Work Session Meeting Minutes  February 19, 2024  Call to Order  Mayor James Carter called to order the work session oft the Woodland City Council at 5:39PM  onl February 19, 2024, at the Woodland City Hall.  II. Roll Call  The following persons were in attendance: Mayor James Carter, Councilman T.I L. Carter, Councilwoman Allison Owens, Councilman Jeffery Mitchell, City Clerk Allissa Gresham, and Municipal Clerk Cynthia Powell. Councilman John Haralson was absent. Mayor Pro Tem  Ebonye Holt phoned in. III. Approval of Agenda  Councilwoman Owens made ai motion to approve the agenda. Councilman Carter seconded. All  approved. Motion carried. IV. Guest Speaker: None V. Business Discussed  a) Clerk Gresham discussed ordering No Dumping signs. The Council agreed to purchase b) Clerk Gresham discussed revising the General Indemnity Agreement to cover City of Woodland Recreation Center events. The Council agreed to revise the agreement to include renters and vendors. Clerk Gresham will: make the agreed upon revisions. c) Clerk Gresham discussed the Spring Fling fees for vendors. The Council agreed for the fees for Craft Vendors selling items such as t-shirts, jewelry, and wood products to be $25.00. Food Vendors with table set up to be $30.00 and Food' Truck Vendors tol be $75.00. The Council agreed all vendors will bel limited to 101 foot x 101 foot space. d) Clerk Powell distributed the breakdown of the Water Usage Report. Clerk Powell reviewed the report with thel Mayor and Council. Clerk Powell stated she is working with. JeffHarrison ofHWR to research the water usage and loss. Councilwoman Owens suggested! HWR make sure the reading at the City water toweri is correct. Clerk Powell stated HWR gets ai reading from the water tower daily. Councilwoman Owens suggested HWR check all abandoned properties int the City for leaks or usage Clerk Gresham and Clerk Powell distributed price quotes to the Mayor and Council for the City of Woodland Recreation and Event Center improvements. Clerk Gresham discussed Spectrum installing Wi-Fi at the Recreation Center. Clerk Gresham stated the Council needed to pick a Wi-Fi package. The Council  two No Dumping Violators Will Be Prosecuted signs.  regularly.    Work Session Meeting Minutes  February 19, 2024  decided to purchase the Internet Gig Package. Clerk Gresham will contact Spectrum. Clerk Powell discussed Georgia Power installing dusk to dawn LED lighting at City Hall and the Recreation Center area. Clerk Powell stated the electric bill for City Hall would be cheaper after changing to the LED lights. The council decided to install the LED lighting at the City Hall and Recreation Center. Clerk Powell will contact Georgia Power. Clerk Powell discussed purchasing an ice machine for the Recreation Center. The Council decided to purchase an ice machine from Amazon. Clerk Powell stated she contacted Bishops Electrical for a quote to fix the outlet and switch wiring issue and install dimmer switches for the Recreation Center. Mr. Bishop stated he would get back to us as soon as possible. Clerk Powell discussed picnic tables, outdoor benches, and outdoor trash cans for the Recreation Center. The Council decided toj purchase picnic tables, benches, and trash cans in the color brown. Councilman Carter stated he contacted someone about installing rails for the handicap ramp. Mayor Pro Tem Holt suggested purchasing lighted Exit signs. Clerk Gresham discussed purchasing heavy-duty folding chairs fori indoor seating at the Recreation Center. The Council decided to table purchasing chairs until needed. Clerk Gresham discussed rubber mulch for the park playground area. Clerk Gresham stated Grounds Maintenance would need to measure the area to get a price quote. The Council suggested Clerk Gresham contact op,bstnbhermmulchicon for a price quote on the 10fL X 10ft W X 5in Dbulk rubber mulch pallet. Clerk Gresham discussed purchasing ceiling fans and a vent hood for the kitchen oven. The Council decided toj purchase the 3 ceiling fans and a vent hood in the color black from Home Depot. Clerk Gresham discussed the entrance sign for the Recreation Center. She stated the Council would need to decide what size sign and what wording they want oni it to get a quote. The Council decided to get a quote for at least a 48-inch x 60- inch sign reading City of Woodland Recreation Center. Councilman Carter stated he would contact Matthew Buchanan for a price quote and give Clerk Gresham the information. Clerk Gresham will contact Sign Smart and Gary Maxwell for sign quotes. Clerk Gresham discussed the purchase of event insurance. Clerk Gresham stated thei insurance quote for an event with 200 people would be $ 330.88. She stated bouncy houses and inflatables would not be covered by the insurance. Clerk Gresham discussed purchasing toddler swings. Councilwoman Owens suggested Clerk Gresham get a quote for the  swing seats and chains only.    Work Session Meeting Minutes  February 19, 2024  Clerk Gresham discussed the outdoor movie screen and the outdoor speaker for the Movie Nights at thel Park Event. The Council decided toj purchase the 20-foot outdoor  movie screen and two outdoor speakers from Amazon.  VI. Adjournment  Councilman Mitchell made ai motion to adjourn. Councilwoman Owens seconded. All  approved. Motion carried.  Mayor James Carter adjourned the meeting at 7:39] PM.  Minutes Submitted By:  Allissa Gresham City Clerk  Approval Date