATERS ENGINEERING) AND CONTRACT RESOLUTION NOMPAADI-HOUNO AUTHORITY PROPERTY  ALLTECH (JANUARY 2025- -. JUNE: 2025)  APPROVAL CONVEYANCE  8. CITYI MANAGER'S: REPORT 9. MAYOR'S ANNOUNCEMENTS  10. ADJOURN  Meetings arel heldi in7 Thel Honorable Mary. Jol Haywood Council Chambers located ont the first floor ofCity Hall. Seatingi is available ona a  first-come, first-serve basis. City ofCamilla- - 30 East Broad Street- - Camilla, Georgia 31730  Page 1ofl    MINUTES- CALLED MEETING CITY OF CAMILLA, GEORGIA  JULY1,2024  A Called Meeting of the Mayor and City Council of the City of Camilla was called to order at 5:00 p.m. on Monday, July 1, 2024 by Mayor Owens. He stated the city attorney will provide an explanation as to why a quorum is present with those members in attendance. The specific purpose oft the called meeting is consideration of a special election for the vacant seats of District Present at roll call: Councilman Burley and Councilman Morgan. Absent: Councilman Collins and Councilman Palmer. It was stated, for the record, Mayor Owens is present. City Manager Stroud, City Attorney Wiley (via phone), and Clerk Ford were also present.  1/Post 3 (Venterra Pollard) and District 2/Post 3 (Laura Beth Tucker).  OPENING PRAYER AND PLEDGE  City Manager Stroud gave the invocation and the Mayor and Council led the Pledge of  Allegiance to the Flag. Sign-in Sheet Attached.  CITIZENS AND GUESTS APPROVAL OF AGENDA  A motion was made by Councilman Burley and seconded by Councilman Morgan to approve the July 1, 2024 Called Meeting agenda. City Attorney Wiley explained a provision in the Charter allows three of them to act as a quorum for the specific purpose of special elections. She read from Charter Section 5.14 which states: In the event that the office of the mayor or a councilmember shall become vacant as provided in Section 2.12of this charter, the city council ort those remaining shall order a special election to fill the balance of the unexpired term ofs such official; provided, however, that ifs such vacancy occurs within 12 months ofthe expiration of the term of that office, the city council or those remaining shall appoint a successor for the remainder of the term. In all other respects, the special election shall be held and conducted in accordance with Chapter 2 of Title 21 of the O.C.G.A., the "Georgia Election Code," as now or hereafter amended. Councilmember Tucker and Councilman Pollard both have terms expiring December 31, 2025. Their offices are now vacant and there are unexpired terms of office. Section 2.12 states: (b) Filling of Vacancies. A vacancy in the office of mayor or councilmember shall be filled for the remainder of the unexpired term, if any, by appointment if less than 12 months remains in the unexpired term, otherwise by an election, as provided for in Section 5.140 ofthis charter and in accordance with Titles 21 and 45 of the O.C.G.A., or other such laws as are or may hereafter be enacted. Section 5.14 is specific for special elections. The mayor is authorized under the Charter to vote and they do not need four votes and can move forward with The motion to approve the agenda passed via roll call vote 3-0 with Councilman Burley,  three votes to call for a special election.  Councilman Morgan, and Mayor Owens voting in favor of the motion.  Page 1of2    SPEAKER APPEARANCES RESOLUTION NO. 2024-07-01-1 DISTRICT 1/POST 3 (VENTERRA POLLARD) DISTRICT 2/POST: 3 (LAURA BETH TUCKER)  None  CONSIDERATION OF SPECIAL ELECTION FOR VACANT SEATS:  Mayor Owens stated Resolution No. 2024-07-01-1 declares a vacancy in the position of two council positions; calls for a special election for the purpose of filing said vacancies; provides notice of District 1 precinct change; repeals all resolutions in conflict; and for other purposes. A motion was made by Councilman Burley and seconded by Councilman Morgan to approve Resolution No. 2024-07-01-1. Mayor Owens read from the Resolution information regarding the relocation of District 1 voting precinct from 400 Pecan Drive to The Depot located at 212 E. Broad Street. Early voting will be held at City Hall. On Election Day registered voters in District 1 will vote at The Depot. Information for qualifying for office will be presented to the public at the appropriate time. Attorney Wiley provided a detailed explanation of Corey Morgan's past and current terms of office. The quo warranto case against Councilman Morgan was for the term ending December 31, 2023 and cannot/does not prevent service for a new term. The quo warranto case has no legal applicability to his new term of office. He can lawfully sit and duly serve as a member of council and three tribunals rejected the claim Corey Morgan was not a resident. After additional information and explanation regarding the quo warranto cases against Corey Morgan and Venterra Pollard, Attorney Wiley stated the cases are not relevant to the upcoming special election and are outside of the quo warranto scope. The dates are not relevant to the special election to be held on November Sth. The ruling has been adhered to and fulfilled and is applicable only to aj particular term of office. Mayor Owens commented that anyone living in District 1 who meets the qualifications can run for office in the new special election in November. The elected councilmembers will take office immediately. Voting in favor of approving the Resolution via roll call vote: Councilman Morgan, Councilman Burley, and Mayor  Owens. The motion passed by a 3-0 vote.  ADJOURNMENT  The meeting adjourned at 5:55 p.m. on motion by Councilman Burley.  BY:  ATTEST:  KELVIN: M. OWENS, MAYOR  CHERYL FORD, CLERK  Page 2 of2    MINUTES- REGULAR MEETING CITYOF CAMILLA, GEORGIA  JULY8,2024  The regular meeting of the Mayor and City Council oft the City of Camilla was called to order at 6:00 p.m. on Monday, July 8, 2024 by Mayor Owens in The Honorable Mary Jo Haywood Present at roll call: Councilman Burley, Councilman Morgan, Councilman Collins, and City Manager Stroud, City Attorney Wiley (via phone), and Clerk Ford were also present.  