THO  IHIS 15 WOITE CITY OF THOMASTON MEETING OF THE MAYOR AND CITY COUNCIL MAY21, 2024-7:00P.M. CITY COUNCIL MEETING ROOM ON THE MAIN FLOOR THOMASTON-UPSON GOVERNMENT COMPLEX  AGENDA  Minutes  A meeting ofthe Thomaston Mayor and City Council was held on Tuesday, May 21, 2024, at 7:00pm in the City-County meeting room located in Thomaston-upson Government Complex. This meeting was open to the  public. Attendance:  Mayor- - John David."J.D." Stallings Councilmember - JeffMiddlebrooks: (District 2) Councilmember - Ryan' Tucker (District3) Councilmember - Don Greathouse (District4) City Manager - Russell Thompson Assistant City Manager-1 Lonnie Joyce City Attorney - DeAnn Wheeler ChiefofPolice- - Mike Richardson EMA Director - Richard Hickmon  Editor in Chief & General Manager for The Upson Beacon News- Bridge Turner  1Page    THOA  IHIS 15 HDmE  General Manager of Fun 101.1 FM Radio - Dave Piper Economic Development Director - Taylor Smith  Executive Assistant to the City Manager's Office - Taylor Loudermilk Councilmember - Lakeitha Reeves (District 1)-1 Not Present Mayor Pro Tem /C Councilmember - Doug Head (At] Large) -1 Not Present  City Clerk - Oasis Nichols  (See attached sign in sheet.)  A.  Call Meeting to Order / Invocation / Pledge of Allegiance Mayor Stallings opened the meeting and asked  Councilmember Greathouse to lead the prayer and the pledge of allegiance.  B.  Approval of May 7, 2024 Regular City Council Meeting Result: The May 7, 2024 meeting minutes were approved as presented. First Motion: Councilmember Greathouse (District 4) Second Motion: Councilmember Middlebrooks (District 2)  Vote: Unanimous Adoption of Agenda  C.  Result: The agenda was adopted as amended to add agenda item F8. Discussion and Potential Action to  Award Hotel Operator/Developer  First Motion: Councilmember Greathouse (District4) Second Motion: Councilmember Middlebrooks (District 2)  Vote: Unanimous City Attorney's Report Nothing at this time.  D.  2IPage    THOA  IHIS 15 HDmTE  E.  City Clerk's Report  AI reminder was given about the upcoming Joint Planning Commission meeting being held on Wednesday May 22, 2024 in the City-County meeting room at 5:30pm to discuss the Hannahs Mill Reservoir  annexation. City Manager's Report  F.  1. Public Hearing on Sanitary Tax  Result: The motion was passed to open the public hearing. First Motion: Councilmember Greathouse (District4) Second Motion: Councilmember Tucker (District3)  Vote: Unanimous  Result: Mr. Margie Howell stood and stated that she wants to ensure that when the residents call in to have their yard debris scheduled to bej picked up that the trash company will actually show up to collect it  in at timely manner. There were: no other public hearing speakers. Result: The motion was passed to close the public hearing. First Motion: Councilmember Greathouse (District4) Second Motion: Councilmember Middlebrooks (District 2)  Vote: Unanimous  2. Discussion and Potential Authorization of Emancipation Celebration Expenditure  Result: The motion was passed to not exceed an expenditure amount of $1,000.00 for the Emancipation  Celebration. Vote: Unanimous  First Motion: Councilmember Middlebrooks (District 2) Second Motion: Councilmember Greathouse (District 4)  3IPage    THOI  ILISIS WOmTE  3. Discussion and Potential Authorization of MEAG Year-End Settlement  Result: The motion was passed to authorize Mayor Stallings, City Manager Thompson, and Mayor Pro Tempore Head to sign the incumbency signature certificate to send tol MEAG Power to receive the Year-  End Settlement. Vote: Unanimous  First Motion: Councilmember Greathouse (District 4) Second Motion: Councilmember Middlebrooks (District 2)  4. Discussion and Potential Approval of Sanitary Tax Ordinance Amendment First Motion: Councilmember Middlebrooks (District2) Second Motion: Councilmember Greathouse (District 4)  Result: The motion was passed to approve the Sanitary Tax Ordinance Amendment as presented.  Vote: Unanimous  5. Discussion and Potential Approval of 2WR Proposal for New Police Station Attorney /1 legal confirmation and not to exceed $172,500.00 in cost. First Motion: Councilmember Tucker (District 3) Second Motion: Councilmember Greathouse (District 4) 6. Discussion and Potential Approval of Façade Grant Funds  Result: The motion was passed to approve the 2WR Proposal for a new police station pending City  Vote: Unanimous  Result: The motion was passed to approve $27,000.00 to be allocated for the Façade Grant Program.  This would require a budget amendment. First Motion: Councilmember Greathouse (District4 4) Second Motion: Councilmember Tucker (District3)  Vote: Unanimous  4IPage    THOL  THIS 15 HOmE  7. Discussion and Potential Approval to Award the Request for Proposal for the Redevelopment of the Old Fire  Station  Result: The motion was passed to table this agenda item. First Motion: Councilmember Tucker (District3) Second Motion: Councilmember Middlebrooks (District 2)  Vote: Unanimous  8. Discussion and Potential Action to Award Hotel Operator /Developer  Result: The motion was passed to approve / award Red Hills Hospitality Management as the hotel  operator/developer.  First Motion: Councilmember Middlebrooks (District 2) Second Motion: Councilmember Tucker (District3)  Vote: Unanimous G. Other Business  Result: Mr. Thompson and Mayor Stallings lead al birthday song to Councilmember Tucker as he was  presented with a small cake for his upcoming May 28th birthday  H. Executive Session and Discussion for Potential Litigation, Personnel, and Real Estate  Result: The motion was passed to enter into an executive session at 7:54pm for discussion for Potential  Litigation, Personnel, and Real Estate. First Motion: Councilmember Tucker (District3) Second Motion: Councilmember Greathouse (District 4)  Vote: Unanimous  Result: The motion was passed to exit out of the executive session at 8:08pm.  