City Council Meeting City Hall - Council Chambers August 15,2024 WORKSESSION  6:001 P.M. - Work Session/7:00 P.M. - Council Meeting  Mayor Pro-Tem Calvin Cooley opened the Work Session at 6:02 P.M. Council Members discussed  each item from the agenda with corresponding Staff Members. Mayor Pro-Tem Cooley closed Work Session at 6:35 P.M.  OPENING MEETING  Mayor Pro-Tem Cooley called the Council Meeting to order at 7:00 P.M.  Invocation by Council Member. Roth.  Pledge of Allegiance led by Council Member Hodge.  The City Council met in Regular Session with Calvin Cooley, Mayor Pro-Tem, presiding, and the following present: Kari Hodge, Council Member Ward One; Jayce Stepp, Council Member Ward Two; Cary Roth, Council Member Ward Three; Gary Fox, Council Member Ward Five; Alyssa Cordell, Council Member Ward Six; Dan Porta, City Manager; Julia Drake, City Clerk; and Keith  Lovell, City Attorney.  Absent: Matthew Santini, Mayor  REGULAR AGENDA COUNCIL MEETING MINUTES  1. August 1, 2024, Council Meeting Minutes  Council Member Fox made a motion to approve the minutes from the August 1,2024, Council Meeting. Council Member Stepp seconded the motion. Motion carried unanimously. Vote: 5-0  EMERGENCY READING OF ORDINANCES 2. Amendment of Ordinance 7.5-73 - 7.5-90 Reserved  Keith Lovell, City Attorney, stated this amendment to Ordinance SEC. 7.5-73. -7.5-90 allows the timely recording of easement.plats and the associated easements. This is an emergency reading only Council Member Fox made a motion to approve the Emergency Reading Amendment of Ordinance 7.5-73 - 7.5-90 Reserved. Council Member Stepp seconded the motion. Motion carried  requiring one reading.  unanimously. Vote: 5-0 Reference Ordinance # 38-24    3. Amendment to Ordinance 7.5-31-E Plan Review Process  Mr. Lovell stated this amendment to Ordinance 7.5-31.-1 Plan Review Procedure allows the timely recording. ofpreliminary plats. This is an emergency reading only requiring one reading. Council Member Fox made a motion to approve the Emergency Reading oft the Amendment to Ordinance 7.5-31 - Plan Review Process. Council Member Roth seconded the motion. Motion carried  unanimously. Vote: 5-0  Reference Ordinance # 39-24 BID AWARDPURCHASES 4. PPE Purchase for Recruits  Hagen Champion, Fire Chief, stated he was respectfully requesting approval for the construction, repair and purchase oft the Personal Protective Clothing (PPE) for the newest firefighters that began recruit school the first full week ofJuly 2024. This PPE, known as "turn out gear" is the protective ensemble that firefighters wear while combating a fire and other hazardous emergencies. Quotes were received from Fire Master and Bennet Fire Products. Fire Master quoted a set of PPE at $2,516.86 and Bennet quoted aj price of2,651.00 per set. The lowest quote from Fire Master for the purchase ofs seven sets ofPPE for $17,914.00 was recommended. This is al budgeted item for July 2024 new recruits. Council Member Cordell made a motion to approve the PPE Purchase for Recruits. Council  Member Roth seconded the motion. Motion carried unanimously. Vote: 5-0  5. FiberCom Bucket Truck Replacement  Steven Griér, FiberCom Director, stated the FiberCom Department.is requesting authorization to purchase a replacement for Truck #195, which is a 40' Service Bucket Truck that is 21 years old with a45 Service Bucket truck from Terex for a cost of$169,973.00. This was budgeted for the 23-24 budgét year but was delayed by the manufacturer. It was requested for this to be paid for out of Council Member Stepp made a motion to approve the FiberCom Bucket Truck Replacement. Council Member Cordell seconded the motion. Motion carried unanimously. Vote: 5-0  FiberCom reserve fund and recommended this for approval.  6.2 2nd Quarter 2024 Motorola Radio Invoice  Freddy Morgan, Assistant City Manager, stated Bartow County has submitted the 2nd quarter 2024 invoice for the Motorola radio system that is used by our Police, Fire, FiberCom, Gas, Electric, Public Works and Recreation Departments. This is a budgeted item, and approval was recommended to pay Council Member Roth made a motion to approve the 2nde Quarter 2024 Motorola Radio Invoice.  this invoice in the amount of$38,699.20.  Council Member Fox seconded the motion. Motion carried unanimously. Vote: 5-0  CONTRACTS/AGREEMENTS  7. Architectural and Engineering Services for the Cartersville Police Department Firing Range  Facility  2    Mr Morgan stated this is the agreement for architectural. and engineering seryices between the City of-Cartersville and CPL for the replacement of the Police department firing range facility. It was requested that Council approve this item to allow CPD to enter into the final agreement. Council Member Roth made a motion to approve the Architectural and Engineering Services Agreement for the Cartersville Police Department Firing Range Facility. Council Member Cordell 8. Constriction Manager at Risk (CMAR) for Police Firing Range and Associated Training Mr. Morgan stated this is the professional services agreement between the City and Hogan Construction Group to perform CMAR services for the new CPD: firing range and associated training Council Member Roth made a motion to approve the Construction Manager at Risk (CMAR): for Police Firing Range and Associated Training Facility. Council Member Cordell seconded the motion.  