Council Chambers. Councilman Palmer.  OPENING PRAYER AND PLEDGE  City Manager Stroud gave the invocation and the Mayor and Council led the Pledge of  Allegiance to the Flag.  APPROVAL OF AGENDA  Mayor Owens asked for a motion to approve the agenda as presented. On motion by Councilman Morgan and seconded by Councilman Burley, the motion to approve the agenda passed by a4-0  vote.  CITIZENS AND GUESTS APPROVAL OF MINUTES  Sign-in Sheet Attached.  The following minutes were presented for approval consideration:  May 15, 2024 Called Council Meeting May 21, 2024 Called Council Meeting June 3, 2024 Work Session June 10, 2024 Council Meeting  (Motion: Councilman Morgan/Second: Councilman Burley/Passed 4-0) (Motion: Councilman Burley/Second: Councilman Morgan/Passed 4-0) (Motion: Councilman Morgan/Second: Councilman Burley/Passed 4-0) (Motion: Councilman Burley/Second: Councilman Morgan/Passed 4-0)  SPEAKER APPEARANCES  Jules Fritz, Ronald Spence, Venterra Pollard, Jerome Jester, Julie Tucker, and Walter Anderson. HOUSE BILL 461 - BUSINESS/OCCUPATION TAXES; REGULATORY FEE PROCEEDS; PROFESSIONS SUBJECT TO REGULATORY FEES; FEE City Attorney Wiley commented the City has a fee schedule which calculates permit fees for certain construction projects. House Bill 461, which became effective July 1, 2024, reclassified the method for calculating permit fees and regulatory fees for new construction or extensive renovation projects. The significant part of the revision is the law no longer allows the value of  ACTION ITEMS  CALCULATIONS  Page 1of5    HOUSE BILL 461 - BUSINESS/OCCUPATION TAXES; REGULATORY FEE PROCEEDS; PROFESSIONS SUBJECT TO REGULATORY FEES; FEE construction to be the basis for calculating the fees and instead bases it on square feet. It also defines extensive renovation projects as anything in excess of $75,000 for renovation of an existing structure. This is a substantial change in how permit fees are calculated for new and existing renovation projects. This State law will supersede and have to be incorporated into any local fee permitting structure the City currently has and it is her understanding the City has adopted a fee schedule. The provision in the city ordinance for the regulatory fee schedule will be arevision that needs to be made sO: members of the public will have knowledge ahead oftime what the fee will be and help staff to know what to charge for those permits. Mayor Owens asked if there would be any issues if by voice vote they adopt the changes that were passed by the legislature and ask the city manager to present a fee based on the change/new rules. City Attorney Wiley replied the State law authorizes the city manager to change the fee schedule to comply with HB 461. City Manager Stroud commented he looked at the options in HB 461 and the one he thinks will work best is Item #4 to calculate the rate. The administrative fee will be just one time. Mayor Owens asked for a motion to authorize the city manager to comply with the provisions related to the business'occupational taxes and regulatory fee proceeds in House Bill 461 and facilitate administrative needs for compliance. A motion was made by Councilman Morgan and seconded by Councilman Burley. Voting in favor of the motion: Councilmen SOUTHWEST GEORGIA GOVERNMENTAL SERVICES AUTHORITY (SGGSA) = 2024 AMENDMENT TO INTERGOVERNMENTAL OPERATING AGREEMENT (IGA) Mayor Owens commented Councilman Palmer is Chairman of the SGGSA and he [Owens] serves as ai member on the Board. In 2017 there was an IGA between the Authority and member cities, of which Camilla is one of them. Since 2017 each member city has been responsible for taking care of billing and some technical support. With the changes in technology and the changes in how the Authority is operated, the idea is to consolidate typical customer service responsibilities to the Authority which will be headquartered in Thomasville and this will have an impact on staff in Camilla. Councilman Palmer stated it was imperative for all four cities to approve the agreement. Cairo has already approved and Moultrie and Thomasville will be approving, from his understanding, this week. The goal is to have it approved by August and it is a business decision to consolidate and regulate and will be more efficient. At some point in time someone may want to buy the SGGSA and this will make it more desirable for a corporation to buy something that is self-sustaining and operating on its' own. Right now there are four cities operating it and it needs to be unwound. Iti is a good thing and they need to do. Ifone city does not approve it will not happen SO it is mandatory to have all four city's approval. Mayor Owens commented it is no longer an idea of trying to do more with less but to be more and more efficient. When they talk about consolidating this service in one location it will have an impact on staff in Camilla as it will for all member cities and important for the Council and citizens to understand that. He agrees with the characterization that Councilman Palmer pointed out - in the long run it is good for the Authority and member cities. When they can put all of this in one location, and the Authority is putting a lot of effort to see ifthere are potential buyers, when you can present a cleaner business to a buyer it is a good thing. But there will be an impact in the city and our staff, specifically. Councilman Morgan asked if what it would look like as far as staff.  CALCULATIONS (cont.)  Burley, Morgan, Collins, and Palmer. The motion passed by a 4-0 vote.  