City of Woodland Meeting Minutes August 14, 2023  I. Call to order  Mayor. James Carter called to order the regular meeting of the Woodland City Council at 6:15PM on August  14, 2023, at the Woodland City Hall.  II. Roll call  The following persons were in attendance: Mayor James Carter, Mayor Pro Tem Ebonye Holt, Councilman T.L. Carter, Councilman John Haralson, Councilwoman Allison Owens, Councilman. Jeffery Mitchell, City Clerk Allissa Gresham, Municipal Clerk Cynthia Powell, and City Attorney Gary Byrd.  II. Approval of agenda Motion carried. IV. Approval ofl Regular Minutes  Mayor Pro Tem Holt made ai motion to approve the agenda. Councilman Carter seconded. All approved.  Thel Regular Meeting Minutes from July 10, 2023 were distributed.  Councilwoman Owens made a motion to approve the Regular Meeting Minutes. Councilman Carter  seconded. All approved. Motion carried. V. Guest Speakers: Norman Barron was absent.  VI. Attorney Report  a) Attorney Byrd stated he: reviewed the Tax Digest submitted by the Talbot County Tax Commissioner's Office and agreed with the millage rate of13.068. The Council discussed the timeline for receiving the Tax Digest. Attorney Byrd suggested the Council start discussing the millage rate as early as. June. Mayor Pro Tem Holt suggested Clerk Gresham add discussing the b) Attorney Byrd stated he reviewed and approved the Talbot County Tax Commissioner's) proposed City of Woodland Contract for Services. Attorney Byrd discussed the Compensation section oft the Talbot County Tax Commissioner's Contract of Services. He stated the fee in the sum of $2400.00 is tol be paid within 30 days oft the date of the approval of the' Tax Digest. Attorney Byrd was concerned there would notl be enough money collected to do this. Clerk Gresham stated Talbot County Tax Commissioner Jamiel Huff stated he would be taking the fee outi in December when collections would be higher. Councilwoman Owens suggested. Attorney Byrd contact' Talbot County Tax Commissioner Jamie Huff toi revise the contract to state the fee would be taken out on December 1, 2023. Mayor Pro Tem Holt made ai motion toi revise the Compensation Section oft the Contract for Services with the Talbot County Tax Commissioner to collect the fee on December 1, 2023. Councilman Carter seconded. All approved. Motion carried. Mayor Pro Tem Holt made a motion to approve the Talbot County Tax Commissioner's Contract for Services ifTax  millage rate to the May 2024 City of Woodland Calendar.    City of Woodland Meeting Minutes August 14, 2023  Commissioner Huffrevises the contract to collect on December 1, 2023, before the September 11, 2023 Council meeting. Councilman Haralson seconded. All approved. Motion carried. c) Attorney Byrd presented Clerk Gresham with thei monthly invoice fors services.  Councilman Haralson made ai motion to accept the attorney report. Mayor Pro Tem Holt seçonded.  All approved. Motion carried.  VII. Water Report  a) JeffHarrison ofH HWR Water Solutions stated the City of Woodland produced 1.61 million gallons b) Jeffs stated HWR repaired a six-inch: main on. Highway 41, a two-inch main on South 7h Street, a  of water and billed out 627,320 gallons of water. service line on 2nd Street and replaced four water meters. c) Jeffs stated HWR cleared and opened the street on Club Court.  d) Jeff suggested the City apply for the 2023 LMIG Grant. Mayor Pro Tem Holt suggested Clerk Gresham contact the DOT applying fort the grant and give an update at the September 11, 2023  Council meeting.  VIII. Open Business  a) Clerk Powell updated the Council with pricing for ai new office chair and file cabinet fort the Water Department. Mayor Pro Tem Holt made ar motion to have Clerk Powell research pricing more and tablei making a decision until the September 11, 2023, Council Meeting. Councilman Carter b) Clerk Gresham updated the Council about thej purchase of new street signs. Clerk Gresham stated she contacted Peter from the Talbot County Road Department but had notl heard back from him. Clerk Gresham stated she would continue trying to contact Peter to get information on street sign vendors the County uses. Mayor Pro Tem Holt suggested the City's grounds maintenance crew c) The Council discussed the City of Woodland Grounds Maintenance Contract requirements for Johnson Lawn, Landscaping, and' Tree Service. Councilwomen Owens suggested Mr. Johnson attend the August 22, 2023 Work Session to discuss this matter. Clerk Gresham will contact Mr.  seçonded. All approved. Motion carried.  make al list ofs street signs needing tol be replaced.  Johnson.  IX. New Business  a) The notification of the 5-Year History and Mil Rate from the Talbot County Tax Commissioner's  Office was discussed during the Attorney Report Section VLine A.    City of Woodland Meeting Minutes August 14, 2023  b) Councilwoman Owens made a motion to authorize the Special Called Meeting and Public Hearing to bel held at the Woodland City Hall at 6:001 PM on August 21, 2023, to vote on the proposed 2023 City of Woodland Millage Rate. Mayor Pro Tem Holt seconded. All approved. Motion carried. c) The Talbot County Tax Commissioner's Contract for Services was discussed during the Attorney d) The Council discussed the rental fees and security deposit for the City of Woodland Community  Report Section VLine B.  Park and decided tol leave them both asi is.  Councilwoman Owens discussed the City ofWoodland Ordinance for animals at large. Mayor Pro Tem Holt suggested Clerk Gresham contact County Manager Carol Ison to determine what the  County could do for the City on this matter.  X. Clerk Report  a) Clerk Gresham presented the month's financial reports.  Mayor Pro Tem Holt made a motion to approve the Clerk Report. Councilman Mitchell seconded. All  approved. Motion carried.  XI. Executive Session- Nol Executive Session was needed.  Mayor Pro Tem Holt made ai motion toj pay thel bills. Councilman Mitchell seconded.. All approved.  Motion carried.  XII. Adjournment carried.  Mayor Pro Tem Holt made ai motion to adjourn. Councilman Mitchell seconded.. All approved. Motion  Mayor James Carter adjourned the meeting at 7:53 PM.  Minutes Submitted By:  Allissa Gresham City Clerk  Approval Date