ApDDO lonoo  Est.1 1870  Cilg ef Mocvelate Breeges CLEVELAND, GEORGIA Cleveland City Council Meeting Minutes Monday, August 12, 2024-6 6:30 P.M. Oak Springs Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:32 p.m.  PRESENT:  Mayor Josh Turner, Council Members Nan Bowen, Annie Sutton, Jeremy McClure Also present were City Administrator Kevin Harris, City Attorney Keith Whitaker, and 2. Invocation - Family Pastor Ryan Elrod, Cleveland Worship Center, and White  (Mayor Pro Tem), and C.J. McDonald  City Clerk Lisa Ritchie  County Ministerial Alliance 3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member McClure, seconded by Council Member McDonald, and voted, unanimously, to approve the agenda with the following amendments:  Move item 11 to item 10 (under public hearings) Item number 12, add purchase of a trailer Add Real Estate under Executive Session  RECOGNITION  5. Proclamation recognizing City Council Member CJ McDonald - 2024 Readers'  Choice "Best City of Cleveland Official"  Mayor Turner read the Proclamation.    Motion by Council Member Bowen, seconded by Council Member Sutton, and voted, Council Member McDonald expressed his appreciation to City of Cleveland staff  unanimously, to approve the Proclamation.  members and to the Mayor and Council Members.  PUBLIC COMMENTS  There were no comments from the public.  PUBLIC HEARING  6. Second Public Hearing Resolution 2024-20 Authorize the Municipal Court of  the City of Cleveland to charge a technology fee  Mayor Turner opened the Public Hearing.  Mr. Harris addressed the Mayor and Council Members. He stated that the State of Georgia allows cities to charge a $10 technology fee/user fee to help pay for the IT support for tickets to those found guilty of a crime rather than to the  citizens. Currently, citizens pay the fee. There were no comments from the public. Mayor Turner closed the Public Hearing.  7. Second Public Hearing and consideration - Resolution 2024-21 for a 12-month  Moratorium on Cannabidiol (CBD) Stores Mayor Turner opened the Public Hearing.  Mr. Harris stated that the moratorium is for the purpose of allowing a study for the  regulation of CBD stores, expiring by August 12, 2025. There were no comments from the public. Mayor Turner closed the Public Hearing.  Motion by Council Member Sutton,seconded by Council Member McClure, and voted, unanimously, to approve Resolution 2024-21 for a 12-month Moratorium on  Cannabidiol (CBD) Stores.  8. Second Public Hearing and consideration - Resolution 2024-22 for a 6-month  Moratorium on Vape Shops Mayor Turner opened the Public Hearing.    Mr. Harris stated that the moratorium is for the purpose of prohibiting new smoke and vape shops, current shops will not be affected, for 6 months to allow staff to review land use and zoning regulations for additional/new shops. The moratorium  will expire February 5, 2025.  There were no comments from the public. Mayor Turner closed the Public Hearing.  Motion by Council Member McClure, seconded by Council Member Sutton, and voted, unanimously, to approve Resolution 2024-22 for a 6-month Moratorium on Vape  Shops.  9. Third Public Hearing and consideration - Resolution 2024-23 to approve the Water and Sewer Services, Sanitation, Building Permits, Zoning, Court Technology, and other administrative fees amending Chapter 24, Fees, Fines,  and Other Charges for FY 2025 through FY2027  Mayor Turner opened the Public Hearing.  Mr. Harris stated that the fees will increase over 3 years, allowing everyone to plan accordingly. He said Enterprise Funds, by law, are required to not operate as a deficit. Mr. Solmon addressed the Mayor and Council. He stated that the increases are necessary to remain current with infrastructure (sewer, water, pipes, etc.). He also said that current commercial dumpster customers will continue the service, but commercial dumpsters will not be offered to new commercial customers.  There were no comments from the public. Mayor Turner closed the Public Hearing.  