OF 2017  Page 20 of5    SOUTHWEST GEORGIA GOVERNMENTAL SERVICES AUTHORITY (SGGSA) 2024 AMENDMENT TOINTERGOVERNMENTAL OPERATING AGREEMENT (IGA) Mayor Owens replied they have had conversations but without taking the next couple of months, assuming all member cities approve the IGA, there will be some impact. It is hard to do that without making sure it passes and once passed, they can get into the numbers. It will equate to savings in some way to all member cities. Councilman Burley commented as pointed out by Councilman Palmer, each city has to approve it before it becomes effective. Mayor Owens replied when you look at the structure and raw numbers, as a local business it makes sense. This potential decision was born out of them trying to sell the business about a year ago. Iti is extremely complicated and messy and this attempts to clean it up as a local business. Councilman Palmer commented the people that looked ati it made the suggestion and encouraged them to do to make it fora a more attractive business and it makes common sense. After additional comments and discussion, Mayor Owens stated the decision was not and is not being taken lightly. A motion was made by Councilman Palmer and seconded by Councilman Collins to approve the 2024 Amendment to the Intergovernmental Operating Agreement with SGGSA as presented. Voting in favor of the motion via a roll call vote: Councilmen Burley, Morgan,  OF 2017 (cont.)  Collins and Palmer. The motion passed by a 4-0 vote. CEMETERYLOTTRANSFER- MARY REESE  Mary Reese, owner, has requested the transfer of a cemetery lot located in Oakview Cemetery and identified as a 10' X 10' lot, City of Camilla pin #1, Laurel Oak section, and purchased by her on October 11, 2019. Ms. Reese requests to gift the lot to her brother Clifford Murray. A motion to approve the request ofl Mary Reese to transfer the cemetery lot as presented was made by Councilman Morgan and seconded by Councilman Burley. Voting in favor of the motion: Councilmen Burley, Morgan, Collins, and Palmer. The motion passed by a 4-0 vote.  CITY MANAGER'S REPORT  City Manager Stroud reported on the following: financial reports for budget VS. actual which have been provided to the Mayor and Council; he has been tracking the speed devices purchased ai few months ago and in conversation with the Police Chief they are moving the devices around to high traffic volume locations; Toombs Park grassing is starting to catch up and once the grass is established they can open the park; the old Boys and Girls Club is about 75% demolished; the LMIG projects for both rounds has been submitted; and they are focusing on dilapidated housing on Thursdays. Councilman Morgan questioned the progress on the cemetery roads and City Manager Stroud stated about mid-July they plan to release the bid. Councilman Burley asked about the project on Northside. City Manager Stroud stated now that the containers are moved they will start working on the drainage ditch and getting the pipes fixed. Once that is complete they will start on the paving. Councilman Palmer asked why the railroad crossing at the city barn (Laurel Lane) was not fixed when all others were. City Manager Stroud replied he identified the worst ones to be fixed first and will put that one on the list. Councilman Burley commented they had community policing at the Fourth of. July festival and kudos to the police department. It was a good look for the city and they were really engaged with the community and the citizens.  Page 3 of5    MAYOR'S ANNOUNCEMENIS  Mayor Owens commented from his perspective, and many of the citizen's perspective, they had an awesome Fourth of. July event that introduced new technology to the community and region. Itis important to point out they are trying to create a sense of place where Camilla becomes a destination not only for the Fourth of. July but other events. When you have a drone show it helps put Camilla on the map. When you look around the city there are new businesses and construction on every corner and others interested in building. He welcomed the Pickle Patch restaurant who just opened their new location in Camilla and stated we are happy to have them. He thanked them for choosing Camilla to expand their business. The bond closing for the new gym is complete and the money is sitting in the bank ready to build a new gym for the citizens of the city. It will be a multi-million facility that will serve the citizens for decades. The feasibility study for a new hotel in downtown is underway and should be completed in the next two weeks. The study will tell them if it is worth having a hotel in downtown Camilla. The initial pre- application for a $2.5 million grant, with another potential $1 million on top oft the initial grant, tol help build the new apartments near Goodson Road has been approved by the Department of Community Affairs. They are finishing the final touches on the final application that will be submitted this week. They will also be looking at applying for a rural zone designation, through the URA, and this will be important for the downtown area and businesses as it relates to tax abatements and other things. They finalized the last verbal words with the Camilla Development Authority to transfer McRee Hall to the citizens of the city and expand the City's partnership with the Regional Commission. There should be a meeting in the near future for the leadership of the Regional Commission and Camilla Development Authority to sign all necessary documents for transfer of the property and to give the Regional Commission much needed financial relief that will allow them to expand their reach. Lastly, and because it has been become a matter of public conversation and published, as it relates to the current composition of the Council, there has been talk about the idea of opportunities for folks to shine. As it relates to the current composition of the Council, it takes four councilmembers for them to have a quorum to do the business of the city. From time to time there is sickness and some have to travel and with the current composition, they run a real risk of not having a quorum. There has been published reports related to the budget and other things. What he wants to tell everyone from his perspective as Mayor of the city, there will be