City of Woodland Meeting Minutes April 08, 2024 Call to Order Mayor. James Carter called to order the regular meeting of the Woodland City Council at 6:15PM on April 08,2024, at the Woodland City Hall. II. Roll Call The followingi persons were in attendance: Mayor. James Carter, Councilman T. L. Carter, Councilwoman Allison Owens, Councilman John Haralson, Councilman. Jeffery Mitchell, City Clerk. Allissa Gresham, Municipal Clerk Cynthia Powell, and City Attorney Gary Byrd. Mayor Pro' Tem Ebonye Holt arrived at 6:19 PM. III. Approval of Agenda Motion carried. IV. Approval of Minutes distributed. Councilwoman Owens made ai motion to approve the agenda. Councilman Carter seconded. All approved. The March 11,2024 Regular Meeting Minutes and the March 18, 2024 Work Session Minutes were Councilwoman Owens made ai motion to approve thel March 11,2024 Regular Meeting Minutes and the March 18, 2024 Work Session Minutes. Councilman Carter seconded. All approved. Motion carried. V. Guest Speakers: None VI. Attorney Report a) Attorney Byrd stated he reviewed and approved thej proposed Spring Fling Entertainment Contract. b) Attorney Byrd stated he followed up with Terrell Jacobs of the Georgia Municipal Association about aj prospective Codel Enforcement Officer. Mr. Jacobs provided. Attorney Byrd with contact information for Safe Built and Charles Abbott Associates. Mr. Jacobs stated both companies offer Code Enforcement services. Attorney Byrd will contact the companies for more information. c) Attorney Byrd distributed the amendment oft thel Nuisance Ordinance Section 9-2-2, Section 9-2-3, and Section 9-2-4 for the Mayor and Council to review. d) Attorney Byrd presented Clerk Gresham with the monthly invoice for services. Councilman Carter made ai motion to accept the Attorney Report. Councilman Mitchell seconded. All approved. Motion carried. VII. Grounds Maintenance Report Kane Robinson ofl Robinson's General Services, LLC stated Grounds Maintenance had begun weed-eating and cutting grass. Councilwoman Owens discussed! limb and leaf debris needing tol be City of Woodland Meeting Minutes April 08, 2024 cleaned up at the Community Park. Clerk Gresham stated shet told Grounds Maintenance worker Keith to clean the area. Kane suggested Clerk Gresham email, call, or text] him about areas needing attention. Kane stated the fence line at the Community Park had been sprayed with weed killer. Councilwoman Owens discussed whether Grounds Maintenance! had started tree trimming. Kane stated they were constantly trimming treel limbs. Hes stated he would need tol be contacted with specific areas requiring attention. Kane stated Councilman Haralson met with him last week tol look at treel limbs tangled in power. lines. Councilwoman Owens suggested Clerk Powell contact Georgia Councilman Carter made a motion to accept the Grounds Maintenance Report. Councilwoman Power to assess thei issue. Owens seconded. All approved. Motion carried. VIII. Water Report a) Jeff Harrison ofHWR Water Solutions was absent. Clerk Powell stated the City ofWoodland produced 1.2 million gallons ofwater and billed out 487,000 gallons ofwater. Clerk Powell stated b) Clerk Powell stated HWR: read meters for the month. She stated HWR replaçed five faulty meters on. March 12, 2024, and putt the old meters in thel back shop at City Hall. HWR will continue to replace faulty meters. Clerk Powell stated she documented the five new: meters in the system. c) Clerk Powell stated. Jeff will contact the engineer about the progress of the CDBG project start date. d) Clerk Powell distributed the Water System Totals Report and the Delinquent Account Report for March 2024. The water report shows the totall billed was $7,097.20 and thet total received was Mayor Pro Tem Holt made ai motion to accept the water report. Councilman Carter seconded. All there was 465,700 gallons of water loss. $8,023.87. approved. Motion carried. IX. Clerk Report a) Clerk Gresham stated she transferred the $17,012.22 from the SPLOST 4 account to the CDBG b) Clerk Gresham stated Wi-Fi was installed at the City of Woodland Community Park and the cable c) Clerk Gresham discussed the price quotes she received for rubber mulch for thej park playground. Clerk Gresham will order 10 pallets of the brown rubber mulch to start with and ifi more is needed it d) Clerk Gresham stated Peter from the Talbot County Road Department completed scraping and laying crush and run on Club Court today, April 08, 2024. She stated the total cost of the crush and account. She stated the SPLOST 4 account is closed. iss scheduled tol bel buried today April 08, 2024. will be ordered later. run was $1,585.60 paid out oft thel LMIG account. City of Woodland