seconded the motion. Motion carried unanimously. Vote: 5-0  Facility  facility.  Motion carried-unanimously. Vote: 5-0 9. Letter ofIntent for Advanced Sports Group  Steve Roberts, Parks and Recreation Director, stated his department is seeking permission to move forward with a Letter of Intent to do business with Advanced Sports Group. We will be using Sourcewell which is a Co-opt with pre-bid contracts, which we are members. Sourcewell information has been included for review. Advanced Sports Group is the contractor for Shaw." Turfin the State of Georgia. A letter from Shaw confirming this has also been included for your review. Also included is the pricing from ASG for the work on the fields. The scope of work will include site work, drainage, curbing, turfi installation, fencing, concrete work on outside pads, etc. The price for the ASG portion oft the project will be $1,088,016.76. Parks and Recreation recommended approval. This is a budgeted Council Member Hodge made a motion to approve the Letter of Intent for Advanced Sports Group. Council Member Cordell seconded the motion. Motion carried unanimously. Vote:5-0 Council Member Hodge made ai motion to add four (4) items to the agenda. Council Member Roth  item.  seconded the motion. Motion carried unanimously. Vote: 5-0  OTHER  10. Federal Annual Report for FY 2023-2024  Frank McCann, Police Chief, stated as you are aware, the Cartersville Police Department must completé the federal annual report for the U.S. Department ofJ Justice each year to account for the federal asset forfeiture money received and spent. The report is for fiscal year starting July 1, 2023, and ending June 30, 2024. This report was prepared by the police department with the assistance ofTom Rhinehart, Finance Director. Approval was recommended oft the annual report and authorization for the Mayor Pro- Council Member Fox made a motion to approve the Federal Annual Report for FY 2023-2024  Tem to sign it on behalf oft the City of Cartersville.  Council Member Roth seconded the motion. Motion carried unanimously. Vote: 5-0  3    ADDED ITEM  11.Surplus Vehicles Resolution  ChiefMcCann stated his department had two (2) vehicles from the Federal Assét Seizure Program that could be donated to the Cherokee Judicial Circuit District Attorney Office. Both vehicles are 2015 Dodge Durango, and the City of Cartersville Police Departments no longer has a need for these vehicles. It was recommended to allow transfer for the two vehicles to the Cherokee Judicial Circuit District Council Member Roth made a motion to approve the Resolution to surplus the vehicles. Council  Attorney Office.  Member Cordell seconded the motion. Motion carried unanimously. Vote: 5-0  Reference Resolution 27-24 PUBLIC HEARING  12. City of Cartersville M&O Millage Rate Set at 2.7830 Mills for 2024  Tom Rhinehart, Finance Director, stated the property taxes received from the Cartersville M&0 property tax collections are used for the general city government operations, which include police, fire, recreation, public works, etc. The proposed 2024 millage rate is set at 2.7830 mills and is the rollback rate. Irecommend approval oft the Cartersville M&0 property tax millage rate of2.7830 mills for Mayor Pro-Tem Cooley opened the public hearing. With no one to come forward to speak foror Council Member Fox made a motion to approve the City of Cartersville M&O Millage Rate Set at 2.7830 Mills for 2024. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 13. Cartersville Business Improvement District Millage Rate Set at 0.732 Mills for 2024 Mr. Rhinehart stated the Cartersville Business Improvement District (BID) is made up of the Downtown Cartersville Business District. These business owners have been self-assessing property tax for many years to raise funds for use in the downtown area. The Downtown Development Authority (DDA) works with the local businesses to use the funds toi improve the downtown area. The DDA Board requests the City Council approval oft their recommended BID's property tax millage of0.732 mills for 2024. This is the rollback rate. Approval was: recommended oft the Cartersville Business Improvement Mayor Pro-Tem Cooley opened the public hearing. With no one to come forward to speak for or Council Member Fox made a motion to approve the Cartersville Business Improvement District Millage Rate Set at 0.732 Mills for 2024. Council Member Roth seconded the motion. Motion carried  2024.  