City of Hogansville City Council  HOGANSVILLE  Public Hearings & Regular Meeting Agenda Monday, August 5, 2024 - 7:00 pm  GEORGIA  Meeting will be held at Hogansville City Hall, 111 High Street, Hogansville, GA 30230  Mayor: Jake Ayers Council Post 1: Michael Taylor, Jr* 2025 Council Post 2: Matthew Morgan 2025 Council Post 3: Mandy Neese Council Post 4: Mark Ayers Council Post 5: Kandis Strickland 2027  2025 2027 2027  City Manager: Lisa E. Kelly Assistant City! Manager: Niles Ford City Attorney: Alex Dixon Chief of Police: Jeffrey Sheppard City Clerk: LeAnn Lehigh  Mayor Pro-Tem  USDA Public Meeting- 7:00 pm SCADA System.  Public Meeting tol Hear Citizen Comments on USDA Grants/Loans for a Street Sweeper and Electronic  Public Hearing (1)-1 Immediately Following Public Meeting  Public Hearing to Hear Citizen Comments on Rezoning and Map Amendment for 1101 East Main Street, Tax No 021-3D-000-035 from ES-R (Estate Single Family Residential) to CR-MX (Corridor Mixed Use) Public Hearing to Hear Citizen Comments on Rezoning and Map Amendment for East Boyd Road, Tax No 021-3D-000-038 from ES-R (Estate Single Family Residential) to CR-MX (Corridor Mixed Use)  Public Hearing (2)-7:00 pm - Immediately Following Public Hearing (1)  Regular Meeting - Immediately Following Public Hearing (2)  1. Call to Order- - Mayor Jake. Ayers 2. Invocation &1 Pledge Consent Agenda motion.  All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one blanket  1. Approval of Agenda: Regular Meeting August 5, 2024 2. Approval ofN Minutes: Regular Meeting July 15,2024 3. Approval ofMinutes: Work Session Meeting July 15, 2024  New Business  1. Ordinance - 1st Reading - Rezoning and Map Amendment - 1101 East Main Street, Tax Mapl No 021-3D-000- 2. Ordinance - 1st Reading - Rezoning and Map Amendment -East Boyd Road, Tax Mapl No 021-3D-000-038 from  035 from ES-R (Estate Single Family Residential) to CR-MX (Corridor Mixed Use) ES-R (Estate Single Family Residential) to CR-MX (Corridor Mixed Use) 5. Hogansville Police Department Mobile Data Terminals (MDT) 3. USDA - Community Facilities Loan/Grant Program - SCADA System 9. USDA -Community Facilities Loan/Grant Program - Street Sweeper  3. Royal Theater- - Checking Account 4. Royal Theater- - Change Order 6. Natural Gas Department Study  7. Board Appointment - Georgia Initiative for Community Housing (GICH) - Discussion Only  Executive Session 1. Real Estate Exemption  Meeting to be held at Hogansville City Hall, 111 High Street, Hogansville Ga. 30230    City Manager's Report Chief of Police Report Council Member Reports 1. Council Member Taylor 2. Council Member Morgan 3. Council Member Neese 4. Council Member. Ayers 5. Council Member Strickland  Mayor's Report Adjourn  Upcoming Dates & Events  August 6, 2024- - 6-9pm] Hogansville Police) Department's National Night Out at) Hogansville Elementary School August 15, 2024- - 6:00 pm! Meeting of thel Planning & Zoning Commission atl Hogansville City Hall August 19, 2024-7:00 pml Regular Meeting ofMayor and Council at Hogansville City Hall August 20, 2024 - 6:30 pm Meeting of thel Hogansville Historic Preservation Commission atl Hogansville City) Hall August 27, 2024- - 6:30j pm Meeting of thel Downtown Development Authority at Hogansville City Hall  Meeting to be held at Hogansville City Hall, 111 High Street, Hogansville Ga. 30230    HOGANSVILLE  PERMANENT RECORD  GEORGIA  MINUTES  Public Meeting to Consider USDA Financing for Street Sweeper and SCADA  Monday, August 5, 2024-71 pm  City of Hogansville - City Council  Meeting held at Hogansville City Hall, 111 High Street, Hogansville, GA 30230 at 7:00 pm.  