STUDY SESSION TUESDAY,OCTOBER 18, 2016  ITEMS DISCUSSED  1. CALLTOORDER/ROL CALL 3. PUBLIC COMMENT ON AGENDA ITEMS 4. UNFINISHED BUSINESS  2. ACCEPTANCE OR MODIFICATION OF AGENDA/CONFLICT OF INTEREST DISCLOSURE A.C ORDINANCE NO. 2016-29, COMPREHENSIVE PLAN UPDATE, AB 15-018 B. ISLANDWIDE TRANSPORTATION PLAN, AB 16-148 D. 2017-2018 PROPOSED BUDGET DISCUSSION: FINANCE E.2017-20181 PROPOSED BUDGET DISCUSSION: EXECUTIVE  C.A AUTHORIZE PROFESSIONAL SERVICES. AGREEMENT FOR SUZUKI ECOLOGICAL ASSESSMENT, AB 14-118  5. NEW: BUSINESS 6. FOR THE GOOD OF THE ORDER 7. ADJOURNMENT  A. LODGING TAX. ADVISORY COMMITTEE APPOINTMENT, ABI 16-119-MAYOR TOLLEFSON  1. CALLTO ORDER/ROLL CALL7:01 PM  Deputy Mayor Medina called the meeting to order at 7:01 p.m. with Councilmembers Blossom, Peltier, Roth, Scott, Tollefson and Townsend present. Records Management Coordinator Jahraus monitored the recording ofthe meeting and prepared the minutes. 2. ACCEPTANCE OR MODIFICATION OF AGENDA/CONFLICT OF INTEREST DISCLOSURE? 7:011 PM  7:01PM  MOTION: I1 move to accept the agenda as presented. ROTH/SCOTT: The motion carried7-0.  3. PUBLIC COMMENT ON AGENDA ITEMS 7:021 PM  Peter Harris, Farm View Lane, commented. on the island wide transportation plan and the recommendations from the Non-Motorized committee. He urged Council to emphasize infrastructure projects that will provide the mosts safety for the most cyclists the soonest. Charles Schmid, for ABC, had worries about water and how its modeled given the big storm that didn't! happen. Charlie Kratzer from ETAC, noticed the water resource element had not incorporated ETAC's comments.  4. UNFINISHED BUSINESS 7:161 PM  A. ORDINANCE NO. 2016-29, COMPREHENSIVE PLANI UPDATE, AB 15-018  Planning Director Christensen provided. opening remarks prior to having Senior Planner Sutton address Council. The Planning Commission completed their review and recommendation: ofthe DRAFT2016 Comprehensive Plan on October 13, and forwarded their recommended Discussion oft the Comprehensive Plan will continue during every City Council meeting until a final document is approved. The City Council has also expressed an interest inl holding a public hearing at some future date toi receive input on both the Planning Commission's recommendation and any changes proposed by the City Council, The City Council's intention is to approve the 2016 Comprehensive Plan  DRAFT'Plan on to the City Council to begin its review.  by the end of2016. Public Comment Lisa Macchio, referencing planning take al long time to get it done.  commission  Her fear is that that we have a lot ofa actions in the comp plan and it could  doing long plats.    STUDY SESSION TUESDAY,OCTOBER 18,2016  Maradel Gale giving public comment. She iss suggesting that we don't go from page 1. Wei identified what we wanted to talk about. It'snot  about starting at guiding principle number 1. Start ahead of time knowing what we want to talk about.  8:281 PM  MOTION: To re-word Guiding Policy #2 to read "protect the water resources ofthe island to ensure ample qudlity and quantity ofs groundwater) for future generations and that we remove the "ensure" languagefrom, guidngprinciple24 AMENDMENT: The amendment to substitute the term aquatic resources for water resources carried 6-1.  because it would be inherent throughout that. section. SCOTTMEDINA (Abstention by Peltier) The amended motion carried6-1. (Peltier)  MOTION: In Guiding Policy. 5.2, change language to1 read: "to recognize sustainable use oft the island's finite land base  iss served by green building practices." " The motion carried 6-1. (Peltier) TOLLERSONELOSSON: The motion carried 6-1. (Peltier)  MOTION: In Guiding Policy 6.1, switch out the word "replace" with the word "complement. "  MOTION: In Guiding Policy 1.4, (Review, update andj fully implement the Island-wide Transportation. Plan so the vision ofmultimodal transportation becomes reality, for today's residents), should be an action item under the Transportation MOTION: I move that Guiding Policy. 3 reads: Recognize sustainable use of the island's finite land base is served by green  Element. The motion carried 7-0.  8:461 PM  building practices.  TOLLERSONBLOSSONA The motion carried 6-1 with Peltier dissenting.  8:50PM  MOTION: In Guiding Policy 6.1 Promote environmental. sustainability, by: supplementing the State 's mandated. 20-year plan horizon with a horizon. ofo one hundred years to recognize the longer-term life cycles' ofn natural systems. Tailor green building practices and public infrasiructure investments to be ini line with this longer-term, perspective. MOTION:/move: that Guiding Principle 1.4 should be an action item ofthe Transportation Element.  TOLLEFSONROTHE: The motion carried 6-1. (Peltier) BLOSSOMIPELIEK The motion carried7-0.  9:03P PM  B. ISLANDWIDE TRANSPORTATION PLAN, AB 16-1489 9:131 PM  Engineering Manager Hammer addressed Council. The City has been working on updating the Islandwide Transportation Plan concurrently with the Transportation Element oft the Comprehensive Plan. The Planning Commissiont is currently reviewing the IWTP with recent  discussions during their September 7 and October 51 meetings.  