against the item, the public hearing was closed.  5-0  District property tax millage of0.732 mills for 2024. against the item, the public hearing was closed.  unanimously. Vote: 5-0  4    14. GO Parks & Recreation Property Tax Millage Rate Set at 0.383 Mills for 2024  Mr. Rhinehart stated the citizens of Cartersville approved a referendum in November of 2014 authorizing the city to issue bonds to be used toj pay forrenovations and improvements to the parks and recreation buildings and properties. The bonds were issued with a ten-year payback period. To make the scheduled bond payments, the city is assessing a property tax millage of 0.383 mills (the rollback rate) for 2024, also approved by the citizens. This is the last year for this as the bond will pay off1/1/25. Approval was recommended ofthe Cartersville GO Parks and Recreation Bond tax millage rate of0.383 Mayor Pro-Tem Cooley opened the public hearing. With no one to come forward to speak for or Council Member Fox made a motion to approve the GO Parks & Recreation Property Tax Millage Rate Set at 0.383 Mills for 2024. Council Member Roth seconded the motion. Motion carried  mills for 2024.  against the item, the public hearing was closed.  unanimously. Vote: 5-0  15. Cartersville School System Millage Rate Set at 14.50 Mills for 2024  Mr. Rhinehart stated the Cartersville City School System has recommended to their Board to adopt the millage rate of 14.50 mills for 2024. The rollback rate is 12.884 mills. Asaresult, the rate of14.50 mills is a property tax increase of 12.54% over the rollback rate. The tax increase on a house that has a fair market Value of $375,000 would be approximately $208.79. Furthermore, the school system is required to hold three public hearings for the citizens to voice their opinions regarding the proposed property tax increase. The first public hearing was held on August 1, 2024, at 10:00 AM. The second public hearing was held on August 1,2024, at 6:001 PM, and the third public hearing was held on August 8,2 2024, at 5:30 PM. The City Council approves the School Board's recommended tax millage rate for city residents where all the property taxes collected are used by the Cartersville City School System. Approval was recommended of the Cartersville City School System property tax millage rate of 14.50  mills for 2024.  Mayor Pro-Tem Çooley opened the public hearing.  Joyce Higgins, 11 Durey Ct, came forward to speak against the increase in school taxes. Cynthia Wynn, Ms. Higgins daughter, came forward to also speak on behalf ofl her mother and other citizens in the area at the lack of discount that senior citizens receive on school taxes. Jason Trainor, came forward and urged Council to listen to the seniors ofthe community in regard With no one to come forward to speak for or against the item, the public hearing was closed. Council Member Stepp made a motion to approve the Cartersville School System Millage Rate Set at 14.50N Mills for 2024. Council Member Fox seconded the motion: Motion carried unanimously. Vote:  to the school taxes imposed on senior. citizens.  5-0  MONTHLY FINANCIAL REPORT 16. June 2024 Financial Statement  5    Mr. Rhinehart presented the June 2024 Financial Statement and compared the numbers to the June  2023 Financial Statement. ADDEDITEMS  17. Resolution - Mimosa Lane Abandonment  Keith Lovell, City Attorney, stated this resolution allows the legal department to run the necessary legal advertisements to abandon aj portion of Mimosa Lane located between North Tennessee Street Council Member Fox made a motion to approve the resolution. Council Member Roth seconded  and Gentilly Boulevard. the motion. Motion carried 5-0 Reference Resolution 26-24 18. Deed ofDedication - Valvoline  Mr. Lovell stated this Deed ofDedication was recommended for approval. The property is located Council Member Hodge made ai motion to approve the Deed ofl Dedication - Valvoline. Council  at21 Dixie Ave.  Member Stepp seconded the motion. Motion carried unanimously. Vote: 5-0 19. Contract for Performing Services - Etowah Bush School Etowah Bush School and was recommended for approval.  Dan Porta, City Manager, stated this is an annual Contract for Performing Services with the Council Member Stepp made a motion to approve the Contract for Performing Services - Etowah Bush School. Council Member Fox seconded the motion. Motion carried unanimously. Vote: 5-0  ADJOURNMENT  With no other business to discuss, Council Member Stepp made a motion to adjourn.  Meeting Adjourned at 7:43 P.M.  clV Of  s/ M4-Le MatthewJ J. Santini Mayor  ATTEST: JuliaDrake City Clerk  Cantersuille EORET  nu