Mayor: Jake Ayers Council Post 1: Michael Taylor, Jr * 2025 Council Post 2: Matthew Morgan 2025 Council Post 3: Mandy Neese Council Post 4: Mark Ayers Council Post! 5: Kandis Strickland 2027  2025 2027 2027  City Manager: Lisa E. Kelly Assistant City Manager: Niles Ford City Attorney: Alex Dixon Chief of Police: Jeffrey. Sheppard City Clerk: LeAnn Lehigh  Mayor Pro-Tem  This City of Hogansville Mayor and Council's public meeting was called to order at 7:00 pm, August 5, 2024, by Mayor. Jake Ayers. Present were Mayor Ayers and Council Members Michael Taylor, Matthew Morgan, Mandy Neese, Mark Ayers and Kandis Strickland. Also present were City Manager Lisa Kelly, Assistant City Manager Niles Ford, City Clerk LeAnn Lehigh, City Attorney Alex Dixon, Police ChiefJeffrey Sheppard, Public Work Director Andy Jones, City Gas Department Manager Ryan Diaz and Planning & Development Director Lynne Miller presented information about this public meeting, stating that the meeting's] purpose was to: inform the public about two USDA grant/loan combinations the City is seeking, and to This would be for ai newi remote Supervisory Control and Data Acquisition System (known as SCADA) for the City's water distribution system, and for a Street Sweeper for the public works In 2022, City Council approved, purchased and installed the SCADA system, Ms. Miller said. The SCADA system monitors tank levels, opens and controls supply valves and regulates the chlorine feed. Iti replaced a former SCADA system that was obsolete, outdated and subject to The Street Sweeper has not yet been purchased, Ms. Miller noted. It would be the City's first street sweeper and would enable a complete route of all city streets monthly, replacing at time- consuming process of using shovels and wheelbarrows to remove hardened mud, debris and other material that is packed hard ini the gutters. With an estimated cost an estimated $224,960, the proposed Street Sweeper would enable a complete route of all city streets each month, as  Lynne Miller.  invite public comments.  department.  breakdowns and lightning strikes. The system costed $120,900.  opposed to twice a year.  August 5, 2024- - Public Meeting -p.1    Ms. Miller explained that the program the City is proposing to tap is the USDA Community Facilities grant and loan program for local governments. This program provides grant/loan combinations to help them fund needed equipment. The loan amounts are usually 5 years. The Neither project would negatively impact the environment. The project will also have positive USDA requires that this public meeting bel held. This is an early step. The loan terms will There being no questions or comments, this public meeting was adjourned at 7:05 pm.  City match amounts are financed by 5-year, low interest USDA loans. economic impact, by stretching City staff and funds, Ms. Miller said. require City Council approval when the loan closing stage is reached.  Respectfully submitted, Cprsmo Lynnes S. Miller Community Development Director  Icertify that these are true: minutes of the City of] Hogansville Public Meeting held 7:00 pm,  August 5,2024.  H LeAnn Lehigh, CityClerk  5lay Date  HOGANS CORPORATE SEAL 1870 1  August 5, 2024-F Public Meeting -p.2    HOGANSVILLE 08/05/2024  PERMANENT RECORD  Meeting held at Hogansville City Hall, 111 High Street, Hogansville GA 30230  PUBLICI HEARING(I)  Mayor Ayers called the Public Hearing (1) to order at 7:07pm tol hear citizen comments on rezoning and map amendment for 1101 East Main Street, Tax No 021-3D-000-035 from ES-R (Estate Single Family Residential) to CR-MX (Corridor Mixed Use). There were no citizen comments, and the Public Hearing  was adjourned at 7:07pm.  PUBLIC HEARING(2)  Mayor Ayers called the Public Hearing (2) to order at 7:08pm tol hear citizen comments on rezoning and map amendment for East Boyd Road, Tax No 021-3D-000-038 from ES-R (Estate Single Family Residential) to CR-MX (Corridor Mixed Use). There were no citizen comments, and the Public Hearing  was adjourned at 7:08pm.  REGULAR MEETING  Call to Order: Mayor Jake Ayers called the Regular Meeting to order at 7:08 pm. Present were Council Member Michael Taylor, Council Member Matthew Morgan, Council Member Mandy Neese, Council Member Mark Ayers, and Council Member Kandis Strickland. Also present were City Manager Lisa Kelly, Assistant City Manager Niles  Ford, City Attorney Alex Dixon, Police ChiefJeff Sheppard, and City Clerk LeAnn Lehigh. Council Member Morgan gave an invocation and Mayor Ayers led thel Pledge of Allegiance.  