* CITY OF BAINBRIDGE ISLAND CITY COUNCIL STUDY SESSION TUESDAY, FEBRUARY 20, 2018 MEETING MINUTES  1. CALLTOORDEN/ROILL CALL  Deputy Mayor Blossom called the meeting to order at 7:01 p.m. in Council Chambers. Deputy Mayor Blossom, Mayor Medina, and Councilmembers Deets, Nassar, Peltier and Scott were 2. AGENDA. APPROVAL OR MODIFICATION/CONFLICT OF INTEREST DISCLOSURE Mayor Medina moved and Councilmember Scott seconded to approve the agenda as presented. The  present. Councilmember Tirman was absent and excused.  motion carried unanimously, 7-0. There were no conflicts ofi interest disclosed.  3. PRESENTATIONIS) Workplan, AB 18-029 7:02 PM  A. Environmental Technical Advisory Committee (ETAC) 2017 Annual Report and 2018 Frank Gremse, Chair ofE ETAC, provided nformation on the 2017 annual report and 2018 workplan. He MOTION: Imove to forward to the February 27, 2018, Consent Agenda acceptance oft the Environmental  addressed Council's questions on the Groundwater Management Plan.  Technical Advisory Committee's 2017 report and 2018 work plan as proposed.  Nassar/Medina: The motion carried unanimously, 6-0.  B. Historic Preservation Commission 2017 Annual Report and 2018 Workplan, AB 18-030 David Williams, Chair oft the Historic Preservation Commission, presented the 2017 annual report and MOTION: Imove to forward to the February 27, 2018, Consent. Agenda acceptance oft the Historic Preservation Commission's 2017 annual report and 2018 work plan as proposed.  7:21 PM  information on the 2018 workplan and addressed Council's questions.  Medina/Peltier: The motion carried unanimously, 6-0.  1    4. COUNCIL DISCUSSION  A. Review of the Governance Manual, AB 18-011-1 Mayor Medina 7:37 PM Mayor Medina introduced the agenda item. Council discussed how to approach changes to the Governance Manual and agreed to review the sections that were out of compliance. Inc discussing Councimember Peltier's proposed Section 2.2.9, Council agreed that staff may monitor the Council email account and forward emails to the appropriate director or member oft the management team,  as needed.  Council discussed the idea of volunteer staff members for Council. Council agreed to the following change to the Governance Manual:  2.4.2 Provide More Effective Opportunity for Public Interaction Communication with the public is more interactive in Study Sessions than in Business Meetings. Typicaly, public comments on any topic relating to City business will be taken at the outset of Business Meetings, whereas in Study Sessions public comments are taken in the course of consideration ofe each matter under study at the meeting. Each public comment should usually be limited to three minutes. Councilmembers may also receive public comments via email or other written communications. Council agreed to move the review oft the Council calendar to Study Sessions after the February 27,2018  meeting.  Council agreed to the following change to the Governance Manual:  2.5.5 Public Information is Enhanced by Audio, Video, Website & Notes There is a full audio and video recording on the city website for each Council meeting. Video and local radio may be used for Business Meetings and bi-weekly Study Sessions. Minutes of meetings are concise and are approved and posted online in as timely a manner as possible. Council agreed to addi the current table of committee appointments as Exhibit B. The former Exhibit C, Scalable Public Process Planning System, will be attached to the current version, and staff will confirm that it There was consensus fort the Mayor to work with the City Manager on clarifications to Sections 2.4.2 and  is the appropriate version.  3.4.2 relating to public comment, including changing thei title of Section 3.4.2.  Council agreed to the following changes:  3.4.4 Public Forum  When major public policy development warrants, and after adequate preparation ofi issues and alternatives, a steering group (see Sections 3.1.6to 3.1.9) may conduct larger citizen forums to help develop a public consensus on the issues. The general procedure would bet to provide basic information, to explore altematives and options and to receive verbal and written public comments. The Steering Group shall summarize the conclusions and recommendations ofs such forums for presentation to the City Council prior to the customary City Council deliberations  2    (e, agenda actions, public hearings, etc.) which could normally result in final action. The  procederesere-fmhertherismiedinSBHA4atached  4.3 Oath of Office swears that...  A Council member, when sworn into office by the City's Municipal Court Judge or City Clerk,  Council asked City Clerk Brown to conform the language oft the Oath of Office in Section 4.3 to the actual  language.  Council asked staff to correct the placement or numbering of Section 3.11.  Council agreed to the following change:  5.3 Mayor - Election - Chair to be Mayor - Duties ("Mayor")  Biennially at the first meeting oft the new Council the members thereof shall choose a chair from among their number. The chair oft the Council shall have the title of Mayor and shall preside at meetings oft the Council. In addition tot the powers conferred upon him or her as Mayor, he or she shall continue to have all the rights, privileges, and immunities ofar member oft the Council. The Mayor shall be recognized as the head oft the city for ceremonial purposes, He or she shall have no regular administrative duties, wtntmeeFPwbwedargeroremegene/-#se-aM#nonzee byortinante.shilakeremmandefhepepeke-msSAwawrandemforceerden  Mayor Medina will confirm that there are no objections to excusing a Council member's absence in  accordance with Section 5.8. Council agreed to the following changes:  6.3 Relations with Boards, Commissions and Citizen Advisory Groups Boards, commissions, and citizen advisory bodies oft the City shall provide the City with minutes, oras summary report ofa all meetings. Communications from such boards, commissions; and advisory bodies shall be acknowledged by the Council. Any member oft the Council may also bring such communication to the Presiding Officer's attention under the agenda item "Committee, Beard,and-Liaisen Reports." Should any member oft the Council determine that such communication be officially answered by the Council, the Presiding Officer shall place the matter on the agenda under New Business for the current meeting or any subsequent meeting. The City Clerk shall adhere to the requirements of Washington law, and shall be the ex-officio Clerkofthe-Coundl. The City Clerk shall keep minutes as required by law, and shall perform such other duties in the meeting as may be required by the Council, Presiding Officer, or City Manager. In the absence of the City Clerk, the City Clerk shall appoint a replacement to act as Clerk-ofthe-Coundl. The Clerk-of-the-Councl. shall keep minutes which identify the general discussion oft the issue and complete detail oft the official action or consensus reached, ifany. The City Clerk shall make an audio and video recording oft the proceedings of all public hearings, regular business meetings, study sessions and workshops, and quasi-judicial proceedings. The Clerk shall keep, and make available, an agenda and date for each recording, which will facilitate  7.7 City Clerk - Minutes - Public Information Access  3    location oft the recorded proceedings. The audio and video recordings shall be posted publicly on  the City website, ideally within 48 hours after the meeting.  8.6 Council Packets  Councilmembers shall receive persenalypickup their agenda packets from theirindividual maibewes-providedly the City Clerkgunessetherwsewsearogebyemberorlurher directed-byCouneil. Counciimembers and affected staff should readi the agenda material and ask  clarification questions prior toi the Council meeting, when possible.  Council asked staff to attach the former Exhibit A, a simplified summary of Robert's Rules of Order, to the Mayor Medina said that he will ask Council ifthey wish to pull items from the Consent Agenda prior to Council agreed that speakers during Public Comment do not need to provide their full address. A revised version ofthe Governance Manual will return to Council on a Consent Agenda.  manual.  voting on the Consent Agenda in accordance with Section 9.8.  5. FORTHE GOOD OF THE ORDER- 9:50 PM agenda, and Council discussed the request. 6. - AD)OURNMENT  Councilmember Peltier asked to place the Sound to Olympic Trail (STO) bridge discussion on an upcoming  Deputy Mayor Blossom adjourned the meeting at 10:02 p.m.  HLaLs Kol Medina, Mayor  Cbbn Christine Brown, City Clerk  4