no compromise without equity in the city. Someone mentioned earlier in the meeting they are not going backwards and they will not. What he expresses to the citizens is the Charter states if for some reason they cannot come to a decision or an agreement on the budget by October 18t, they simply use the previous year's budget. They are set up to handle any of this type oft thing that may come up. He does not want anyone to think there has to be any level of appeasement for anyone. There will be no compromise without equity, no leverage, none of that. Because it was published as an opportunity for certain folks to shine, if anyone is in this business for individual accolades he suspects they are in the wrong business. If they are in this to be liked by everyone, they are probably in the wrong business. There are serious challenges in the city that have to be addressed and one of the biggest ones is the equity in the town. It will be settled one way or another and if they have to wait until they have a full Council after the November election that is what they will  do. There will be no compromise without equity.  Page 4of5    ADJOURNMENT  The meeting adjourned at 7:25 p.m. on motion by Councilman Burley.  BY:  ATTEST:  KELVIN M. OWENS, MAYOR  CHERYL FORD, CLERK  Page 5 of5    CITATION  AMILLA dnriny STATE OF GEORGIA COUNTY OF MITCHELL CITY OF CAMILLA  en  Citation is hereby issued against Shradha Enterprise, LLC dba One Stop Convenient #6 located at 300 Newton Road, Camilla, Georgia, Dixitkumar Patel, license holder, pursuant to Title 9 Chapter 2 Section 2 ofthe Code ofthe City of Camilla for that an employee oft the license holder did on March 21, 2024 violate the laws of the State of Georgia as codified at O.C.G.A. Section 3-3-23 by selling alcoholic beverages to aj person under 21 years of age. You are hereby notified you are required to appear before the City Council to defend why your current alcohol license should not be suspended. Notification of date and time for appearance at said council meeting will be duly served upon alcohol license holder for citation. Herein fail not under authority of the Honorable Kelvin M. Owens, Mayor of the City of  Camilla.  Cowl Srd Cheryl Ford,Cityiglerk City ofCamilla  July 18, 2024  NOTICE OF DELIVERY  Dintkyma Rlel Accepted By (Printed Name) daly14,7024 Date/Time Delivered  OB.DA Accepted By (Signature) e By  1433  Delivered  City of Camilla P.O. Box 328 - 30 East Broad Street Camilla, Georgia; 31730 (229). 336-2220    CITATION  AMILLA Ginring hhrvunl. PAmrnvr STATE OF GEORGIA COUNTY OF MITCHELL CITY OF CAMILLA  Citation is hereby issued against AVA Development, LLC dba Susie Q's #70 located at 81 US Highway 19 South, Camilla, Georgia, Tocarra Golden, license holder, pursuant to Title 9 Chapter 2 Section 2 oft the Code ofthe City of Camilla for that an employee oft the license holder did on March 21, 2024 violate the laws of the State of Georgia as codified at O.C.G.A. Section You are hereby notified you are required to appear before the City Council to defend why your current alcohol license should not be suspended. Notification of date and time for appearance at said council meeting will be duly served upon alcohol license holder for citation. Herein fail not under authority of the Honorable Kelvin M. Owens, Mayor of the City of  3-3-23 by selling alcoholic beverages to a person under 21 years ofa age.  Camilla.  Ccwk S Cheryl Ford,City Çlerk City of Camilla  July 18, 2024  NOTICE OF DELIVERY  ecara Goldon Accepted By (Printed Name) 7li6k24 -/:24pm Date/Time Delivered  C  Accepted By (Signature) Doin  -Ay.ha Ds-DPD  Délivered By  City of Camilla P.O. Box 328 - 30 East Broad Street Camilla, Georgia 31730 (229): 336-2220    promptly report the existence of such circumstances to the state department of revenue as  required.  Sec. 9-2-11.- Criminal conviction not required.  Any proceeding or action which may be taken by the city with respect to the suspension or revocation ofany alcoholic beverage license or the grant, denial or renewal ofa any such license shall be and are administrative in nature with respect to the privileges oft thel holder of such license and the right of such holder to continue to engage in the sale of alcoholic beverages in accordance with the provision oft this chapter. No conviction, dismissal, acquittal, other plea or other disposition with respect to any criminal violation involving the sale, distribution or possession of alcoholic beverages or any other alleged criminal conduct shall be necessary for any action by the city pursuant to the provisions oft this chapter relative to any such license or  otherwise effect any action taken by the city relative thereto.  Sec. 9-2-12. - Violation and penalties.  (a) Its shall be unlawful for any person to violate any oft the provisions of this chapter. (b) The following guidelines for the disposition of alcoholic beverage license violations are hereby adopted. It is emphasized that these are guidelines only and can be altered based upon the facts of any individual case. The guidelines for disposition of alcoholic beverage (1) First offense within past two years: 30 days suspension and $150.00: reinstatement fee; (2) Second offense within past two years: 90 days suspension and $250.00 reinstatement  license violations are as follows:  fee; unless  (3) Second offense within past 12 months: Revocation; (4) Third offense within past two years: Revocation.  Secs. 9-2-13--9-2-29.-29.-Reserved.  OBPINANCE J5 APPROVED  AuGsT Ib, 20a  Page 16    AGENDA. - ITEM #7 - ACTIONI ITEMS  August 12, 2024  a.  MUNICIPAL GAS AUTHORITY OF GEORGIA - TRADE CONFIRMATION WITH The City received a request from Alltech and the Municipal Gas Authority of Georgia (MGAG) to enter into an agreement to elect an alternative price (fixed swap) for natural gas. The election to choose an alternate price is pursuant to the Gas Supply Contract between MGAG and the City and does not alter the terms or supersede the Gas Supply Contract. The agreement period is from  ALLTECH-JANUARYTO, JUNE 2025  January 2025 to. June 2025.  