City of Woodland Meeting Minutes July 10, 2023  I. Call to order  Mayor. James Carter called to order the regular meeting of the Woodland City Council at 6:15 PM on July  10, 2023, at the Woodland City Hall.  II. Roll call  The followingi persons were: in attendance: Mayor. James Carter, Councilman John Haralson, Councilwoman Allison Owens, Councilman Jeffery Mitchell, Municipal Clerk Cynthia Powell, and City Attorney Gary Byrd. City Clerk. Allissa Gresham, Mayor Pro Tem Ebonye Holt, and Councilman T. L. Carter we: absent.  II. Approval of agenda Motion carried.  Councilwoman Owens made a motion to approve the agenda. Councilman Haralson seconded. All approved.  Approval of Regular Minutes and Executive Session Minutes  Thel Regular Meeting Minutes and] Executive Session Minutes from June 12, 2023 were distributed. Councilwoman Owens made ai motion to approve thel Regular Meeting Minutes. Councilman Haralson Councilman Haralson made ai motion to approve thel Executive Session Minutes. Councilwoman Owens  seconded. All approved. Motion carried. seconded.. All approved. Motion carried.  IV. Guest Speakers:  a) Donna Robinson from Will Robinson, CPA, LLCintroduced herself as the City of Woodland: 2022 auditor to thel Mayor and Council. She thanked Clerk Gresham and Clerk Powell for working with her toi make sure: shel had all the documentation she needed to complete the audit, stating the documentation was: much better than in previous years. Ms. Robinson stated she was able to complete the audit toi meet the deadline for the City of Woodland CDBG Grant application. Ms. Robinson stated the City of Woodland had three findings that will need: improvement. She stated the first finding ofs segregation of duties was impossible to improve with such a small staff. Ms. Robinson contacted Clerk Gresham and City of Woodland accountant Richard Hartley to discuss making improvements to thes second finding oft reconciling the City of Woodland bank statements. Ms. Robinson stated the third finding ofback payroll taxes and sales taxes equaling about $59000.00 was ont the City of Woodland books. She discussed she did not have a basis fort that amount and suggested contacting Richard Hartley to determine as solution to make improvements. b) Antonio Sanchez was absent to give an update on the new ambulance business. Clerk Powell stated she contacted Mrs. Sanchez and she stated they were working toi fix the roof oft the building  and trying to get things in working order.  V. Attorney Report    City of Woodland Meeting Minutes July 10, 2023  a) Attorney Byrd stated he contacted Representative Debbie Buckner to discuss contacting CSX Railroad about blocking both railroad crossings in the City of Woodland at thes same time. b) Attorney Byrd stated he: responded to a Department ofLabor bill that the City does not owe. c) Attorney Byrd prepared and mailed the Attorney's Opinion Letter requested for thel December 31, d) Attorneyl Byrd reviewed and made changes to a proposed' Talbot County and City of Woodland negotiation agreement: regarding Pleasant Valley Road. He stated Clerk Gresham contacted him stating Talbot County Assistant Manager, Ronnie Hendricks stated ift these changes were made the agreement would be void.. Attorney Byrd stated he contacted the' Talbot County attorney to e) Attorney Byrd stated he attended thel Pleasant Valley Rock Quarry hearingi in' Talbotton on behalf f) Attorney Byrd met with Anthony and' Tammy Horton on June 30, 2023 about al lot they own on Club Court. Attorney Byrd stated thes street is only partially open and at minimum needs road scrapper work to fully open up the eastern half oft the lot.. Jeff] Harrison ofHWR Water Solutions discussed bringing in equipment to resolve thisi issue. Attorney Byrd suggested Jeff determine what would need tol be done and report his findings back tot thel Mayor and Council at the August 14,  2022 City of Woodland audit to Will Robinson, CPA, LLC.  determine ai resolution' but had not] heard back from him.  oft the City on Monday, June 26, 2023.  2023 City of Woodland Council Meeting.  g) Attorney Byrd presented Clerk Powell with the monthly invoice for services.  Councilman Haralson made ai motion to accept the attorney report. Councilman Mitchell seconded.  All approved. Motion carried.  VI. Grounds Maintenance Report  a) Tavoras Johnson of. Johnson Lawn, Landscaping and Tree Service was absent. Clerk Powell stated Mr. Johnson cut grass at City Hall, cut grass at the Community Park, cut treel limbs overhanging the sidewalk and street on gth Street, cleaned up storm debris on 6th Street andi removed a fallen tree  from West Pleasant Hill Street.  VII. Water Report  a) JeffHarrison ofHWR Water Solutions stated the City ofWoodland produced 1.3 million gallons ofwater and billed out 599,000 gallons ofwater.. Jeffs stated HWR replaced the old two-inch galvanized pipes with new four-inch pipes on Oak Street. He stated HWR would be working on Poplar Street and Maple Street to complete the old two-inch galvanized pipei replacement project. Jeffstated a meter box leak on 2nd Street would be fixed this week. Jeff stated the CCR Report was complete. Clerk Powell distributed Water Systems Totals Report for. June 2023. Clerk Powell stated she contacted RVS to discuss cleaning up the system to get water report discrepancies corrected. Jeff stated there are nine meters that are not getting billed and twenty-one meters    City of Woodland Meeting Minutes July 10, 2023  showing zero consumption and slow consumption. HWR will be checking these meters to  determine ift they need tol be replaced.  VIII. Open Business- No Open Business.  IX. New Business  a) Clerk Powell discussed payment oft the Will Robinson, CPA, LLCI bill of$12000.00: for the City of Woodland 2022 audit. Councilman Haralson made ai motion toj pay $6000.00 out of the City of Woodland General Fund and $6000.00 out of the City ofWoodland Water Fund. Councilwoman b) Clerk Powell discussed purchasing new street signs for the City of Woodland. Councilwoman Owens suggested takingi inventory of the street signs needed.. Attorney Byrd suggested tabling this discussion for the August 14, 2023 City of Woodland Council Meeting. Councilwoman Owens made a motion to table discussing the purchase ofnew street signs until the August 14, 2023 City ofWoodland Council Meeting. Councilman Mitchell seconded. All approved. Motion carried.  Owens seconded. All approved. Motion carried.  X. Clerk Report  a) Clerk Powell presented the month's financial reports.  Councilman Haralson: made ai motion to approve the Clerk Report. Councilwoman Owens seconded.. All  approved. Motion carried.  XI. Executive Session- No Executive Session was needed.  Councilman Haralson made ai motion toj pay thel bills. Councilwoman Owens seconded. All approved.  Motion carried.  XII. Adjournment carried.  Councilman Mitchell made ai motion to adjourn. Councilwoman Owens seconded.. All approved. Motion  Mayor. James Carter adjourned the meeting at 7:45 PM.  Minutes Submitted By:  Allissa Gresham City Clerk  Approval Date