City of Woodland Meeting Minutes May 08, 2023  I.Call to order  Mayor James Carter called to order the regular meeting oft the Woodland City Council at 6:201 PM on  May 08, 2023, at the Woodland City Hall.  II.Roll call  The following persons were in attendance: Mayor James Carter, Mayor Pro Tem Ebonye Holt, Councilman T. L. Carter, Councilman John Haralson, Councilwoman Allison Owens, Councilman Jeffery Mitchell, City Clerk Allissa Gresham, Municipal Clerk Cynthia Powell, and City Attorney Gary  Byrd. II.Approval of agenda  Mayor Pro Tem Holt made a motion to approve the agenda with the amendment to add "B" in Section IX Open Business to vote to add the Community Yard Sale tot the 2023 City of Woodland Calendar. IV.Approval ofl Regular Minutes, Executive Session Minutes, Work Session Minutes, and Special  Councilwoman Owens seconded. All approved. Motion carried.  Called Meeting Minutes  The April 10, 2023 Regular Meeting Minutes, the April 24, 2023 Special Called Meeting Minutes, and Councilman Carter made ai motion to approve the Regular Meeting Minutes and Work Session Meeting Minutes. Councilman Mitchell seconded. All approved. Motion carried. Councilwoman Owens madea a motion to approve the Special Called! Meeting Minutes. Mayor Pro Tem Holt seconded. All approved.  the. April 24, 2023 Work Session Minutes were distributed.  Motion carried. V.Guest Speakers:  a) Tavoras Johnson.ohmonklaws, Landscape and' Tree Service: Introduced himselfto the Mayor and Council as the newly hired Grounds Maintenance Contractor for the City of b) Antonio Sanchez: Discussed hel bought the old Furniture Plant building with plans of opening an ambulance manufacturing facility. Mr. Sanchez stated this would bring an estimated 25t to 30j jobs to the area. He stated! he will need to open a water account. The Council suggested Mr. Sanchez email Clerk Powell information about the facility before starting a water account with  Woodland.  the City.  Vi.Attorney Report  a) Attorey Byrd stated he advised the Clerk's office to answer: a question on the width oft the  City'sright of ways.    City of Woodland Meeting Minutes May 08, 2023  b) Attorney Byrd reviewed the Grounds Maintenance contract for Clerk Gresham. Suggested changes were: made by Clerk Gresham including one change regarding the contractor's liability  insurance.  c) Attorney Byrd presented Clerk Gresham with thei monthly invoice for services.  Mayor Pro Tem Holt made ai motion to accept the attorney report. Councilman Carter seconded. All  approved. Motion carried.  VII.Water Report  a) Jeff Harrison of HWR Water Solutions stated the City produced 1.1 million gallons of water and billed out 550,000 gallons of water. Jeff stated the Woodland Memorial Cemetery water meter was: installed. He stated al leak was fixed on Hwy. 36 and they will be fixing a small b) Clerk Powell discussed with Skip Woodall who needed to be contacted to set up a water account for the Woodland Memorial Cemetery. Mr. Woodall stated he was: not thej person to c) Councilwoman Owens discussed with. JeffofHWR Water Solutions the project toi replace the old galvanized pipe in the Oak Street, Maple Street, and Peach Drive areas. Jeffstated he had notl had the time to start on the project yet. He stated HWR willl be starting on the project as soon as possible. Councilwoman Owens suggested. Jeff update the Council on the project's progress at the Council meetings. Jeff agreed to give regular progress updates. d) Clerk Powell distributed Water Systems Totals Report for April 2023.  leak this week on West Main Street.  do this but would email the information needed.  Mayor Pro' Tem Holt made ai motion to approve the water report. Councilman Carter seconded. All  approved. Motion carried.  VIII.Open Business  a) Clerk Gresham distributed the CDBG Resolution for Authorizing the Filing of an. Application, thel Resolution Authorizing the Obligation of $20,000 from the City forl Match and Leverage fora $1,000,000 grant, and the Conflict of Interest Certification forms. Ian Perry from River Valley Regional Commission emailed these forms to Clerk Gresham for thel Mayor and Council to review and vote to sign. Mayor Carter and Mayor Pro' Tem Holt each completed and signed Conflict ofInterest Certifications for the property they own in the CDBG target area. Thel Mayor and Council reviewed thel Resolution Authorizing the Obligation of $20,000 From the City for Match and Leverage for a $1,000,000 grant. The Council discussed wanting clarification on the monetary amounts Ian included in the document and needing to. know what changes were: made. Attorney Byrd suggested a short recess to allow Clerk Gresham and Clerk Powell to research previous Council Meeting Minutes for the monetary amount the Council    City of Woodland Meeting Minutes May 08, 2023  voted on. Councilman Haralson made ai motion to take a short recess. Councilman Mitchell seconded. All approved. Motion carried. Clerk Gresham and Clerk Powell found the City previously voted for a $750,000 grant with the City mathing 5%. Thel Mayor and Council suggested Clerk Gresham contact Ian Perry of River Valley Regional Commission for clarification and to inform him the City is willing to: make a $33,000: match for a $1,000,000 grant. The Council willl hold a Special Called Meeting to vote and sign the resolutions after b) Mayor Pro Tem Holt made: ai motion to add the Community Yard Sale tol bel held the first Saturday of] June and. July to the 2023 City of Woodland Calendar, with a vendor fee of$10.  they receive clarification of changes from Ian.  Councilwoman Owens seconded. All approved. Motion carried.  IX.New Business X.Clerk Report  No New Business was discussed.  a) Clerk Gresham presented the month'st financial reports.  Mayor Pro' Tem Holt made a motion to approve the Clerk Report. Councilman Carter seconded. All  approved. Motion carried. XL.Executive Session  Mayor Pro' Tem Holt made ai motion to begin executive session to discuss personnel matters.  Councilman Carter seconded. All approved. Motion Carried. Those present for the executive session were as follows:  Mayor. James Carter, Mayor Pro Tem Ebonye Holt, Councilman T.L.Carter, Councilman John Haralson, Councilwoman Allison Owens, Councilman Jeffery Mitchell, City Clerk Allissa Gresham, Municipal Clerk Cynthia Powell, City Attorney Gary Byrd and. JeffH Harrison ofHWR Water Solutions. Councilman Haralson made a motion to return to regular session. Councilman Carter seconded. All  Executive session began at 7:09PM. approved. Motion carried. XII.Regular Session  Regular session resumed at 7:121 PM.  Mayor Pro Tem Holt made ai motion to accept and signt the renewal contract for $2500 monthly with HWR Water Solutions. Councilman Carter seconded.. All approved. Motion carried.    City of Woodland Meeting Minutes May 08, 2023  Mayor Pro' Tem Holt made ai motion toj pay the bills. Councilman Haralson seconded. All approved.  Motion carried. Xl.Adjournment carried.  Councilman Haralson made a motion to adjourn. Councilman Mitchell seconded. All approved. Motion  Mayor James Carter adjourned the meeting at 7:15PM  Minutes Submitted. By:  Allissa Gresham City Clerk  Approval Date