CITY COUNCIL BUSINESS MEETING TUESDAY, MAY 10, 2016  ITEMS DISCUSSED  1. CALL1 TOORDER/ROLL CALL/PLEDGE OF ALLEGIANCE  2. ACCEPTANCE ORI MODIFICATION OF AGENDA/CONFLICT OF INTEREST DISCLOSURE  3. PRESENTATIONS 4. PUBLIC COMMENT 6. PRESENTATIONS (CONTINUED)  A. POLICE CHIEF FOR A DAY CEREMONY, AB 16-070-POLICE  5. CITY MANAGER'S REPORT: COMPREHENSIVE PLAN/NAVIGATE: BAINBRIDGE  B. PROCLAMATION: DECLARING MAY 15 THROUGH 21, 2016 ASI NATIONAL POLICE WEEK, - PROCLAMATION DECLARING MAY2016, AS ART EDUCATION MONTH, AB 16-067-MAYOR D. PROCLAMATION RECOGNIZING MAY 8, 2016. AS THE 100TH ANNIVERSARY OF THE QUEEN CITY A. FLETCHER LANDING ROAD-END IMPROVEMENTS PROJECT CONSTRUCTION AWARD, AB 14-173- B. 20161 ISLANDWIDE ASPHALT REPAIR CONSTRUCTION AWARD, AB 16-068 - PUBLIC WORKS MOUNTAIN VIEW ROAD DRAINAGE IMPROVEMENTS PROJECT CONTRACT AWARD ANDI BUDGET D. OLYMPIC: DRIVE NON-MOTORIZED IMPROVEMENTS PROJECT PROFESSIONAL: SERVICES A. EAGLE HARBOR WATERFRONI PARK IMPROVEMENTS PROJECT CONSTRUCTION AWARD AND B. ELECTRICI MUNICIPALIZATION FEASIBILITY STUDY PROFESSIONAL SERVICES AGREEMENT,  AB 16-066-MAYOR TOLLEFSON  TOLLEFSON YACHT CLUB [ADDED] PUBLIC WORKS  7. NEW: BUSINESS (PUBLIC COMMENT INVITED ON EACH ITEM)  AMENDMENT, AB 16-069 - PUBLIC WORKS  AGREEMENT AMENDMENT #1, AB 14-023- - PUBLIC WORKS 8. UNFINISHED BUSINESS (PUBLIC COMMENT INVITED ON EACH ITEM) BUDGET AMENDMENT, AB 13-025-PUBLIC WORKS  AB 15-183-E EXECUTIVE 9. CONSENTAGENDA A. CONSENT AGENDA COVERSHEET  B. ACCOUNTS PAYABLE VOUCHER AND! PAYROLL APPROVAL REGULAR CITY COUNCIL BUSINESS MEETING MINUTES, APRIL26, 2016 D. CITY DOCK IMPROVEMENTS PROFESSIONAL SERVICES AGREEMENT, AMENDMENTHI, A. DESIGN REVIEW BOARD LIAISON NOTES, APRIL 18, 2016-COUNCILMEMBER PELTIER B. UTILITY ADVISORY COMMITTEE LIAISON NOTES, APRIL25,2016-cOUNCILMEMBER TOWNSEND  AB 15-072-PUBLIC WORKS 10. COMMITTEE REPORTS  . NORTH WARD MEETING, APRIL: 30, 2016 -I MAYOR TOLLEFSON  11. REVIEW UPCOMING COUNCIL MEETING AGENDAS A, UPCOMING MEETING CALENDAR 12. FOR THE GOOD OF THE ORDER 13. ADJOURNMENT  1. CALLTOORDERROLL CALL/PLEDGE OF ALLEGIANCE7:00F PM  Mayor Tollefson called the meeting to order at 7:001 PM with Councilmembers Blossom, Median, Peltier, Roth, Scott and Townsend present. City Clerk Lassoff monitored the recording of the meeting and prepared the minutes. Everyone stood 2. ACCEPTANCE OR MODIFICATION OF AGENDA/CONFLICT OF INTEREST DISCLOSURE 7:00P PM Mayor Tollefson offered the following modifications to the agenda: move item 6B up to follow item 3; add an item 6D-  for thel Pledge of Allegiançe.  ap proclamation recognizing the 100th anniversary oft the Queen City Yacht Club.    CITY COUNCIL BUSINESS MEETING TUESDAY, MAY 10, 2016  MOTION: Approve as amended. TOLLEFSONSCOTT: Motion carried7-0.  There were no conflicts ofi interest disclosed. 3. PRESENTATIONS  A. POLICE CHIEF FOR A DAY CEREMONY, AB 16-070- - POLICE7:02PM the child andi raise donations toj provide them with gifts and a day full of fun activities.  The Criminal Justice Training Commission is hosting thel bi-annual "Chief for al Day" event on August 18. The event is for children from all over our state, whol have a chronic or life threatening illness and law enforcement agencies agree to sponsor Thel Bainbridge Island Police Department is proud to introduce ChiefZoel Henry as our "Chief for al Day" child. ChiefZoei is 7-years-old and attends Ordway Elementary School. She lives with pulmonary hypertension,' buti is a vibrant, energetic, and Municipal Court. Judge McCullough swore in Chief Zoe Henry. A briefvideo was shown highlighting the event.  inspirational little girl.  4. PUBLIC COMMENT7:121 PM  Gloria Sayler, Agate Pass Road NE, spoke in favor oft the electric utility study. Charles Keating requested the City Council table the electric utility study pending public input.  Lisa! Berg spoke against the City hiring an electric utility consultant at this time and asked the City Council to: focus on priorities  first.  Mike Shurtleff spoke in favor of the electric utility study and felti it was a once in al lifetime opportunity.  