City of Hogansville City Council Work Session Meeting Agenda Monday, August 19, 2024 -5 5:30 pm  HOGANSVILLE  GEORGIA  Meeting will be held at Hogansville City Hall  Mayor: Jake Ayers Council Post1 1: Michael Taylor,. Jr* 2025 Council Post 2: Matthew Morgan 2025 Council Post 3: Mandy Neese Council Post 4: Mark Ayers Council Post 5: Kandis Strickland WORK SESSION - 5:30 pm ORDER OF BUSINESS 1. Barly Voting 2. Royal Theater  2025 2027 2027 2027  City Manager: Lisa E. Kelly Assistant City Manager: Niles Ford City Attorney: Alex Dixon Chief of Police: Jeffrey Sheppard City Clerk: LeAnn Lehigh  Mayor Pro-Tem  a. Change Order b. Sponsorship/VIP Area 3. AMR Housing Agreement  4. Watershed Protection Ordinance Amendment  Meeting to be held at Hogansville City Hall, 111 High Street, Hogansville Ga. 30230    PRINCIPLE CONSTRUCTION  Change Order Request  Project: The Royal Theater  COR#: Date:  9-REV2 8/13/2024  400 East Main Street City of Hogansville 111 High Street Hogansville, GA 30230 Drawing Revision #7  To:  Re:  Description of Change:  Items shown and noted in Revision #7, received from Architect on 7-16-24, less HVAC,Shutter, and WH-3. Note: pricing does not include: 1)Kitchen Equipment or connections toi future equipment supplied by Owner; 2)damages done to existing underground utilites ori items in existing slab that are unforeseen and can't be determined while cutting or removing existing slabi for new work, costs for such repairs if encountered would be Add 36' 'calendar days" to Contract Schedule for Added Work in Rev 7, due to not being able to start plumbing work before 9-3-24, and cost for extended General Conditions of 10 days. Lead time for some materials is 4+  submitted separately. weeks after release.  Total Cost Change in Contract Time Attachments: Signed By: Reviewed By: Approved By:  ADD  89,932.14 36  Pricing Breakdown  Other  8-13-24 Date Date Date  t  Architect Owner  Please contact me with any questions that may arise concerning this change order request.  1of1    Project TheF Royal Theater Location: 400 EastN Mains Street Description: Drawing Revision #7 CODE  COR: 9-REV2 Date_ 13-Aug-24 PricingE By. J.L. RENTALE EQMT SUBCONTRACTS 0 0 0 o 5,400.00 250 250 0 1,680.00 0 465 465 0 465.00 0 0 2,457.00 0 o 0 5,318.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,165 292 7% 4,457 668 15% 5,125 5,125  PRICING SHEET  LABOR  MATERIAL 0 1,430 1,430 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3% 313 10,753 32.0% 3,441 7% 14,194 1.1% 1.75% 15% 2,129 15% 16,323 16,323  DESCRIPTION OFV WORK  QUANTITY UNIT UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT TOTAL  1.015 Demolitiona and Cleanupl Laborf forn newy work- Principle. 1.480 Demolition/ Cleanup Materials andE Equipment Rental. 1.750 Disposal ofn removedy work, 20CY Dumpster. 3.210 Concrete Floor Patchingf forr newv work- Principle. 6.450 New Countertop. 9.260 Drywalla andT TrimF Repairsf forr newy work. -Principle 9.300 Newl LVTI Flooring and Ceramic Floor TileF Repairs. 9.900 Painting Touchupa andF Repainto tofd disturbeda areas. 15.100 Plumbing. 16.100 Electrical. 17.010 Extended Schedule/ /General Conditionsf for Newy Work.  120 MH 45 5,400 1 LS LS LS LS LS LS 1 LS 10 DAYS  LS 1,440 1,440 1,017 1,017 LS 3,600 3,600 1,718 1,718  0 1,920 1,920 1,919.75 0 2,857 2,857 2,856.61 0 2,500 2,500 2,500.00 0 31,675 31,675 31,675.00 0 10,310 10,310 10,310.00 0 763 7,634 7,633.50  0 0 0 0 0 0 0 0 0 0 0 0 715 50 765 115 15% 880 880  0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 o 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 313.20 56,895 72,528.06 0 3,782.62 56,895 76,310.68 839.42 1,335.44 8,534 11,446.60 65,429 89,932.14 65,429 89,932.14  Clean-Upa and Disposal DrawingF Reproduction Safety-( (3% ofLabor) SUBTOTAL LABORE BURDEN/SALESI TAX SUBTOTAL PROJECT INSURANCE PROJECT BONDS FEE (Overhead 5%8 & Markup1 10%) SUBTOTAL TOTAL  mh Is    ESTIMATE  53191 DIVIDEND DRIVE DECATUR, GA30035 OFFICE:470-282-3870,FAX:678-585-4883 atimataourtsciiasticen www.deourtsabinets.com  DATE 7/18/2024  ESTIMATE# 1077  DCOURTS ABINETS NAME/ADDRESS: ESTIMATE DEPARTMENT  SHIP TO: THEI ROYAL THEATER 4001 EN MAIN: STREET HOGANSVILLE, GA30230 DWG. DATE  EST. REVI DATE 7/18/2024 U/M QTY TOTAL  ELEV/NOT..  