First Motion: Councilmember Greathouse (District4) Second Motion: Councilmember Middlebrooks (District 2)  Vote: Unanimous  5Page    THO  IHIS 15 WDmE  - Adjournment  Result: The meeting was adjourned at 8:09pm. First Motion: Councilmember Greathouse (District 4) Second Motion: Councilmember Tucker (District 3)  Vote: Unanimous  Respectfully Submitted,  Dalels  Oasis Nichols, City Clerk   Official A Seal  s  Approved as written,  &  Mayor, John David "J.D." Stallings  6IPage    CITY OF THOMASTON MEETING OF THE MAYOR AND CITY COUNCIL MAY 21, 2024 - 7:00 P.M. CITY-COUNTY MEETING ROOM - MAIN FLOOR THOMASTON-UPSON GOVERNMENT COMPLEX  AGENDA  A. Call Meeting to Order/Invocation, /Pledge of Allegiance B. Approval of Minutes fort the May 7, 2024 Regular City Council Meeting  C. Adoption of Agenda D. City Attorney's Report E. City Clerk's Report F. City Manager's Report 1. Public Hearing on Sanitary Tax:  2. Discussion and Potential Authorization of Emancipation Celebration Expenditure 3. Discussion and Potential Authorization of MEAG Year-End: Settlement 4. Discussion and Potential Approval of Sanitary Tax Ordinance. Amendment 5. Discussion and Potential Approval of 2WR Proposal for New Police Station 6. Discussion and Potential Approval of Façade Grant Funds  7. Discussion and Potential Approval to Awardt the Request for Proposal for thel Redevelopment oft the Old Fire Station  G. Other Business  H. Executive Session and Discussion for Potential Litigation, Personnel, and Real Estate  I.  Adjournment  The City of1 Thomastonisc committedto providingequal: accesst to: allofitsp programs, servicesa and activi ities regardless ofrace. color. national origin. religion, sex. familials status, disability ora age. Anyi indivi idual whoneedsana accommodationh because ofdisability shouldcontacttheCliy MangersOliseat706)647-24atkas  48 hours prior tot the meeting.    5/17/24,4:44PM  Thomaston, GACode of Ordinances  fl  Sec. EMS-PBEMagPCAIs  A. Unlesso otherwise provlded, publich heàrings atv whichz zoning decislons are tob be considered shalll be advertised: and! held! byt the: Zoningcommission priort toa ana applicationl Involvingaz zoningo decision! beingo considered: atap publicl hearing! held! by city council. Publici hearings shall be conducted! In 1. The: zoning commission chair ort the mayor, as appropriate, acting as presiding officer shallo convenet the public hearinga att the scheduled time andp place. The presiding officer shall open the publici hearing, Introduce each application beingc considered, Identifys speakers and maintain 2. Thep presiding officers shall: announcet the: spedificz zoning decision! beingo considered. He ors shes shalli inform they public that anyonev wishingto speak att the! hearing concerning ana amendment tot thet text oft thez zoning ordinance, ana amendment tot the officialz zoning map ora an application for aspecialt use musts signi inv witht thez zoning commission: secretary or the city clerk, as appropriate, prlor tos speaking. 3. Analysist tob bep presenteda att the! hearing. Anya analysis submitted! by an applicants shall! bep presented! byt the: applicant orl his orl her agenta at the publich hearing. The bulldingo official: shall thenp present! his ort her report, Including arecommendation: concerning the proposedz zoning decision, anda anyo atherk Informationi relatedt to ana application forap property: rezoning, ana amendment to the text ofthisc chapter ora an application fora approval ofa as speclal use. This Information: shall consist of, atar minimum, a statement oft thef findings andr recommendations with respectt toe each standardo contalned Insection 98-14.10, standards ofr review, as applicable, Allmitedr number of coples oft the reports shall bea availablet tot the publica att thel hearinga and: available int the office oft the city derk for public review on or before the date oft the publicr notice 4. Whor may appear att the public hearing. Any party maya appear att thep public hearingi Inp person, by agent, or bya ana attorney-at-aw. Any party desiringa av verbatim transcripto oft the proceedings shallr notifyt the city clerkar minimum oft two business days priort tot the publich hearing: and 5. Presentation ofi information. Individuals wishingt tos speak for or against ana applications shall entert their name and address on asign-ins sheet provided! byt the; zoning commission: secretary ort thec city clerk, as appropriate, priort tot the openlng oft thel hearing. Suchi individuals shall indicate whethert they are proponents: speaking for, ard opponents speaking against, thea application. The: applicant fora arezoningoras special use shalls speak first. Otherg parties ins support oft thea application may thens speak, followed byt those opposedt tot the application. Thez applicant mayt then bea allowed ar rebuttal opportunity providedt time remains andt the: appllcant has reserved such rebuttalt time. Proponents, including thea applicant, shalll beg givena at minimum oftenr minutes anda ar maximum of2 201 minutes top present data, evidence and opinion concerning the petition and mayo chooset tor reserve ap portion ofthatt time for rebuttal. Rebuttals must bel limited to topics and issuest raised att the hearing! by opponents ofthea application. Theser minimum: andi maximum1 timeframes: shall: applytos eachs side oft the! issue andr not toi individualswishing 6. Opponents of ana application: shalla alsol bes givena a minimum often minutes andan maximum of20 minutes inv which to present information. The preslding officer mays grant additionalt timet top proponents ord opponents, provided ane equala amounto oft time Isg granted toe eachs side. The presiding officer shall recognizel Individual; partles wishingt tos speaka andi monitor thet time allotted to each: speaker. Prior tos speaking, each persons shalll identify himo or! herselfa ands statel his or her current address. Each: speaker shalll limit remarkst toc data, evidence and opinions relevant tot the application! beingo considered. Speakers shall address