Brian Anderson urged the City Council to go ahead and fund the study sO we can obtain the facts and! learn what it will take to  create an electric PUD.  David. Johnson, New Brooklyn Road, commented on the closure of coal strip units 1 and 2.  5. CITY MANAGER'S REPORT: COMPREHENSIVE PLAN/NAVIGATE BAINBRIDGE 7:26F PM  City Manager Schulze reported on1 the upcoming South Ward meeting.  6. PRESENTATIONS (CONTINUED)  B. PROCLAMATION DECLARING MAY 15THROUGH, 21, 2016. AS NATIONAL POLICE WEEK, Again this year, communities across the United States will come together during National Police Week (May 15-21) to honor and remember those law enforcement offiçers who made the ultimate sacrifice, as well as the family members, friends, and fellow In 1962, President Kennedy proclaimed May 15 as National Peace Officers Memorial Day and the calendar week in which May 15 falls as National Poliçe Week. Established by aj joint resolution of Congress in 1962, National Police Week pays special recognition to thosel Law Enforcement Officers who have lost their lives ini thel line ofduty for the safety andj protection of others. Int tribute to American law enforcement officers and at the request oft thel NLEOMF, Public Law 103-322 designates May 15th National Peace Officers Memorial Day, which is one of only two days each year during which government agencies, businesses and residents are to fly their U.S. flags at] half-staff. Thel Bainbridge Island Police Department ençourages citizens to Locally, you can show your support for law enforcement by picking up a blue ribbon from thel Police Department. The ribbons can be displayed or worn tol honor National Police Week and show support for local officers. Citizens can also display blue lights  AB 16-066-MAYOR TOLLEFSON 7:271 PM  officers they left behind.  honor our fallen heroes by flying their U.S. flags atl half-staff.  or candles in their home or business windows throughout the week.  2    CITY COUNCIL BUSINESS MEETING TUESDAY, MAY 10,2016  PROCLAMATION DECLARING MAY20164 AS ARTI EDUCATION MONTH, ABI 16-067-MAYOR Mayi is Arts Education Month, at time that we publically recognize and celebrate the positive impacts the arts have on our students,  TOLLEFSON7:29 PM schools, and communities.  The arts are a core component in our state's definition oft basic education  For thes students in our state tol have the best chance of fulfilling their potential, learning in and As standard K-12 curriculum, that includes arts education as part ofeveryday learning, fosters well- rounded graduates who enter college and the workforce with creative skills and a competitive edge.  through the arts must be part oft their education.  Credible researchl has demonstrated consistently better outcomes for students highly involved int the arts including better grades, less likelihood of dropping out, and more positive attitudes about school. These same studies show that high levels ofa arts participation: make the greatest difference for economically disadvantaged students. Additionally, "creativity" and "innovation" are ther new watchwords in almost every career field and these are the skills needed toj prepare our children for life in the 21st- As we seek to develop the leaders we need for ai future we cannot predict, we cannot define a complete education without the arts,  century.  and all students of] Bainbridge Island deserve this opportunity.  MOTION: Imove that Council authorize the Mayor to sign the proclamation  declaring May 2016 as Art Education. Month. PELTIER/ROTH: Motion carried 7-0.  D. PROCLAMATION RECOGNIZING MAY 8, 2016 AS THE: 100TH ANNIVERSARY OF THE QUEEN CITY  YACHT CLUB [ADDED]  Mayor Tollefson requested City Council authorize him to sign the proclamation.  MOTION: Authorize the Mayor to sign the proclamation.  SCOTT/BLOSSOME 7-0.  