City of Woodland Meeting Minutes June 12, 2023  LCall to Order  Mayor. James Carter called to order the regular meeting oft the' Woodland City Council at 6:15PM on  June 12, 2023, at the Woodland City Hall.  II. Roll Call  The following persons werei in attendance: Mayor James Carter, Councilman T.L. Carter, Councilman John) Haralson, Councilwoman Allison Owens, Councilman Jeffery Mitchell, City Clerk Allissa Gresham, Municipal Clerk Cynthia Powell. City Attorney Gary Byrd and Mayor Pro Tem Ebonye Holt  were absent. III. Approval of agenda  Councilwoman Owens made ai motion to approve the agenda with the amendment to add Section V Approval ofMay 08, 2023 Regular Meeting Minutes, May 08, 2023 Executive Meeting Minutes, May 15, 2023 Work Session Minutes, and May 18, 2023 Special Called Meeting Minutes. Councilman IV.Approval of] Regular Minutes, Executive Session Minutes, Work Session Minutes, and Special  Haralson seconded. All approved. Motion carried.  Called Meeting Minutes  The May 08, 2023 Regular Meeting Minutes, May 08, 2023 Executive Meeting Minutes, May 15, 2023 Work Session Minutes, and May 18, 2023 Special Called Meeting Minutes were distributed. Councilwoman Owens made ai motion to approve thel Regular Meeting Minutes, the Work Session Meeting Minutes, and the Special Called Meeting Minutes. Councilman Mitchell seconded. All approved. Motion carried. Councilwoman Owens made ai motion to approve the Executive: Meeting  Minutes. Councilman Haralson seconded. All approved. Motion carried.  V. Guest Speaker: None VI. Attorney Report  Attorney Byrd was absent from the. June 12, 2023, Council Meeting due to being on vacation. Clerk Gresham distributed thei report Attorney Byrd emailed fort the Council to review. a) Attorney Byrdi responded to a Department ofLabor bill Clerk Gresham emailed him that the City  does not owe.  b) Attorney Byrd advised Clerk Powell: regarding a new water customer request. c) Attorney Byrd reviewed and approved the 2023 Will Robinson, CPA Contract. d) Attorney Byrd emailed Clerk Gresham thei monthly invoice for services.    City of Woodland Meeting Minutes June 12, 2023  Councilman Haralson made a motion to accept the attorney: report. Councilwoman Owens seconded. All  approved. Motion carried. VII. Grounds Maintenance Report  Tavoras Johnson of. Johnson Lawn, Landscape and Tree Service was absent.  VIII.Water Report  a) Jeff] Harrison ofHWR Water Solutions stated the City produced 1.2 million gallons of water b) Jeffs stated HWR: is planning to fix a leak ini the City this coming week. He stated he believes the City's water loss is because of meters that are: not working properly. Clerk Powell will compile HWR al list ofr meter readings that stay the same month after month. HWR will check these meters and if they are not working properly, they will install newi meters. c) Clerk Powell distributed Water System Totals Report for May 2023.  and billed out 480,000 gallons of water.  d) Councilman Haralson discussed the 60-day past-due accounts on the Water System Totals Report. Clerk Powell stated this information was inaccurate and the water system database needed to be cleaned up. Councilwoman Owens and Councilman Haralson suggested Clerk  Powell contact RVS Software to see what can be done about this issue. There was no motion made to approve the Water System Totals Report due to conflicting  information. IX. Open Business: None X. New Business  a) Clerk Gresham and Clerk Powell discussed the timeline for opening thei newly renovated City ofWoodland Community Building forj public rentals. Councilman Carter stated it was ready b) Councilwoman Owens discussed purchasing al larger sign for the entrance oft the Community Park. The Council suggested Clerk Gresham get some price quotes. Clerk Gresham stated she Clerk Gresham distributed the Kickball League information packet to thel Mayor and Council for review. Councilwoman Owens made ai motion to table the discussion oft the City of Woodland Kickball League fora a Work Session Meeting. Councilman Haralson seconded. All  for public rentals to resume.  would need design and size specs to get price quotes.  approved. Motion carried.    City of Woodland Meeting Minutes June 12,2 2023  d) Councilwoman Owens discussed the proposed Pleasant Valley Road Quarry. At this time Talbot County Commission and the landowner of thej proposed quarry location Ken Chapman was given the floor to speak. Commissioner Chapman discussed the positive impact the quarry could have on Talbot County and the City ofWoodland. At this time Penny Hale was given the floor to speak. Mrs. Hale discussed the adverse impact the quarry could have on' Talbot County and the City of Woodland. No decision was: made by thel Mayor or Council because this is a County matter and the quarry will not bel located within the city limits oft the City of Councilman Mitchell walked out of the Council Meeting at 7:031 PM. e) Clerk Powell discussed purchasing ai new office chair and file cabinet for the Water Department. Clerk Powell distributed the price quote to thel Mayor and Council for review. Councilwoman Owens suggested Clerk Powell get at least two morej price quotes for review before a decision ist made. Clerk Powell agreed to get two more price quotes.  Woodland.  XI. Clerk Report  a) Clerk Gresham presented thei month's financial reports.  b) Clerk Gresham updated the Council on the progress with River Valley Regional Commission regarding applying for the CDBG grant. She stated Ian Perry wanted to thank everyone for their cooperation and he will have everything hei needs toi move forward as soon as the City of Woodland 2023. Audit is complete. Clerk Gresham stated the deadline for the 2023. Audit is. June 30, 2023. Councilman Carter made ai motion to approve the Clerk Report. Councilwoman Owens seconded. All  approved. Motion carried. XII. Executive Session  Councilman Haralson made a motion to begin executive session to discuss personnel matters.  Councilman Carter seconded. All approved. Motion Carried. Those present for the executive session were as follows:  Mayor. James Carter, Councilman T.L. Carter, Councilman John Haralson, Councilwoman Allison  Owens, City Clerk Allissa Gresham, and Municipal Clerk Cynthia Powell.  Executive session began at 7:111 PM. approved. Motion carried. XIII. Regular Session  Councilman Haralson made ai motion to return to. Regular Session. Councilwoman Owens seconded. All    City of Woodland Meeting Minutes June 12, 2023  Regular session resumed at 7:341 PM.  Councilwoman Owens made a motion toj pay thel bills. Councilman Carter seconded. All approved.  Motion carried. XIV.Adjourmment  Councilman Carter made ai motion to adjourn. Councilwoman Owens seconded. All approved. Motion  carried.  Mayor. James Carter adjourned the meeting at 7:40PM  Minutes Submitted By:  Allissa Gresham City Clerk  Approval Date