City of Woodland Meeting Minutes May 13,2 2024  Call to Order  Mayor James Carter called to order the regular meeting of the Woodland City Council at 6:15 PM on May  13,2024, at the Woodland City Hall.  II. RollCall  The following persons were in attendance: Mayor James Carter, Mayor Pro Tem Ebonye Holt, Councilman T.L. Carter, Councilwoman Allison Owens, Councilman Jeffery Mitchell, City Clerk Allissa Gresham, Municipal Clerk Cynthia Powell, and City Attorney Gary Byrd. Councilman John Haralson was absent. Mayor Pro' Tem Holt made ai motion to approve the agenda. Councilman Carter seconded. All approved.  III. Approval of Agenda Motion carried. IV. Approval ofMinutes distributed.  The April 08, 2024 Regular Meeting Minutes and the April 15, 2024 Work Session Minutes were  Councilwoman Owens made ai motion to approve the April 08, 2024 Regular Meeting Minutes and the. April 15,2024 Work Session Minutes. Mayor Pro Tem Holt seconded. All approved. Motion carried.  V. Guest Speakers:  a) Robbin Steverson the Talbot County Recreation Department Director discussed using the City of Woodland softball fields for youth soccer, accessing the restrooms, and Community Building for concessions. She stated the Community Building would be cleaned after use and the: fields maintained while in use. Ms. Steverson stated she would give the Council a schedule for practice and game days. Ms. Steverson stated she would like a signed agreement with the City of Woodland for the use of thei fields, restrooms, and Community Building. Councilwoman Owens discussed what age group would be for soccer. Ms. Steverson stated the ages would be 5 years to Youth 14. Councilwoman Owens discussed security and safety during practice and games. Ms. Steverson stated she plans tol have a uniformed officer on site. Mayor Pro Tem Holt suggested Ms. Steverson provide the City ofWoodland with a written safety plan. Attorney Byrd suggested scheduling the games to not interfere with the park rentals. He suggested aj parent or guardian of each child playing soccer sign ai release form for liability purposes. Ms. Steverson stated a release form is signed during registration. Atorney Byrd discussed who would provide the soccer equipment and field maintenance. Ms. Steverson stated she would provide equipment and field maintenance during the playing season. Mayor Pro Tem Holt suggested Ms. Steverson providea schedule for the Council to review at thel May 20, 2024 Work Session before making a decision. b) Fannie M. Sallie discussed illegal dumping onj property she owns in the City of Woodland. Mrs. Sallie discussed what resources or legal action would she need to take toi resolve thisi issue. She  Ms. Steverson stated she would provide the schedule this week.    City of Woodland Meeting Minutes May 13,2024  discussed ift the City of Woodland had No Dumping signs available for purchase. Clerk Gresham stated the City did not havel Nol Dumping signs available. Mayor Pro Tem Holt discussed ifMrs. Sallie wanted toj put the signs on private property, she would need toj purchase them.. Attorney Byrd stated the City could purchase signs toi install them on the right of way. Mayor Pro Tem Holt suggested Mrs. Sallie purchase No' Trespassing signs and security cameras toj put on her property. Mayor Pro" Tem Holt suggested Mrs. Sallie contact the Talbot County Sheriff's Department to let them know someone is trespassing and dumping on her property. Mrs. Sallie stated she was possibly going toj purchase trail cameras. Clerk Gresham will purchasel No Dumping signs and Property Under Camera Surveillance signs to install on the City right ofv way.  VI. Attorney Report  a) Attorney Byrd suggested Clerk Gresham add discussing the Millage Rate to thel May 20, 2024, Work Session Agenda and the. June 10, 2024, Regular Council Meeting Agenda. b) Attorney Byrd stated hei followed up with' Terrell Jacobs of the Georgia Municipal Association about aj prospective Code Enforcement Officer. Mr. Jacobs stated he has not found aj prospective Code Enforcement Officer or company that provides that service. Attorney Byrd stated he contacted Talbot County Attorney Ed) Davis. Mr. Davis has been in contact with code enforcers and is looking for a resource for the City of Woodland. Attorney Byrd stated. Jeff ofHWR Water Solutions will givel him contact information for a possible prospect, Phill Hill. Attorney Byrd presented Clerk Gresham with the monthly invoice for services. Mayor Pro Tem Holt made a1 motion to accept the Attorney Report. Councilman Carter seconded.  All approved. Motion carried.  VII. Grounds Maintenance Report  Kane Robinson of Robinson's General Services, LLC was absent. Clerk Gresham stated she contacted Kane about moving some oft the Memorial Day flags along Hwy. 41 to the Woodland  Store and Hwy. 36 to the city limit sign.  VIII. Water Report  a) Jeff Harrison ofHWR Water Solutions stated the City of Woodland produced 1.91 million gallons of water and billed out 600,000 gallons of water. Clerk Powell stated there was 216,000 gallons  ofwater loss.  b) Jeffs stated HWR read meters for the month and repaired ai main on South 7th Ave. c) Jeffs stated he contacted the CDBG engineer and plans are to go to bidi in October 2024. He stated construction will possibly start in December 2024 or. January 2025. d) Jeffstated he sent al letter tot the EPD stating the Council voted toj put the fluoride on the November 2025: referendum tol be voted on by the City of Woodland citizens.    