Work Session Meeting Minutes  March 18, 2024  Call to Order  Mayor. James Carter called to order the work session of the Woodland City Council at 5:33PM  on March 18, 2024, at the Woodland Cityl Hall.  II. Roll Call  The following persons werei in attendance: Mayor. James Carter, Councilman T.L. Carter, Councilwoman Allison Owens, Councilman John Haralson, Councilman Jeffery Mitchell, and City Clerk Allissa Gresham. Mayorl Pro' Tem Ebonye Holt arrived at 6:00 PM. Municipal Clerk  Cynthia Powell was absent. III. Approval of Agenda  Councilman Carter made ai motion to approve the agenda. Councilman Mitchell seconded. All IV. Guest Speaker: Richard Hartley discussed the LRA Grant, the CDBG project timeline, and the use of ARPA money. Clerk Gresham distributed thel LRA Grant, CDBG project timeline, and ARPA: information to thel Mayor and Council. Rick stated the Governor approved a 2501 million dollar Local Road Assistance (LRA) Grant as part oft thel LMIG Program for 2024. He stated the City ofWoodland would receive $11,171.83 with no required match. Rick stated the application process started on March 15, 2024, and would end on. June 15, 2024. Rick suggested the Mayor and Council determine aj project sO Clerk Gresham could apply for the LRA Grant before the. June 15, 2024 deadline. Rick discussed the CDBG timeline email from Ian Perry of the River Valley Regional Commission. He stated the CDBG Grant money would dropi in April 2024 and then the City would start with drawdowns. Rick stated the engineering and design phase would take four to six months and the biddingi process would take one to two months. After the City approves a bid, the project will start approximately one: month later. Rick stated Iani is expecting thej project to start at the end of2024 or the beginning of 2025. Rick discussed the use oft the. ARPA money. Rick suggested the City move $17,012.22 from the SPLOST 2014 account to the CDBG account and move $15,987.78 from the ARPA account to the CDBG account for the $33,000.00 CDBG match. Rick suggested leaving the remainder of the. ARPA money int the account and deciding what to do with it after the CDBG project is bid out. Rick reviewed some possible uses for the ARPA: money with the Council. Rick stated the City was under the 10: million dollar allowance and had applied for revenue replacement. He stated the City could use the ARPA money for anything the City normally pays for. He stated it could be used for City wide tree trimming, paying thei monthly HWR Water Solutions or Robinson General Services invoices. Councilwoman Owens discussed using the ARPAI money to establish a City of Woodland Police Department. Rick stated he would do some: research on  approved. Motion carried.  thei matter and look at the budget to see ift this was possible.  V. Business Discussed    Work Session Meeting Minutes  March 18, 2024  a) Clerk Gresham discussed the Club Court road clearing project. She stated' Talbot County Assistant Manager Ronnie Hendricks stated the Talbot County Road Department will clear and put crush and run on Club Court. Mr. Hendricks stated the County could only clear the road to the dead-end point on the official City map and At this time Councilwoman Owens made ai motion to amend thel March 18, 2024, agenda to include discussing the Spring Fling and the All Mitchell Band. Councilman Haralson b) Councilwoman Owens discussed the Spring Fling and the stage for the Al Mitchell Band. Councilwoman Owens stated the City would need toj provide a stage for the Al Mitchell Band. Mayor Pro Tem Holt stated Mr. Mitchell said he had his own stage when he spoke with the Council during the February 12, 2024 Council Meeting. Councilwoman Owens called Mr. Mitchell and put him on speaker for the Council to discuss this matter with him. Mr. Mitchell stated he did not have a stage and the City would need toj provide him with one. Mr. Mitchell suggested the City either have a stage built orl have access to a flatbed trailer. Mr. Mitchell suggested someone from the Council meet him at the park on Saturday, March 23, 2024, at 1:001 PM to discuss where the stage would be set up. Councilwoman Owens agreed to meet Mr. Mitchell at thej park.  this would not take the road all the way through.  seconded. All approved. Motion carried.  VI. Adjournment Motion carried.  Mayor Pro Tem Holt made a motion to adjourn. Councilman Carter seconded. All approved.  Mayor James Carter adjourned the meeting at 6:241 PM.  Minutes Submitted By:  Allissa Gresham City Clerk  Approval Date