allr remarks tot the presiding officer. The zoning commission membersor cityc council members maya ask questions oft thea applicanta ata anyt time. Time devoted to questlons and answers will not affecta anyt time limitations! Imposed onp presenters. Once all parties have concluded! their comments, the presidingofficer: shaild close discussion oft thata agenda 7. Afirstr readinga ands secand: readingo oft thec ordinance amending thet text oft the: zoning ordinance, or ana amendment oft the officialz zoningr map shalll bea accomplished! in compllance witht thep provislons ofsection 98-14.4, publlcr notice of public! hearings, andsection 98-14.5, public B.1, Notwithstanding: any other provisions oft this chapter to the cantrary, whena aj proposed: zoningo decislon relates to ana amendment oft thez zoning ordinancet tor revised oned orr morez zoning classifications ord definitions relatingt to: single-f farlly: residential uses ofp property 50 ast toa authorize multifamilyt uses ofp property pursuant tos such classification ord definitions, ort tos grant! blanket permission,' under certain or all circumstances, forp property owners toc devlate from the existingzoning: requirements ofas single-iamlly resldentlal: zoning, such: zoning decision must! be a. Thez zoning decision must bea adopteda att two regular meetings oft thel local government makingt the: Zoningo decision, duringaperiode lofnot b. Prior tot the first meeting providedf fori ins subparagraph (a) oft this paragraph, atl least two publici hearings: shalll be! held ont the proposed action. Such public! hearings shall bel helda at! least threet months and not moret than nine months prior tot the date off final actiono on the zoning decision. Furthermore, atl least one ofthep public hearings must bel held between thel hours of5 5:00F P.M. and 8:00 P.M. The! hearings required! byt this paragraphs shalll bel Ina addltion to any! hearingr required under O.C.G.A. 36-66-4(a)a and subsection! 98-14.4A)ofthis  thef fallowingr manner: order.  announcingt thep publlc hearing.  shall! her responsible for arrangings such stenographics services and for alla associated costs.  tos speak.  item andt the public hearing.  hearing procedures, applicablet toe eachs such: reading,  adopted! int the following manner: lesst than 21 daysa apart; and  chapter. Thel localg government: shallg giver notice ofs such hearing! by:  aboutblank  1/2    5/17/24, 4:44PM  Thomaston, GA Code ofOrdinances  . Postingr notice one eacha affected premises! Int the: manner prescribed by 0,C.G.A.5 536-66-4(b); provlded, however, that when morei than II. Publishinginar newspaper ofs general circulation within thet territorial boundarlest oft thel local government: anoticec ofeachhearingat Both thep postedr notice andt thep publishedi notices shall includea ap prominent statement that thep proposed: zoning decisionr relates to orv will authorizer multifamily uses ors give! blanket permission tot the property owner ard deviate from thez zoningr requirements ofas single-family residentlalz zoning of property! In classification previouslyr relatingt tos single-famlly resldentlal uses." The publishedi notices shalll be at! least nine columni Inches! Ins size ands shalir not bel located! Int the classified advertisings section oft thei newspaper, The notices shalls state that a copy oft the proposed: amendment! isc onf file Int the office oft the clerko art the recording officer oft the localg government andl Int the office oft thec clerkofthe superior courto oft thec county oft the! legals situs oft the localg government for the purpose ofe examination and inspection by the public. The! local 2. Thep provisions of paragraph (1)oft this subsection: shall: also applytoa anyz zoningdecislons thatp provide for thei abolition of all single-famlly residential: zoningo classifications within the territorlal! boundaries oft the cityo orz zoningo decislonst that result int the rezoning ofa all property zoned for single- famllyr residential usest within thet territorial boundaries oft the city tos multifamily residential uses ofp property. 3. Thiss subsection: shall not applyt toz zoningo decisions for the rezoning ofp propertyf froma as single-famlly residential use ofp propertytoa multlfamily residential use ofp propertyv when ther rezoning isi inltiated byt the owner ora authorized: agent oft the owner ofs suchp property. C. Printedo coples oft these procedures: shalll be avallablei for distribution' tot the public att the public! hearing anda avallable forp publicr reviewl Int the D. All hearings oft thez zoning commission and city councils shallb be opent tot the public and: shall COMPPMEOCGASSIAA Georgia Open  500 parceis are affected, Inv which case postingr noticel Is requirede every 5001 feet int the affecteda area; and  least 150 daysa andr not more than 450 days priort tot the date oft thel hearing.  government: shall furisha anyone, uponv writtenr request, ac copy ofthep proposeda amendment, atr no cost.  office oft the city clerk ond or before the date oft the public notice announcing the publicl hearing.  Meetings Act.  (Ord. No.1 1166, 51(Exh. A), 4522:0r4.No.176.51,82220M4ND.118Z.5V,6623)  aboutblank  2/2    STATE OFGEORGIA CITY OF THOMASTON  Ordinance Number  ANORDINANCEOFTHE CITY COUNCIL OFTHOMASTON, GEORGIA, TO AMENDSECTIONS: 82-26OF CHAPTER 82OFTHE CODE OF THECITY OF THOMASTONRLATVETO CERTAINSANITARY TAX;TOREPEAL CONFLICTINGCODESECIONSTOSET ANI EFFECTIVEDATEANDLIKE  PURPOSES.  BEI IT ORDAINED, by the Council of the City of' Thomaston, Georgia, and itis  hereby ordained by virtue of the authority thereof, as follows:  SECTION1  The Code oft the City of Thomaston, Georgia, Section 82-26, be and it hereby is,  amended to read as follows:  Sec. 82-26. Levied = Family dwelling unit.  "There is hereby levied and assessed a monthly sanitary tax of $20.00 against each residential unit within the corporate limits of the city for the collection and removal of disposable matter permitted by this Code tol be placed on the curb or adjacent to back alleys, and for the collection and disposal of garbage and rubbish required by this Code to be stored: in a proper container; each residential unit will: receive two (2) containers; ana additional $13.75. fee willl be added for each additional container; and where any building contains therein more than one family unit or apartment, then the tax is hereby levied separately for each such family dwelling unit or apartment unless said building isi identified by city records as being associated with a commercial dumpster account; and where any building contains therein more than one: family unit or apariment and is identified by city records as being associated with a commercial dumpster account, an additional sanitary tax of $7.00: is hereby levied separately against each such family dwelling uit or apartment. The city shall not provide sanitation services to any consumer who has an outstanding unpaid indebtedness to the city for previously provided sanitation services until such time as such unpaid indebtedness is fully paid  and satisfied."    SECTION2  The rates and charges fixed and established in this Ordinance shall become The foregoing ordinance was adopted by the City Council of the City of  effective. for sanitary services provided on June: 1, 2024, and thereafter. Thomaston, Georgia, and transmitted by me to the Mayor, this  day of  2024.  City Clerk, City of Thomaston, Georgia  Approved by me and returned to said City Clerk as "approved",this,  day  of  2024.  Mayor, City ofThomaston, Georgia    f2  Emancipation List of Things Requested William Hughley wméhugheyey.nocom, To:laylorloudermik tloudemik@ctiyofhomaston.com> Good Afternoon Taylor Loudermilk,  Wed5 5/15/2024 1:16PM  Please confirm with City Manager Russell Thompson the following list of things needed on behalf of The for the upcoming Emancipation Celebration. We covered these items in our meeting on last Friday.  Cityo ofThomaston  Four (4) Utility Poles with power as per usual. (See Neil Ivey w/ City Electrical) Orange Cones and Barricades as needed by Thomaston Police Department GFL Trash Receptacles: Ten (10) Curbside Carts and Two (2) Large Dumpsters. (Delivered)  Perimeter! Lights/Lighting on Utility Poles Port-A-Potty's (Men and Women)  With kind regards, William D. Hughley    RE: Emancipation List of Things Requested Cornelious Ivey Cheyecyotnomastoncom: To:Taylor Loudermilk tloudermik@ciyofthomaston.com>  Fri5/17/2024 10:56AM  The cost to set four pole which include labor andi installing and removing Four pole with power outlets is $100 per pole which come to $400total. Lightingi is already install and will bet turn on the day of the event.  Respectfully, Correloas lney Electrical Superintendent City ofThomaston P.O. Box 672 303 Veterans Drive Thomaston, GA: 30286 neyPabpotnomasoncon 0-706-647-3145 C-770-550-9289 F-706-646-4198  DRB  Electric Department  From: Taylor Loudermilk tioudermik@ctyothomaston.com>  Sent: Thursday, May 16, 2024 1:38PM  To: Cornelious Ivey <Clvey@cityolthomaston.com>; Mike Richardson MR.Chardson@ctyonthomaston.com>: Sidney Corley SCorley@cityofthomaston.com>; Kyle McGee kmegee@ctyorthnoaston.com>; JohnAuth  auth@glenv.com>  Cc: Russell Thompson Alhompson@ectyottyofhomaston.com> Subject: Fw: Emancipation List of Things Requested  Good afternoon!  Iwanted to confirm that everyone received the list of requested services from Mr. Hughley for Please confirm receipt of this email and send me a quote for the associated cost before EOB tomorrow to be included in the agenda for the city council meeting on Tuesday.  Emancipation Celebration.  Kind regards,    RE: Emancipation List of Things Requested Mike Richardson MRchar.son@clyonthomastoncom>  Thu 5/16/2024 1:47PM  To:Taylor Loudermilk toudemikedyotiomastoncomComelous Ivey Cvey@dtyotthomastomaston.com>Sidney Corley SConle/@clyofthomaston.com>.kye McGee kmegee@ctyorthomaston.com>)ohn Auth jauthegfenv.com> PD recieved. We provide cones and barricades every year as part of traffic and crowd control. No  Cc:Russell Thompson Alhompson@-ciyotthomaston.com>  cost. Chief Richardson  Sent from my Verizon, Samsung Galaxy: smartphone  Original message  From: Taylor Loudermilk tioudermik@ciyottyofthnomaston.com> To: Cornelious Ivey <CIvey@cityothomaston.com>, Mike Richardson mgcefomonsoncom, John Auth jauth@gfenv.com> Cc: Russell Thompson Kinompsonctyottnomaston.com> Subject: Fw: Emancipation List of Things Requested  Date: 5/16/24 1:38 PM (GMT-05:00)  <MRchardson@ciyotrtomastoncom), Sidney Corley sconey@ciyortnotthomaston.com), Kyle McGee  Good afternoon!  Iwanted to confirm that everyone received the list of requested services from Mr. Hughley for Please confirm receipt of this email and send me a quote for the associated cost before EOB tomorrow to be included in the agenda for the city council meeting on Tuesday.  Emancipation Celebration.  Kind regards,  TAYLOR LOUDERMILK Exerutve Assision: 0 1 33SA - Awe @  t* MMA e N M-P"  THOMAAS    Re: Emancipation List of Things Requested John Auth jauth@gllenv.com> Fri5/17/20241 1:44PM  To:Mike Richardson MRichardson@cityottiyofhomaston.com>  Cc-Taylor Loudermilk tougemikecdlyetfiomastoncom-Comelous Ivey Chey@ctyothomastomaston.com>Sidney Corley SCortey@-ctyofhomaston.com>kye McGee kmgeeeciyothomasthomastoncom-Russel Thompson We willvolunteer/donate the cans on this event.I do believe last year that 1 dumpster went to event center on MLK. And the other dumpster and 10 resi carts go to N. Bethel address. Thanks John  Rinompson@cityotthomaston.com> Sent from my iPhone  John Auth [Operations Supervisor II GFLEnvironmental 155 Story Road, Warner Robins, GA31093 jauth@gflenv.com) www.gflenv.com  Confidentiality Notice: This email message (including attachments. if any) is intended for the use oft the individual ore entity to whichitis addressed and may contain information that is privileged. proprietary, confidential: and exempt from disclosure. lfyouz are not the intended recipient, youz are notified that any dissemination, distribution or copying of this communication: is strictly prohibited. Ifyou have received this  communication ine error, please notify the sender and erase this email message immediately.  