C. AUTHORIZE PROFESSIONAL: SERVICES AGREEMENT FOR SUZUKI ECOLOGICAL ASSESSMENT, AB 14-118 City Manager Schulze addressed Council. Previously, the City Council directed stafft to prepare al Request for Proposal (RFP) for an ecological assessment oft the Suzuki Property. During the process of developing the RFP, it was determined. that a more effective process would be to develop a Request for Qualifications (RFQ), which would allow the City to select a consultant and develop the Scope of Work The Environmental Technical Advisory Committee has reviewed and ranked the Statements of Qualifications received inj response to the RFQ. Based on ETAC's review and ranking, ESA is the recommended consultant for completion oft the Suzuki Ecological Assessment. The City Council is asked to authorize the City Manager to initiate work with ESA to develop a scope of work andj professional serviçes In an effort to facilitate the development of the scope of work, the City Council is asked to confirm the following interest statements: 1. In general, the City Council seeks a recommendation from the consultant to determine where development could occur on the property;  10:161 PM  inc conjunction with the consultant.  agreement for Council consideration at the October 25 meeting,  2    STUDY SESSION TUESDAY,OCTOBER 18, 2016  More specifically, the City Council has an interest in: 2. protecting and preserving old growth trees on the property; 3. protecting the existing pond located on the west side oft the property; and 4. protecting hydrologic functions (aquifer recharge areas) on the property.  10:24PM  MOTION: Imove that the City Council authorize the City Manager to begin developing a scope ofwork ando a professional. services agreement with ESAJ for the Suzuki Ecological. Assessment andj forward to Unfinished Business on  October. 25, 2016.  TOLLEFSONSCOTT: The motion carried? 7-0.  D. 2017-2018 PROPOSED BUDGET DISCUSSION: FINANCE 10:281 PM  Finance Director Schroer addressed council. This ist the first oft two department budget-related discussions that will occur at this Council meeting. This item reserves time for discussion ofthe 2017-2018 budget requests and changes for thel Finance and  Administrative Services Department.  Increase existing Financial Analyst position from 0.51 FTE1 to 1.01 FTE1 to support finançial reporting and transparency efforts, in Add 1.01 FTE. Accountant position to provide additional capacity to process the increasing number of financial transactions, assist  particular to increase the City's timely and comprehensive use oft the OpenGov platform. with the administration oft the new utility tax, andi improve consistency of financial records. Provide funding for software and process support for transition to online payroll processing. Administrative Services as an increase to Communication as compared to 2016. E. 2017-2018 PROPOSED BUDGET DISCUSSION: EXECUTIVE 10:34 PM  The 2017-2018 budget transfers the funding: for televising City Council meetings from the General Government budget to the Finance and Administrative Services budget. This transfer does not change budgeted spending, but shows in Finance and  This is the second oftwo-department budget-related discussions oft the meeting. This item reserves time for discussion ofthe 2017-  2018 budget requests fort the Executive Department. led by the Executive Department. In particular:  The 2017-2018 budget includes funding fori increased activities related to Emergency Preparedness,  o Adjust duties of existing staff to provide for fulltime Emergency Preparedness Coordinator, increasing time spent on this function to 1.01 FTE. Retain Civil Service Commission functions with this position and distribute administrative duties to  other current staff.  Provide increased funding to the annual program budget for emergency preparedness. Provide one-time capital funding to initiate an AM radio station.  Add 0.05 FTE to existing 0.75 FTEI Deputy City Manager position to adjust schedule to four full days per week. Adjust Professional Serviçes budget to include funding for the: annual program budget for community services to support consulting services to facilitate and assess biennial human services awards, and eliminate funding for one-time 2016 efforts.  Provide one-time funding for Suyematsu Farm historic preservation planning project.  Provide funding for! Neighborhood Matching Grant program.  Public Comment  Dominque Cantwell, Executive Director of BPA, offered comment. on why giving qualitative arguments and sound fiscal policies attracts young talented professionals. When funding was cut in 2010, they spentt them on the: arts andl humanities. Staffmultiplies their  time, a mixi of private and public supports, municipal interest serves the public interest.  3    STUDY SESSION TUESDAY,OCTOBER 18, 2016  5. NEW BUSINESS 11:05 PM  A. LODGING' TAX. ADVISORY COMMITTEE APPOINTMENT, AB 16-119- - MAYOR TOLLEFSON In August, the City Council appointed four members oft thel Lodging Tax Advisory Committee to participate in the upcoming review of proposals for 2017 funding. One oft the members can no longer serve on the committee, which created a vaçancy for al lodging representative. This appointment will fill that vacancy with an eligible candidate and allow the committee to proceed in its work.  MOTION: Imove the City Council confirm the appointment of Zoe Bartlett to the Lodging Tax Advisory Committee, to serve as a lodging representative, for a term ending upon completion ofthe 2017j funding recommendations.  TOWNSENDSCUIR The motion carried 7-0.  6. FORTHE GOOD OF THE ORDER 11:071 PM 7. ADJOURNMENT 11:07 PM Mayor Tollefson adjourned the meeting at 11:071 PM  None offered.  J6b24  Kelly. Jahraus, Records Management Coordinator MCWlau  4