DESCRIPTION  MANUFACTORY &1 INSTALL: MAINFLOOR 2/A2.1 CONCESSIONS 110  4/A8.2 6.67LF Solid Surface Countertop On (Gyp Bd) Low' Wall By Others).  1 1,919.75  SHOP DRAWINGS: FREIGHT &1 INSTALLATION:  EXCLUSIONS: Demo, Sinks, Fixtures, Gyp Bdl Low' Wall, Gyp Soffits, Rubber Base, Roll-up Door, Standing &1 Running' Trim, In-Wall Brackets &1 In-Wall Blocking are not] Includedi in] Bid  Proposal. NOTES:  Inc order to expedite your order, we ask that you: approvel bys signing below and return to us via TOTAL  $1,919.75  e-mail orf fax  STANDARD CABINET CONSTRUCTION: (Unless Specifically Noted Above): MDF Carcass, Whitel Melamine Interiors, Standard! PLAM Colors/Finish, 4" Chrome Wire Pulls, European-Style Hinges, Peg! hole Shelves, Square-Edge Tops. Standard Wall-Hung Shelves (Unless DCourts Cabinets terms are 301 Days Net from date ofI Invoice. All work is guarnateed tol bes specified. All work tol be completed in workman like manner in accordance with standard practices. Any alteration or deviation from the above specifications invloving extra costs will bee executed ACCEPTANCE OF) PROPOSAL: THE ABOVEI PRICES, SPECIFICATIONS. ANDCONDITIONS. ARE SATISFACTORY ANDI HERBY. ACCEPTED.  Specifically Noted Above): KV831 Metal Standards/Brackets.  only upon written change order and will become extra charge over and above the estimate.  Sign_  Print  Date    3690A Atlantal Hwy, Suite 110 Athens, GA3 30606 Lawrenceville, GA3 30043  800 Battery Ave.SE Atlanta, GA3 30339 Eastman, GA3 31023  PROPOSAL  14401 Lakes Pkwy, Suite 100 5008: 10th Ave, SuiteE B 22001 Denton Dr, Suite 103 Austin, TX7 78758  IDCO COMMERCALFLOORS SUBMITTED TO: Principle Construction  Date:  7/24/2024  Royal" Theater  Attn: Phone: Furnish and Install per Plans and Specs: Code Product Deduct Carpet Labor LVT TBD (Material Allowance! $2/SF) Floor Tile: Urbanl Living, Tan! Matte 12x24 Mobilization  Salesperson: Chase Dahlstrom  Model: Date of Plans: QTY Unit Price -23 SY 6.18 250 SF 4.46 72 SF 17.56 1E EA 618.00  Total -142.14 1,116.43 1,264.32 618.00  Contract Total:  $2,856.61  CCIP/OCIP: FLOORI PREP: INSTALLATION: MOISTURE: LIGHTING:  Ifthis project hasl beeni identified as CCIP/OCIP, discounts have already been applied tot thep proposal. removal and/or PHI reduction. Changeorder required fori major floor prep: at unit prices! below.  Unless otherwised: stated, this proposal does NOTi include correctivei floor work such asf flattening, major leveling, grinding, moisture remediation, adhesive Unless otherwise stated, this proposal does NOT include demo,f furniture removal, final cleaning, waxing, sealing, caulkingt to dissimilar materials, and/orf floor protection. This proposal does NOTi includer multiple shift/multi-phase installation. Free & convenient: access to parkingi is required. More accuratea and representativel MVER, RH: and pH testing results can! bea achieved when thel HVAC system isf functioning 24/7 for two weeks priort to installation and thei indoor air quality! has acclimated to occupancy conditions. Slabs over s0 years oldi may! have: a compromised vapork barrier. Remediation  rates will vary depending upon conditions.  For allt tilei installations, permanent overhead lighting must bei inp place. ADDITIONAL UNIT COSTS (IF REQUIRED): Major leveling, $2/lb Raml boardf floor protection installed, $0.40/sf  Chase Dahlooow cdahlstrom@4oogf.com    Quotation  MERNA PAINTING SOUTHEAST, INC. 212 New Airport Road LaGrange, GA30240 Phone: 706-883-8903 Fax: 706-882-8820  Company Address Quotation For Jeff Lewis Priciple Construction 51 New! Huchinson Mill Rd LaGrange Ga, 30240 Comments or Special Instructions Royal Theater Concession Quantity  Date 7/29/2024 Quotation # 072924-2 Customer ID royal Quotation valid until 8/29/2024 Prepared by Spencer Merna Terms Net30  This quote includes alll labor, materials, equipment ands supervision unless otherwiser noted.  Description  Unit Price  Taxable?  