Motion by Council Member McDonald, seconded by Council Member McClure, and voted, unanimously, to approve Resolution 2024-23 amending fees for Water and Sewer Services, Sanitation, Building Permits, Zoning, Court Technology, and other  administrative fees for FY2025 through FY 2027.  10. Consider an application from B. David Barrett, etal., requesting annexation and zoning for approximately 4.9 acres in three tracts, 032 081, 032087, 032088, located between the present City Limits (Pardue Circle) and the Georgia Department of transportation (By-pass, Hulsey Road). Said parcels to be subdivided into four tracts. Requested of zoning classification of tract 1 and 2 are B-2, Highway Commercial District. Request zoning classification of tracts 3    and 4 are R-1 Single Family Residential. Registered agent listed as B. David  Barrett; partner Don Allison representing.  Mayor Turner gave the Public Hearing instructions and procedures.  Mayor Turner opened the Public Hearing.  Council Member McDonald recused himself due to a conflict of interest. Mayor Turner verified with Dr. Barrett that he had submitted a Disclosure of Campaign Contribution Certification and that he had not, in the last two years, immediately proceeding with his application date, made any contributions aggregating more than $250 to any government official involved with the review or consideration of this application. Dr. Barrett confirmed that he had not. Mayor Turner verified with Dr. Barrett that all the property taxes for this property Mayor Turner disclosed that Dr. Barrett is his sister's father-in-law, and Council Member McClure disclosed that Dr. Barrett is his distant cousin and counsel confirmed that the relationships are not close enough to constitute a conflict of Economic Development and Planning Director Tom O'Bryant addressed the Mayor and Council Members to discuss the item. He said that the Planning and Zoning Board recommends approval of the annexation and the zoning requests. The White County Dr. Barrett addressed the Mayor and Council Members. He said he has no plans to develop the property at this time. He said he would probably sell the property. Mayor Turner asked for a show of hands by all in opposition to the item, there were none. He asked for a show of hands for all in favor, there were several.  have been paid. Dr. Barret stated that is correct.  interest.  Board of Commissioners also approved the requests.  Mayor Turner closed the Public Hearing.  Motion by Council Member Sutton, seconded by Council Member Bowen, and voted, 3to 0 (Council Member McDonald was recused), to approve Annexation Ordinance 2024-01 for the annexation of approximately 4.9 acres in three tracts, 032 081,032 087,032 088, located between the present City Limits (Pardue Circle) and the Georgia  Department of Transportation (By-pass, Hulsey Road).    Motion by Council Member Bowen, seconded by Council Member Sutton, and voted, 3to1 (Council Member McDonald was recused), to approve zoning classification of  tracts 1 and 2 are B-2, Highway Commercial District.  NEW BUSINESS  11. Resolution 2024-24 Procurement Policy Consideration  Motion by Council Member McClure, seconded by Council Member Bowen, and voted, unanimously, to approve Resolution 2024-24 = Procurement Policy effective 12. Purchase of an excavator and trailer for the Public Works Department - not to Mr. Harris stated that the request includes a trailer for a total price of $78,800 Motion by Council Member McClure, seconded by Council Member Bowen, and voted, unanimously, to approve the purchase oft the excavator and trailer for the Public Works Department from Nelson Tractor for $78,800 utilizing SPLOST IV funds.  immediately upon adoption.  exceed $80,000  13. Approval of Meeting/Called Meeting Minutes  August 1, 2024 Called Meeting Minutes August 5, 2024 Meeting Minutes August 8, 2024 Called Meeting at 8:00 a.m. August 8, 2024 Called Meeting at 6:00 p.m.  