b.  LEAD SERVICE LINE REPLACEMENT PROGRAM INVENTORY - SELECTION OF ENGINEERING FIRM-STILL WATERS ENGINEERING- CONTRACT APPROVAL Three bids were received in response to a request for proposals seeking engineering consulting services for the Lead and Copper Rule Compliance Assistance funded by the Georgia Environmental Protection Division. Three proposals were received and Still Waters Engineering received the highest points based on scoring criteria. The Letter of Agreement to provide funding administration, water service inventory development, field investigations services, service line replacement plan development and project closeout submitted by Still Waters has received  attorney approval. C. Mayor Owens  RESOLUTION- HOUSING AUTHORITY PROPERTY CONVEYANCE    Municipal Gas Authority of Georgia "TRADE CONFIRMATION"  Date of Trade: City Name: Requesting Person: End User Name: Requesting Person: Type of Hedge: Effective Date:  July5,2024 Camilla Kevin Perraut ALLTECH Fixed Swap January 1,2025  Type of Transaction: Termination Date:  BUY June 30, 2025  Reference Price: SoNat LAMO  Counterparty Confirmation: Contact: Victoria Lawther Ref No.: 6876402 Date:  Distribution to Requestor: Contact: Kevin Perraut Date:  Volume MMBtu 9,000 9,000 9,000 9,000 9,000 9,000  Price MMBtu $3.940 $3.790 $3.370 $3.260 $3.315 $3.570  Month Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25  The Member signor of this alternate price confirmation is an individual representing themselves to the Municipal Gas Authority of Georgia as having the capacity to enteri into agreements to elect an alternate price on behalf oft the Member and understands the implications of entering into an alternate price agreement made on behalf of the Member by the Municipal Gas Authority of Georgia. A Member's election to choose an alternate price is pursuant to the Gas Supply Contract between the Municipal Gas Authority of Georgia and the Member and does not in any way alter the terms or supersede the Gas Supply Contract. Please confirm that the foregoing correctly sets forth the terms of our agreement within three (3) business days by executing this confirmation and returning itt to us. Failure to respond withins such period shall not affect the validity or enforceability of this transaction, and shall be deemed to be ana affirmation of the terms and  conditions contained herein, absent manifest error.  MUNICIPAL GAS AUTHORITY OF GEORGIA  CITY OF CAMILLA  By: Its: Date:  By: Its: Date:  ludwGR President and CEO July 8, 2024    Municipal Gas Authority of Georgia "TRADE CONFIRMATION"  Date of Trade: City Name: Requesting Person: End User Name: Requesting Person: Type ofH Hedge: Effective Date:  July5 5, 2024 Camilla Kevin Perraut ALLTECH Fixed Swap January 1, 2025  Type of Transaction: Termination Date:  BUY June 30, 2025  Reference Price: SoNat LAMO  Counterparty Confirmation: Contact: Victoria Lawther Ref No.: 6876402 Date:  Distribution to Requestor: Contact: Kevin Perraut Date:  Volume MMBtu 9,000 9,000 9,000 9,000 9,000 9,000  Price MMBtu $3.940 $3.790 $3.370 $3.260 $3.315 $3.570  Month Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25  The Member signor of this alternate price confirmation is an individual representing themselves to the Municipal Gas Authority of Georgia as having the capacity to enteri into agreements to elect an alternate price on behalf oft the Member and understands the implications of entering into an alternate price agreement made on behalf of the Member by the Municipal Gas Authority of Georgia. A Member's election to choose an alternate price is pursuant to the Gas Supply Contract between the Municipal Gas Authority of Georgia and the Member and does not in any way alter the terms or supersede the Gas Supply Contract. Please confirm that the foregoing correctly sets forth the terms of our agreement within three (3) business days by executing this confirmation and returning itt to us. Failure to respond withins such period shall not affectt the validity or enforceability of this transaction, and shall be deemed to be an affirmation of the terms and  conditions contained herein, absentr manifest error.  CITY OF CAMILLA  ALLTECH  By: Its: Date:  By: Its: Date:    LETTEROFAGREEMENT  This letter of agreement, effective as of  (Effective Date),  confirms the mutual agreement of the undersigned, which may hereinafter be referred toa as  "the parties," to enter a contract, described herein, between:  City ofCamilla (Owner) and (Consultant)  Tall Pines Properties, LLCd dba Still Waters Engineering  Consultant agrees to provide the services described herein to Owner for Lead and Copper  Rule Compliance Implementation (Project).  General Terms A. Summary of Intent  Execution of this Agreement shall allow Still Waters Engineering to submit a pre- application tot the Georgial Environmental Finance Authority (GEFA)on! behalf ofthe Client, for grant and/or loanf funding related to Lead and Copper Rule Compliance for the purpose of financing consulting services to be provided by Still Waters Engineering, as outlined in the following Scope of Work for Lead and Copper Rule Compliance and other ancillary costs associated with the work. The application will be submitted! byGEFAsrequired. deaduine. The parties pledge full cooperation to complete the funding application without unreasonable delay. Still Waters Engineering shall submit the application, on behalf of the Client, for no fee, as 2. Upon award of funding by GEFA, Still Waters Engineering shall commence with performing the Scope of Work outlined in Section II for a total lump sum fee, as  outlined in Section II oft this Agreement.  