On May 16, 2024, at 1:48PM, Mike Richardson MRchardson@dityofhomaston.com>  wrote:  PDI recieved. We provide cones and barricades every year as part of traffic and crowd  control. No cost. Chief Richardson  Sent from my Verizon, Samsung Galaxy smartphone  Original message Date: 5/16/24 1:38 PM (GMT-05:00)  From: Taylor Loudermilk coudermikeciyothnomastoncom> To: Cornelious Ivey Cistcbationatmc, Mike Richardson <MRichardson@ciyotthomaston.com>, Sidney Corley scorey@ctyorthomaston.com>, Kyle McGee smcgeel@ctyothnolthomaston.com>, John Auth sauth@glenv.com> Cc: Russell Thompson <Rthompson@dityofhomaston.com> Subject: Fw: Emancipation List of Things Requested  Good afternoon!    RE: Emancipation List of Things Requested Kyle McGee kmcgeecityortnomaston.com> To:Taylor Loudermilk ctoudermik@ctiyotthomaston.com> Received. Two porta jons from Blus site. solutions wouldcost $469.  Fri5/17/2024: 2:40PM  Thanks, KylMcGee,  Public Works Director City of Thomaston  303 Veterans Drive Thomaston, GA 30286 Office: 706-647-7144 Cell: 706-741-1021 kmcgee@cryolthomaston.com  Deparlmenle! PUBLICWORKS  From: Taylor Loudermilk ctoudermik@cityorthnomaston.com>  Sent: Thursday, May 16, 20241:38PM  To: Cornelious Ivey <Clvey@cityofthomaston.com>; Mike Richardson MRchardson@rtityortnomaston.como, Sidney Corley <SCorley@ctyorthomaston.com>; Kyle McGee kmegee@cityolthomaston.com>; John Auth  jauth@glenv.com)> Good afternoon!  Cc: Russell Thompson ATnompson@cityottnomaston.com> Subject: Fw: Emancipation List of Things Requested  Iwanted to confirm that everyone received the list of requested services from Mr. Hughley for Please confirm receipt of this email and send me a quote for the associated cost before EOB tomorrow to be included in the agenda for the city council meeting on Tuesday.  Emancipation Celebration.  Kind regards,    F3  INCUMBENCY AND SIGNATORY CERTIFICATE  I,ther undersigned,  [insert name here)], DO  HEREBY CERTIFY that I am the duly appointed and acting City [Clerk/Secretaryl of named persons have been duly appointed or elected, as applicable, have been qualified, are duly holding the offices set opposite their names on this day and the signatures set opposite their  (the "City".IHEREBYI FURTHER CERTIFY that the below  names are their genuine signatures:  Name  Office  Term Expires  Signature  IN WITNESS WHEREOF,II have hereunder subscribed my name and affixed the official  seal ofthe City this day of  2024.  By:  [SEAL]  Its: City [Clerk/Secretaryl  * Examples: (I) At the pleasure of the Council; or  (2) Month, day and year (i.e. December31,2018)    INCUMBENCY AND: SIGNATORY CERTIFICATE  Ither undersigned, Dasis Mchols  [insert name here), DO  HEREBY CERTIFY that am the duly appointed and acting City [Clerk/Secrelary) of The City OP Ibémasion (the "City").IHEREBY FURTHER CERTIFYt that the below named persons have been duly appointed or elected, as applicable, have been qualified, are duly holding the offices set opposite their names on this day and the signatures set opposite their  names are their genuine signatures:  Name  Office  Term Expires  Signature L fu I  DStalliass Mayr 12/3112013 Dawss Mayiess 12/31/2025* 1Kssen Thspsa bbmyanyt At +Le seal ofthe City this 15 day of fbrualy_202  Plesszc ofC-se N  IN WITNESS WHEREOF, Ihave hereunder subscribed my name and affixed the official  Boi Mhelob By: Casis Nichols Its: Civy[CletkScretary)   SEALL  à a 2-20  Examples: (1) At the pleasure oft the Council; or  (2) Month, day and year (i.e. December31,2020)    fy  STATE OF GEORGIA CITYC OFTHOMASTON  Ordinance Number  ANORDINANCEOF THE CITY COUNCLOFTHOMASTON, GEORGIA, TO AMENDSRCTIONS822S OF CHAPTER 82 OFTIECODEOFTHECITY OF TOMASTONKRELATVETO CHRTAINSANTARYTARYTAX/TORHPEAL CONFLICTINGCODESECTIONS; TOSET ANI EFFECTIVEDATE ANDI LIKE  PURPOSES.  BEITORDAINED, by the Council of the City ofThomaston, Georgia, and itis  hereby ordained by virlue of the authority thereof, as. follows:  SECTION1  The Code of the City of' Thomaston, Georgia, Section 82-26, be and it hereby is,  amended to: read as follows:  Sec. 82-26. Levied - Family dwelling unit.  "There is hereby levied and assessed a monthly sanitary tax of $20.00 against each residential unit within the corporate limits of the city for the collection and removal of disposable matter permitted by this Code tol be placed on the curb or adjacent tol back alleys, and for the collection and disposal of garbage and: rubbish required by this Code tol be stored in aj proper container; each residential unit will: receive two (2) containers; an additional $13.75 fee will be added for each additional container; and where any building contains therein more than one: family unit or apartment, then the tax is hereby levied separately for each such family dwelling unit or apartment unless said building isi identified by city records as being associated with a commercial dumpster account; and where any building contains therein more than one family unit or apariment and is identified by city records as being associated with a commercial dumpster account, an additional sanitary tax of $7.00 is hereby levied separately against each such family dwelling unit or apartment. The city shall not provide sanitation services to any consumer who has an outstanding unpaid indebtedness to the city for previously provided sanitation services until such time as such unpaid indebtedness is fully paid  and satisfied."    SECIION2  The rates and charges fixed and established in this Ordinance shall become The foregoing ordinance was adopted by the City Council of the City of  effective for sanitary services provided on, June 1, 2024, and thereafter. Thomaston, Georgia, and transmitted by me to the Mayor, this  day of  2024.  