7. NEW BUSINESS (PUBLIC COMMENT INVITED ON EACH ITEM)  A. FLETCHER LANDING ROAD-END IMPROVEMENTS PROJECT CONSTRUCTION AWARD, AB 14-173 This project provides for removal of existing concrete bulkhead and construction ofrockery shoreline stabilization including Bids were solicited through thel local newspapers and thel bid opening was held on Friday, April 29, 2016. The apparent low bidder is Sealevel Bulkhead Builders in the base bid amount of$68,936.18." The engineer's estimate is $65,0001 to $80,000. Vince Larson was very pleased that the City Council placed this item on the consent agenda fort the next meeting.  P PUBLIC WORKS 7:341 PM  beach access, planting, and other miscellaneous items.  Public Comment  Adam Matschek believed this project would improve the safety overall int the area.  MOTION: Imove that the City Council forward the Fletcher Landing Road-End. Improvements, project construction award to Sealevel Bulkhead Builders in the base bid amount f868,936.18, to the May 24, 2016 consent agenda. TOWNSENDPELTIER Motion carried 7-0.  3    CITY COUNCIL BUSINESS MEETING TUESDAY, MAY 10, 2016  B. 2016ISLANDWIDE ASPHALT REPAIR CONSTRUCTION AWARD, AB 16-068-F PUBLIC WORKS7:39PM Bids were solicited through the local newspapers and thel bid opening was held on May 9,2016. The apparent low bidder is TBD  This project provides for Islandwide asphalt patching.  ini thel bid amount of$TBD. The engineer's estimate is $310,000 to $325,000.  MOTION: Imove that the City Council forward the. 2016 Islandwide Asphalt Repair construction awardi to Lakeside Industriesin the bid amount of STBD tot the May. 24, 20161 unfinished business agenda. MEDINA/SCOTT: Motion carried 7-0.  MOUNTAIN VIEW ROAD DRAINAGE IMPROVEMENTS PROJECT CONTRACT. AWARD AND This project provides for drainage improvements and roadway re-surfacing on Mountain View Road from Manitou Beach to end Bids were solicited through the local newspapers and the bid opening was held on May 10, 2016. The apparent low bidderi is TBD  BUDGET. AMENDMENT, AB 16-069- - PUBLIC WORKS 7:45 PM ofroad. Mountain View Road will not be closed except during paving operations. in thel bid amount of $ TBD The engineer's estimate is $140,000 to $150,000.  MOTION: Imove that the City Council forward the Mountain View Road. Drainage Improvements, project construction award to TBD ini the bid amount OfSTBD, and budget amendment ofs TBDj from the general, fund, increasing the spending authority, for this project, tot the May 24, 20161 unfinished business agenda. SCOTT/ROTH: Motion carried7-0.  D. OLYMPIC DRIVE: NON-MOTORIZED IMPROVEMENTS PROJECT PROFESSIONAL: SERVICES In. January 2013, WSDOT awarded the Citya a State Ped/Bike Safety Program grant in the amount of$764,000, ($120 Design and $644 Construction), for the Olympic Drivel Non-Motorized: Improvements project. Proposed features included al bike lane, accessibility improvements, painted bike boxes, center divider curbing, street lighting, and signal modifications. The City contracted withl MIG/SVR Design Company for preliminary design work in March of2014 for $29,920. City staff worked with thel Non-Motorized Transportation Advisory Committee (NMTAC), consultant and public outreach on an innovativelexperimenta. center bike lane design. City Council approved the design on September 23, 2014 in the amount of $299,100 and $305,000 City participation for construction. The experimental design required approval from Federal Highways Administration (FHWA). Inl March 2016, thel FHWA rejected the center green lane design. Thes signal design and bike box for Amendment No. 11 to the Professional Services Agreement is fora design change implementing the moving of thel bicycle facilities to the right oft the northbound vehicles and removing the experimental design per FHWA's approval. The design stilll has a2 stage left turn and bike box at Harborside which is considered experimental, andi requires FHWA approval for coverage under  AGREEMENT. AMENDMENT #1, AB 14-023-1 PUBLIC WORKS 7:471 PM  Olympic Drive were removed as well by the design team.  acurrent experiment.  Following brief questions and comments, public comment was taken.  Doug Rauh, 12266 Kenneth Place, asked what the plan was to load ferry passengers ift the overhead ramps were closed. Ross Hathaway, 44261 Blakely Avenue NE, thought it was very important to get it right. He encouraged City Council to take a  deep breath.  Lisa Macchio asked for other solutions rather than the phased approach.  4    CITY COUNCIL BUSINESS MEETING TUESDAY, MAYI 10,2016  LiefHorwitz, 9689: NEI North Town Loop, suggested City Council delay taking action until the Non-Motorized Transportation  Advisory Committee has an opportunity to discuss viable alternatives.  Rick  342 Winslow Way West, believed it was prudent to take an extra two weeks to reassess and look at different options.  There was consensus to delay action on thisi item until the next business meeting so the Non-Motorized Transportation Advisory  Committee has time to discuss whether there are any viable alternatives.  8. UNFINISHED BUSINESS (PUBLIC COMMENT INVITED ON EACH ITEM) AND BUDGET AMENDMENT, AB 13-025-1 PUBLIC WORKS 8:151 PM  A. EAGLE: HARBOR WATERFRONT PARK IMPROVEMENTS, PROJECT CONSTRUCTION AWARD The Eagle Harbor Waterfront Park Improvements project includes construction ofp park improvements including selective pruning, grading, concrete paths and walls, rockeries, decomposed granite plaza, picnic/performance pavilion, pavers, asphalt parking lot, sidewalks, stormwater systems and rain gardens, water and electrical services, lighting, planting, site furnishings, and other Bids were: solicited through thel local newspapers and the bid opening was held on' Tuesday, March 22, 2016. The City received City Staff! has had extensive discussions with the Bainbridge Island Rowing Club (BIRC) in an effort to coordinate this contract work with the construction oft the proposed, adjacent rowing facility. By allowing BIRC to temporarily relocate to the parking spaces near the boat ramp for approximately 90 days, their construction project can proceed concurrently with park construction, The recommendation is that the City award the Basel Bid amount along with Additive Alternate: 3 ($28,044.60) for reconditioning ofthe East parking lot, as well as Deductive Alternate 4 (<$36,393.85>) for the concrete retaining wall adjacent to thel BIRC facility, which will not be required, ifboth projects are built concurrently as planned. Awarding the contract for this work will require al budget amendment of$459,000 to award the contract and allow approximately 10% contingency. Thej picnic pavilion  related ancillary items.  one bid from! Redside Construction ini thel base bid amount of$1,618,760.40.: See attached bid form.  allowing cost savings and efficiencies for both projects.  (Additive Alternates 1 and 2) would not be awarded.  Public Comment  Jennifer Ames Karreman, BIRI President, hoped that this project along with the rowing club's project would work together.  MOTION: Imove that the City Council approve the Eagle Harbor Waterfront Park Improvements construction award to. Redside Construction. in the base bid amount plus Alternates 3 and 41 totaling $1,610,411.15 and approve a budget amendment of8459,000.00 from the general fund, increasing the spending authority, for this project.  SCOTT/PELTIER: Motion carried 7-0.  B. ELECTRIC MUNICIPALIZATION FEASIBILITY STUDY PROFESSIONAL SERVICES AGREEMENT, The City Council authorized a Request for Proposals to conduct ai feasibility study for an acquisition of PSE's assets and creation ofar municipal electric utility. Five responses were rèceived from qualified consultants and reviewed by thel Electric Municipalization Task Force. The' Task Force recommended interviews with two consulting firms, D. Hittle and Brown & Kysar. On April 24, 2016, the City Council concurred with the Task Force recommendation and authorized interviews. Interviews were conducted on Monday, May 2, 2016, with representatives from D. Hittle and] Brown & Kysar. Following the interviews, the task force members discussed the strengths and weaknesses of each team and reached consensus that the team from D. Hittle & Associates, Inc. was the best fit based on experience, timeline and projected cost to complete the study.  