Work Session Meeting Minutes  June 17,2024  Call to Order  Mayor. James Carter called to order the work session of the Woodland City Council at 5:35 PM  on June 17,2024, at the Woodland City Hall.  II. Roll Call  The following persons were: in attendance: Mayor. James Carter, Mayor Pro Tem Ebonye Holt, Councilwoman Allison Owens, Councilman John Haralson, and City Clerk Allissa Gresham. Councilman Jeffery Mitchell arrived late at 5:45 PM. Councilman T. L. Carter and Municipal  Clerk Cynthia Powell were absent. III. Approval of Agenda  Mayor Pro Tem Holt made a motion to approve the agenda. Councilwoman Owens seconded. IV. Guest Speaker: Antonio Sanchez and Jerry Gordon discussed the City of Woodland completing the Zoning Certification for Commercial Vehicle Uplifting Ambulance Facility. Mr. Sanchez and Mr. Gordon stated that they needed the certification to purchase parts directly from the manufacturer. The Council suggested Mr. Sanchez bring supporting documentation to City Hall for review before making a decision to complete the certification. Mr. Gordon stated  All approved. Motion carried.  Mr. Sanchez would deliver the documentation to City Hall.  V. Business Discussed  a) Clerk Gresham reviewed the email she received from Richard Hartley, the City of Woodland accountant, addressing the Council's questions and concerns from the. June 10, 2024, Regular Council Meeting. Clerk Gresham discussed the audit finding where the City of Woodland owed payroll and sales taxes for previous years. Mr. Hartley stated that this finding goes as far back as the audit report issued for the year ended December 31, 2011. This was ai repeat finding at the time, which means it was before 2011.He: stated the specific taxing agencies had been contacted in the past to get this resolved, but there has been no resolution yet. Mr. Hartley stated he would work with the City's current auditor to determine the best course of action to resolve thisi issue. Clerk Gresham discussed the Council receiving a quarterly budget report. Mr. Hartley stated he would prepare the Budget to. Actual Report for the six months ended. June 30, 2024, for the Council to review at the. July 08, 2024, Regular Council Meeting. Clerk Gresham discussed the City of Woodland considering hiring a Code Enforcement Officer andi ifthe City could afford this. Mr. Hartley stated he would: need toi review the Budget to Actual Report to determine whether tol hire an outside Code Enforcement Agency. The Council suggested Clerk Gresham contact Mr. Hartley to attend the. July  08, 2024, Regular Council Meeting.    Work Session Meeting Minutes  June 17,2024  b) Clerk Gresham discussed the quote she received from C& & ETree Services for trimming trees on both sides ofHawkins Rd, 2nd St., and' 7th St. and 4th St. Intersection. Clerk Gresham discussed C& ETree Services wanting to start trimming on Wednesday, June 19th and finish on Friday, June 21, 2024. Clerk Gresham stated City Hall would be closed for the Juneteenth Holiday on Wednesday, June 19, 2024. Mayor Pro Tem Holt suggested the staff needed tol be at Cityl Hall when C & ETree Services was working. Clerk Gresham will contact C & ETree Services to work out a schedule. c) Clerk Gresham discussed whether raises and evaluations were done forl herselfa and Clerk Powell for 2024. Clerk Gresham determined that neither raises nor evaluations were done for 2024. The Council suggested tabling this matter until the. July 08, 2024, d) Clerk Gresham discussed which company toj purchase the new bleachers fort the Community Park softball field. Mayor Pro Tem Holt discussed: not purchasing the bleachers until the City had someone to assemble them. Clerk Gresham stated the prison detail would: not be able to assemble or do any work for the City of Woodland until there was an ntergovernmental Agreement with Talbot County. The Council will e) Councilwoman Owens discussed purchasing heavy-duty folding chairs for thei inside tables at the Community Building. She mentioned several damaged chairs that needed to be replaced. Councilwoman Owens suggested counting the tables to determine how f) Councilwoman Owens discussed whether thei inside toilet at the Community Building had been repaired. Clerk Gresham stated Clerk Powell had contacted someone about repairing it. Councilwoman Owens suggested making sure thej people we hire to do repairs are certified and licensed. Councilman Haralson suggested Clerk Powell contact the City ofWoodland water system contractors, HWR Water Solutions, about  Regular Council Meeting.  hold off purchasing the bleachers for now.  many chairs to purchase.  repairing the toilet.  VI. Adjournment Motion carried.  Councilman Mitchell made a motion to adjourn. Councilman Haralson seconded. All approved.  Mayor. James Carter adjourned the meeting at 6:11 PM.  Minutes Submitted By:  Allissa Gresham City Clerk  Approval Date