Amount  wep propose top prepp prime and paint walls ando ceilingsi inr newo concession areaa and bathroom  1  $ 2,500.00  $  2,500.00  1  Subtotal $ 2,500.00 Tax Rate Sales Tax $ Other TOTAL  Ifyoul have any questions concerning this quotation, please contact:  Spencer Merna- Cell7 706-616-0489  WeA Appreciatet the Opportunityt to QuoteT This Work!  2,500.00    Shoster PLUMBING CONTRACTORS Servicing LaGrange & Sunounding Ara COMMERCIAL RESIDENTIAL  Since 1913  8-13-24  Principle Construction The Royal Theater  Listed below is your plumbing quote  New supply lines and drains for Concession Area, rough-in only and capped. Remove and replace existing supply lines with new per size change. Excludes: setting and connecting new equipment provided by Owner.  Run and tie-in new supply overhead and drain lines under slab into existing in Mens Room.  watert  ppnng  wge  Total labor, materials and equipment:  $31,675  Thank you Sid Foster  P.O. Box 1607 - 105 Wiley Road -LaGrange, GA 30241 Office (706) 884-5656 . Fax (706)845-0746- '1 mepumbingehalsounne    Ideal Electrical Contractors, Inc. 3206 West Point Road LaGrange GA. 30240  Quotation Date 8/9/24  QUOTE) NOT VALID AFTER: 30DAYS  Name /Address Principle Construction 511 New) Hutchinson Milll Road LaGrange, GA 30240  Project  Job Name Concessions  Acceptance Date Total  Royal Theater Hogansville  Item  Description  Estimate Labor Materials Notes and exçeptions Notes and exceptions Estimate Labor Materials  Addp power for water heater, ACU-5, HPU-5, 2-cash registers, popcorni maker, glass door merchandiser, 2-soda/ liçe dispensers, and ice machine. Thep power and low voltage cabling tot thel POSI Machines willr need tol bes surface Typically for soda dispensers a 4" conduiti isr needed fromt the dispenser tot the ceiling fort their tubingt toj pass through. ify your need us toi install let me know. they willl have tob bes surface: mounted ast the wall wont accepta4 4" conduit. Ify you need Removel Power wiringt to ACU-5, HPU-5 and EF-7i including panel breakers and  0.00 6,400.00 6,140.00 0.00 0.00 0.00 -720.00 -1,010.00 -500.00  mounted on the 2 columns  us to supply andi install add 350.001 labor andr material disconnects. Remove WH-3.  Subtotal Sales Tax (0.0%) Total  $10,310.00 $0.00 $10,310.00  Phone: # 706882-2010  Fax#  E-mail  706-882-0443 IDEALS9@IDEALELECTRICWEB.C.    s    AMk  LICENSE TO USE  This License to Use (this' License")i isr made as of  (the "Effective Date")bya and between City of Hogansville  Police Department (hereinafter, "Licensor"), with an address of 117 Lincoln St, Hogansville, GA, 30230 and Troup County Emergency Medical Services, Inc. DBA American Medical Response, Inc. (AMR) and (hereinafter the 'Licensee"), with an  address of 1657 Lukken Industrial Dr W, LaGrange, GA, 30240.  1.  License and Condition of! License. In consideration oft the fee and covenants ofLicenseel hereinafter seti forth, and upon the following terms and conditions, Licensor hereby licenses tol Licensee and Licensee hereby licenses from Licensor the permission to use certain administrative space locate at 117 Lincoln Street, Hogansville, GA, 30230 (the "Premises"). Subject to coordination with Licensor and Licensor's own use and needs, Licensee may use and access the Premises for general office, administrative and support functions related to thel business operations of Licensee, int this agreement, and for no other uses. Duet tot thes sensitive nature ofl Licensee'sh business, andi in accordance to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Licensee may, from time to time, restrict Licensor from entering certain work areas without the Licensee's approval and, at Licensee's option, being accompanied by an employee of the Licensee. Licensee shall use all reasonable efforts to minimize the disruption to Licensor by its use of the Premises. Further, this License does not convey or grant Licensee any real propertyinterest in the Current Premises or the Premises.  2.  Condition Precedent. This License shall have no force or effect until such time as the Owner grants its consent to  this License (the date ofs such consent being the "Effective Date").  3.  Term. This License shall be fora a period of twelve (12) full calendar months, commencing on Effective Date. Upon completion ofi initialterm, this Licenses shall continue month-to-month and until cancelled bye either party providingathirty  (30) day advance written notice to the other party.  4.  