City Clerk, City ofThomaston, Georgia  Approved by me and returned to said City Clerk as "approved", this  day  of  2024.  Mayor, City of Thomaston, Georgia    f5  09April2 2024 ChiefMike Richarsor City ofThomaston 1100 Barnesville Street Thomaston.CA30286 RE: AE Services Proposal Police + EMS: Joint Project  24R  ug  Dear Mike.  2WRofCeorgia. Inc. is pleased to provide the following proposal for A/EServices for the proposed Police-  EMSJoint Project. Our proposal includes the following services:  . Architecture 2. Interior Design 5. Structural Engineering Mechanical Engineering Electrical Engineering 6. Plumbing Engineering 7. Low-Voltage Systems inclusive of: a. AV 0. Phone Data  - Security Access ControlSystem  Ourservices do not incluce: 1. Civil Engineering 2. Topographic Survey 3. Landscape 4. Geotechnical 5. FF&E  Basic Project Information:  Our proposal is based on the provided concept fioor plans and our meeting on 3/29/24. 2Wrug will need to: confirm on: site conditions and then evaluate the provided schematic for constructablity and provide options for any cost efficiencies. 2WRug will provide neededi documents for funding as part ofthe schematic design deliverables. This project willl be delivered traditional desigr / bid/ / build. FUllAE Services ncluding: Program verification, Master Plan. assistance, Design, Biciding Support. and Construction Administration. Our services will be provided in accoraance with. AIA B101- 2017 Standard Form of Agreement Between Owner and Architect. Our services willi include the following Phases:  Services Provided:  Design Phase:  Schematic Design Design Development Construction Documents  Bidding Phase:  2WRug and our team will assist the Owner during the bidding phase. We will address questions via  Addendum and assist with review ofbids along withr recommendation, of awarc. TNinth Street . Suite120 . Columbus.Ceorgis . 31901 . p.706.571.6923 . 6.706.571.6928    Construction Phase:  2WRug will conduct bi-weekly site visits and OAC (Owner. Architect, Contractor) Meetings. We will provide SOR's (Site Observation Reports) for each visit along with Meeting Summaries from each OAC Meeting. Our team will attend meetings and provide SOR's at project milestones related to their specific discipline. 2WRug and our team will review/advise on RFlsand Shop Drawings. will issue ASI's. review Pay Applications. and Change Proposals. At each OAC Meeting we will review the:  Project Schedule 2-Week Look Ahead RFIL Log Change Proposal Log Submittall Log QualityIssue Site Conditions GC Issues Owner Issues Architect Issues Consultant Issues  Deliverable Documents:  13 Specifications will be provided in 8-1/2x1lformat. 2. Documents will be developed utilizing REVIT. Communication and Sharing of Information:  2WRug will lead all meetings and provide Meeting Summaries for each. All project information willl be snared via our in-house project management site. Portal, Portal provides all project team members with 24/7 accessto. all project information. including: project schedules.team member responsibilities. and The fees for this project are developed utilizing the information above. Compensation will be billed ona percentage completed basis. Invoices willl be submitted on a monthly basis. Reimbursable Expenses are not included int the fee schecule. Reimbursable Expenses include: plotting printing. postage. mileage. and any fees paid on the Ownersbehalffor: permitting or government agency review. Based on the project budget we propose to accomplish the above Scope of Work for BASE FEE of $172,500 based on a $3M cost or construction budget. Ifthe Owner authorizes an increase in the budget our fee willl be adjusted by 5of  deliverables. Fees:  the increase. Payment for each phase based on proposed fee is as follows:  Compensation Schedule: Schematic Design (206): Design Development (3016): Construction Documents (35R): Bidding Support (55: ConstructionAdministration.otr Total Basic Services (100%)  $34.500 $51.750 $60.375 $8.625 517.250: $172,500  "Construction Administration (CAI fee is based on a 10-month construction: schedule. CA beyond ten  months will be charged at 52.000/month. Reimbursable Expenses and Additional Services:  The following services are not included in our Fee and will be billed as Reimbursable Expenses (actual cost plus 157 printing of documents beyondtwo (2) sets at each submittal phase. mounting ofcolor prints. fees paid for reviews/ permits/ / applications. and similar services identified as Reimbursable Expenses in AIA  B101- 2017 Standard Form of Agreement Between Owner and Architect.  mNinth Stree: - Sulte120 - Columbus.Ceorga . 31901 . p. 706.571.6923 - 6.706.571.6926    The following services can be provided as Additional Services if desired by the Owner. Fees for Additional Services willl be negotiated prior to: services being rendered or can be provided on an hourly basis. The following are examples of Additional Services; renderings beyond (2). speciaity consuitants beyondthose identified. as partofour Basic Services. commissioning. low-voltage system designs including. FF8E design specifications. and similar services identified as Additional Services in. AIA B101-2017 Standard Form of We appreciate the opportunity to work with your on this exciting project. We are ready to begin work upon  Agreement Between Owner and, Architect.  your notification. Sincerely. 2WRofCeorgia. Inc.  Acceptedi:  Thomaston Police Department  Alex Griggs Senior Project Manager  ChiefN Mike Richardson  Date:  Client Name: City of Thomaston Project Name: Police + EMS Joint Project  Project Address: Client Billing Address: Primary Contact: Primary Contact Email: Primary Contact Phone: Accounts Payable Name: Accounts Payable Phone: Accounts Payable Email:  1Ninth Stree: - Suite120 - Columbus.Ceorga . 31901 p. 706.571.6923 . .706571.6926    F6  Documentation will be provided at the meeting.    