outlined in Section II of this Agreement  B. Expediency  Parties agree that TIME IS OF THE ESSENCE and both shall use all reasonable efforts to complete the GEFA grant/loan pre-application on or before GEFA's required deadline and the Lead Service Line Inventory (LSLI) and Service Line Replacement Plan' (SLRP) on or before October 16, 2024. ("Note, the deadline for submittal of the SLRP is subject to change due to additional plan requirements by EPA. Owner will be notified of any changes to Federal/State submittal deadline and the date of completion may be aqustedaccordingly to account fora additionalp planrequirements)  Page 1    I. Scope of Work (Basic Services)  The scope of services described herein is for consulting services based on our understanding of the compliance requirements outlined in the U.S. EPA's Lead and Copper Rule Revision (LCRR) and from discussions and meetings with the Owner's personnel. Still Waters Engineering proposes to provide the following scope of services: A. Task 1: GEFA Grant/Loan Pre-Application and Administration for LCRR Still Waters Engineering shall submit a pre-application for grant funding through the Georgia Environmental Finance Authority (GEFA) on behalf of the Owner onor before GEFA's required deadline. If funded, we will provide ongoing assistance with the administration of the funding to ensure compliance with GEFAsfunding requirements. As part of this application process, Still Waters Engineering will develop a grant budget, including costs for Still Waters Engnerngsservçes: fieldinvestigations. and initial point of use device inventory, for approval byt the Owner prior to submission of  Implementation  the pre-application.  B. Task 2: Lead Service Line Inventory (LSLI) Devélopment  Still Waters Engineering shall develop an inventory oft the Owner's water service lines, ina accordance with EPA and EPD requirements, The scope OfLSLI Development shall  include: 1. Data Collection  a. Coordinate with Utility Owner (in-person. via web chat, or by phone), to assess b. Determine the availability ofand collect utilitysystemr records,i including: parcel map, water system maps, construction plans, water system permit records. Perform property research and request permit documentation from EPD, if  the water system and determine data requirements.  water meter, and tax accessor data.  necessary.  2. Preliminary Initial Inventory Development  a. Initialize GIS hub utilizing ESRI ArcGIS Pro and ArcGIS Online.  b. Utilize all available documentation (see A.3) to develop a preliminary initial inventory database and map in accordance with EPA and EPD requirements. At a minimum, services are identified as lead, galvanized requiring :. Meet with stakeholders to review the initial inventory and identify needed d. Int the event that lead services are identified, provide notification letter for  replacement, non-lead, and unknown. revisions, field verifications, or missing data. Owner to mail to occupant served by the lead service. a. Identify location of services that require field verification.  3. Field Verification  b. Still Waters Engineering shall be responsible for all field investigation services and utilize a subcontractor for performance of field investigation service. Still Waters Engineering will ensure that work is being performed in an orderly  fashion.  Page 2    C. Integrate field verification datai into GIS inventory.  Intermediate Initial LSLI revisions.  a. Meet with stakeholders to review the Draft LSLImaps and database. b. Owner to review draft inventory and note any questions, concerns or needed  Integrate final revisions into GIS inventory. Final Initial LSLI Deliverables & EPD Submission a. Finalize LSLI, including all verifications andi revisions.  b. Provide digital (pdf ande excel format) andi two (2); printed copiesoftheinventory Provide Online map through ArcGIS Online that can be publicized for public community viewing. ArcGIS Online map will be posted for one year after the deadline for submittal of the Inventory (ie, until October 15. 2025). Posting of the map for future years can be added as an additional service; map and inventory can be updatedandmaintaned yearly as anacltionalsenvee.Nole. the LSLI must be made publicly available; however, only utilities serving d. Submit Initial Inventory tot the Georgia Environmental Protection Division, int the format required by EPD, on behalf of the Owner before the October 16, 2024 e. Ifo desired, present findings to community leaders and residents at a public Int the event that lead: services arei identified, provide notification letter for utility  database to the utility.  >50,000 are required toy posti it online.  deaduine. meeting  tor mail to occupant served by the lead service.  Task3 Service Line Replacement Plan (SLRP) & Compliance Program Development The SLRP must include specific information outlined by EPA in the LCRR. The SLRP  will be developed for the Owner as follows: SLRP Kick-off Meeting recommendations.  a. Meet with stakeholders to assess and develop a customized action plan for SLRP development. review EPA's and EPD's requirements, and review a. Develop a draft SLRP to include all EPA required information and input from stakeholders. In addition to the minimum required components, the plan will SOP (standard operating procedure) for updating inventory SOP for filter distribution SOP for full service line replacements SOP for service line replacements by customers SOP for required notifications and notification templates SOP for customer tap sampling Educational material templates Identification of funding sources for LCRR complance  2. Draft SLRP  also include:  Page 3    Updated Lead & Copper Tap Sampling Plan sources for the specific areas of need. Provide Draft SLRP to stakeholders for review. e. Incorporate final revisions into SLRP. 3. Final Initial SLRP Deliverables & EPD: Submission  b. Utilize Draft LSLI toi identify and prioritize replacements. We will collaborate with the engineer (if desired) to identify project areas and potential funding d. Meet with stakeholders and note any questions. concerns or needed revisions.  