City of Woodland Meeting Minutes March 11, 2024  I. Call to Order  Mayor. James Carter called to order the regular meeting of the Woodland City Council at 6:15 PM on March  11,2024, at the Woodland City Hall.  II. Roll Call  The following persons were: in attendance: Mayor James Carter, Councilman T. L. Carter, Councilwoman Allison Owens, Councilman John Haralson, Councilman Jeffery Mitchell, City Clerk. Allissa Gresham, Municipal Clerk Cynthia Powell, and City Attorney Gary Byrd. Mayor. Pro Tem Ebonye Holt was absent. Councilwoman Owens made ai motion to approve the agenda. Councilman Carter seconded. All approved.  III. Approval of Agenda Motion carried. IV. Approval of Minutes distributed.  The February 12, 2024 Regular Meeting Minutes and the February 19, 2024 Work Session Minutes were Councilwoman Owens made a motion to approve the February 12, 2024 Regular Meeting Minutes and the February 19, 2024 Work Session Minutes. Councilman Haralson seconded. All approved. Motion carried. a) Tammy Horton discussed the City opening up Club Court and water drainage issues in her backyard adjacent to Club Court.. Mrs. Horton stated she wanted to find out what the City was planning before she had a contractor fix the drainage issue in her yard. Shes stated she would be losing access to the neighbor's driveway shel has been using in thei near future. She stated she would need thei road tol be opened tol have access tol her backyard. Clerk Gresham stated the City was planning to scrape the road and1 have crush and run put down. Clerk Gresham stated she contacted Peter from the Talbot County Road Department, and he directed! her to contact Talbot County. Assistant Manager Ronnie Hendricks. Mr. Hendricks stated he would bring al list of contractors to City Hall for Clerk Gresham to contact. Mr. Hendricks has not delivered thel list yet. Jeff Harrison ofHWR Water Solutions stated he would give Clerk Gresham contact information for ac contractor hel knew for a quote. Jeff suggested Mrs. Horton have a drainage system puti in and build her yard up to take care of the water drainage issue. Mayor Carter suggested Clerk Gresham  V. Guest Speakers  contact John Pierce fora a quote.  VI. Attorney Report  a) Attorney Byrd stated he drafted a Conflict of Interest Letter for the CDBG grant. He stated the  letter was presented! in February as instructed.    City of Woodland Meeting Minutes March 11, 2024  b) Attorney Byrd stated he wanted to remind the Mayor and Council the City ofWoodlandi now has a notebook-style version oft the official City of Woodland Charter. He stated if the Mayor or Council Attorney Byrd discussed ai new proposed nuisance ordinance. Attorney Byrd suggested the Mayor and Council: review the new proposed ordinance and email any comments tol him. He stated he would be giving the' Talbot County Magistrate Judge a copy of the new proposed ordinance to review. Attorney Byrd discussed Code Enforcement Officer options for the City of Woodland. He stated he contacted Terrell Jacobs of the GMA. Mr.. Jacobs suggested contracting a person or company to do code enforcement for the City of Woodland. Mr.. Jacobs stated he would research thei matter and get. Attorney Byrd contact information for code enforcement contractors. d) Councilwoman Owens discussed why Attorney Byrd charged al larger than normal fee for the February Council Meeting. Attorney Byrd stated it was because the meeting ran longer than usual. Hes stated he gave the City a $300.00 discount so the bill would not bes sO expensive. e) Attorney Byrd presented Clerk Gresham with the monthly invoice for services.  Members wanted a copy they could contact Clerk Gresham.  Councilman Mitchell made ai motion to accept the Attorney Report. Councilwoman Owens  seconded. All approved. Motion carried.  VII. Grounds Maintenance Report  a) Kane Robinson of] Robinson's General Services, LLC: stated Grounds Maintenance would be preparing to start cutting grass throughout the City. Councilwoman Owens discussed trimming tree limbs over hanging streets and sidewalks. Kane stated Grounds Maintenance had trimmed some trees int the 2nd Street area. Kane suggested one of the Council Members ride around the City with Grounds Maintenance to show them what areas need attention. Councilman Haralson stated he would ride with Grounds Maintenance. Councilman Haralson discussed cleaning a drain out on Pleasant Hill Street. Kane stated Grounds Maintenance would clean the drain. Clerk Gresham stated she gave thel Nol Dumping signs to Grounds Maintenance fori installation. Councilman Haralson made a motion to accept the Grounds Maintenance Report. Councilwoman  Owens seconded. All approved. Motion carried.  VIII. Water Report  a) JeffHarrison ofHWR Water Solutions stated they repaired an old service line leak on West Pleasant Hill St.. Jeffs stated repairing this leak will savet the City 300,000 gallons ofwater loss. Jeff stated the City of Woodland produced 1.3 million gallons of water and billed out 495,000 gallons of water. Water loss for February 2024 was 519,120 gallons. Jeff stated HWR will continue to replace b) Jeff stated the EPD inspected the City ofWoodland water system. He stated the only finding the EPD: had was that no fluoride was being fedi into the City of Woodland water. Jeffs stated the City could put adding fluoride to the City water on the upcoming ballot and let the citizens vote on  faulty water meters.    