f7  March 27, 2024  Mr. Taylor. J. Smith 106 East Lee Street Thomaston, GA 30286 Re: Consulting Services Dear' Taylor,  Downtown Development Authotiyofhomaston, Georgia  The following is a proposed engagement letter for services as special development consultant to the Downtown Development Authority yofThomasville, Georgia (the "Authority").I am pleased tol have this opportunity to present this proposal tot the Authority and want to acquaint  you with the manner in which we would work with the. Authority.  Ongoing Consulting. 4PM offers an array of services to our clients including training, economic development strategy, identification and implementation ofbest practices in downtown development, project identification, project assessment, project structuring as well as actual development, financing and delivery ofdowntown projects. Often these services are provided on project basis, however, sometimes a community finds the need to build its capacity to undertake projects. In such instançes we work with the. Authority, staff and City officials to ensure that the community is best positioned to encourage, enable and even initiate the development desired to achieve the livable, sustainable downtown the community seeks. It is my understanding that the Authority is desirous ofentering into a public-private partnership for an appropriate development  on a City owned site. In such regard we would provide the following:  Project Specific Activities. We will work with you, the Authority and their attorney to develop a Request for Qualification and Request for Proposals for interested developers for the renovation and redevelopment of the former fire station facility located at 121 WThompson Street, along with the adjoining parking area. Upon receipt ofresponses thereto, we will assist the. Authority in reviewing, analyzing and recommending the developer with the best combination of qualifications: and proposal. Once the. Authorityl has selectedap preferred developer, we will assist the Authority in negotiating a lease, or other suitable transfer of the property, between the City, the Authority and the developer such as to facilitate the renovation and redevelopment of the property pursuant to the proposal.    Flat Fee: We would propose handling these matters for a flat fee ofthis agreement; One Thousand Five Hundred Dollars (S1,500.00)  Dollars (S20,000.00). The fee would be payable Five Hundred Dollars ($500.00) ofTwenty Thousand for Qualifications and Request for Proposals; Six Thousand Dollars upon delivery oft the Request analysis and recommendation of a preferred developer for the project; (S6,000.00) and Twelve upon review, Dollars ($12,000.00) upon the negotiation of a Lease Agreement or Purchase, Thousand Sale and Ina addition to the services set forth above, our firm also provides additional services to. as set forth in Attachment A. Should the Authority be unable to find a suitable Authorities, desires to undertake the development oft the project as their own developer.  upon execution  Development Agreement between the Authority and the developer.  developer and  Keeping The Authority Informed. We will keep the Authority and Staffi informed status of all matters in which we are engaged and will endeavor to send to you (or to whomever of the you designate) copies ofall correspondence which we initiate here and copies ofletters we from others. Usually, no action will be required upon receipt oft this information unless receive  otherwise.  we request  The Telephone and Email. Traditionally much of our contact with the Authority would be by telephone. However, we are finding that email is often becoming the preferred means communication. If anyone at the Authority should have questions or need to should feel free to call at any time. There will, of course, be times when we may speak be unavailable us, they tos speak on the telephone because ofmeetings, conferences or other matters. the office on other projects quite often. Please feel free to contact us by email Also, as we monitor and respond to email even when out oft the office. This will enable us to be more attempt efficient to in handling the Authority'smaters. Wewill make every effort to return all calls or emails on the same day or within 241 hours; however, because oft the urgencyofother: matters this not  to of we are out of  be possible.  may always  Costs and Expenses. All out of pocket costs and expenses, including, but not limited to, mileage, meals, and accommodations, will be reimbursed by the Authority. Such costs and expenses will be authorized by the Authority prior to the expense being incurred. Efforts in Your Behalf. We will: strive to complete the Authority's work as as possible. We do maintain an active consulting practice and represent other clients, expeditiously and will be times when we will be giving the Authority' s work priority over others. But the converse there is also true, and we trust that you will understand if there are occasional delays in the ofourwork for the Authority. Wealsoa ask that the Authority make every effort to completion us of any changes or developments in matters sO that we can help achieve a keep apprised  resolution.  prompt, acceptable  Public-Private Partnership Project Management, Inc.  AM,    Termination. The Authority shall at all times have the right to terminate these services upon written notice to that effect, provided however should the Authority terminate these services following the provision of the Request for Qualifications and Request for Proposals and subsequently enter into an agreement with any party responding thereto for the renovation, redevelopment or development of such property, 4PM will be deemed to have earned the fee in full and such shall be due and payable upon the execution of such agreement. We shall havea at all times the right to terminate our services upon written notice to that effect in the event that the Authority should either fail to cooperate with us in any reasonable request, to timely pay statements, or if we determine in our reasonable discretion that to continue our services to the  Authority would be unethical or impractical.  