BOARD OF TRUSTEES  441 3rd Street, Mead Monday, September11,2023  MEAD  COLORADO  MINUTES  I. 5:30 p.m.  MURA Special Meeting II. 6:00 p.m. to 10:00 p.m. REGULAR MEETING  Inc accordance with the Town' 's Remote. Participation and Remote Meeting Policy adopted by the Board of Trustees on March 13, 2023 by Resolution No. 21-R-2023, remote participation was enabled for the meeting. Mayor Colleen Whitlow called the Regular Meeting of the Board ofTrustees to order at 6:01 p.m.  1. Call to Order- - Roll Call  Present  Mayor Colleen Whitlow Mayor Pro Tem Chris Cartwright Trustee David. Adams Trustee Debra Brodhead Trustee Chris Parr Trustee. Herman Schranz Trustee Trisha Harris  Absent  Also present: Town Manager Helen Migchelbrink; Town Attorney Marcus McAskin; Administrative Services Director Mary Strutt; Police Chief Brent Newbanks; Community Development Director. Jason Bradford; Public Information Officer/ Community Engagement Director Lorelei Nelson; Town Engineer/Public Works Director  Erika Rasmussen. Attending via remote access: None 2. Moment of Silence September 11,2001.  Mayor Whitlow requested the observance ofa moment ofs silence ini reflection andi remembrance of the events of  3. Pledge of Allegiance to the Flag The assembly pledged allegiance to the flag. 4. Review and Approve Agenda  Motion was made by Trustee Parr, seconded by Trustee Brodhead, to approve the agenda. Motion  carried 6-0, on a roll call vote. 5. Staff Report: Town Manager Report a. Manager Report  Town Manager Helen Migchelbrink discussed the recent homecoming parade and community day; upcoming  Planning Commission training; and an RFP for land use code revisions.  6. Informational Items  a. Community Engagement Update  Public Information Officer/ Community Engagement Director Lorelei Nelson discussed Community Day 9/9; Fall Clean Up Days 10/13-1 14; Mead Area Chamber of Commerce Trick or Treat Street 10/28; Christmas in the Park 12/2; Youth sports; older active adult programming; Built for Mead and Community Center.    b. Weld RE-5J Cash-in-Lieu Discussion overlapping the future Turion development.  Community Development Director Jason Bradford reviewed the school district map which shows Weld RE-5J Nate Sassano, Weld] RE-5J Board member, and Mike Everest, Weld RE-5J CFO, discussed the district cash-in  lieu amounts. 7. Proclamations  Thel Board discussed thel location oft the district, size of district and comparison to SVVSD.  a. National Preparedness Month September 2023  Motion was made by Trustee Schranz, seconded. by Trustee. Adams, to approve the signing ofa proclamation for National Preparedness Month September, 2023. Motion carried 6-0, on a roll call  vote.  b. Constitution Week September 17-23, 2023  Motion was made by Trustee Parr, seconded by Mayor Pro Tem Cartwright, to approve the signing ofa proclamation, for Constitution Week September 17-23, 2023. Motion carried 6-0, on a roll call vote. 8. Public Comment: 31 minute time limit. Comment is for anyi item whether itis ont the agenda or nott unless itiss set) forp public hearing. 9. Consent Agenda: Consent. Agenda items are considered. to be routine and will be enacted by one motion and vote. There will be nos separate discussion ofConsent. Agenda items unless a Board member so requests, in which case the item may be removed, from the Consent Agenda and considered at the end of the Consent Agenda. Because the Consent Agenda includes Town payables (bills list/check register) and routinely includes contracts and other items involving the expenditure of Town finds, the town Clerk. shall require a roll call vote on the Consent Agenda, as required by MMC Sec. 2-2-190(a). Consent Agenda includes:  There was: no public comment at this time.  a. Approval ofl Minutes Regular Meeting August 28, 2023  b. August 2023 Aging Report Check Register September 11, 2023 d. CIRSA 2024 Property /Casualty Insurance! Renewal  e. Resolution No. 60-R-2023 - A Resolution of the Town of Mead, Colorado, Approving a Cooperation Agreement among the' Town, thel Mead Urban Renewal Authority and Access 25 Metropolitan District Motion was made by Trustee. Adams, seconded by Mayor Pro Tem Cartwright, to approve the consent Motion was made by Trustee. Parr, seconded by Trustee Adams, to recess the Board ofTrustees meeting and convene as the Mead Liquor Licensing Authority. Motion carried 6-0, on a roll call vote. a. New Liquor License Application - Fermented Malt Beverage (Beer) and Wine: QuikTrip Mayor Whitlow opened the public hearing for the QuikTrip Corporation application at 6:33 p.m. Town Clerk Mary Strutt entered into evidence the application and supporting documents for a Fermented Malt Beverage (Beer) and' Wine license for QuikTrip Corporation at 3571 Highland Drive. Mike Talcott, Brittany Sikorski and. Adam Geiger, QuikTrip Corporation, and QuikTrip Colorado Liquor Counsel Cory Tipton discussed thej proposed retail store which is under construction and scheduled to open. December 2023. The applicant discussed training protocols and system requirements for date of birth confirmation. Thel Board discussed onsite parking, how the applicant will handle on-premises consumption and operating hours. Motion was made by Trustee. Adams, seconded by Trustee. Schranz, to approve the application of QuikTrip Corporation for a new) fermented. malt beverage and wine liquor license based on the  Nos. 1-6  agenda. Motion carried 6-0, on a roll call vote.  10. Mead Liquor Licensing Authority  There was no public comment.    findings set forth in the staffreport) for the. September. 11, 2023, meeting and based on the additional  findings:  The applicant is of good moral character and not prohibited as al licensee; and That the premises and their location are. suitable based on a review ofthe plans submitted; That the petition submitted. by the applicant, along with testimony received at the public hearing indicate that existing outlets are inadequate to serve the thirst needs oft the neighborhood and that there is a desire for an additional fermented malt beverage and wine location as measured. by reasonable requirements ofthe neighborhood. Itwas further moved that the approval is conditional. upon the following: 1. Applicant receiving a certificate ofoccupancy for the premises within one year of the date 2. A determination upon inspection by town staff that the building complies with the architect's drawing, plot plan and detailed interior diagram submitted with the  and  ofthis approval. application.  Trustee. Adams further moved to direct town staff to notify the. State of Colorado. Liquor Enforcement Motion was made by Trustee Parr, seconded. by Trustee. Adams, to adjourn the meeting ofthe Mead Liquor Licensing Authority and reconvene the meeting of the Board ofTrustees. Motion carried 6-0,  Division oft this approval. Motion carried 6-0, on ai roll call vote.  on aroll call vote.  Mayor Whitlow closed the public hearing at 6:55 p.m.  11. Public Comment: 3 minute time limit. Comment is for any item whether it is on the agenda or not, unless iti is set for public  hearing.  There was no public comment at this time. 12. Elected Official Reports a. Town Trustees The Trustees had no reports at this time. b. Mayor Whitlow 13. Adjournment  Mayor Whitlow thanked everyone for their participation in Community Day.  Motion was made by Trustee Schranz, seconded. by Mayor. Pro Tem Cartwright, to adjourn the The Regular Meeting oft the Town of Mead Board ofTrustees adjourned at approximately 6:57 p.m. on Monday,  meeting. Motion carried 6-0, on a roll call vote.  September 11, 2023.  Lalluiks Colleen G. Whitlow, Mayor  ATTEST:  f  - Kmo : : 15 Mary E. Strutt, MMC,Town Clerks  OCOUNTS