City of West Point Council Work Session Agenda Tuesday, August 27, 2024 @ 5:30 PM City Hall Council Chambers  Watch the Meeting Live at:  itpl/www.dityolwestpontgacomgovermentelected.pticalswatch.lve.  MEETING CALLED TO ORDER  AGENDA REVIEWED IN ITS ENTIRETY BEFORE DISCUSSION PUBLIC COMMENT ON ANY ISSUE (5 MINUTE LIMIT)  CITY MANAGER REPORT NEW BUSINESS  2025 Budget Calendar Depot Agreement  ACTION ITEMS ADJOURNED  CONSIDER ITEMS FOR BUSINESS MEETING (Create Business Meeting Agenda) NEXT MEETING: Business Meeting Monday, September 9, 2024 @ 5:30PM    City of West Point 2025. Budget Calendar  Tuesday, August 27, 2024 Wednesday, August 28- E Friday, September 6, 2024 Friday, September 13, 2024 Monday, September 16- N Monday, October 28, 2024  City Manager reviews Budget Process with Mayor and City Council at work session 5:30 P.M.  City Manager meets with Mayor and City Council in Department budget requests should be complete int the  individual meetings as needed  system.  City Manager assembles budget request, compare with revenue estimates, and compiles the budget document City Manager meeting(s) with Department Directors- **Budget packets tol Mayor and Council City manager presents budget for consideration in work *Article inj paper that proposed budget has been submitted to the council and al Public Hearing #1 will be held November 11 at 5:30P.M. at West Point City Hall prior to the City Council Regular Business Meeting *Make the draft budget available to public *Copy of draft budget to news media *Draft budget available on city website meet with City Manager as needed *Public hearing #1 5:30 P.M.  Time - TBA  Tuesday, October 29, 2024  session. 5:30P.M.  Tuesday, October 29- Tuesday, November 26, 2024 Thursday, November 11,2 2024  Mayor and Council review budget, submit question and  Announce Public Hearing #21 November 26 at 5:30 P.M. at West Point City Hall prior to the Council *Public hearing #2 for proposed budget 5:30 P.M. Prior to Council Work Session at West Point City Hall Final Council review at Work Session 5:30P.M. City Manager final review and revisions. Presentation of budget for adoption at council meeting 5:30 P.M.  Work Session  Tuesday, November 26, 2024  Monday, December 9, 2024    Tuesday, December 10, 2024  Distribute the approved budget to departments, council, media, make available to the public, post on the city website and the Carl Vincent Institute web site.  Wednesday, January 1, 2025  Budget becomes effective.  **The budget calendari is prepared by the City Manager and may be amended by the City Council  at any time during the budget process.    City of West Point Mayor and City Council Staff Report  0 C  To: Honorable Mayor and City Council  Date 8/21/2024  Report Prepared By: Edi Moon  Report Submitted By: Ed Moon City Manger  Subject:  Depot Rental Fees and Policy Executive Summary:  Depot Proposed Rental Rates and Policy Amendments 2024  Alcohol is allowed for Wedding and Wedding Receptions and nonprofit fund-raising events  only. Nonprofits will be required to provide nonprofit documentation. As security staff person (not a city employee) will be on site for set up and event.  No sale of alcohol at any event All events will end at 10pm  No ticket sales or charge for entry at the door ofany kind  Events that violate the rental policy will be required to cease operation.  The city reserves the right to deny any application based on any false or misleading information or any social media post or other advertising describing the event to be in violation of the policy.    Weekend (Friday, Saturday or Sunday) Rate  $2,800 - Deposit $1,400 Nonprofit $2,000. - Deposit $1,000 Rental from 8:00am to 10:00pm Weekdays (Monday - Thursday) Rate $1,500 - Deposit $750 Nonprofit $1000-$ $500 Rental from 8:00am to 10:00pm  Financial Impact:  Increased revenue will assist in covering the operational costs of the facility.  Policy changes will limit the number ofi issues with events.  Aftachments:  None