City of Woodland Meeting Minutes May 13, 2024  e) Jeff discussed cleaning the City of Woodland water tank. Jeff will get a quote for cleaning the water tank to be discussed at the. June 10, 2024 Regular Council Meeting. f) Councilwoman Owens discussed! how often the City ofWoodland water is beingt tested. Jeff stated the water is tested every month. Jeffs stated the Consumer Confidence Report is posted at City Hall and anyone can request a copy. Attorney Byrd discussed whether running the Consumer Confidence Report in the local newspaper was required.. Jeffs stated it was not required tol bei in thel local newspaper. Hes statedi it could bej posted at City Hall, and a notice could be sent out with the water bills. Jeffs stated Clerk Gresham could post it on the City of Woodland website. g) Clerk Gresham stated shel had received the barrels of chlorine, and they were placed in the back h) Jeffs suggested the City of Woodland consider purchasing a sequestrant tol help with thei iron in the water.. Jeffwill get a quote fors sequestering for the Council to review. 1) Jeffs stated the City of Woodland lead and copper survey was completed and he would be sending j) Clerk Powell distributed the Water System Totals Report and the Delinquent Account Report for April 2024. The water report shows the total billed was $7471.05 and the total received was Mayor Pro Tem Holt made a motion to accept the water report. Councilman Mitchell seconded. All  shop at City Hall.  itt to the state.  $7375.08.  approved. Motion carried.  IX. Clerk Report  a) Clerk Gresham stated that 10 pallets of rubber mulch were delivered to the Community Park on May 02,2024, and the Talbot County prisoner detail completed spreading thei mulch on the  playground on May 07,2024.  b) Clerk Gresham stated the entrance sign at the Community Park was installed. c) Clerk Gresham stated that $23,018.141 has been spent out of the SPLOST2 2021 for the park d) Clerk Gresham updated thel Mayor and Council on the City boundaries and Community Park annexation. She stated she contacted the' Talbot County Tax Assessors Office, and they emailed her thel Property Tax Digests for 2008 through 2022. She stated she could email the digests to the Mayor and Council for review ifneeded. Clerk Gresham stated the' Talbot County Tax Assessors Offices could not find any information on the Community Park annexation. The Talbot County Tax Assessors Office contacted Talbot County Manager, Carol Ison about the annexation. Mrs. Ison emailed that neither she nor Paul Higginbotham could find anything about the annexation. Attorney Byrd stated hej possibly had paperwork on the annexation ins storage and would have  project.  someone findi it.    City of Woodland Meeting Minutes May 13,2024  e) Clerk Gresham updated thel Mayor and Council on the City of Woodland 2023. Audit. She stated the auditors had received the attorney letter and were waiting for the' Talbot State Bank to return  thel bank confirmations.  f) Clerk Gresham presented the month's financial reports.  Councilwoman Owens made ai motion to accept the Clerk Report. Mayor Pro Tem Holt seconded. All  approved. Motion carried. X. Open Business  a) Attorney Byrd stated the discussion of blighted property, junk cars, and code enforcement needed tol be tabled until the. June 10, 2024, Regular Council Meeting to givel him time to research  potential Code Enforcement prospects.  XI. New Business  a) Clerk Gresham distributed the City of Woodland Event Calendar for May,June, and. July to the Mayor and Council for review. Mayor Pro Tem Holt discussed the starting time for Movie Night at the Park being sundown. Councilwoman Owens discussed citizens attending Movie Night bring their own lawn chairs and refreshments. Clerk Gresham will make flyers tol hand out and post at City Hall. Clerk Gresham will post the event on Facebook and the City of Woodland website. Clerk Gresham will contact the' Talbotton New Era Newspaper to run an ad in the paper for Movie Night at thel Park the weeks ofMay 20 and May 27,2024. Clerk Gresham will add discussing school supply donations, the Community Yard Sale, Father's Day, Juneteenth, and the b) Councilwoman Owens discussed the Council being more involved in making decisions about the c) Clerk Powell discussed purchasing new Community Park softball field bleachers. Clerk Powell will research price quotes for the Mayor and Council to review. Clerk Gresham will add  4tofJuly to the May 20, 2024, Work Session Agenda. Community Park and the City as a whole.  discussing the quotes to the May 20, 2024, Work Session Agenda.  XII. Executive Session  Mayor Pro Tem Holt made ai motion to begin Executive Session to discuss personnel matters.  Councilwoman Owens seconded. All approved. Motion carried. Those present for the Executive Session were as follows:  Mayor James Carter, Mayor Pro Tem Ebonye Holt, Councilman T.L. Carter, Councilwoman Allison Owens, Councilman Jeffery Mitchell, City Clerk. Allissa Gresham, and Municipal Clerk Cynthia Powell.  Executive Session began at 7:42 PM.    City of Woodland Meeting Minutes May 13,2024  Mayor Pro Tem Holt made ai motion to return tol Regular Session. Councilman Mitchell seconded.. All  approved. Motion carried. XIII. Regular Session  Regular Session resumed at 7:471 PM.  Mayor Pro Tem Holt suggested Clerk Gresham present the Council with the 2024 City of Woodland Budget information at the. June 10, 2024, Regular Council Meeting, showing employees' budgeted pay raise. Clerk Gresham will contact the City ofv Woodland accountant, Richard Hartley, and present thei information to the Mayor Pro' Tem Holt made ai motion toj pay thel bills. Councilman Mitchell seconded. All approved. Motion  Mayor and Council so the Council can: make a decision.  carried. XIV. Adjournment carried.  Mayor Pro' Tem Holt made at motion to adjourn. Councilman Mitchell seconded. All approved. Motion  Mayor. James Carter adjourned the meeting at 7:49PM.  Minutes Submitted By/  06/0/24 Approval Date  hsBk  Allissa Gresham City Clerk