Meeting Minutes April 08, 2024 e) Clerk Gresham discussed the park entrance sign quotes from Gary Maxwell. Clerk Gresham will Clerk Gresham updated the Mayor and Council on vendors and security fort the 2024 City of Woodland Spring Fling. She stated there was only one vendor signed up soi far. Clerk Gresham will call the Talbot County Sheriff's Department to request a deputy toj patrol the area during the Spring g) Clerk Gresham discussed the Council putting together a project list to apply for the LRA Grant by the. June 15, 2024 deadline. Clerk Gresham and Clerk Powell will make al list of streets in need of repair. Clerk Gresham will contact the Georgia Department of Transportation to review thel list order the $995.00 sign. Fling. before applying. h) Clerk Gresham presented the month'sf financial reports. Mayor Pro' Tem Holt made ar motion to accept the Clerk Report. Councilman Mitchell seconded. All approved. Motion carried. X. Open Business a) Clerk Powell stated aj partial order of the rectangle picnic tables, outdoor trash cans, and benches was delivered to the Community Park today, April 08, 2024. She stated the Talbot County inmates unloaded the truck and put the items in the storage room: at the Community Building. Clerk Powell will contact Officer Mac when the remainder oft the order is ready to be delivered. The inmates will bes scheduled to unload the truck and assemble everything on that day. Clerk Powell stated the deadbolt on the storage: room door needed to bei replaced. Councilman Carter will assess thei issue b) Councilwoman Owens discussed options for a stage at the City of Woodland Community Park. c) Mayor Pro Tem Holt discussed repairing the culvert on Peach Drive. Clerk Gresham distributed pictures oft the area to the Mayor and Council. Councilman Carter stated thej pipe crossing the road needs tol be cleaned out. He: stated' Talbot County and the Woodland Volunteer Firel Department were contacted to assess thei issue but have yet to: fix it. Clerk Powell stated that thel homeowner with the driveway being affected would need to contact Talbot County toj purchase a driveway drainpipe. Councilman Carter will contact Talbot County about the status of cleaning out the pipe. d) Attorey Byrd suggested tabling the discussion oft blighted property, junk cars, and code enforcement until thel May 13, 2024, Regular Council Meeting to give him time to research potential Code Enforcement companies. Mayor Pro Tem Holt discussed the County owning blighted property within the City of Woodland. Attorney Bryd stated the' Talbot County' Tax Assessors Office would need tol be contacted about the boundary lines oft the City ofWoodland. Attorney Byrd stated legally the city limits of the City of Woodland have never been changed. with the deadbolt. Mayor Carter suggested the City! hire a contractor tol build a stage. City of Woodland Meeting Minutes April 08, 2024 Mayor Pro Tem Holt suggested Clerk Gresham add discussing the City of Woodland boundary e) Clerk Gresham discussed thej planned events on the City ofWoodland: Event Calendar for April and May 2024. The Council suggested changing Movie Night at the Park from May 18th tol May 31st Mayor Pro Tem Holt suggested discussing the Mother's Day Baskets during the April 15, 2024 Work Session. Clerk Gresham discussed purchasing new hardware to hang the US Flags for Memorial Day. Clerk Gresham will purchase new hardware from Amazon. f) Clerk Gresham distributed the City of Woodland inventory list for thel back shop to the Mayor and Council. Clerk Gresham stated shel had pictures to go with eachi item on the list. She stated al binder had been made to file thel list andj pictures at City Hall. Clerk Gresham stated she would save the list g) Clerk Gresham discussed purchasing a tool and equipment engraver from Amazon for the City of Woodland. Mayor Pro Tem Holt made ai motion toj purchase the tool and equipment engraver from h) Councilman Haralson discussed purchasing a Community Bulletin Board for the City of Woodland. Mayor Pro Tem Holt suggested Clerk Gresham get quotes to discuss at the April 15, 2024 Work lines to the April 15,2024 Work Session agenda. and pictures to ai thumb drive tol bel kept at City Hall. Amazon. Councilman Haralson seconded. All approved. Motion carried. Session. XI. Executive Session: Nol Executive Session was needed. Councilman Carter made ai motion to pay thel bills. Councilwoman Owens seconded. All approved. Motion carried. XII. Adjournment Councilman Carter made at motion to adjourn. Councilman Mitchell seconded. All approved. Motion carried. Mayor. James Carter adjourned the meeting at 7:491 PM. Minutes Submitted By: Allissa Gresham City Clerk Approval Date