AB 15-183-EXECUTIVE 8:29F PM  5    CITY COUNCIL BUSINESS MEETING TUESDAY, MAY 10,2016  Winifred Perkins, 101201 NE Garibaldi Loop, Task Force member, voiced her concern about separating from PSE and answered Len Korslund, 10400 Beachcrest Drive, Taskl Force: member, commented from an operational standpoint and answered questions.  questions.  Public Comment meeting.  Dave McKenzie, 450 Wood Avenue, thought it was premature.  Doug Rauh, 122661 Kenneth Place, asked the City Council not to take a vote on hiring a consultant until after the South Ward Barry Peters, Vinland Lane, saidi it was important to conduct thei feasibility study and urged the City Council tot take a timely next Mr. Johnson was very conçerned that ift the City Council decides to send this back for another look at either Brown & Kysar  step and conduct ai feasibility study.  and/or D. Hittle that they make sure fee structures are identified.  John Houghton stated his opposition for moving forward with the electric utility feasibility study.  Tom utility.  10357 Darden Lane, spoke in favor ofthe City selecting a consultant to evaluate the potential for a public power  Randall Samstag, Agate Pass Loop, thought the cure for misinformation is information and urged the City to acquire the serviçes  of ani independent expert on these issues,  Elaine Davis, 156 Halll Brothers Loop, voiced her conçern about pursuing municipal energy on thei island. Following brief comments, there was consensus that City Council: not take any action tonight but ask the City Manager to reconvene thet task force and discuss the topic further in light of the concerns expressed about the basis for their making the  recommendations they make. 9. CONSENT AGENDA 9:381 PM A. CONSENT AGENDA COVERSHEET  B. ACCOUNTS PAYABLE VOUCHER AND PAYROLL APPROVAL  Accounts Payable ACH Check Numbers 217 (Void Check: 218)-220, Manual Check Numbers 341369-341378 and Regular Run Check Numbers 341379-341493 for at total of $286,779.74. Retainage Release Check Number 1501 for at total of $23,710.78 and' Travel Advance Check Numbers 73-74 for at total $600.00. Payroll Direct Deposit Check Numbers 035789-035902, Payroll Regular Check Numbers 107594-107598, Payroll Vendor Check Numbers 107599- 107613 and Federal Tax Electronic Transfer EFT for a total of $628,973.78 C. REGULAR CITY COUNCIL BUSINESS MEETING MINUTES, APRIL: 26, 2016  D. CITY DOCK MPROVEMENIS PROFESSIONAL SERVICES AGREEMENT, AMENDMENTHI, Approve Amendment No. 1 to the Professional Services Agreement with! PND: Engineers for  AB 15-072-PUBLIC WORKS  the City Dock Improvements project in the amount of$11,770.00  MOTION: Imove the City Council approve consent agenda items A through D as presented in the agenda packet. TOMNSEND/ROTH: Motion carried 7-0.  10. COMMITTEE REPORTS 9:401 PM  A. DESIGN REVIEW BOARD LIAISON NOTES, APRIL: 18, 2016-C COUNCILMEMBER PELTIER B. - UTILITY ADVISORY COMMITTEE LIAISON NOTES, APRIL: 25, 10I6-COUNCILMEMBER  TOWNSEND  NORTH WARD MEETING, APRIL30, 2016-MAYOR TOLLEFSON  6    CITY COUNCIL BUSINESS MEETING TUESDAY, MAY 10,2016  Councilmember Roth reported that thel Environmental Technical Advisory Committee would be meeting fort the fourth time to further refine their recommendations regarding environmental assessments related to the Suzuki Property.  11. REVIEW UPCOMING COUNCIL MEETING AGENDAS 9:42PM A. UPCOMING MEETING CALENDAR City Manager Schulze reviewed the upcoming meeting schedule. 12. FOR THE GOOD OF THE ORDER 9:50PM  Councilmember Peltier reported the Chamber of Commerce would bel having breakfast on Friday at IslandWood and that. Jon Mayor Tollefson requested that Councilmembers be proactive in finding people to fill our advisory committee slots.  Rose from Olympic Property Group will be sharing their plans for Suzuki and Cave Avenue.  13. ADJOURNMENT 9:511 PM Mayor Tollefson adjourned the meeting at 9:51 PM.  E  TonlidD.IAsc Rosalind D. Lassoff, City Clerk  7