Revocation and Restriction. This License is subject to revocation by Licensor witht thirty (30) days written notice to Licensee in its sole and absolutely unencumbered discretion. Licensor, in its sole and absolutely unencumbered discretion, may: (1) limit and restrict use of the Premises to certain employees of Licensee; or (i) limit and restrict use of  certain areas of the Premises.  5.  Fee. Licensor agrees to grant Licensee use under this License Agreement, so long as all terms and conditions of  this agreement are met, free of rent or charge.  6.  Waiver and Indemnity. Tot the extent allowable by applicable law, Licensee waives and hereby assumes all risk of damage to property or injury to persons in, upon or about the Premises from any cause whatsoever and agrees that Licensor, and its respective officers, agents, servants, employees, andi independent contractors shall not bel liable for, and are hereby released from any responsibility for, any damage either to person or property or resulting fromi the loss of use thereof, which damage is sustained by Licensee or by other persons claiming through Licensee. Licensee further agrees to defend, indemnify and hold Licensor harmless from and against all liability, claims and costs resulting from or alleged tor result from (a)! Licensee's occupancy of the Premises; (b) any negligence or willful misconduct of Licensee or any person    or party claiming by, through or under Licensee; or (c) the breach or default by Licensee int the performance of any terms Insurance. For the duration of this License, Licensee shall maintain property and casualty insurance that is usual and customary fori its obligations under this License, which at a minimum shall provide for replacement cost coverage in the case of any property insurance and shall cover Licensee's indemnity obligations hereunder in the case of liability  and conditions of this License.  7.  insurance. Licensee shall provide Licensor proof of insurance upon request. and regulations including, the federal Anti-kickback statute.  8. 9.  Compliance with Laws. The parties will comply in all material respects with all applicable federal and state laws Compliance Program andl Code of Conduct. AMR has made available to each party a copy of its Code of Conduct, Anti-kickback policies and other compliance policies, as may be changed from time-to-time, at AMR'swebs site, locateda at: www.amr.net, and each party acknowledges receipt of such documents. AMR warrants that its personnel shall comply 10. Non-Exclusion. Each party represents and certifies that neither it nor any practitioner who orders or provide Services on its behalf hereunder has been convicted of any conduct that constitutes grounds for mandatory exclusion as identified in 42 U.S.C.S 1320a-7(a). Each party further represents and certifies that it is not ineligible to participate in Federal health care programs or in any other state or federal government payment program. Each party agrees that if DHHS/OIG excludes it, ora any of its practitioners or employees who order or provide Services, from participation in Federal health care programs, the party must notify the other party within five (5) days of knowledge of such fact, and the other party may immediately terminate this Agreement, unless the excluded party is a practitioner or employee who this License shall influence or in any way bel based on the referral or recommended referral by either party of patients to the other party or its affiliated providers, if any, or the purchasing, leasing or ordering of any services other than the specificservices described ini this License. Any payments specified herein are consistent with what the parties reasonably 12. Notices. All notices and other communications hereunder shall be in writing and shall be deemed to be given when delivered in fully legible form with a copy by certified mail, return receipt requested or over-night national carrier.  with AMR's compliance policies, including training related to the Anti-kickback Statute.  immediately discontinues ordering or providing Services hereunder.  11. Referrals.  Iti is not the intent of either party that any remuneration, benefit or privilege provided for under  believe tol be ai fair market value for the services provided.  