Motion by Council Member McDonald, seconded by Council Member Bowen and voted, unanimously, to approve the August 1 Called Meeting Minutes, August5 Meeting Minutes, August 8 Called Meeting Minutes (8 a.m.), and August 8 Called  Meeting Minutes (6 p.m.).  14. Approve Executive Session Minutes  August 5, 2024 Executive Session Minutes  Motion by Council Member Bowen, seconded by Council Member Sutton and voted, unanimously, to approve the August 5, 2024 Executive Session Minutes.  DEPARTMENT REPORTS  15. Economic Development and Planning - Director Tom O'Bryant  July 2024 Report    Mr. O'Bryant addressed the Mayor and Council Members. He reported the following  July items:  Occupational Licenses- 6 Building Permits-4 Building Inspections-41 Sign Permits-1 Plan Reviews-1  Current Commercial Activity -4 Development Inquiries-5 Grant Applications Infrastructure  EDA grant is still moving forward  The new well (#6) project is under construction The Planning and Zoning Board met on. July 25th. Final Permitting accomplished for a short-term rental property located at 64 Dixon Drive, adjacent Continuing to provide courtesy inspections for local businesses for compliance with building and construction codes related to the Americans with  to Truett McConnell University  Disabilities Act  Council Member McClure expressed his appreciation to Mr. O'Bryant fori the work he  has done.  16. Finance - Director. John Solmon  June 2024 Report  Mr. Solmon addressed the Mayor and Council Members. He reported the following  June items:  - Comparison of. June FY 2023 and FY 2024  General Fund Revenue is up LOST collections are up SPLOST collections are up General Fund Expenditures are high Public Safety is 57% of the total budget Water and Sewer Fund Revenues are down Water and Sewer Fund Expenditures are up  17. Fire Department - Chief Ricky Pruitt  July 2024 Report    Chief Pruitt addressed the Mayor and Council Members. He reported the following  July items:  Total of 128 Calls: 89 inside the city and 39 in the County White County Fire Services responded into the city 6 times Received notice of award of a grant that they applied for and Also requested approval to apply fori the AFG Grant, Firehouse  for $21,000 for an extractor Subs, and Subway 5% - Fireworks Premium tax  Mr. Harris stated his support for the grants and premium tax. The Mayor and Council Members were in consensus to allow application submittals and fireworks premium  tax.  18. Police Department - Chief. Jeff Shoemaker  July 2024 Report  Deputy Chief Aaron Weiland addressed the Mayor and Council Members. He  reported the following July items:  Total occurrences - 2,144 Public assists 489 Premise checks - 1,180 Field interviews - 14 Incident reports - 48 Accident reports - 19 Investigative/supplemental-42 Use of Force-C 0 Citations Issued - 125 Warnings - 211 Warrants - - 12 Juvenile- - 4 Citations DUI-2  Driver's license, Registration, & Insurance - 22 Moving violations, traffic control, etc. - 51 Equipment, seatbelt, etc. - 49 Arrests-8 Family Violence-1 Drug-3    Traffic-3  Arrest for other agencies-1 1  19. Public Works Department - Public Works Director Ricky Hunt  July 2024 Report  Mr. Hunt addressed the Mayor and Council Members. He reported the following July  items:  Water Quality - 1 Meter Change Out-1 12 City Hall Office Maintenance-2 Sewer Backup-3 Dumpster Replace/Repair-: 1 Miscellaneous-1 Check For Leak -11 Final Reading Do Not Lock-24 Garbage Request-27 Inspection-2  Cut Off and Lock Meter - Non-Payment-20 Garbage Request Change-1 Culvert Clean Out- 1 Meeting with Customer-6 Street Repair-3 Meter Inspection - 36 Garbage Service Disconnected-3 Residential Cut On -1 Residential Turn On - 22 Commercial Turn On-6 After Hours Work-3 Line Inspection - 37 Seasonal-2  Final Read and Lock Meter-Disconnect-11  City Property Maintenance -1 Street R-0-W Maintenance-4 Meter Readings - Monthly -2,278 Meter Re-Reads - Monthly -48 Utility Locates- - 122 Pump Stations/Pumps/Maintenance-1 Inmates worked 5 of their 16 scheduled workdays    Routine sewer lift station daily inspections - 9 lifts