American Family Life Assurance Company (AFLAC)- Mr. Jim Fuller and Ms. Kimberly Price, agents of AFLAC were present. AFLAC has partnered with Transamerica. With this company employees would be eligible to purchase Long Term Care Coverage up to $150,000 without any medical questions. As long as five (5) employees are interested this coverage will Letter of Engagement for City Attorney The consensus oft the Mayor and Council is to inçlude all oft the requirement in the Request for Proposal (RFP). The Council would like the following items included in the RFP: Attend City Council meetings, advise City Officials on matters relating to city business, prepare or review developed ordinances, resolutions, contracts, agreements and related documents, provide, legal opinions on matters relating to city activities, advise and participate in code enforcement activities, and perform related duties as necessary. The city clerk was instructed to prepare the RFP and publish the advertisement by next Thursday Mutual Aid Agreements Council reviewed the documents and they will votes on at the April  be available. Brochures were distributed to the officials.  in the local newspaper. regular monthly meeting. Liberty County Sheriff Department Savannah Police Department -  Drainage Issue at 177 Medway Drive- Councilmember Gerace questioned the amount in the budget for repairs and maintenance. She also questioned repairs under $5,000 does not require bids. City Clerk stated that she received complaints on several areas with drainage issues: Hunters Ridge Subdivision, Arbor Ridge Subdivision, Gloucester Subdivision Pond and Edgewater Drive. Councilmembers wants a more detailed description ofthe work to be performed by Sittle Construction on Medway Drive and they also questioned if this a temporary or permanent solution to the problem. This item will be voted on at the April 9, 2018 meeting. Announcements - Councilmember Lee announced that the Midway Day Festival will be held on Councilmember Gerace wanted to know the status on Annie Mae's Sweet Shop, the city clerk did speak with Mrs. Gloria Williams and she stated that she plans to start back working on this  April 21, 2018 11:00 a.m. - 5:00 p.m.  project which is very costly. Adjournment- - 10:33 a.m. Rww  Chab Lob-Okne Lynette G. Cook-Osborne, City Clerk  Levern Clancy,  Shase  04/06/2018 3    property. Mayor Clancy will contact Mr. Fanning, the contractor from Coastal Sites tor review the previous estimated cost. Mr. Nadji suggested getting authorization from Mr. Woods to repair the holes adjacent to city property. Mayor Pro-tem Washington suggested that we consult the city attorney prior to working on] private property.  2018LMIG Funds-  > The application has been submitted and the Edgewater Drive pavement project will  begin in July 2018 after school closes for the summer.  Signature Card for Ameris Bank- Mr. James Rogers sent an email stating he had taken care oft the signature cards for the City ofMidway without having to redo the cards. Finance Director - Ms. Brenda Norton wasn't present but she sent packets for each member of City Clerk Mrs. Cook-Osborne informed the Mayor and Council that she attended an Ethic Workshop on Tybee Island on enforcement of the Personal Finance Disclosure Statement. The next set will be due by June 30, 2018. She thanked everyone who participated with the Great American Cleanup (GAC) on March 24, 2018. She reminded everyone that Earth Day will be held on April 20, 2018. She has only received two acknowledgement on the GMA Regional Workshop which are included in your March regular monthly meeting packet. There are still Police Department - ChiefMoringstar reminded the Council that court will be held on April 2, 2018 with 29 cases. The department will have range training in April. The Mayor and Council Court Clerk -Mrs. Davis stated that April has 59 çases scheduled for court. Misdemeanor Firel Department- - In the absence ofMr. Chipp the census forms came in and needs to be filled Utility Department-1 Mrs. Lee stated that all is going well. Disconnect is on today and shel has Georgia Power - Mr. Mayfield and Mr. Thompson, Georgia Power Representatives, were present. Mr. Thompson made the presentation for their company and explained what Georgia Power has to offer in services to include electronic reading, turning on and off services from the office. Leak detection data profile on each electronic meter. The water meters can talk directly to the tower. With this system you get a reading every hour; therefore you are informed actually  the council.  approximately 35 outstanding business licenses.  will receive the date by email.  probation sent in aj payment of approximately $2,000.  out by the volunteer fire. approximately 30 on the list.  when the water was used and how much was used.  2    Official Minutes of the Midway City Council  Monthly Work Session March 26, 2018  Thel Midway City Council monthly work session for the month ofMarch was called to order at 9:00 a.m. att thel Midway Police Department int thel Midway Municipal Courtroom located at 10490 E. Oglethorpe Officials Attendance: Levern Clancy, Jr., Mayor; Clemontine F. Washington, Mayor Pro-Tem; Catherine M. Gerace, Councilmember; T. Gerald Lee, Councilmember, and Henry O. Stevens, Jr., Staff Attendance: Lynette G. Cook- Osborne, City Clerk; Ursula G.Lee, Utility Supervisor; Kelli  Hwy., Midway, Georgia by the Honorable Mayor, Levern Clancy,Jr.  Councilmember.  Morningstar, ChiefofPolice; and Ebrahim Nadji, LCPC Engineer.  Moment of Silence. -  Pledge of Allegiance to the United States Flag was led by Councilmember Gerace.  Approval of Agenda dated March 26, 2018-1 Mayor Pro-Tem Washington made the motion to approve the monthly work session agenda with two additions items seven (7) and eight (8). Georgia Power Representatives and AFLAC Agents. Councilmember Gerace seconded the motion. The motion passed  unanimously.  Updates - Mayor Clancy presented the following:  City Hall Multi-Complex  Mr.. Judson Bryant stated that all necessary forms and documents along with the payments have been submitted to EPD. Mr. Nadji stated that he contacted Mr. Bryant fori information on the City Hall Multi-Complex. Mr. Nadji stated that the only document he received was an incomplete set ofs site plans that showed a gravel parking lot. Mr. Bryant returned and apologized that all documents were not submitted to LCPC. Mr. Bryant will be setting up meeting with the EDT Architects,  LCPC Engineer and the Mayor to review the documents.  Butler Street Proposal on Repairs-  Mayor Pro-Tem Washington and Mr. Abe Nadji met with Mr. Jim Woods, the property owner. Mr. Woods stated that he repaired Butler Street previously and he decline to contribute on the proposed repairs. Mr. Nadji stated that it would be in the best interest of the city to repair the areas that were included in the proposal from Coastal Sites in the amount of $4500 on the roadway and at the edge oft the pavement. Mr. Woods, the owner will be responsible for additional pot holes on his private  1