City of Woodland Meeting Minutes March 11, 2024  whether or not they wanted the fluoride. He stated ift the City did not puti it on thel ballot, then he would have no choice but to feed fluoride: into the water. Jeff suggested going out to thel EPD website and printing information about fluoride to send out with the water bills sO citizens would be informed about the pros and cons to better decide for themselves. Clerk Powell will research this c) Clerk Powell distributed the Water System Totals Report and thel Delinquent Account Report for February 2024. The water report shows the total billed was $7181.25 and the total received was Councilman Haralson made a motion to accept the water report. Councilwoman Owens seconded.  matter and report back to the Council.  $8573.95.  All approved. Motion carried.  IX. Open Business  a) Attorney Byrd stated the sidewalk ordinance was discussed during the Attorney Report. b) Clerk Powell updated the Mayor and Council on the status of Georgia Power: installing LED lighting at thej park. She stated the contact person for Georgia Power was preparing to: install the LED lighting at City Hall and the park. Clerk Gresham updated thel Mayor and Council on the status of Spectrum installing WiFi at thej park. She stated shei received an email stating the construction team was reviewing the order and someone would bei in contact with City Hall this Councilwoman Owens discussed the City of Woodland holding the Spring Fling with or without vendors. Councilwoman Owens discussed the Council voting on hiring the Al Mitchell Band to perform at the City of Woodland Spring Fling on. April 20, 2024, in the amount of $900.00. Councilman Haralson made ai motion to hold the City of Woodland Spring Fling and tol hire the Al Mitchell Band toj perform in the amount of $900.00 tol be paid with the Community Park account and hire one off-duty deputy fors security. Councilwoman Owens seconded. All approved. Motion carried. Attorney Byrd suggested Clerk Gresham contact Andy Kober about bringing his train kiddiei ride to the Spring Fling and contacting the City of Pine Mountain clerk to acquire al list of d) Clerk Powell discussed purchasing the $1299.99 ice machine from Amazon for thej park. Councilwoman Owens made ai motion to purchase the $1299.99: ice machine from. Amazon for the park. Councilman Carter seconded. All approved. Motion carried. Clerk Gresham discussed purchasing two toddler swings for thej park from Amazon for $80.99 each. The Council voted to purchase the toddler swings in thel February 12, 2024 Council meeting pending aj price quote. Clerk Gresham will purchase thet two toddler swings. Clerk Gresham discussed purchasing signs toj put alongside the highway for Spring Fling. Councilwoman Owens suggested customizing the signs with City of Woodland and Clerk Gresham or Clerk Powell adding the other information. as needed for different events. Clerk Gresham will purchase 6 of the signs from Amazon. Councilwoman Owens discussed renters not thoroughly cleaning the Community Building and suggested someone do a walk-through before giving the security deposit back to them. Councilman Carter discussed  week.  food trucks theyl have used for festivals.    City of Woodland Meeting Minutes March 11,2024  taking the Community Building rental security deposit from $250.00 to $150.00. Councilwoman Owens made a motion to change the Community Building rental security deposit from $250.00 to  $150.00. Councilman Haralson seconded. All approved. Motion carried.  X. New Business  1) Clerk Gresham discussed Mayor Carter attending the 2024 Annual GMA Convention on. June 21- June 25, 2024 in Savannah, GA. Clerk Gresham stated she needed to register Mayor Carter for the convention on March 27, 2024. Councilwoman Owens made ai motion to approve. Mayor Carter to attend the 2024 Annual GMS Convention on June 21- June 25, 2024 in Savannah, GA. Councilman b) Clerk Gresham discussed ARPA: money stating that $33,000.00 of the ARPA money would be used for the 2023 CDBG match and this would leave al balance of$81,029.09 in the ARPA account. Clerk Gresham stated the Council would: need to discuss projects the balance could be used for. The Mayor and Council tabled this discussion for thel March 18, 2024 Work Session. Councilman Haralson made ai motion to table thel blighted property, burned property, andj junk cars iny yards and on streets discussion for the. April 08, 2024 Council Meeting. Councilwoman Owens  Mitchell seconded.. All approved. Motion carried.  seconded. All approved. Motion carried.  XI. Clerk Report  a) Clerk Gresham presented thei month'sf financial reports. XII. Executive Session: Nol Executive Session was needed.  Councilman Haralson made ai motion toj pay thel bills. Councilwoman Owens seconded. All approved.  Motion carried. XIII. Adjournment carried.  Councilwoman Owens made ai motion to adjourn. Councilman Mitchell seconded. All approved. Motion  Mayor. James Carter adjourned the meeting at 8:17PM.  Minutes Submitted By:  Allissa Gresham City Clerk  Approval Date