CONSENT AGENDA Member Morgan. Motion Carries 5-0 NEW BUSINESS  Motion: Council Member Neese moved approve the Consent Agenda. The motion was seconded by Council  1. Ordinance- - I"Reading - Rezoning and Map Amendment 1101 East Main Street, Tax Map No 021- 3D-000-035) from ES-R (Estate Single Family Residential) to CR-MX (Corridor. Mixed Use) City Attorney Alex Dixon read the first reading of the proposed Ordinance to rezone 1101 E. Main St- Tax No 2. Ordinance - 1" Reading - Rezoning and Map Amendment - East Boyd Road, Tax Map No 021-3D-000- City Attorney Alex Dixon read the first reading oft the proposed Ordinance to rezone E. Boyd Rd - Tax No 021-3D- Motion: Council Member Neese moved to approve the opening ofar newi interest bearing business checking account for the City ofHogansville Royal Theater, with online access, overdraft covered by the City ofl Hogansville Utility Billing checking account, a statement cutoff date ofthe last day ofthei month, with the same check signers as are listed on the other City checking accounts: Annette Misciskia. Anderson (not a check signer), Jeffrey Allen Sheppard, Jacob. Anthony Ayers, Lisa Delaine Kelly, Niles R. Ford, Mandy L. Neese, and Tabetha LeAnn Carter  021-3D-000-035 from ES-R to CR-MX. No action was taken at tonight'sn meeting.  038 from ES-R (Estate Single Family Residential) to CR-MX (Corridor Mixed Use)  000-038 from ES-R to CR-MX. No action was taken at tonight's meeting.  3. Royal Theater. - Checking Account  Lehigh. The motion was seconded by Council Member. Ayers.  Discussion: None Motion Carries 5-0 August 5, 2024    4. Royal Theater- - Change Order seconded by Council Member Ayers. Discussion: None Motion Carries 5-0  Motion: A motion was made by Council Member Neese to table this item until a later meeting. The motion was  5. Hogansville Police Department. Mobile Data Terminals (MDT) Terminals (MDT). Thei motion was seconded by Council Member Neese.  Motion: Council Member Taylor moved to approve the Police Department Policy for the new Mobile Data  Discussion: None Motion Carries 5-0  6. Natural Gas Department Study  Motion: Council Member Neese moved to approve the quote from Jabok Energy Services to perform al Natural Gas Study to locate loss and unaccounted for gas in the amount of$ $14,576.50. The motion was seconded by Council  Member Ayers. Discussion: None Motion Carries 5-0  7. Board Appointment = Georgia. Initiative for Community. Housing (GICH) - Discussion Only Discussion: Community Development Director Lynne Miller explained that the City has an opening and recently accepted citizen applications for the Hogansville Chapter of the Troup County Chapter of the GICH Board. The Board meets quarterly, rotating between LaGrange, Hogansville, and West Point. Members are eligible for statewide training conferences twice a year and can award points that help housing development financing requests. Council was given four applications from interested citizens and will take action to appoint one oft them to the  GICH Board at the next Council Meeting on August 19.  8. USDA- Community Facilities Loan/Grant Program - SCADA System  Motion: Council Member Neese moved to approve City stafft to renew the applications to the USDA for the combination grant/low-interest loan for the purchase oft the Supervisory Control and Data Acquisition (SCADA)  System. The motion was seconded by Council Member Ayers.  Discussion: None Motion Carries 5-0  9. USDA-C Community Facilities Loan/Grant Program - Street Sweeper  Motion: Council Member Neese moved to approve City staff to renew the applications to the USDA for the combination grant/low-interest loan for the purchase ofa Street Sweeper. The motion was seconded by Council  Member Ayers. Discussion: None Motion Carries 5-0 EXECUTIVESISSION Discussion: None Motion Carries 5-0 ADJOURNMENT Respectfully, hol LeAmnLehigh City Clerk August 5, 2024  Motion: Council Member Neese moved to adjourn into an Executive Session under the Real Estate Exemption at  7:20pm. The motion was seconded by Council Member Strickland.  The Regular Meeting was reconvened at 7:38pm.  On a motion made by Council Member Neese and duly seconded, Mayor Ayers adjourned the meeting at 8:07 pm.