a. Finalize SLRP.  b. Provide digital (pdf format) and two (2) printed copies of the SLRP to the utility. Submit Initial SLRP to the Georgia Environmental Protection Division on behalf of the Owner before the October 16, 2024 deadline" (deadline subject to d. Ifo desired, present findings to community leaders and residents at a public e. Provide one (1) training session for Owner's utility field staff on LCRR Provide one (1)t training session for Owner's utility office and management staff a. As part of the SLRP, the Owner's Lead & Copper Tap Sampling Plan will be updated to meet EPD's requirements. Still Waters Engineering will assist the City in identification of Tier sampling sites and school/childcare facilities that b. Assist Owneri in acquiring tap sampling kits, and develop SOP for dissemination :. Develop: standard notification and education materials related toi taps sampling. d. Owner shall be responsible for sampling activities. Assistance with sampling a. Asp part ofthe SLRP, an SOP will be developed to outline the procedures fort the b. Assist Owner in procuring initial inventory of POU devices to be disseminated by Owner when required or requested. Assistance with dissemination of POU a. As part oft the SLRP, Still Waters Engineering will provide templates for public education materials and standard operating procedures that outline notification requirements with sample notifications. Still Waters Engineering will provide training and assistance to City staff in implementing public education and notification requirements to ensure compliance with the LCRR. Assistance with preparing required notifications and educational materials and instructing Owner staff on mailing of materials on an ongoing basis can be  change). meeting.  requirements and implementation. on LCRR requirements andi implementation. 4. Tap Sampling Plan & Program. Assistance  require sampling.  of kits andi information materials.  can be provided as an additional service. Point of Use Device Program. Assistance  Owner to procure and disseminate POU devices. devices can be provided as an additional service.  6. Public Education & Notification  provided as an additional service.  Page 4    IlI. Fee Basis  Still Waters Engineering proposes to complete the work for Basic Services described herein for the lump sum amounts listed below. No lump sum or hourly fee amount may  be exceeded without prior written approval from the Owner.  Task No.  Description  Fee Basis $239.000.00  1 GEFA Grant/Loan Pre-Application and Administration for LCRR $15.000.00 3 Service Line Replacement Plan (SLRP) & Compliance Program $84.757.00  Implementation Development  2 Lead Service Line Inventory (LSLD Development  Total of Items 1, 2&3 Inclusive: $338,757.00  IV. Additional Services  Services not included within the Basic Scope of Services above, which are considered Additional Services, are: specifically excluded from the Scope oft the Consultant's: services but can be provided on an hourly basis in accordance with our Hourly Fee Schedule or as agreed toi in writing by the Owner andi the Consultant. Additional Services include, but arer not limited  to, the following:  Services resulting from significant changes in the scope, extent, or character of the portions of the Project including. but not limited to, changes in size, complexity, Owner's schedule, or method of financing: and revising previously accepted work when such revisions are required by changes in Laws and regulations enacted subsequent toi the date oft this proposal, except as outlined int the Basic Scope ofWork, Preparing for, coordinating with, participating in and responding to structured independent review processes, including, but not limited to project peer review requested by Owner: and performing orf furnishing services required to revise studies or reports or other documents as a result of such review processes. Services inr makingr revisions/updates tol LSLIor SLRP after the submission oft thei initial inventory and plan to EPD. (Required annual reporting and updates to the LSLI and SLRP can be provided at an additional, agreed upon price.) Services in preparing notifications or educational materials after the initial development of these items outlined in the Basic Services required after December 31, 2024. (Required annual notifications ande educational materials, as wellasr reporting ofthese activities tol EPD, can be provided at an additional, agreed upon price.) Services related to performing tap sampling. Assance/Peromance of tap sampling and preparation ofr notifications andi reporting ofnotification activities to EPD required for tap sampling can be provided at an additional, agreed upon price.) GIS mapping of utility infrastructure, beyond service line location mapping. Utility system mapping can be provided at an additional, agreed upon price. Assistance with funding alternatives including. but not limited to, loan/funding applications, grant writing, reports, rates studies, etc. not specifically detailed in the  or are due to any other causes beyond Consultant's control. Furnishing services of Consultant's Sub-Consultants.  Providing on-site GPS location of utility infrastructure.  Page 5    Basic Services.  Other services performed or furnished by Consultant not otherwise detailed or  provided fori int this Agreement.  V. Agreement  IN WITNESS WHEREOF. the parties hereto have executed this Agreement, the Effective  Date ofv which isi indicated on page1. OWNER: Cityof Camilla  CONSULTANT: Still Waters Engineering  By: Title: Date:  By: Title Date:  Kelvin Owens Mayor  h67 Chad Griffin Chief Executive Officer 8-5-24  Address for giving notices: City of Camilla PO Box: 328 Camilla, GA; 31730-0328  Address for giving notices: Still Waters Engineering 130 Veterinary Way - Unit2 Leesburg, GA: 31763  Page 6    VI. Terms & Conditions A. BasicAgreement  Consultant. shallp provide. or cause tob bop provided, thes services set forthint this Agreement, and Owner  shall pay Consultant for such Services as set forthi in Section' V.  