stations, 7 Sanitation - Residential & Commercial - 56 loads, 1180.41 tons of waste was sent to the transfer station  days a week, 279 inspections  20. Water Resources - Water Resources Director Andrea Smith  July 2024 Report  Ms. Smith addressed the Mayor and Council Members. She reported the following  July items:  Water Treatment  Water produced by the city wells was 14.8MG Water purchased from the County was 10.1 MG Flushed 5 hydrants for water quality Performed 195 laboratory tests  Collected and shipped required samples for the month Submitted monthly operating reports to EPD Responded to 1 water quality work order Issued 3 boil water advisories  to EPD's lab Water loss was 28%  Submitted all boil water advisory paperwork to EPD Hosted a Georgia Rural Water workshop Repaired leaks at the chlorine injectors at wells 1 and  4  Installed ladder hangers at wells 1a and 3  Water Reclamation  Discharged 9.8 MG of treated effluent into the  Tesnatee Creek  Performed 108 laboratory tests Weekly cleaning of UV channels lamps  Submitted the Discharge Monitoring Report to EPD Reviewed and filed monthly grease trap manifests Painted the wet well return pipe and the exterior door Harvested 4 dump truck loads of duckweek out of the  to the alum building  pond    Sprayed weeks around the pond dike Cleaned up behind the UVand Alum buildings Trimmed trees around the main building Organized the blower building Serviced all blowers and motors  Added 60 Ibs. of nitrifying bacteria to the pond Reviewed Cobb-Vantress and NOkssel-mon.toring Conducted annual walk-thru inspection and surveillance testing at Cobb-Vantress  Industrial Pretreatment  reports  OLD BUSINESS  21. Resolution 2024-09 Consideration of the Amendment to the Noise Ordinance Mr. Harris stated that Mr. Whitaker had edited Mr. O'Bryant's drafted Ordinance. Mr. Mitchell of North Georgia Hardwoods express his appreciation for the good faith  effort and the clarity provided to them.  Mayor Turner expressed appreciation to staff and to Atlanta Hardwoods.  Motion by Council Member Bowen, seconded by Council Member Sutton and voted, unanimously, to approve Resolution 2024-09 Consideration of the Amendment to the Council Member McDonald expressed his appreciation to Atlanta Hardwoods for the  Noise Ordinance.  strides they have made. CITY ATTORNEY KEITH WHITAKER  Mr. Whitaker did not have any items to report. CITY ADMINISTRATOR KEVIN HARRIS Mr. Harris discussed the following items:  Public Works getting everything for school to start  New fire station is scheduled for completion by early summer 2025  Paving status  ANNOUNCEMENTS  Ms. Ritchie gave the announcements.    Upcoming Calendar items p.m. at the Chamber of Commerce observance of the Labor Day Holiday 2024, has been cancelled  Downtown Development Authority-1 Thursday, August 15, 2024, at 3:00 City of Cleveland offices will be closed on Monday, September 2, 2024, in Cleveland City Council Meeting scheduled for Monday, September 2, AC Cleveland City Council Called Meeting will be held on Tuesday, September 3, 2024, at 6:30 p.m. at the Oak Springs Community  Center/Police Department  EXECUTIVE SESSION  Motion by Council Member McClure, seconded by Council Member McDonald and Motion by Council Member McClure, seconded by Council Member Sutton and voted, unanimously, to adjourn the Executive Session and return to the City Council Meeting Council Member McDonald opened the door to allow citizens to return to the regular  voted, unanimously, to enter an Executive Session at 7:45 p.m.  at 7:53 p.m. meeting. ADJOURN  Motion by Council Member McDonald, seconded by Council Member McClure and voted, unanimously, to adjourn the City Council Meeting of August 12, 2024,  at 7:54 p.m.  Approved this Be dayc yobaplmben  2024  delp Josh" Turner  LARL Jeremy McClure  Mayor  Council Member Ward3 3 Mayor Pro Tem Council Member Ward4 4  Dalhue  Nan Bowen  Cry  Council Member C.J. McDonald  Ward1  7 Lisa A.  Annie Sutton Gntate  Council Member Ward2  Ritchie  LE  City Clerk