Ifthis is acceptable to the Board, please sign below. We would be available to begin as soon as the Board desires. Please feel free to call ifyou have any questions about our relationship. Wej pride ourselves on the fact that we are freely accessible to our clients and that you can discuss any questions or problems openly and honestly at any time. We appreciate very much this opportunity tol be of assistance to the Authority and look forward to working with all ofyou.  Yours truly,  Kirby A. Glaze, President  Accepted:  Downtown Development Authority of Thomaston  Public-Private Partnership Project Management, Inc.  AM,    ATTACHMENT A  Project Management. Once a particular project is identified there is much to be done to bring the project from concept to reality. 4PM works on the basis of value added, meaning that our fees are based on the value we believe our experience, expertise and efforts bring to the project, in support oft the Authority and City staff. This includes working with the Authority, staffandi its partners in the identification and structuring oft the transaction, working with the design professional selected by the Authority or prospect, to determine the concept for the facility, creating al budget and plan of financing for the project and assisting in securing the financing, overseeing the design to meet the budget, selection of a qualified construction contractor for delivery of the project and serving as the Authority's representative for management ofthe actual construction. Every project is different; however we have found that the process to complete a successful projectremains fairly constant. Projects arel broken into phases and the fee is earned and paid as various milestones are achieved. We also recognize that in the beginning most projects are somewhat vague in size and scope and even unçertain as to likelihood usually of completion. While wel believe our talents increase the likelihood ofsuccess project and are therefore willing to share some oft the risks ofa project's success, ofany there are many factors which can influence such over which we have no control. The fees are allocated among the phases oft the project based on our experience as to the work necessary to move the project from phase to phase. Sixty (60%)1 percent ofthe fee is paid during such phase and the balance is carried forward until closing of the financing or termination of the project. We have divided this project into  four phases:  Preliminary Project and Development Strategy During this phase we will work with the Authority, the Director of Business Development, City staff and other community partners to identify and establish the development plan most likely to insure a successful project. We will assist in the negotiation and implementation of any necessary intergovernmental or other agreements with community partners necessary to effectuate the development strategy (the Development Team). Along with the Development Team, we will work with the ProjectArchitect to establish the space allocation needs and requirements for the project. Using this space allocation assessment as the project foundation, we will coordinate with the Project Architect to produce a concept for the facility to include a basic site plan and layout design for the project as well as a Preliminary Budget for the project to include design, construction and financing costs. The information provided during this Phase is intended to allow the Community Development Team to make an informed decision as to the economic  viability ofthe project.  Public-Private Partnership Project Management, Inc.  AM,    Schematic Design and Pricing During this phase we will work with the Project Architect to complete a schedule of values, schematic design and specifications, outlining the initial size, scope and level off finish anticipated for the project which will be used as part of a Request for Qualification/Price Proposal Process utilized to identify a Preferred Contractor for the project and establish a guaranteed fixed price contract amount within the prospect's budget constraints. We will assist the Authority in preparation and publication of all Requests for Qualifications and Requests for Proposal in compliance with local and state requirements for procurement ofs such construction services. Wev will assist the Authority in developing an objective system of review and scoring of all responses and preparation of recommendations to the Authority. In addition we will assist the Authority ini identifying gand negotiating with such funding sources for the Project as the Development Team deem appropriate. Final Design and Financing - During this phase we will work with the Project Architect and the Preferred Contractor to finalize all design and construction documents and in negotiating a Guaranteed Fixed Price contract with the Preferred Contractor. In addition we will assist the Authority in securing and closing such funding of the project as has been Project Construction - During this phase of the project, we act as the owner's representative in all aspects of the actual construction of the  previously identified.  project.  Project Management Fees. Project management fees for those services described above generally range from five (5%) to eight (8%) of the project budget. Sometimes these fees can be included in the project and funded through project financing or other sources, though often the Authority is responsible for fees in the early stages to attract a prospect or determine the of a project. We would provide the Authority a fee proposal for undertakes and all such fees would be subject to the Authoriy'sapproval. any projects Authority  the viability  Public-Private Partnership Project Management, Inc.  AM,