R  TERC  120 North Essa Street, Lake Park, Georgia 31636  City Hall 229-559-7470 Fax 229-559-7499 City ofLake Park Regular Council Meeting Minutes September 5, 2023 6:00 pm  Members present were Mayor Jena Sandlin, Mayor Pro Tem Oscar Griffith, Council Member Michelle Lane, Staff Present: City Clerk Lisa Johnson, City Attorney Rob Plumb, Fire Chief Matt Ryan, Deputy Clerk Belinda  and Council Member Busby Courson Stone, Maintenance Jeff Patterson Mayor Jena Sandlin called the meeting to order. Mayor Pro-Tem Oscar Griffith led thei invocation. Mayor Jena Sandlin led the pledge.  Mayor Sandlin called for the review and approval of the Minutes of the August 1, 2023, Council Meeting, August10, 2023, Called Meeting and the September1, 2023. Council Member Michelle Lane made a motion to approve the Minutes of the August 5, 2023, the August 10, 2023 and the September 1, 2023. Council Member Oscar Griffith seconded the motion. Mayor Sandlin called for any further discussion. There being  none, she called for a vote. The motion passed unanimously, 3-0.  Citizens' Concerns:  Glenn Carter - 823 S Broadway- Asked for smaller. speed bumps on Broadway; the ones currently Oscar Griffith- Sand Crane Circle- Has a food trailer, will be giving away lunch and water at 900S Marion Ave, next to the Church of God, for residents who have been impacted by the storm. He stated his appreciation for donation from! Second Baptist Church: in Miami, FLasv well as the Second Baptist Prayer Line and an NFLP player. Mayor Sandlin thanked Mr. Griffith: also for providing lunch  down are hard on motorcycles and: shorter cars.  for the DOT while they were working in Lake Park.  REPORTS OF OPFICERS/DEPARIMENT HEADS: Fire Department: Matt Ryan  Delivered the Fire Report for the preceding month, attached. by the Valdosta Fire Department. Decision was tabled.  Cotton is only road: still closed; power lines are tangled ini trees.' These are still hot. Chief Ryan asked for permission to purchase inventory tracking software, PS Trax, which is used  Water/Public Works Department: City Clerk Lisa Johnson  1    Working on the Lead Line Inventory that is required by EPD; GEFA has offered a grant to help with the completion oft this project and the City Clerk is working with the Water Supervisors to Council discussed the leaki in the pump house roofand considered bids - tabled until October 3, City Clerk Lisa Johnson requested clarification on the source oft the City's match for the Phase II Grant; previous Minutes indicated that the Council had decided to meet the match from a combination of Water Enterprise Funds and SPLOST VIII and repay from ARPA. State law prohibits 'borrowing" from SPLOST. She asked which Fund the Council would like to use for the grant match, or if it should be split between the Funds. Council Member Michelle Lane made a motion to: allocatet the OPB grant match for the Phase II Water Improvement; project from SPLOST VIII Water, as the ARPA funds are: more flexible and may be needed to meet other needs. Council Member Oscar Griffith seconded ther motion. The motion passed unanimously, 3-0. Reported that during the Phase II construction, it was discovered that there are: several drainage pipes already inj place along Cotton Ave, where business owners had reported having drainage problems. This is information for later, as the City has already been investigating solutions to  complete this. 2023.  those problems.  Police Department: City Clerk Lisa Johnson Administration: City Clerk Lisa johnson  Presented the Police Department Report, attached.  Vision Quest - Reported that the phones had been knocked out completely in a storm shortly before Idalia and could not be repaired as the system went out of production in 2012, and parts are no longer available fori it. As had been reported to Council, Vision Quest technologies, whol had submitted a bid for phone services previously, was called to replace the phone system, with the Mayor's approval, as they were thel lowest bid for VOIP services. The City Clerk asked the Council to consider paying the initial cost for equipment replacement from SPLOST VIII Administration. Council Member Oscar Griffith made a motion to approve paying for the initial cost of new phone equipment int the: amountofs1,624.991 from! SPLOSTV VIIL Administration. Council Member Michelle Lane: seconded the motion. Mayor Sandlin called for any further discussion. Therel being none, she Council considered proposals for copier contracts to replace the expiring contract with Ricoh. The proposals include an option to purchase the machine and a cost for the copies as part of the maintenance contracts or to lease the machines and pay for the copies as part of the contract. Council Member Oscar Griffith made a motion to approve the purchase of a new copier from Ashleys at a cost of$5,298 to be paid for from SPLOST VIII Administration, with maintenance to come from the General Fund budget. Council Member Michelle Lane seconded the motion. Mayor Sandlin called for any further discussion. There being none, she called for a vote. The motion  called for a vote. The motion passed unanimously, 3-0.  passed unanimously,: 3-0.  Financial Reports: City Clerk Lisa Johnson  Council Member Michelle Lane made a motion to accept the unaudited Financial Reports for August, 2023. Council Member Busby Courson seconded the motion. The motion passed  unanimously,3-0.  2    Court Solicitor- Council heard the second reading September 5, 2023, and First reading August 5, 2023. Council Member Oscar Griffith made the motion to approve and Council Member Busby Courson second the Close Public Ways - City Attorney Rob Plumb reported that he has received a request to close public ways on the City Property at City Hall. Mr. Langdale, representing Mr. Carter, believes City's fence will be over Council Member Michelle Lane made al motion to approve with the stipulation that any necessary movement oft the fence will be borne by Mr. Carter. Council Member Busby Courson seconded the motion. The motion  motion. The motion passed unanimously, 3-0  property line and will bear the cost ofr moving the fence and the: survey.  passed unanimously, 3-0. Idalia update Julie Wilbers  Thanks to Jeff Patterson spearheading clean-up. lines until Georgia Power could approve. Governor Kempl has declared disaster. GDOT has been on hand to help clean up.  Not a great loss ofhomes  Volunteer Fire Department staged and responded during storm, push crews, staged at power  Debris is larger than what City staffand equipment can take care of. Will need to dispose of debris at Mike Killeen's where iti is currently being taken.  Currently no disaster declaration from President. Well and' Tower: are in good shape. FEMA: reps will bel here tomorrow morning. GDOT has moved 300 truckloads of debris.  Maintenance Jeff Patterson asked Council to share expressions ofappreciations to Billy) Jones  Executive Session - Council Member Michelle Lane made a motion to enter Executive Session to hear the Minutes of the August 1 Executive Session. Council Member Oscar Griffith seconded the motion. Thei motion passed unanimously. Council entered Executive Session at 7:04 pm. Council Member Oscar Griffith made a motion to re-enter: regular session. Council Member! Busby Courson seconded the motion.' Thei motion passed unanimously, 3-0.Councilr reconvened: at7:09 pm. Council Member Busby Courson made al motiont to approve the Executive Session Minutes of August 1, 2023. Council Member Oscar Griffith seconded the motion. The There being no further business, Council Member Michelle Lane made a motion to adjourn. Council Member  motion passed unanimously, 3-0.  Oscar Griffith seconded the motion. Thei motion passed unanimously, 3-0. Thei next regular meeting willl be on October3, 2023, at 6:00 pm.  Sra B4dlusen Lisa Johnson, City(lerk oglan Date  gampla  Date Seal  fifar  3