Payment Procedures  Preparation of Invoices. Consultant will prepare a monthly invoice in accordance with Consultant's 2. Payment ofi Invoices. Invoices are due and payable within 30 days of receipt. IfOwner fails tor make any payment due Consultant for services and expenses within 30 days after receipt of Consultant's invoice. the amounts due Consultant will bei increased: at ther rate of1.0% per month (or the maximum rate ofi interest permitted by law, if less) from saidt thirtieth day. In addition, Consultant may, without liability, afters giving seven days written notice to Owner, suspends services undert this Agreement until Consultant has been paidi int full all amounts due for services, expenses, and other related charges.  standardi invoicing practices and submit thei invoice to Owner.  Payments will be credited first toi interest andt thent to principal.  Additional Servicos  Ifa authorized by Owner, or if required because of changes in the Project, Consultant shall furnish Owner shall pay Consultant for such additional services as follows: For additional services of Consultant's employees engaged directly on the Project an amount equal to the cumulative hours charged tot the Project by each class of Consultant's employees times standard! hourly rates fore each applicable billing class; plus reimbursable expenses and Sub-consultants charges, if any. Hourly  services in addition tot those set forth above.  rates are: as follows:  Prof. Engineer/Principal Project Manager Project Engineer Construction Observer Civil Technician Draftsman! Clerical III Sub-Consultants  $155 /hour $140 /hour $120 /! hour $go / hour $95/ hour $75/ / hour $65/hour Actual Cost" '1.20  . Termination  The obligation to provide further services under this Agreement may bet terminated:  a. For cause,  By either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the Agreement's terms through no fault of the  terminating party. By Consultant:  (a) upon seven days written notice if Consultant believes that Consultant is being requested by Owner to furnish or perform services contrary to Consultant's (b) uponseven days written noticei ifthe Consultant's: services fort the Project are delayed ors suspended for more than 90 days for reasons beyond Consultant's control.  responsibilties:or  Page7    (c) Consultant shall have nol liability to Owner on account of such termination. Notwithstanding: the foregoing. this Agreement will not terminate. as a result ofas substantial failure under paragraph D.1a.iift the party receiving suchr notice bogins, within seven days of receipt ofs suchr notice, to correct itsf failure and proceeds diligentlyt to cure suchf failure within no more than 30 days of receipt of notice; provided, however, thati ifa and tot the oxtent such substantial failure cannot be reasonably cured within such 30 day period, andi if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, thent the curep period providedf for herein shall extend up to, buti in no case moret than,  60 days after the date of receipt of ther notice,  Forc convenience. by Owner effective upon ther receipt of notice by Consultant.  2. Thet terminating party under paragraphs D.1a or D.1.b may set the effective date of tormination at a time up to 30 days later than otherwise provided to allow Consultant to demobilize personnel and equipment fromi the Project site, to complete tasks whose value would otherwise be lost, top prepare notes as to the status of completed. and uncompleted tasks, and to assemble Project materials in  orderly files. Controllingl Law  This Agreement is to be governed byt the law of the statei in which the Project is located.  Successors.Assigns. and Beneficiaries  Owner and Consultant eachi is hereby bound and the partners. successors. executors, administrators, andi legal representatives of Ownera and Consultant (and to the extent permitted! by paragraphF,2the assigns of Owner and Consultant). arc horeby boundt to the other party tot this Agreement and tot the partners, successors. executors. administrators. and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, ando obligations oft this Agreement. 2. Neither Owner nor Consultant may assign, sublet. or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting. or transfer is mandated or restricted by! law. Unless specifically statedt to thec contraryi ina any written consentt to an assignment, no assignment will release or discharge the assignor from any duty or responsibility  under this Agreement. General Considerations  Thes standard of care fora all services pertormed or furnished by Consultant under this Agreement" will bet the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time andi in the same locality. Consultant makes no warranties, express or implied, under this Agreement or otherwise. in connection with Consultant's services. Consultant and its consultants may use or rely upon the design services of others, including. but not limited to. Alldocuments) prepared ort furnishedby Consultant: are instruments ofs service, and Consultant retains an ownership and property interest (including the copyright and the right of reuse) in such 3. Tot the fullest extent permitted by law, Owner and Consultant (1) waive against each other, and the other's employeos, officers, directors, agents, insurers, partners, and consultants. any and all claims for or entitlement to special, incidental, indirect. or consequential damages arising out of. resulting from, ori ina any way related tot the Project, and (2)a agree that Consultant's total liabilityt to Owner under this Agreement shall be limited to $20,000 or the total amount of compensation received by  contractors, manufacturers. and: suppliers.  documents, whether or not the Project is completed.  Consultant, whichever is greater.  Page 8    ACTION ITEM #7 (c) CONVEYANCE  RESOLUTION NO. 2024-08-121-HOUSING AUTHORITY PROPERTY  NOT AVAILABLE AT TIME OF AGENDA PUBLICATION