Notices shall be addressed to Licensor or Licensee at its address set forth above and with copies to:  Iftol Licensee:  Troup County Emergency Medical Services, Inc. 1657 Lukken Industrial Dr W LaGrange, GA, 30240 Attn: Regional President Email: GMRLeaseManagement@gmr.net With Mandatory Copy to: Troup County Emergency Medical Services, Inc. 4400 TX State Hwy 121, Suite 700 Lewisville, TX, 75056 Attn: Law Dept. Email: Legal@gmr.net    Iftol Licensor: Hogansville Police Department 117 Lincoln Street Hogansville, GA, 30230 Attn: Chief of Police With Mandatory Copy to: City Manager Hogansville City! Hall 111 High Street Hogansville, GA 30230 Email: sa.kelly@cityofhogansvlle.org  14. Miscellaneous. (i) In the event either party brings any action for any relief, declaratory or otherwise, arising out of this License or on account of any breach or default hereof, the prevailing party shall be entitled to receive from the other party, reasonable attorneys' fees, costs and expenses. (ii) This License shall be binding upon and shall inure to the benefit of the parties hereto, their respective successors, assigns or other legal representatives; provided that Licensee shall have no right to assign this License or to sublet any portion oft the Premises without Licensor's prior written consent which may be withheld in its sole and absolute discretion. (ii) This License shall be construed and interpreted in accordance with and subject to and governed by the laws of the state in which the Premises is located. Should any provisions of this License require judicial interpretation, it is agreed that the court interpreting or construing the same shall not apply a presumption that the terms of any such provision shall be more strictly construed against one party or the other by reason of the rule of construction that a document is to be construed most strictly against the party who itself or through its agent prepared the same, it being agreed that the agents of all parties hereto have participated int the preparation of this License. (iv) This License contains all of the agreements of the parties with respect to the subject matter hereof, supersedes all prior dealings between them with respect to such subject matter and there have been no understandings, agreements, warranties or representations other than those expressly included herein. Licensee acknowledges that neither Licensor nor any broker, agent or employee of Licensor has made any representation or promises with respect to the Premises or the respective buildings in which the Premises are located except as herein expressly set forth, and no rights, privileges, easements or licenses are being acquired by Licensee except as herein expressly set forth. (v) The invalidity of one or more phrases, sentences, clauses or articles shall not affect the remaining portions of this License, and if any part oft this License should be declared invalid by thei final order, decree orj judgment of acourt of competent jurisdiction, this License shall be construed as if such invalid phrases, sentences, clauses or articles had not been inserted. No waiver of any default by either party hereunder will be implied from any omission by either partyt to take action on account of such default ifsuch default persists ori is repeated, and no express waiver will affect any default other than the default specified ini the waiver, and then such waiver will be operative onlyf for the time and tot the extent therein stated. Awaiver bye either party of any provision hereof will not be construed: as a waiver ofa anys subsequent breach oft the same provision, nor will the consent or approval by either party to or of any act by the other be deemed to  waive or render unnecessary their consent or approval to or of any subsequent similaracts.  Either party may change the address to which notices are to be sent to it by providing notice of same to the other party  in accordance with the provisions of this Section.  [SIGNATURE PAGE FOLLOWS]    INV WITNESS WHEREOF, the parties hereto have caused this License tol be executed as of the date first above written.  LICENSEE  Troup County Emergency Medical Services, Inc.  By: Print: Its:  LICENSOR  City of Hogansville Police Department  By:. Print: Its: