CITY OF HOSCHTON CITY COUNCIL  THURSDAY, SEPTEMBER12, 2024A AT6:00PM HOSCHTON COMMUNITY CENTER 65CITYSQUARE, HOSCHTON  H HOSCHTON  WORK SESSION AGENDA  CALLTOORDER AGENDA. APPROVAL OLD BUSINESS  REPORTS BYMAYOR, COUNCIL, AND STAFF  1. Ordinance TA-2024-04: An Ordinance. Amending the Zoning Ordinance of the City of Hoschton, Georgia, Article VIII, "Zoning Amendments and Applications," To Add al New Section 8.08, "Duration of Approval" andi for Other Purposes, [Remanded 8/20/24 by City Council to Planning Commssion/Penning Commission recommended approval of  original ordinance 5/22/24]  NEW/BUSINESS  1. Final Plat, Twin Lakes Phase 11A: KLP Twin Lakes, LLC, 94 lots on 33.33 acres (including public street dedication of 4.24 acres and 3.733 linear feet of public streets and 3,658 linear feet of water line and 2,688 lineari feet ofs sanitary sewer line) (Twin Lakes Planned 2. Resolution 2024-39: AI Resolution Adopting a 2024 Annual Update of the City of Hoschton Comprehensive Plan Including Community' Work Program and Amendmentuupdate of the 3. Resolution 2024-40: Al Resolution Authorizing the Submission to the Northeast Georgia Regional Commission for Regional and State Review of al Draft Amendment to the City Of Hoschton Comprehensive Plan to Update the Future Land Use Plan Map and Revise the 4. EMI Proposal-Croundwater and' Wastewater Treatment System Management Services 5. Millage Rate Rollback: Recommendation to rollback from 2.9541 to 2.714 6. Resolution 2024-41: Use of Public Roads During the Downtown Trunk-or-Treat Event  Unit Development, PUDZoning, Ordinance Z-18-05)  Capital Improvements Element (CIE) and for Other Purposes  Land Use Element Narrative    7. Resolution 2024-42: Use of Public Roads During the Hoschton Holiday Market 8. Resolution. 2024-43: Use of Public Roads During the Hoschton Fall Festival  9. Resolution. 2024-44: Certified City of Ethics Renewal  10. Resolution 2024-45: Amendment to Personnel Policy Regarding On-Call Procedures 11. Special Event Alcohol Permits for Fall Festival: Casa Rica, Sliced, and The Depot by Four  Brothers  12. Proclamation Hoschton Reads Day- -September 30th  13. Memo Summarizing the Georgia Department of Transportation Brasetton-Hoschton Area Mobility Study Final Report, May 31, 2024 [for potential discussion, no action  required]  14. Mulberry House Discussion 15. Parking Deck Discussion  CITIZEN INPUT ADJOURN  EXECUTIVE SESSION (IFNEEDED)  Announcements:  September 17th @ 6:00pm City Council Regular Meeting September 25th @ 6:00pm Planning & Zoning Commission Meeting September 26th @ 3:00pm Historic Preservation Committee Meeting  September. 26th @6:30pm  Community Conversations: Mental Health Awareness with Special Guest. Judge Ben Green    CIVILITY PLEDGE  The way we govern ourselves is often as important as the positions wei take. Our collective decisions will be better when differing views have hadi the opportunityto bet fullyvetted: and considered. AlL people havei the right tol bet treated with respect, courtesy, and openness. We value all input. We commit to conduct ourselves at all times with civility and courtesy to each  other.  CITY OF HOSCHTON RULES OFI DECORUM  The purpose of the Rules of Decorum is tot foster an atmosphere of civil and courteous discourse, even and especially when discussing contentious topics, at all meetings held byt the City of  Hoschton.  a. Rulesa applicable to the public  1. Each speaker will be given 51 minutes during public comment.  2. Each speaker will direct his or her comments toi the Mayor or presiding officers and 3. Each speaker will refraini from personal attacks, foul or abusive language, and will 4. Each: speaker will speak only to the agenda item under consideration. This does not 5. Members of the audience will respect the rights of others and will not create noise b. Rules for Mayor and Members of Council, Committees, Boards, or Commissions 1. Members will conduct themselves in aj professional and respectful manner at all  not to any other individual present.  maintain a civil and courteous manner and tone. apply during the Public Comment agenda item. orother disturbances that will disrupt the meeting.  meetings.    August 2024 City Manager Report  Per council wishes, City Manager met with our newi management company that will handle all upcoming leases for all city properties going forward. The Management company will discover what our vision is and add their expertise to managing our Ground breaking for Kroger took place and will open Winter 2025. Ribbon Cutting and Grand Opening for Publix will take place October 9th at 7am and will immediately open after ceremony to the public. Pre-Construction Meeting took place for paving of West Broad Road. Construction Department heads met with new acquisition manager for Twin Lakes/ /Kolter, Mr. Ben. Johnson, that has taken Mr. Sean Stefan's position. Met with department heads to review budget items fort the Y2025. Attended a meeting in Gainesville with GHMPO Gainesvile-Halu Metropoutan Planning Organization). GHMPO is helping us with our master traffic plan. Met with Tax Commissioner, Ms. Heaton to discuss future growth within the city. The Citywill taket the roll back for the second yeari inar row. Met with health insurance company for renewal. Attended Hometown Hero Luncheon to honor all of our public safety personnel in  properties.  will be completed by October 1st.  Jackson County.  RespectulySubmites, Jennifer Harrison City Manager    2024 Projects Grant  City Project Est. Cost Mulberry Park (153 Mulberry) WWTP Phase: 2 .5t0.95MGD Water Booster Pump WWTP Phase 3 .95t02.0MDG Main Water Line $948,431.00 Upgrade Phase 1B South Water Tank Broad Street Paving Public' Works Building Panther Court  Est. Completion Project Fund  $1.5Mil  $500,000LWCF Winter 2026  General  $25 Mil  $2.2 Million SLFRF Grant $440,000 SLFRF Grant No  Fall 2025  Sewer  $720,000  Winter 2024  Water  $8 Mil  Winter 2028  Sewer  Summer. 2024  Water  (Under Budget)  No  3,015,906.00 $1 Million ARC Winter 2025  Water  (Under Budget) $314,845.00  $45,312.19 LMIG No $600,000 CDBG TBD  Summer: 2024  General  $812,784.50 $1.2Mil  Winter 2024 Winter 2024  General Sewer  Parking Deck  TBD  TBD  General    PUBLIC WORKS DEPARTMENT MONTHLY REPORT, AUGUST 2024  HOSCHTON  The Public Works Department completed the folbowinginadintionto  normal day-to-day duties.  Had repair made to catch basin on E.Jefferson St (near Lawson  Funeral Home)  Hired 2 new employees  Bought a new Mule for easier access maintain downtown areas and facilities. Will also be al huge help for future multi use paths to help  maintain them. Public Works  Working on restructuring day to day operations for Water/Sewer and  Worked with the Building Department to implement an additional sign off for all building C.O. requests to include Water and Sewer. Cleaned up the multi-use path Alma Farms of all hanging limbs and  debris  Went around town and made a list of where limbs are near power  lines to send to Georgia Power.  Attended pre-con meeting with Sunbelt Paving and EMI for the road improvement project on West Broad Street. Estimated completion  October 1, 2024.  Met with Ryan (EMI) and Joel (Jackson Co.)togeteverything started for the GIS Mapping ofWater/Sewer and Stormwater system.    Got Environmental Health approval on Septic tank for new Public Works Building. Should start seeing framing in the next few weeks. Met with several HOA's to discuss Stormwater cleanup needed. Working with the West Jackson Fire Department to get any Hydrants  in town that are out of service back in service.  14total out of service Subdivision  6repaired in August-1on Towne Center Pkwy, 5in Bright Park  (Fire Department will go out to recheck)    Building Department Activity Report for August 2024  Permit activity  421 Total permits issued Inspection. Activity  31 were for new: single-amly/esdences  690i inspections were completed Approximately 83% passed  Later this month the Certificate of Occupancy will likelybei issued for Publix  Code Enforcement: Activity  The dumping on Joshual Way mentioned last month has been cleaned up.  Thei runoff at Alma Farm should be remediated by grass and straw on the lots in question Acitizeni inquired about asking the Alma Farms developers (Paran Homes) to cut trees in the  buffer.    CITY OF HOSCHTON, GA CONSULTING CITY PLANNER'S REPORT ACTIVE, ONGOING AND FUTURETASKS August 21, 2024  Category Zoning' Text Amendment Annexation/ zoning  Description ofTask Ordinance TA: 24-06. MU1 text amendment for day care center Z-24-02 Sell and Swafford Tracts (Providence Group - Addition to Convenience Store: and Retail (Twin Lakes Crossings, LLC) City of Hoschton Wastewater  Status 9/251 planning commission Annexation notice sent 6/13/24; received no objection CC, August 20, on 6/26/24 Report 2024 issued 7/10/24 SWcCdenied 7/23/24  Notes July24 PC August 8, 2024 planning 1st review completed 6/30/2024 first review completed 8/21/24  Aberdeen)  Development Permit App. Development Permit App. Development Permit App. Development Permit App. Development Permit App. Development Permit App. Development Permit. App. Development Permit App. Development Permit App. Development Permit. App. Development Permit App. Development Permit App. Architectural Review Final Plat Ordinances Ordinances  Routed to GSWCC(6- GSWCCdenied 8/14/24 GASWCCdenied 8- 1streview 14-24 Received and routed 8/14/24  Treatment Facility Phase 1 Expansion 26-24) Tribute (Hoschton Farms) sewage lift Routed tol EMI Tribute Planned Unit Development  station  Aylo Health  Aberdeen POD Al land disturbance and Received and routed Planning 1st  development permit and POD: BI land disturbance permit development permit Aberdeen sewer pump station Heartland Dental Hoschton Animal Hospital (Land disturbance permit not required) Henry Street' Townhomes (24 fee simple townhouses) Kroger (Towne Center Marketplace) development plans Kroger  review completed 07/03/24 Planning 1st review completed 8/13/24 Routed: for review 07/01/24 8/9/24 engineer5/14/24 Resubmitted dev. Permit issued 8/12/24 zoom meeting 8/16/24 Adoption schedule 8/20/24 Pending  Aberdeen PODCland disturbance and GASWCC Denied  07/09/24 Received 7/30/24 6-18-24; EMI 2nd 6-18-24 EMI first review July 2024 24 LDP provisionally  Planning 2nd review GASWCC denied Planning 2nd review Resubmission 2nd Submission 3-6- Hold per City conditionally issued 8/2/24; interim Revise tol have stone Discussed in veneer water table and parapet wall Commented 8/16/24 Sept. City Council approval; Council Adopted  Twin Lakes Phase 11A land development ordinance- Recodify zoning and subdivision ordinance toi include adopted amendment (TA 2024-01+ subdivision ordinance amendment  Ordinance 0-2024-04 subdivision and PCr recommended preliminary plat consideration period hearing 8/8/24    Consulting City Planner's Report, 08/28/24  Category Ordinances Ordinances Ordinances Ordinances  Description ofTask TA: 2024-04 Zoning Ordinance amendment (reversion ofapproval) TA: 24-05 (Auto parts and tire storei in Planning TA24-06 (Day care: in MU) Ordinance 0-24- Amend Subdivision and Land Development Ordinance regarding oversizing of utilities and development agreements development impact fees (Z-23-03) based on] Development Buildout)  Status Planning (Council remand) Planning Planning Met 8/14/24 - propose) projects Underway; behind schedule  Notes 9/12/24 City 9/12/24 City 10/10/24 City 10/10/24 City Generally there is lack ofagreement Revised land use change commercial building data 8/16/24 Transmitted 7/26/24; Due  Commission 8/28/24 Council. Agenda Commission 8/28/24 Council Agenda Commission 9/25/24 Council. Agenda Commission 9/25/24 Council Agenda  C-2)  Administration Intergovernmental agreement with Special Projects 10-year Study (Budget Projection  Jackson County for collection of county county to counter-  Special Projects Annual update of Capital  Regional and: state review complete; adoption scheduled 10/31/24 for 10/10 work session and 10/15/ regular council mtg. 9/12/24 2024  Improvements Element and Community Work Program of Comprehensive Plan  Special Projects Amendment to comprehensive plan to Re-consent by  update February 2021 futurel land use council requested  plan  Special Projects 5-Year update of comprehensive plan Begin Nov. or Dec. October2025  (requires steering committee)  deadline  August2 28,2 2024  2    OLD BUSINESS  ITEM #1  Ordinance TA-2024-04 (Duration of Approval)    CITY OF HOSCHTON STATE OF GEORGIA  ORDINANCETA-2024-04  AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF HOSCHTON, GEORGIA,ARTICLE VIII, "ZONING. AMENDMENTS AND APPLICATIONS,"TOADD Al NEW SECTION 8.08, DURATION OF APPROVAL." WHEREAS, The City of Hoschton desires to amend the Hoschton zoning ordinance pertaining WHEREAS, An notice of public hearings before the Hoschton Planning and Zoning Commission and the Hoschton City Council on this matter was published in a newspaper of general circulation within the City ofl Hoschton as required by the zoning procedures law and the WHEREAS, The Planning and Zoning Commission and the City Council each conducted a WHEREAS, The Hoschton City Council finds that it is necessary, desirable and in the public  AND FOR OTHER PURPOSES  to the duration of rezoning, conditional use, and variance approvals; and  Hoschton zoning ordinance for text amendments; and  public hearing on this matter; and  interest to amend the Hoschton Zoning Ordinance;  Now therefore, the Hoschton City Council ORDAINS as follows:  Section 1.  The Hoschton Zoning Ordinance, Article VIII, "Zoning Amendments and Applications,"is  amended to add ai new Section 8.08, "Duration of Approval" as follows:  "Section 8.08. Duration of Approval. (a) Findings, purposes and intentions.  1. Itis in the public interest to ensure that development projects receiving variance, conditional use, and/or rezoning approvals through public hearing processes are completed as represented and approved. Inaction or the lack of progress over time with respect to a given land development that has gone through a public hearing process can cast doubt on the integrity of the public hearing process and the development project proposed and approved. It is also in the public interest to mitigate land speculation at the expense of the general public. 2. Aproject that does not commence, or for which substantial progress has not been accomplished according to a schedule proposed by the applicant and approved by the City Council, can have adverse impacts on the city and county  1    Ordinance TA-2024-04  providing services, since local governments are required to plan for, finance, and construct public improvements in support of developments as represented and approved. The expenditure of funds for capital improvements supporting development projects are still required to be made by local governments, whether or not said projects have commenced or made substantial progress toward completion. For instance, any loans secured by a local government for capital improvements supporting the development must be paid, whether or not agiven development project has paid development, utility connection, building, 3. Itis recognized that developers need flexibility to meet consumer demand and adjust to market forces, because they face a host of challenges to commence and make substantial progress toward completion of development projects including avariety of extenuating circumstances. Owners should be afforded the opportunity to request and receive adjustments to approved project schedules and to request additional time to commence or make substantial progress  and development impact fees.  toward completion of projects, as conditions warrant.  (b)! Definitions.  Commencement: Commencement shall include but shall not necessarily be limited to the following: Submission to the city ofa complete application for land disturbance permit, development permit, or building permit; submission of completed application for an encroachment permit to the Georgia Department of Transportation; and/or submission of any other complete application for regulatory Substantial progress: Substantial progress shall include but shall not necessarily be limited to the following: acquisition of off-site easements required for the project; installation in whole or in part of utilities or improvements on the site: payment in whole or in part of required water and sewer connection fees, and dedication of right of way required as a condition of approval or as may be required by the Georgia Department of Transportation for access to a state route. (c) Applicability. This section shall apply to applications for official zoning map amendment (rezoning), conditional use permits, and variances. (d) Project schedule. On or after September 17,2024, the City Council may grant a variance, approve a conditional use permit, or rezone property conditioned upon the completion of a project schedule by the applicant. A project schedule may include a commencement date, a substantial progress date, and/or an anticipated completion date. Ifa proiect schedule containing commencement, substantial progress, or anticipated completion dates is made a part of the condition of approval ofa variance, conditional use permit, or rezoning, the project proposed in the  approval by a state or federal agency.  application shall:  2    Ordinance TA-2024-04  1. Commence or receive a certificate of occupancy or certificate of completion within eighteen months from the date of approval of City Council; otherwise the approval shall be subject to the procedure for lapse of an approved project schedule established in this section; provided, however, an owner may request and the City Council may grant an extension of time, in accordance with this 2. Following commencement, achieve substantial progress within thirty months from the date of approval of city council; otherwise the approval shall be subject to the procedure for laps of an approved project schedule established in this section; provided, however, an owner may request and the City Council may grant an extension of time in accordance with this procedures in this section. (e) Process for extensions. An owner may request an extension to an approved project schedule to commence or make substantial progress toward a development project, 1. Applications for an extension to a project schedule shall be made in writing to the zoning administrator; a fee may be charged ifa fee for aj project schedule extension isi included in a fee schedule adopted by resolution oft the City Council. 2. The application shall include the reasons for the extension request, the amount oft time requested for the extension, and a proposed (revised) project completion 3. An extension of a project schedule shall not be deemed to require a formal amendment to the conditions of approval and the grant ofa project schedule extension by City Council shall not be required to adhere to zoning procedures  section.  ina accordance with this subsection.  schedule.  for public hearings.  (f) Standards for extensions. One or more of the following standards may be cause for applying for and granting an extension to a project schedule. The applicant may request, the zoning administrator may recommend, and the City Council may approve. an extension to a project schedule if the applicant can demonstrate that 1. The owner has a significant monetary investment in the project to date, extending beyond the preparation of civil engineering plans and purchase of the 2. The owner has demonstrated he or she has proceeded with due diligence and in good faith to complete the project and has made reasonable ifnot substantial progress to date on the development and completion of the project; and/or 3. One or more extenuating circumstances exist, including but not limited to documented delays beyond the control of the owner, caused by: delay in  one or more of the following standards exist:  real estate; and/or  3    Ordinance' TA-2024-04  approval from a regulating agency, complications in real estate transactions, unforeseen physical property conditions, adverse health of a responsible individual, adverse weather conditions, delays in the scheduling ofu utility relocations, challenges in securing project financing, severe macro- or micro- economic conditions, and local, state or national emergencies.  (g), Effect of extension. City Council approval of an application for project schedule extension shall supersede the previously approved projectschedule without the need toa amend conditions of approval imposed on the project approved. (h) Lapse of project schedule. Ifa project schedule, made a condition of approval by the City Council (on or after September 17,2024) as a part ofi its approval of a rezoning, conditional use permit, and/or variance has not been met, and ifa complete application for extension of the approved project schedule has not been made, the 1. The zoning administrator shall send a written notice by Certified United States Mail, Return Receipt Requested, to the owner as stated in the original application for variance, conditional use or rezoning, as well as to the current owner of record according to the tax records of the Jackson County Tax Assessor associated with development project, ifd different, that the project schedule has 2. The zoning administrator shall schedule the matter of a lapsed project schedule for consideration by the City Council. The zoning administrator: shall provide written notice to the applicant of the date, time and place of the City Council meeting(s) during which the lapse of project schedule will be scheduled for consideration. The owner or any other person with interest in the proiectn may appear and shall be afforded an opportunity to speak to City Council concerning 3. Atascheduled voting session, the City Council may, but is not necessarily required to, initiate a process consistent with zoning procedures law and procedures oft this zoning ordinance to revoke a variance or conditional use permit previously approved on or after September 17,2024, but forwhich a project schedule has lapsed, or to modify the zoning classification granted or revert the zoning classification granted to the zoning district that existed prior to September 17, 2024. Any such action shall be consistent with procedures oft this zoningordinance for notice and public hearings for the type of application with aproject schedule that has lapsed. Alternatively, the City Council may elect to 4. The City Council may, after following applicable required procedures, in regular session approve an ordinance or resolution, as the case may be, to reverse or revoke a previously approved conditional use permit or variance or revert the zoning district for the project to the zoning category that existed for the subject  following procedures shall be required:  lapsed.  the matter.  take no action to initiate a reversion or revocation process.  4    Ordinance TA-2024-04  property prior to approval for the project with a lapsed project schedule. Alternatively, the City Council may elect to take no action, ori it may grant an extension to the approved project schedule based on information provided by the owner, the zoning administrator, or on its own initiative that such an extension is Monitoring. It shall be the responsibility of the zoning administrator to monitor all approvals of variance, conditional use permit and rezonings on or after September 17,2024, for which a project schedule has been imposed by City Council,a and to initiate actions specified in this section in cases where a required project schedule  appropriate.  has lapsed.  Section 2.  All ordinances, or parts ofordinances in conflict herewith are hereby repealed.  Section 3.  Ifany portion ofthis ordinance shall be held to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect or impair the remaining portions unless it clearly appears that such other parts are wholly and necessarily dependent upon the part held to be invalid or  unconstitutional. Section 4.  The effective date of this ordinance shall be the date of adoption.  Adopted this 17th day of September, 2024.  Debbie Martin, Mayor  This is to certify that Ia am City Clerk of the City ofHoschton. As such, Ikeep its official records, including its minutes. In that capacity, my signature below certifies this ordinance was adopted  as stated and will be recorded in the official minutes.  ATTEST:  Jennifer Harrison, City Clerk  5    Ordinance TA-2024-04  APPROVED ASTOFORM  Abbott S. Hayes, Jr., City Attorney FAPlanningaz ZoningUery Woitz2 2020Zoning OrdinanceA AmendmenisTA2 24-048 Rezoning TimeL  TA-2024-04R Reversion9 9-3-24docx  6    NEW BUSINESS  ITEM #1  Final Plat- Twin Lakes Phase 11A    Jerry Weitz & Associates, Inc. Planning & Development Consultants 1225 Rucker Road, Alpharetta, Georgia 30004 Phone: (404)502-7228 E-Mail: weiz@bellsouth.net  Growth Management Comprehensive Planning Zoning &1 Land Use Regulations Land Development. Applications Expert Testimony Zoning Administration  -  MEMORANDUM  TO: FROM: DATE: RE:  Honorable Mayor and City Council, City of Hoschton  Jerry Weitz, Consulting Planner September 3, 2024  City Council September 12th Work Session Agenda Item: Final Plat for Twin Lakes, Phase 11A: KLP Twin Lakes, LLC, 94 lots on 33.33 acres (including public street dedication of 4.24 acres and 3.733 linear feet of public streets and 3,658 linear feet of water line and 2,688 linear feet of sanitary sewer line). (Final Plat received 8/5/24) (Twin Lakes Planned Unit Development, PUD. Zoning,  Ordinance Z-18-05)  The above-referenced item has been approved for the above-referenced work session agenda, even though the applicant may still be in the process ofs satisfying all comments from the city  engineer with regard to the final plat and as built drawings.  PROCESS OVERVIEW  At final plat for a major subdivision is required to be approved by City Council (Reference: Sec.  303 subdivision and land development ordinance). Requested/ recommended action: Approval of final plat.  A vote of approval authorizes the mayor to sign the plat and formally accepts the water lines, sewer lines, and public streets. A preliminary plat was previously approved by the City Council. Land disturbance and development plans were previously approved by the planning and zoning  department.  CRITERIA. AND FINDINGS FORF FINAL PLAT APPROVAL  Final plat approval shall be granted if the following criteria are met (Reference: Sec. 1004 Subdivision and Land Development Ordinance). Staff findings relative to these criteria follow. Criterion: A preliminary plat of the proposed. subdivision, if required, has been previously Finding: A preliminary plat was submitted and approved. The application meets this criterion. Criteria: Where new improvements are involved in the subdivision, development plans have been approved by the Zoning Administrator, all improvements have been installed,  approved by the Hoschton City Council.  1    Memo to Council, Final Plat, Twin Lakes PUD, Twin Lakes, Phase 11A  improvements have been inspected by the Zoning Administrator and/or City Engineer, and subdivision improvement guarantees as required by this Ordinance have been submitted. A complete final plat application has been submitted, including all supporting Finding: Development plans were previously reviewed and approved. These requirements have  materials required by this Ordinance for final plats. been met. See the table below for specific status and notes.  Status/ disposition Complete Pending Pending Confirm nla Inp process Confirm Complete Complete Received Received  Submission Required Application fee (plat + as builts) Copies off final plat; pdf copy drawings Field inspection by Public Works Director External agency review obtained if required builts Street signs, traffics signs, and pavement markings installed/completed Receipt for payment ofs street lights Homeowner's association created; documents reviewed Subdivision improvement guarantee: Maintenance bond for public improvements thickness, density, compaction  Notes  $4,806.55 paid 7/26/2024 Fulls size tol be distributed under separate cover; excerpt attached city engineer's signature Subject to verbal okay from public works director Not applicable release for recording Subject to confirmation Prepayment Georgia Power Company: receipt for payment of $208,000 Previously completed for Twin Lakes as a whole Maintenance bond received (Bond No. 800180757) ($761,538.84) evaluation Higgenbotham Design and Engineering Inc. dated. July 24, 2024 received  City Engineer Review and approval including as-built Pending; approval is a condition of Submission to City Engineer ofe electronic files for as- Subject to confirmation prior to  Confirmation 3rd party inspection of streets for asphalt Roadway subbase compaction  Criterion: The final plat meets all applicable requirements of this Ordinance. Finding: Review by planning is complete; review by city engineer may still be pending;  compliance is anticipated. CONCLUSION  Having satisfied (or in the process of satisfying) applicable requirements and being consistent with criteria for the granting ofi final plats for major subdivisions, consulting city planner  recommends approval of the final plat. SUGGESTED MOTION BY COUNCIL:  Imove to approve the final plat for Twin Lakes, Phase 11A.  Cmy-OCAey 20217 7-12-241Hoschton; 2021PlalslTwin! Lakes Phase1 11AITwinl LakesF Phase 11AFinalF Plal Memo Council9 9-03-2024.docx  2    Memo to Council, Final Plat, Twin Lakes PUD, Twin Lakes, Phase 11A  SHEET #4  OVERALL MAP MIS  S  SHBET #5  Final Plat Overview/Excerpt  Note: Full copies of final plat to be submitted to Council under separate cover  3    C  /   5  2  a    3SVHd SV7NIML  wasgasapok  1355 EEEES  BEKORERAKE    VIA: 3SVHd SV7NIML  waagasapo  HMIHIHIEMHR!  #    VH3SVHd SV7NIML  waagasapo  BIB  aiaalw (asio    VIE 3SVHd. SVINIML  wasaasapls  1    abuaal  hamaleufAftuahtas    NEW BUSINESS  ITEM #2  Resolution 2024-39  (2024 Annual Update of Comprehensive Plan)    NEGRC NORTHEAST GEORGIA REGIONAL COMMISSION  LOCAL PLAN REVIEW  Recommendations  Report of Findings &  Northeast Georgia Regional Commission* 305 Research Drive, Athens, Georgia www.negrc.org  The Northeast Georgia Regional Commission (NEGRC) has completed its review of the following local plan document. Interested parties were asked to submit their comments about the document during a 15-day period, beginning on 8/6/24 and ending on 8/21/24. This report contains the NEGRC's review and findings  and a list of comments received from interested parties. Name of Document: Capital Improvements Element (CIE) Review Type: Capital Improvements Element (Amended) Submitting Local Government(s): City of Hoschton Plan Preparer (if not local government): Jerry Weitz Department of Community Affairs Review & Findings  Per DCA's Rules regarding Development: Impact Fee Compliance Requirements, NEGRC. has determined that the proposed amendment does not affect the CIE's compliance with requirements, sO the amendment was not  submitted to DCA for review. Summary of Hearing  Al hearing was held on 8/14/24 at thel Northeast Georgia Regional Commission. The hearing was advertised via ai notice emailed to contiguous and potentially affected local governments, regional commissions, and state  agencies on 8/6/24. No comments were received at the hearing.  Summary of Amendment  The revised CIE was submitted for review as part of the City of Hoschton's 2024 Annual CIE Update. The submitted CIE update includes changes to the level ofs service standards for "parks and open space" and "law enforcement," sO qualifies as a CIE Amendment under the Development Impact Fee Compliance Requirements. NEGRC's1 review oft the CIE. Amendment, below, only evaluates the sections of the CIE update  that pertain to the revised level of service standards.  NEGRC Review R Yes  The submitted plan amendment is generally consistent with the Regional Plan & Regional Resource Plan. By providing a mechanism for new development toj pay a proportionate share of the cost of new public Pricing in the cost of potential impacts of development on public infrastructure (under Goal1, Ensuring that all residents have reasonable access to essential goods and services (under Goal 2, Ensuring that growth and new development do not burden existing levels of service (under Goal 3,  D No  Findings & Recommendations:  facilities, the proposed CIE is consistent with the following Regional Plan policies:  "enhance economic mobility and competitiveness"),  "elevate public health and equity for all residents and visitors"), and "support and add value to existing communities").  Report of Findings 8 Recommendations    There are potential conflicts with egnbonngpurisaiction: comprehensive plans.  Yes  R No  Findings & Recommendations: Noj potential conflicts were identified.  Opportunities hniewraidonalingont solutions to common issues [findings & recommendations): One of the reasons given for reducing the level ofs service standard for parks and open spacei is that the amount ofundeveloped land remaining within city limits is limited. Toj provide additional parks and open space amenities for residents, the City could partner with Jackson County to add parks and open space near  Hoschton.  Review ofi internal consistency Ifindings & recommendations:  There were: noi internal inconsistencies found during the review of Hoschton's CIE update.  The City is proposing to reduce the level of service standard for parks and open space from 5.33 acres per 1,000 residents to 4.00 acres per 1,000 residents. The explanation given for this proposed reduction reflects severally carefully considered factors, including that Hoschton's population is projected to grow very rapidly for atl least the next five years, that the amount of undeveloped land remaining within city limits is limited, and that some oft the anticipated open-space demand will be met through open space requirements for new planned unit The City is proposing to reduce thel level of service standard for law enforcement space from 0.95. square feet per functional population to 0.60 square feet per functional population. Functional population includes both residents of Hoschton and people who work there. After the current standard of 0.95 square feet per functional population was established, the City began a study that has helped better determine how many police officers and thus building space will be needed ini the future. Thej proposed newl level of service standard of 0.60 square feet peri functional population reflects the updated estimates of future policing needs. For both categories, the City appears tol have made an informed decision about the changing needs of the community, based on factors such as projected growth rates and new data about how much space: is needed. Thej population is growing rapidly, sO for both parks and open space and law enforcement, additional facilities will still be needed to meet the updated level ofs service standards. The Schedule of Improvements includes projects in both categories that willl help the City work towards meeting the updated standards.  developments.  Carol Flaute Senior Community Planner Comments from Interested Parties No comments received  Report ofFindings & Recommendations: 2    STATE OF GEORGIA CITY OF HOSCHTON  RESOLUTION 2024-39  A RESOLUTION OF THE GOVERNING AUTHORITY OF THE CITY OF HOSCHTON ADOPTING THE. ANNUAL UPDATE OF THE CITY OF HOSCHTON COMPREHENSIVE PLAN INCLUDING CAPITAL IMPROVEMENTS ELEMENT (CIE). AND COMMUNITY WHEREAS; The city prepared and adopted a capital improvements element (CIE) ofits WHEREAS; The City of Hoschton completed a five-year update ofi its comprehensive plan and WHEREAS; Rules oft the Georgia Department of Community Affairs, Chapter 1 10-12-2, Development Impact Fee Compliance Requirements require that the city annually update the WHEREAS; The city is also required by state rules to annually update its community work WHEREAS; The city's planning consultant has prepared the required annual updates; and WHEREAS, After public notice, the city's planning and zoning commission conducted aj public hearing on the annual update of the capital improvements element and the community work WHEREAS; After public notice, the Hoschton City Council conducted aj public hearing on the annual update oft the capital improvements element and the community work program and authorized via Resolution 24-36, adopted on July 16, 2024, to submit the draft annual update for WHEREAS; The City ofHoschton has followed procedures required by the states including review by the Northeast Georgia Regional Commission and Georgia Department of Community Affairs, in preparing and adopting an annual update oft the city's capital improvements element WHEREAS; The City ofHoschton has been notified by the Northeast Georgia Regional Commission that the annual update oft the comprehensive plan including CIE and community work program has been found by the Georgia Department of Community. Affairs to be in  WORK PROGRAM, AND FOR OTHER PURPOSES  comprehensive plan per Resolution 20-10 on August 31, 2020; and adopted it via Resolution on February 15, 2021; ; and  capital improvements element; and  program component oft the comprehensive plan; and  program; and  required regional and state review; and  (CIE) and community work program; and  compliance with the minimum standards and procedures; Now, Therefore, ITI IS HEREBY RESOLVED. AS FOLLOWS:    Resolution 24-39  1.  The City ofHoschton 2024 annual update of the comprehensive plan, including an updated capital improvements element (attached as Exhibit A) which provides for a reduction in the level ofs service standard for law enforcement (police and courts) and park and open space land, and an updated community work program (attached as Exhibit B), which are hereby made aj part of  this resolution, are hereby adopted.  2,  The financial report ofi impact fees for the year 2023 is adopted and is made aj part oft this  resolution as Exhibit C.  3.  City staff is hereby directed to provide a copy oft this adoption resolution and the annual update oft the comprehensive plan and adopted financial report within seven days of local adoption to  the Northeast Georgia Regional Commission.  4.  City staffi is hereby directed to publicize the availability of the annually updated comprehensive plan as public information, by posting the adopted comprehensive plan on the city's website.  Sol RESOLVED, this the 17th day of September, 2024.  Debbie Martin, Mayor  This is to certify that I am Assistant City Clerk oft the City ofHoschton.. As such, Ikeep its official records, including its minutes. Ini that capacity, my signature below certifies this resolution was adopted as stated and will be recorded in the official minutes. Approved as to Form:  Attest: Jen Williams, Assistant City Clerk  Abbott S. Hayes, Jr., City Attorney  2    Resolution 24-39  EXHIBITA CHAPTER8 (2024 Annual Update)  ANNUALUPDATE (2024) OF CAPITALIMPROVEMENTS ELEMENT (CIE)  CAPITALIMPROVEMENTS ELEMENT (CIE)  SUMMARY  This document is an element of the City of Hoschton's comprehensive plan. It specifies capital improvements for which development impact fees are charged in Hoschton. This capital improvements element (CIE) includes information for parks and open space and public safety (police). This annual update has extensive changes duet to the city's annexation of additional land and because ofr major rezoning actions that change the land use assumptions and the projections for facility needs. In addition, changes tot thel level  ofservice standards are proposed. REQUIREMENTS  To support a development impact fee program, the city's comprehensive plan must meet state administrative rules for Capital Improvements Elements (CIEs).'The rules, among other things, require that, for each facility included in the development impact fee program, the following must be included:a a service area must be established; a quantifiable level of service (LOS) standard must be specified; long- term needs (demands) shall be assessed; and as schedulec ofimprovements identifying projects tol be: funded withi impact fees during the next five years must be submitted and then annually updated after its adoption. Total population is the sum of household population (i.e., persons livingi in households) and group quarters population (i.e., persons residing in nursing homes, jails, dormitories, etc.). Hoschton does not currently have any group quarters population. Occupied housing units are the same thing as households. The city's estimated population (100% decennial census population count) as of April 2020 was 2,666 persons living in 1,038 housing units (977 occupied), for an average household size of2.73 persons per occupied dwelling unit (Source: U.S. Census Bureau, PL 94-171 data accessible at MVdAIcensusgoy. All but about 40 ofthe 1,0381 housing units were detached, single-family dwelling units. As oft the decennial census, Hoschton did not have any fee simple townhouses or senior apartments. As of April 2020, only an estimated! 31 dwelling units had been constructed within the Twin) Lakes Planned Unit Development (PUD), Based on review of building permit activity reports, the housing stock in Hoschton has more than doubled since 2020 to an estimated 2,472 units as of April 1, 2024. The increase in housing units has included detached, single-family dwelling units, fee-simple townhouses and age-restricted (senior) attached and non-attached units. Because of the diversification of types of units inl Hoschton, the average household size of2.73 persons per household in 2020 has been reduced slightly to an estimated 2.68 persons per unit as ofApril 1,2 2024. Table 1 provides projections and forecasts for the city, which were updated in May 2024.  PROJECTIONS, FORECASTS, AND LAND USE ASSUMPTIONS  which was annexed and zoned in 2018.  Table 2 shows increases for the next five years and twenty years.  'Rules of Georgial Department of Community Aflairs, Chapter 110-12-2, Development Impact Fee Compliance Requirements  3    Resolution 24-39  Table 1 Projections and Forecasts, 2020-2044 City of Hoschton  PROIECTIONFORECAST Total Housing Units Households Persons Per Unit Household Population Group Quarters Population Total Population Employment Employment)  2020 1,123 1,066 2.70 2,878 0 2,878 532 3,410  2024 2,472 2,472 2.68 6,645 0 6,645 1,000 7,645  2029 5,794 5,794 2.51 14,573 0 14,573 3,555 18,128 23,189  2044 7,284 7,284 2.54 18,543 280 18,823 4,366  Functional Population (Total Population + Source: Jerry Weitz & Associates, Inc. May 2024.  Table 2 2024-2029 and 2024-2044 City of Hoschton  5-year and 20-year Increases in Population and Functional Population  PROJECTION/FORECAST 2024 Existing  Net Increase 2024-2029 3,322 7,928 2,555 10,483  Net Increase 2024-2044 4,812 12,178 3,366 15,544  Housing Units Population Employment Functional Population  2,472 6,645 1,000 7,645  Source: Jerry Weitz & Associates, Inc. May 2024.  Hoschton's functional population in 2044 is projected to be 23,189 persons, and the residential population in 2044 is projected to be 18,823 persons. Population growth in Hoschton is definitely not expected to be spread uniformly across the 20-year planningi period (horizon). Rather, the vast majority oft the new! housing units in Hoschton will be constructed by 2029, with housing starts weighted proportionally much heavier in the next five years. The projections of housing units and population in Table 1 are based on the assumption that the city will buildout (almost entirely, if not entirely) its residential lands within the city limits during the twenty-year planning horizon (2044).. As noted above, the city does not have any nursing homes or other "group quarters" population. The projections of population include the forecast that, later in the planning horizon, Hoschton will become home to one or more institutionalized residential living arrangements such as nursing or congregate care homes, adding 280 persons in group quarters. Hoschton has a relatively modest economic base, consisting of restaurants, retail trade establishments, services, and institutions and industries. Employment data for transportation analysis zones (TAZs), prepared as a part of the Jackson County Transportation Plan in 2019, were used to prepare initial employment estimates for this CIE. For the 2024 update, the city's consulting planner utilized a buildout analysis of nonresidential lands and estimated employment on the basis of1 employee per 1,000 square feet of nonresidential space of new nonresidential development. Employment increases are forecasted to also be more heavily weighted during the next five years, rather than being spread evenly over the 20-year  planning horizon.  4    Resolution 24-39  Hoschton's impact fee program includes public safety facilities and services (police). The service population for police is the population plus employment, or in other words, the "functional" population.As indicated in Table 1, the population is added together with employment to determine the functional  population. Service. Area Inventory  PARK. AND OPEN SPACEI LAND  The service area for park and open space land is the city limits.  Table 3 shows the inventory of park and open space lands within the City of Hoschton as of May 2024. The inventory does noti include part ofal ballfield that is owned by the. Jackson County Board ofl Education,  since the city does not own that portion of the ballfield.  Table 3 City of Hoschton Acres 8.73 4.20 0.23 0.25 0.15 0.32 0.18 0.22 0.22 0.20 0.17 0.09 0.22 0.16 4.78* 1.65 7.17 8.16 37.10  Park and Open Space Land Inventory, May 2024  Parcel No. 120 003R 119 0022 HO2 056 HO2 082 (pt.) 79 City Square HO2 058 (pt.) Highway 53 HO1 003A HOI 003B HO1 004 HO1 005 HO1 006 HO1 007 HO1 008 HO1 009 HO1 00 HOI 048 HO1 050A HO1 049 120 009A  Address 374 Cabin Drive 47271 Hwy 53 E.E Broad St New Street Pendergrass Rd Pendergrass Rd Oak Street 67 Oak Street Oak Street Oak Street 29 Oak Street 15 Oak Street 153 Mulberry Street Hall Street 140) Mulberry Street Mulberry Street  Description 4bal! fields, 2 tennis courts Ball field (part) Building and open space Pavilion and open space Playground beside Depot Undeveloped/open space Undeveloped/open space Undeveloped/open space Undeveloped/open space Undevelopedopen space Undevelopedopen space Undeveloped/open space Undeveloped/open space Undevelopedopen spaçe Undeveloped/open space Undeveloped/open space Home and lot Undevelopedopen space TOTAL  *1 total tract is 6.78 acres but 2 acres are: subtracted for other uses. Source: Jerry Weitz & Associates, Inc., July 2023, updated May 2024.  5    Resolution 24-39  Existing Level of Service (LOS) and Level of Service Standard  Since residents are the users of park and open space lands, the level of service measure and standard for park and open space land is based on the residential population. The city established the following level of service measure in the first CIE in 2020: acres of park and open space land per 1,000 residents. Int thei initial CIE, adopted in September 2020, the city adopted al level ofs service standard for park and open space land of5 5.33 acres per 1,000 residents, the same as the existing level of service in 2020. Since 2020 and the adoption of park and open space impact fees, the city has added significantly toi its park land but has also added thousands ofr new residents. The existing level of service for park and open space land in Hoschton as of May 2024 is 37.10 acres of park and open space land for 6,645 residents, or 5.58 acres per 1,000 resident population. With the city's purchase of additional park and open space land via from the Blankenship family, the city has kept up with rapidly increasing demands attributed to the increased population. As ai result, the city has as slight surplus ofl land as of May 2024, because the existing level ofservice of5.58 acre per 1,000 exceeds the adopted level ofs service standard of5.33 acres per 1,000. However, the current surplus will be short lived, because of even more intensive population growth  projected during the next five years as described further in the next section.  Assessment and Projection of Demands  Table 4 provides a projection of park and open space land demands based on the projected residential population. The city has a current park and open space land inventory of37.10 acres as of2024 (see Table  4above).  Table 4 City of Hoschton  Projection of Park and Open Space Land Demands, 2024-2044 (@ Current Level of Service Standard of5.33 acres per 1,000 Residents)  Type ofLand Total Population  2024 6,645  2029 14,573 77.67  2044 18,823 100.32  Cumulative demand for new park and open space acres (@ LOS 35.10  standard of 5.33 acres per 1,000 residents) Source: Jerry Weitz & Associates, May 2024.  Looking at the population growth projected during the upcoming five years, at the adopted level ofservice standard of5.33 acres of park and open space land per 1,000 residents, the city would have to add another 42.57 acres of park and open space land inj just five years, meaning the current inventory would have to more than double in size. That substantial additional demand is based on expected residential development oft the "Tribute" planned unit development (annexed and zoned in 2023) and anticipated development of other PUD rezonings for: additional dwelling units in 2023. Looking att the entire 20-year planning horizon, Hoschton's park/open space land inventory would have to increase to more than 100 acres (a 200% There are several reasons why maintaining the adopted level of service standard of5 5.33 acres per 1,000 residents is problematic in the future. First, the accelerated pace of development in Hoschton means that the supply oft tracts of land inside the city limits that are vacant and available for purchase by the city for park and open space land is dwindling substantially. It appears increasingly unrealistic that the city willl be  increase) to meet the currently adopted level ofs service standard (see Table 3).  6    Resolution 24-39  able to purchase land within the city limits to meet the adopted park and open space land standard of5.33 acres per 1,000 population.?The city must spend its park and open space impact fees within the service area which is the city limits, sO purchasing land outside the city with impact fees is not an option. Secondly, the vast majority of the population growth that is anticipated in Hoschton will occur within planned unit developments, which by definition provide 20 percent or more ofthe land area as open space. This means that some oft the demands for park and open space land are anticipated to be met with open spaces andj parks within these new planned unit developments. This is another reason to consider and adopt Another factor that positively supports a reduction of level of service standard is that the city currently meets and exceeds the adopted level ofs service standard for park and open space land. This means it isa most opportune time to change the level of service standard, if necessary, because there is no current "deficiency", ofp park and open space land that would have tol be funded withi monies other than impact fees. Fort the reasons provided in thei foregoing paragraphs, this Capital Improvements Element includes a formal change in the level ofs service standard from 5.33 acres per 1,000 population to al lower standard of4 4.00 acres per 1,000 population. The city hereby adopts the level of serviçe standard of4.00 acres per 1,000 for the city'si impact fee program. Even at this newly adopted level ofs service standard, the city will: still have Table 5 shows the demands for park and recreation land and the revised level ofs service standard of 4.00 acres per 1,000 residential population. Even at this proposed (lower) standard, the city will still have to acquire extensive park and open spaçe lands to maintain the newly adopted standard of 4.00 acres ofp park and open space land per 1,000 residents. During the next five years, the city will need to add 21.19 additional acres toi its current (2024) supply of park and open space land. And during the 20-year planning period (2044), the city will need to add 38.19 acres to its park and open space inventory. See" Table 5.  areduced level of service standard for park and open space land.  Revised Level of Service Standard  its work cut out fori itself, because iti is still an extensive amount of land to acquire.  Table 5 City of Hoschton  Projection ofl Park and Open Space Land Demands, 2024-2044 (@I Newly. Adopted Level of Service Standard of 4.00 acres per 1,000 Residents)  Type of] Land Total Population (persons) 1,000 residents)(acres) acres per 1,000 residents) (acres)  2024 6,645 37.10  2029 14,573 18,823 58.29 21.19  2044 75.29 38.19  Existing park and open space land (see inventory, Table 3)(acres) Total park and opens space acres @ LOS standard of4.00 acres per 26.58 Additional park and open space required (@I LOS standard of4.00 Source: Jerry Weitz & Associates, May 2024, Revised July 16, 2024.  2The city's 's rezoning of the Pirkle tract included conditions of approval that require the extensive dedication of open space land at or about the time that property develops. However, due tot the change in ownership oft the Pirklet tract, future development is expected to change, and development of that tract isr not imminent. Because it may be years before that tract develops, the city is unable to count ont the dedication ofa additional open space land from the Pirkle tract that would count toward meeting the currently adopted level ofs service standard for park and open space land.  7    Resolution 24-39 Schedule ofImprovements  The schedule of improvements for park and open space land is shown in Table 6. It provides for the purchase of21.19 acres of park and open space land during the next fivey years to meet thel level of service  standard of 4.00 acres per 1,000 residents.  Table 6 City ofl Hoschton  Schedule ofl Improvements, 2024-2029 Park and Open Space Land Impact Fee Program (Dollars) 2024 2025 2026 2027 2028 2029  Capital Improvement Authorized expenditure  Total Source %1 Eligible 2024-2029 of Funds Funding TBD Impact 100% Fees Fees TBD Impact 100% Fees  for with Impact Fees  Blankenship property acquisition (payments of impact fee funds committed) Acquire 21.19 acres of park and opens space land (@ $75,000 per acre) Total  TBD  TBD  TBD TBD TBD TBD  794,62 794,62 1,589,250 Impact 100%  5  5  TBD  TBD TBD TBD TBD  Source:. Jerry Weitz & Associates, May 2024.  3The city has a "life estate" arrangement to pay the Blankenship family over time for park and recreation land  purchased.  8    Resolution 24-39  LAW: ENFORCEMENT (POLICEAND MUNICIPALCOURT,  Hoschton was served exclusively by the Jackson County Sheriff for sworn officer law enforcement functions, but as of August 2021 the city hired a police chief and established its own police force. Jackson County Sheriff's Department still serves backup functions and covers time periods when city police are not working. Since establishment oft the police department, the city has added additional personnel. The service area for law enforcement (police and municipal court) is the city limits ofHoschton.  Service. Area Inventory  In 2023, Hoschton opened its new city hall and community center at City Square. The building that used to be city hall (3,188 square feet at 79 City Square) was then devoted exclusively to police and municipal  court space. The inventory is shown in Table 7.  Table7  Inventory ofLaw Enforcement Building Space, City ofHoschton, 2024  Location of Building Space 79 City Square (old city hall). Source: City of] Hoschton, July 2023. Level of Service (LOS) Measures and Standards  Total Building Space (Square Feet)  3,188  Since both residential and nonresidential development are served by law enforcement facilities and services, the level of service measure and standard for police facilities are based on the functional In September 2020, the city adopted al level of service measure for law enforcement (police and courts) of square feet ofp police building space per functional population. Police vehicles are noti included int thei impact fee program, because they do not qualify as "capital improvements" (.e., they do not have a useful life of 10 years or more). In September 2020, the city adopted a level of service standard for law enforcement (police and court) facilities of 0.95 square feet of public safety (police and court) building space per functional population. A change is proposed to the adopted level of service standard, as described later in this plan element. The city hereby adopts a level of service standard of 0.60 square feet of public safety  population.  (police and court) building space per functional population. Assessment and Projection of Demands  Table 8j provides aj projection of police and court (law enforcement) space needed at the currently adopted level of service standard of 0.95 square feet of police and court space per 1,000: functional population.  9    Resolution 24-39  Table 8 City yofHoschton  Projection of Police and Court Building Space Demands, 2024-2044 (@ Current Level of Service Standard of0.95 square foot per functional population)  2024 7,645  2029 18,128 17,221  2044 23,189 22,029  Functional population of Hoschton  Total police and court building space (square feet) needed @ 7,262 LOS standard of 0.95 square feet per functional population Source: Jerry Weitz & Associates, May 2024.  With a current inventory of3,188 square feet, the city is currently far short of meeting the current demand for police facility space. There is a current deficiency of 4,074 square feet of law enforcement space that must be reconciled (paid for and provided) by the city within a reasonable period of time without using impact fees (except for those fees that have already been collected and have not been expended). In other words, except for current police facility impact fee balance of funds, the 4,074 square feet of additional space needed is attributed to the existing functional population and cannot be funded with impact fees from By 2029, at the adopted level of service standard, the city would need 17,221 square feet of police and court space to serve the projected functional population, plus it would ultimately want to plan for the replacement of existing space (3,188 square feet) as a result of relocation of police facilities to a new building. That would mean the city would need to plan for 20,409 square feet of facility space by 2029 As of. July 2024, the city is engaged ina a 10-year study projecting various city government needs.. As ap part oft that effort, additional information has been acquired and reviewed by city administration and the police chief. As ar result of discussions, it was recommended to City Council that the level ofs service standard for police (law enforcement, including court space) be reduced from 0.95: square feet pert functional population When the level of service standard of 0.95 per functional population was established, the city did not have an operational police force. The standard adopted was significantly higher than a standard of0.60 that was initially recommended by the consulting planner (impact fee consultant). With establishment of a police force and the hiring ofa a police chief, better information is available on the necessary scope of the city's police department. Further, the 10-year study (inj progress) has helped administration determine the number of future police officers needed and, hence, a better estimate of building space needs. The city does not need as much: space as called for in the level of service standard based on this new: information. Table 9 provides a projection of police and court (law enforcement) space needed at the revised level of service standard of 0.60: square feet of police and court space per 1,000 functional population.  new development. That point is factored into the schedule ofimprovements below.  25,217 square feet of police/court space by the year 2044.  to 0.60 square feet. That change is recommended based on the following rationale.  10    Resolution 24-39  Table 9 City ofHoschton  Projection of Police and Court Building Space Demands, 2024-2044 (@Level of Service Standard of0.60 square foot per functional population)  2024 7,645  2029 18,128 10,877  2044 23,189 13,913  Functional population ofH Hoschton  Total police and court building space (square feet) needed (@ 4,587 LOS standard of0.60 square feet per functional population Source: Jerry Weitz & Associates, July 16, 2024.  Schedule ofImprovements  The schedule of improvements for police and court facility space is provided in Table 10. Increases in residential population and employment (i.e., the "functional" population) will create the need for a substantial capital improvement (building space) for police and municipal court. The city wants to move all ofits current police facility space and municipal court (3,188 square feet) into a new facility and free up the current space at' 79 City Square for commercial uses, the city must factor in the replacement of the 3,188 square feet ofs space now used for police and court but which will no longer be utilized. Hence, the future building improvement must take into account the current deficiency of 1,399 square feet, plus the total existing inventory that will be discontinued (3,188 square feet), for ai total of 4,587 square feet. The city is able to utilize all law enforcement impact fees currently held, for the purpose of building new  facilities.  11    Resolution 24-39  Table 10 Schedule of Improvements, 2024-2029 Police and Municipal Court (Dollars) City ofHoschton 2026 2027  Capital Improvement Authorized expenditure Acquire and prepare site 450,000 for new police and court space (3 acres @ $150,000 per acre (may be share of larger land assemblage to include city hall) Architecture engineering @ 15% of cost of building space for 13,913s square feet Construct 13,913 square feet of police and court space @ $300 per squaret feet) TOTALS SHOWN  2024 2025  2028  2029 Total 2024- Source of %1 Eligible 2029 Funds for Funding with Impact Fees 450,000 IF; capital Current funds, impact fees SPLOST held(100%); plus future impact fees (67.03%) 626,085 IF; capital Current funds, impact fees SPLOST held(100%); plus future impact fees (67.03%) budget; impact fees SPLOST held( (100%); plusf future impact fees (67.03%)  and  626,085  4,173,900 4,173,900 IF; capital Current  450,000  626,085  4,173.900 5,249,985  Source: Jerry Weitz & Associates, Revised. July 10, 2024. IF=1 Impact fees; SPLOST = special local options sales tax  More than two-thirds oft the total cost of the police facility space can be paid for withi impact fees, including  current impact fee fund balance and future impact fee collections.  12    Resolution 24-39  APPENDIXA  SERVICEAREA. MAP(CITYLIMITS)  Braselton.  85  Hoschton  53  211  City Limits of Hoschton (Service Area) Source: Jackson County QPublic  13    Resolution 24-39  EXHIBITB CHAPTER7  ANNUALUPDATE (2024) OF COMMUNITY WORK PROGRAM COMMUNITY WORK PROGRAM (2024 ANNUALUPDATE)  The community work program is amended to add ai new year (2024), to drop: year 2023, to remove projects that have been completed, and to add additional projects proposed by the city. The Community Work Program (2024-2028) provides al list ofs specific activities that the community plans to address as immediate priorities. This work program is updated annually because the city has adopted a capital improvements  element (CIE) for development impact fees. Water/Sewer Complete Panther Creek sewer project Administration Complete recodification project and  Dept.  Description  Year to bel Implemented  Estimated Funding $2,000,000 Grant and General Fund $22,000or General as budgeted Fund $20,000 General Fund $60,000 General Fund $125,000 Jackson County Staff General function Fund Staff General functiono or Fund Consultant TBD General Fund TBD General Fund $2,900,000 Water/sewer fund $3,500 General Fund $800,000 General Fund $10,000 General Fund Staff General function Fund X $2,000,000 Water/sewer fund $14,000,000 Water/sewer fund $15,000,000 Water/sewer fund Fund other  2024 2025 2026 2027 2028 Cost (S) Source  X X  update ofc city code ofc ordinances Prepare: ar multi-modal plan ford city streets and off-sitet trail networks (includings golf cart paths)i in consultation with homeowner's associations repave atl Depot Construct kid'sp park atb ballfields Update city codes to adopt standard: state codes when revised anda adopted bys state Update futurel land use plant mapt to incorporate annexations and changes in zoning Renovate Larry' 's Garage building and property for business leases Oak Street pavilion and community garden Place additional administrative forms andp procedures on website; develop procedures guidance documents property signage'wayfindingi program for downtown ands surrounding neighborhoods atn regular intervals ora as mandated develop multiple wells  Planning  X X X X X X X X X X X X X X X X X X  Roads/Grounds Expand parkingl lot, correct drainage,  Recreation Inspections Planning Econ. Dev, Recreation Planning  X X  Water/Sewer Phase I water main upgrade  Econ, Dev. Construct building addition on) Depot Administration Prepare andi implement community Administration Update city safety plan and procedures Water/Sewer Groundwater well: study (complete) and X Water/Sewer Sewaget treatment plant upgrade Phase 1 X Water/Sewer Sewage treatment plant upgrade Phase2 2  X  $75,000 X  Planning Planning  Update capital improvements element and this community work program annually Implement schedule ofi improvements of X capitali improvements element as appropriate  X X X X $1,000 General X X X X Scc CIE Impact fees;  14    Resolution 24-39 Dept. Code Planning  Description Continue to pursue teardowns of enforcement Re-evaluate and amend! land use regulations as needed Gainesville-Hall Metropolitan Planning Organization tor monitor transportation planning proposals improvement plan (2r new water tanks, sewer plant upgrade, additional water supplies, etc.) Stormwater Program (MS4) federal mandates propose and budget for new positions: as appropriate Designa and construct parking deck downtown improvement program for water and sewer disaster preparednes/mitgation plan with county developa a senior service delivery plan, including focus on! housing, recreation, and transportation how Hoschton compares top peerl aspirational communities sewer  Year to bel Implemented  Estimated Funding General Fund Fund Staff General function Fund Staff General function Fund sewer Sewer Fund capital program for estimates ($25,000 Fund annually) City General Manager Fund (cost TBD). $10,000,000 Grant; SPLOST, General Fund $10,000 Water and Sewer Fund Staff General function Fund $10,000or General staff Fund function X $6,000 General (consultant) Fund X $15,000 General  2024 2025 2026 2027 2028 Cost ($) Source X X X X Included in General  X X X X X X  Enforcement substandard housing units through code Administration Actively participatei inr meetings oft the Administration/ Complete water/sewer projects Engineering programmed inl 10-year capital Engineering/ Continue to implement Municipal Administration Re-evaluate personnel needs and  X X X X X X X X  X X X X See water/ Water/ X X X X Consultant General  Building Econ: Dev.  X X X X X X X X X  Engineering Periodically update 10-year capital Administration Participate inf five-year update of Administration Interview senior stakeholders and Administration Develop benchmarking study toe evaluate Engineering Revise standard drawings for water and SPLOST= Special Local Option Sales Tax.  X  Fund  15    Resolution 24-39  EXHIBIT C  DEVELOPMENT IMPACT FEEI FINANCIALREPORT FORFY2023  ANNUAL FINANCIAL REPORT FOR (2023)  (1) Public Facllity Parks &F Recreation Type (2) Service Area CITYWIDE (3)Beginning Impact Fee Fund $363,735.80 Balace (4)! Impact Fees Collected (5)A Accrued Interest $20,084.31 (6)P Project Expenditures (7)A Administrative Fee (8)l Impact Fee Refunds (9)E Ending Impact $803,425.21 Fee Fund Balance (10)! Impact Fees Encumbered  Police CITYWIDE $361,508.61 $591,767.22 $20,913.40 $0.00 $0.00 -$2,288.71 $971,900.52 0  Fire CITYWIDE $608,227.72 $1,438.76 $9,591.18 $0.00 $0.00 $322,984.96 $296,272.70  Admnistrative Fees CITYWIDE $58,634.82 $24,103.12 $2,356.45 $0.00 $0.00 -$1,066.06 $84.028.33  TOTAL  $1,392,106.95 $1,044.767.56 $52,945.34 $0.00 $0.00 -$334.193.09 $2,155,626.76  $427,458.46  $0.00 $0.00 -$7,853.36  FiPlannng& Zoninglerny Wewz2 2020/Comprchensvel Plan12024A Annuall UpdlatelAdoption!  24-39Comp PlanA Annuall Uplate Adoptiond docx  16    NEW BUSINESS  ITEM #3  Resolution 2024-40  Comprehensive Plan Future Land Use Plan)    CITY OF HOSCHTON STATE OF GEORGIA  RESOLUTION: 24-40  AJ RESOLUTION, AUTHORIZING THE SUBMISSION TO' THE NORTHEAST GEORGIA REGIONAL COMMISSION FOR: REGIONALAND STATE REVIEW OF Al DRAFT AMENDMENT TOTHE CITY OF HOSCHTON COMPREHENSIVE, PLANTO UPDATETHE FOTURE LAND USEI PLAN: MAPAND REVISE' THE LAND USEI ELEMENT NARRATIVE WHEREAS; The City ofHoschton has adopted a comprehensive plan including a land use WHEREAS; The city desires to update and amend the future land use plan map contained WHERAS; Proposed changes to the future land use plan map also necessitate certain changes to the text oft the land use element (future land use plan narrative) to be consistent WHEREAS; After public notice, the Hoschton Planning and Zoning Commission conducted a public hearing on May 22, 2024, on the proposed revisions to the future land use plan map; and WHEREAS; After public notice, the Hoschton City Council conducted a public hearing on July WHEREAS; The Hoschton City Council hereby certifies that it has met the minimum  element; and  within the land use element oft the adopted comprehensive plan; and  with the updated and amended future land use plan map; and  11, 2024, on the proposed revisions to the future land use plan map; and procedural requirements for amending the comprehensive plan; Now, therefore, ITI IS RESOLVED as follows:  1.  The City Council hereby authorizes the city clerk to transmit a signed copy oft this resolution and a draft copy of the future land use plan map and accompanying changes to the land use element text (future land use narrative), attached hereto as Exhibit A, to the Northeast Georgia Regional Commission for required regional and state review. The city council  hereby requests favorable consideration of the same. So RESOLVED, this the 17th day of September, 2024.  Debbie Martin, Mayor    Resolution 24-40  Thisi is to certify that Ia am Assistant City Clerk oft the City ofHoschton. As such, Ikeep its official records, including its minutes. In that capacity, my signature below certifies this resolution was adopted as stated and will be recorded in the official minutes. Approved as to Form:  Attest: Jen Williams, Assistant City Clerk  Abbott S. Hayes, Jr., City Attorney  FPlunning Zuningleny) Waz2 2u20Comprhensivel Plan120241 FLUPI Mupl iplateResolubum: 24-40Landt Usel PlunA Amendment Regiunal-s -SlaleR Reviewe ducx  2    Resolution 24-40  EXHIBIT. A  PROPOSED AMENDMENTS TOT THE FUTURE. LAND USE: PLAN MAP 1. The future land use plan map dated February 2021 is repealed and replaced with a 2. The note following the future land use plan map which reads as follows is repealed: Netet-FordelaeFtne-PUDeaegeseethe-adepedmaserphrerwwin-takes-PUP,  AND LAND USE ELEMENT TEXT  new: future land use plan map dated 2024 (attached).  next-page."  3. The master plan graphic for Cresswind/Twin Lakes is repealed. 4. The Planned Unit Development future land use plan category (classification description) which reads as follows is removed from the text.  Category (PUD)  Description  PammetUmePevelepment Thi-awelandusealiegakephmmodumt  evelopment-landusesareasshownontheapprovedmasterplanfor thePUD-andineluextensiveepenspaeepdetaehedsingle-family residential,commereia/,rereatiomakanalk,andtewnhouses:  3    Resolution 24-40  U  CAUsusJeny isDaumansCamauling: 20217  2u21Compichensivel Planlutunl. LandUsPlun2 20241  docx  4    NEW BUSINESS  ITEM #4  EMI roposal-Groundwater and Wastewater  Management Services    ENGINEERING MANAGEMENT Experience : Trust . Solutions  EMi  Civil and Environmenta Engineers  August 20, 2024 City ofHoschton City Hall, 79 City Square Hoschton, Georgia 30548  Mrs. Jennifer Kidd-Harrison, City Manager  Re: City ofHoschton-Groundwater and Wastewater Treatment Management/Operations  Dear Jennifer:  Engineering Management, Inc. (EMI) is pleased to offer this proposal to the City ofHoschton for Established in 1996, EMI is a general civil and environmental engineering firm specializing in full services to Local, Federal, State Governments and private entities with emphasis on water resources. EMI's professional staffincludes civil engineers, water: resource engineers, hydrologists, biologists, chemists, certified operators, construction inspectors, and surveyors. The firm maintains ongoing contracts with 40 local governments as well as the State of Georgia, and several private entities. EMI and its dedicated professionals have a combined experience of over 150 years in the field of general civil, environmental engineering and water and wastewater treatment facility operations and maintenance, to include total system management, operations and maintenance, including treatment, collection, distribution, meter reading, laboratory services and customer service. Wel have successfully managed and operated water and wastewater treatment systems throughout the State of Georgia. EMI has designed and started up new facilities, brought troubled facilities into compliance, and developed new water and wastewater infrastructure. EMI is a stable, technically sound, low risk answer to the City ofHoschton's groundwater and wastewater treatment management needs. EMI is committed to efficient, cost effective and an environmentally safe operation ofthe City Ifyou have any questions about our proposal or need additional information, please do not hesitate to  Groundwater and Wastewater Treatment System Management Services.  ofHoschton's treatment facilities.  call. Sincerely,  ENGINEERING MANAGEMENI, INC.  lsaiag Fletcher Holliday President  303 SWANSON DRIVE . LAWRENCEVILLE, GA 30043 . (770)962-1387 . FAX: (770)962-8010    Water and Wastewater Management Services Proposal City of Hoschton  August 20, 2024  1. Company Information  Company: Engineering Management, Inc. (EMI) 303 Swanson Drive Lawrenceville, Georgia 30043 Office: (770)962-1387 Fax: (770)962-8010 www.eminc.Diz Primary Contact: Mr. Fletcher Holliday- President 303 Swanson Drive Lawrenceville, Georgia 30043 Office: 770-962-1387 Cell: 770-401-0308 noliday@eminc.bz Principal Officers: Jerry Hood, CEO (Principal) Office: 770-962-1387 Cell: 404-245-0500 hoodQeminc.biz  Fletcher Holliday, President (Principal) Office: 770-962-1387 Cell: 770-401-0308 fhollday@eminc.bz    August 20, 2024 - Proposal Management Services City of Hoschton Page 2 of5 Key People:  Fletcher Holliday- President  Fletcher willl be the primary contact between EMI and the City of Hoschton. Fletcher holds a Biological Wastewater Treatment System Operator Class I( (WW1-014120), Public Water Supply System Operator Class (W1-013916), State of Georgia Certified Distribution System Operator (WD014225), State of Georgia Certified Wastewater Collection System Operator (WWC0311587) and is a NESHTA Certified Environmental Trainer (CET  2002).  Matthew Speed-Operation Facility Manager  Matthew will manage the project and employees on a daily, weekly, and monthly basis. Matthew holds a Biological Wastewater Treatment System Operator Class I (WW1-014870) and Public Water Supply System  Operator Class I (W1-014791).  EMI staff operators will be utilized for daily, weekly and monthly operational tasks.  Summary of qualifications and similar properties:  EMI and its dedicated professional operators have a combined experience of over 150 years in the field of water and wastewater treatment facility operations and maintenance, to include total system management, operations and maintenance, including treatment, collection, distribution, meter reading, laboratory services EMI is currently providing ongoing water and wastewater treatment management, operations, laboratory and operational consulting services to over 40 water and wastewater treatment systems throughout the State of Georgia. Currently, EMI is providing ongoing operational, laboratory, management and consulting services to similar systems of the City of Hoschton's groundwater and wastewater treatment system's which include, City of Demorest, City of Baldwin, City of Jefferson, Town of Braselton, City of Hiawassee, and the City of Dillard. EMI has also designed and started up new facilities, brought troubled facilities into compliance, and developed new  and customer service.  water and wastewater infrastructure.  EMI's professional qualifications include:  Knowledge of materials, equipment, methods, processes and techniques in the management, operation, maintenance and construction of modern water and wastewater treatment facilities. Licensed State of Georgia Class Id certification in water and wastewater treatment operators on staff. Thorough knowledge of chemical and physical processes involved in water and wastewater treatment. Ability to organize, manage, direct and coordinate a staff in the operation and maintenance of water and wastewater treatment facilities while implementing industry standard safety procedures.  303 Swanson Drive . Lawrenceville, Georgia 30043 . Office 770.962.1387 . Fax 770.962.8010 . www.eminc.biz    August 20, 2024 Proposal Management Services City of Hoschton Page 3 of5  Licensed State of Georgia Laboratory Analyst in Water and Wastewater Laboratory Analysis. A thorough knowledge of chemical and analytical procedures used in performing water and wastewater laboratory  analysis.  ISO/IEC 17025 Accredited Laboratory.  Licensed State of Georgia Professional Engineers on staff. Certified Electricians and Master Plumbers on staff.  Fully insured company including worker's compensation, automotive, general and professional liability.  Current and prior experience with public-sector entities:  EMI maintains ongoing contracts with over 40 local governments as well as the State of Georgia, and several private entities providing design engineering services, consulting, water and wastewater operation management and laboratory services. Operational and management services of treatment systems include: surface water systems to include conventional and packaged treatment systems; ground water systems to include iron and manganese removal systems, green sand filtration, ion-exchange and radium removal. NPDES permitted wastewater treatment systems to include conventional and packaged treatment systems, trickling filters, activated sludge, SBR's, oxidation ditch, Orbal treatment system, biological and chemical phosphorus reduction. LAS permitted system to include stabilization ponds, facultative ponds, partial mix aerated ponds and complete mix aerated ponds. These facilities are owned and permitted by many public and private sector entities throughout the State of Georgia, some oft them include: Georgia DNR, Barrow County, City of Jefferson, City of Hiawassee, City of Demorest, City of Baldwin, City of Union Point, City of Helen, Rabun County, City of Statham,  City of Dillard, Town of Braselton and the City of Blairsville.  2. Management Approach, Action Plan and Expectations  a. Management Approach EMI's Principal management team is based out of our office located in Lawrenceville, GA. However, our operations management team also provides management services from our Habersham office as well as each home office which is located in Habersham County, and Banks County. Our operators each work out of their home offices located in Habersham, White, Banks, Jackson, Rabun, Dawson, Towns and Union County. By allowing our operations management team and key operators the ability to operate from our Habersham office as well as their home office location, we are able to provide a centralized operational base which enables the operators to be on EMI will exercise independent judgment in managing the daily operations of the groundwater wells and wastewater treatment system while achieving planned objectives. EMI will work closely with local, state and federal environmental officials and assist the City of Hoschton in maintaining compliance with required rules and regulations. EMI will keep the City Manager briefed on the groundwater and wastewater treatment system operational status and aid in preparing the annual budget and needed  call at all times and to respond more quickly in emergency situations.  improvements for operations of the treatment systems.  303 Swanson Drive . Lawrenceville, Georgia 30043 . Office 770.962.1387 - Fax 770.962.8010 . www.eminc.biz    August 20, 2024 Proposal Management Services City of Hoschton Page 4 of5  b. Action Plan Our general scope of services includes providing administrative, technical and supervisory services in managing the operations oft the City of Hoschton groundwater wells and wastewater  treatment facility.  Illustrative Tasks of EMI's Management and Action Plan  Provide such qualified personnel as is necessary to manage the groundwater wells and wastewater treatment facility in compliance with all rules and regulations of the Georgia Department of Natural Resources and other state and federal agencies having jurisdiction over the groundwater and wastewater Develop schedules, procedures and methods for the operation and maintenance of the City of Hoschton groundwater and wastewater treatment facilities. Manage and assist ini training City of Plant evaluation and inspection will be conducted three times per work week by EMI operators, (work week is defined as Monday thru Friday, not including holidays. On site process control sampling and analysis will be conducted weekly in order to enhance treatment system optimization. It is understood that the City of Hoschton will provide staff at the groundwater wells and wastewater treatment facility able to carry out operational duties as assigned by EMI during the week and weekends. EMI will ensure the collection and analysis of the permit required samples for the groundwater Prepare and submit the required monthly operating reports for the groundwater and wastewater treatment facilities to the State of Georgia Environmental Protection Division. EMI has a close working relationship with the State of Georgia EPD and will act as the City of Hoschton's agent in Provide monthly reports digitally to the City of Hoschton, these reports will include all monthly reporting documents submitted to EPD toi include laboratory analysis as well as process control data  treatment facilities.  Hoschton staff on the operation and maintenance of the treatment facilities.  and wastewater treatment facilities.  dealing with EPD for inspections and compliance issues.  sheets and monthly summary report utilized by EMI.  E Expectations EMI is confident that we can provide operational and management services for the City of Hoschton Groundwater and Wastewater Treatment Facilities in a well-planned and cost-effective  manner through efficiency, value, flexibility and innovation.  3. Proposed Fees  EMI is a stable, technically sound, low risk answer to the City of Hoschton groundwater and wastewater managementoperatonal needs. EMI is committed to efficient, cost effective and an environmentally safe management of the groundwater and wastewater treatment facilities. EMI proposes to provide groundwaterand wastewater managementoperationa services to the City of Hoschton for a lump sum fee of $6,750 per 303 Swanson Drive . Lawrenceville, Georgia 30043 . Office 770.962.1387 . Fax 770.962.8010 . www.eminc.biz  month.    August 20, 2024 - Proposal Management Services City of Hoschton Page 50 of5  These fees are for routine management and operational services of the treatment system as outlined above. EMI's operational staff is also available for additional work as needed (or during emergency situations) at our customary Additionally, if needed the laboratory fees for the wastewater treatment facility permit analysis will be invoiced as  hourly rate. follows.  Biochemical Oxygen Demand $40 each Total Suspended Solids - $25 each Total Phosphorus - $35 each Ammonia Nitrogen - $35 each Ortho Phosphate - $25 each Organic Nitrogen - $35 each Nitrate-Nitrite $35 each TKN - $35 each Nitrate Nitrogen - $35 each Total Nitrogen - $35 each Fecal Coliform - $40 each FOG - $45 each Temp - $5 each pH - $5 each  Additionally, this proposal does not contain routine operating or major expenses, maintenance of the grounds, distribution or collection system to include: pump/mechanical repair, grass cutting, debris/tree removal, lift-station pump repair, utilities, chemical purchases, upkeep of buildings or any other aesthetic related items, nor does this proposal include expenses related to the GA EPD Drinking Water Laboratory Fees. If required, EMI can assist with these items at an additional rate and will submit written monthly recommendations on resolving these issues if  needed.  Accepted by the City of Hoschton:  By: Title: Date:  303 Swanson Drive . Lawrenceville, Georgia 30043 . Office 770.962.1387 . Fax 770.962.8010 . www.eminc.biz    NEW BUSINESS  ITEM #5  Millage Rate Rollback  recommendation to rollback from 2.954 to 2.714)    EORGIN  Candace Taylor-Heaton Jackson County Tax Commissioner yCARCmoNVpeNeN  67. Athens Street PO Box 247 Jefferson, Georgia 30549 July17,2024  Phone: 706-367-6325 Fax: 706-708-2502 wwwacksoncouncountygatax.com  CYDFHDgChtow RE: 2024 Consolidation Sheets/Rollback Dear Jackson County Taxing Authorities:  Enclosed you will find a copy of your 2023 & 2024 Consolidation Sheets for your district. As you know, in 2024 Jackson County faced a countywide revaluation of property values due to a recent compliance audit conducted by the Department of] Revenue. With the 2024 values Ih have completed a PT32.1 that will compute your rollback millage rate if you choose to go rollback your millage. This form takes into account your last years values, inflationary growth (value increase/decrease on existing property), new growth, new values and last years millage rate. This millage rollback is merely a recommendation and Below Ihave computed the amount oft tax dollars you will receive for both the rollback millage and the previous years millage rate. Ifyou decide to use another millage rate other than the ones listed belowI will be more than happy to compute the amount oft taxes you will bring in based on that number. Please keepi in mind that the dollar amount shown does not include the 2% commissions that go to the  not mandatory to usei ifit does not cover your 2025 budget costs.  Jackson County Board of Commissioners: on collected taxes: Previous Years Millage Rate: 2.954  2023 Consolidation Sheet Value: 354,420,819 Amount Due to Taxing Authority: 1,002,649  Rollback Millage Rate: 2.114  2024 Consolidation Sheet Value: 487397,163 Amount Due to Taxing Authority: 1,309,117    NEW BUSINESS  ITEM #6  Resolution 2024-41 Trunk-or-Treat Road Closure    CITY OF HOSCHTON STATE OF GEORGIA  RESOLUTION 2024-41  REGARDING USE OF PUBLIC ROADS DURINGTHE DOWNTOWNTRUNK-OR-TREAT EVENT  WHEREAS, the City of Hoschton is sponsoring the Downtown Trunk-or-Treat event; and WHEREAS, the activities for1 the DowntownTrunk-or-Treat event are conducted on City  Square.  NOW,THEREFORE, BEITRESOLVED that City Square will be closed from 3:00pm to  9:00pm on October 25, 2024.  sO RESOLVED this 17th day of September, 2024.  Debbie Martin, Mayor  ATTEST:  JenniferWWiliams, Assistant City Clerk    NEW BUSINESS  ITEM #7  Resolution 2024-42  Hoschton Holiday Market Road Closure    CITY OF HOSCHTON STATE OF GEORGIA  RESOLUTION: 2024-42 HOSCHTON HOLIDAY MARKET  REGARDING USE OF PUBLIC ROADS DURING' THE  WHEREAS, the City of Hoschton is sponsoring the Hoschton Holiday Market event; and WHEREAS, the activities for the Hoschton Holiday Market are conducted on City Square. NOW, THEREFORE, BEI ITRESOLVED that City Square will be closed from 12:00pm to  10:00pm on November 25, 2024.  SO RESOLVED this 17th day of September, 2024.  Debbie Martin, Mayor  ATTEST:  Jennifer' Williams, Assistant City Clerk    NEW BUSINESS  ITEM #8  Resolution 2024-43  Hoschton Fall Festival Road Closures    CITY OF HOSCHTON STATE OF GEORGIA  RESOLUTION 2024-43 HOSCHTON FALL FESTIVAL  REGARDING USE OF PUBLIC ROADS DURING THE  WHEREAS, the City of Hoschton is sponsoring the Hoschton Fall Festival event October 4th  through October 6th, 2024; and  WHEREAS, the activities for the Hoschton Fall Festival are conducted on City Square, Bell Avenue, Railroad Avenue, West Broad Street, and the portion ofWhite Street between W.  Broad Street and Bell Avenue.  NOW, THEREFORE, BEI ITI RESOLVED that City Square, Bell Avenue, Railroad Avenue, West Broad Street, and the portion of White Street between' W. Broad Street and Bell Avenue will be closed from 8:00pm on October 3, 2024 until 7:00pm on October 6, 2024.  so RESOLVED this 17th day of September, 2024.  Debbie Martin, Mayor  ATTEST:  JenniferV Williams, Assistant City Clerk    NEW BUSINESS  ITEM #9  Resolution 2024-44  Certified City of Ethics Renewal    CITY OF HOSCHTON STATE OF GEORGIA  RESOLUTION 2024-44 CERTIFIED CITY OFI ETHICS  WHEREAS the Board of Directors of the Georgia Municipal Association has established a WHEREAS the City of Hoschton, wishes to be certified as a Certified City of Ethics under WHEREAS part of the certification process requires the Mayor and Council to subscribe to NOWTHEREFORE BEI ITI RESOLVED by the governing authority of the City of Hoschton, Georgia, that as a group and as individuals, the governing authority subscribes to the followinge ethics principles and pledges to conduct its affairs accordingly:  Certified City of Ethics program; and,  the GMAI Program; and,  the ethics principles approved by the GMA Board;  * Serve Others, Not Ourselves * Treat AlLI People Fairly  * Use Resources With Efficiency and Economy  * Use The Power of Our Position For The' Well Being Of Our Constituents * Create An Environment Of Honesty, Openness And Integrity  RESOLVED this 17th day of September, 2024.  Mayor Debbie Martin  Councilmember Christina Brown  Councilmember David Brown  Councitmember Scott Courter  Councilmember Jonathan Jackson  Councilmember. James Lawson  Councilmember Fredria Sterling  ATTEST: Jennifer Williams, Asst. City Clerk    NEW BUSINESS  ITEM #10  Resolution 2024-45  Amendment to Personnel Policy Re: On-Call Procedures    CITY OF HOSCHTON STATE OF GEORGIA  RESOLUTION 2024-45  AF RESOLUTION ADOPTING AN AMENDMENTTOTHE PERSONNELPOLICY REGARDING OVERTIME PAY FORNON-EXEMPT EMPLOYEES  WHEREAS, the governing body of the City of Hoschton ("City") desires to amend the personnel policy, such that employees of the City are aware of their rights and obligations relating to employment by the City and to ensure that the citizens of the City continue to  receive excellent service from the persons who work fori the City; and  WHEREAS, the City has reviewed the personnel policy and wished to amend Section 7.5.1,  On Call Policy, as attached hereto in "Exhibit A".  NOW, THEREFORE, BE IT RESOLVED that the governing body of the City of Hoschton does hereby adopt the amended personnel policy and directs the Mayor and City Manager to sign such documents and take such action as are necessary to ensure that the personnel  policy is made available to City staff.  Adopted this 17+h day of September, 2024.  Debbie Martin, Mayor  ATTEST:  Jennifer Williams, Assistant City Clerk    Proposed - Exhibit A  Employees called back to duty willl be paid their appropriate rate of payf for hours worked or at the overtime rate for hours worked over the applicable overtime threshold. Employee must inform their Department Head and get  approval from City Manager. 7.5.1 ON CALL POLICY following Monday.  All employees who are: scheduled to be on call should be available from 8:00a a.m. Monday to 8:00a.m. the Pay for on calli is a weekly flat rate of $100.00 plus hours worked at a rate of time and a halff for alll hours over 40 Ifane employee on call has been called int for an emergency (outside of regular business hours), employee must  hours worked during the pay: period. (Worked hours do NOT include Holidays and/or PTO)  inform their Department Head and get approval from City Manager.  When on call, the employee may take home a City vehicle for the week as long asi it stays withina 501 miler radiusof  the City limits.  SECTION 8- WAGE AND SALARY ADMINSITRATION  8.1 PAYROLL RECORDS  The official payroll records are kept by the Human Resource Department. Each Department Head shall turn in ona weekly basis a signed work record for each employee within their department, noting hours worked, leave taken,  and overtime worked.  8.2 TRAVEL EXPENSE REIMBURSEMENT  City employees willl ber reimbursed for reasonable and customary expenses actually incurred while performing official City business. The City will not reimburse for expenses that have already been paid by another program or  organization, ori if reimbursement is available through another program or organization.  8.2.1 REIMBURSABLE EXPENSES  Expenses such as meals for Hoschton employees traveling on business is based on the GSA standard per diem rates and employee willl be given a check prior to departure. Ifr meals are included in your training session no per diem will be given. Lodging, mileage, and parking may ber reimbursed with proper approval and/or receipts. Employees and elected officials are responsible for the submittal of their own reimbursement requests. Requests which are  pg.29  Adopted 12/20/2023    Curvent Policy  Employees called backt to duty will be paid their appropriate rate of pay for hours worked or at the overtime rate for hours worked over the applicable overtime threshold. Employee musti inform their Department Head and get  approval from City Manager. 7.5.1 ON CALL POLICY following Monday.  Alle employees which are: scheduled to be on call should be available from 8:00a.m. Monday to 8:00 a.m. the Pay for on calli is a weekly flati rate of $100.00 plus hours worked at ar rate oft time and al halff for all hours over 40 Ifa an employee on call has been called in for an emergency (outside of regular business hours) employee must  hours worked. (Worked hours do NOT include Holidays and/or PTO) inform their Department Head and get approval from City Manager.  When on call, the employee mayt take home a City vehicle for the week as long as it stays within a 301 mile radlusof  the City! limits.  SECTION 8- WAGE AND SALARY ADMINSITRATION  8.1 PAYROLL RECORDS  The official payroll records are kept byt thel Human Resource Department. Each Department Head shall turn in ona weekly basis as signed work record for each employee within their department, noting hours worked, leave taken,  and overtime worked.  8.2 TRAVEL EXPENSE REIMBURSEMENT  City employees will be reimbursed for reasonable and customary expenses actually incurred while performing official City business. The City will not reimburse for expenses that have already been paid by another program or  organization, or Ifreimbursement is available through another program or organization.  8.2.1 REIMBURSABLE EXPENSES  Expenses such as meals for Hoschton employees traveling on business is based on the GSA standard per diem rates and employee will be given a check prior to departure. Ifr meals arei included in your training session no per diem will be given. Lodging, mileage, and parking may be reimbursed with proper approval and/or receipts. Employees and elected officials are responsible for the submittal of their own reimbursement requests. Requests which are  pg.29  Adopted 12/20/2023    NEW BUSINESS  ITEM #11  Special Events Alcohol Permits for Fall Festival  Casa Rica Sliced  The Depot by Four Brothers  docwmeytathon o CoMe pvipr  to meehing    NEW BUSINESS  ITEM #12  Proclamation: Hoschton Reads Day    PROCLAMATION HOSCHTON READS DAY  WHEREAS: Literacy is not just an education issue but an economic, workforce, and quality of life issue. Iti is also a predictor of future educational achievement, economic status, and lifelong health WHEREAS: In 2023, 61% of Georgia rising fourth graders did not read proficiently, and research shows that children who are proficient readers byt the end of third grade are four times more likely to graduate from high school thant their peers who are not reading on grade level. WHEREAS: The General Assembly recognized the importance of literacy skills with the passage of two bills in 2023: SB: 211, that created the Georgia Council on Literacy, and HB 538, that requires comprehensive education reforms for reading instruction int the science of reading. WHEREAS: Understanding that collaborative efforts and strategic partnerships must be undertaken to effectively address literacy issues, the Georgia Municipal Association (GMA) andi its nonprofit organization, Georgia City Solutions, members of the Georgia General Assembly, and football champion nowt turned children's author, Malcolm Mitchell, partnered witht the Georgia Council on Literacy to launch "Georgia Reads" at the 2024 GMA Annual Convention. WHEREAS: Community involvement is essential to literacy improvements and "Georgia Reads" willi include recognizing 10 community partnerships that have increased literacy in the past three to WHEREAS: September 30, 2024, marks a date when all Georgians are encouraged to create awareness about the importance of reading and encourage community partnerships to promote WHEREAS: Together we can improve Georgia'seconomic vitality one book at a time. THEREFORE: 1, Mayor Debbie Martin, do hereby proclaim September 30, 2024 as HOSCHTONI READS DAYand encourage allr residents, businesses, and community partners to  and well-being.  five years as Georgia Reads Communities.  future reracyimprovements.  help promote and elevate literacy as a community priority.  INWITNESSWHEREOF, Ihave hereunto set myl hand and seal this 17t day of September, 2024.  Debbie Martin, Mayor    NEW BUSINESS  ITEM #13  GDOT Braselton-Hoschton Area Mobility Study Summary Memo from Dr. Jerry Weitz    Jerry Weitz & Associates, Inc. Planning & Development Consultants 1225 Rucker Road, Alpharetta, Georgia 30004 Phone: (404)502-7228 E-Mail: weiz@bellsouth.net  Growth Management Comprehensive Planning Zoning & Land Use Regulations Land Development. Applications Expert Testimony Zoning Administration  MEMORANDUM  TO: FROM: DATE: RE:  City of Hoschton Planning and Zoning Commission Jerry Weitz, Consulting City Planner  August 21, 2024  Summary of Braselton-Hoschton Mobility Study Final Report, Georgia  Department of Transportation (May 31, 2024)  This memo constitutes a summary of major features oft the above-referenced study. This study is important in a number of respects, including future transportation planning and the five-year update oft the city's comprehensive plan which is expected to be initiated by the end oft this calendar year. The purpose of the study is to analyze existing conditions and to develop recommendations for improving future travel conditions in the study area. Recommendations: include regional and local. Regional recommendations. include two major projects (see graphic excerpted below). The first one would involve widening SR 124 from SR 211 to SR 332 through Braselton and unincorporated Jackson County; this improvement would be entirely outside Hoschton. The second would involve ai two-lane extension of SR 601 from SR 124 to SR 53. The general map for this project shows it would utilize the existing intersection of Jackson Trail Road with SR 53 as the southern terminus. This project would utilize the existing Jackson Trail Road in Hoschton and then cut north through unincorporated land, apparently using the existing right of way of Indian Creek Road, to connect to SR: 332 (then to SR60 utilizing the existing Sam Freeman Road). The extension of SR 601 to SR 53 has a projected cost of $36 million and would be constructed at the time oft the SR 60 interchange with Interstate  85 is constructed.    Summary of Braselton-Moschton Mobility Study  60  211  53  85  124  Braselton  332  Hoschton  21)  Local operational improvement recommendations (proposed in the study) within Hoschton  include (see also graphic below):  Traffic signal at. Jefferson Street and SR 53 ($361,000) Traffic signal at Broad Street and SR 53 ($705,000)  Realignment of Towne Center Parkway with Industrial Drive at SR 53 and install signal; Reroute SR: 332 traffic to Towne Center Parkway, close SR 53 at existing Pendergrass Traffic signal at Twin Lake Boulevard/Jopena Boulevard and SR 53 ($361,000) Add a dedicated right-turn lane at Jackson Trail Road onto SR 53 ($546,000)  Road ($10,825,000)  Traffic signal at Peachtree Road and SR 53 ($361,000)  FAPlanninga ZoninglJerryv Weitz: 2020.Comprehensivel PantTranspotatonsR: 535 Study( (2024)V Weltz Summary.docx  2    Summary of Braselton-Moschton Mobility Study  Jefferson St@  332  Broad St  Towne Center Pkwy @  Peachtree Rd Hoschton  Twin-Lakes Blvd  Jackson Trail Rd  3    NEW BUSINESS  ITEM #14  Mulberry House Discussion    NEW BUSINESS  ITEM #15  Parking Deck Discussion