City Council Meeting City Hall - Council Chambers August 1,2024 WORK SESSION  6:00 P.M. - Work Session/7:00P.M.- -Council Meeting  Mayor Matthew Santini opened the Work Session at 6:01 P.M. Council Members discussed each Council Member Stepp made a motion to enter Closed Session for the purpose ofl Potential Litigation and Property Acquisitions. Council Member Roth seconded the motion. Motion carried  item from the agenda with corresponding StaffMembers.  unanimously. Vote: 6-0  Mayor Santini closed Work Session at 7:01 P.M.  OPENING MEETING  Mayor Santini called the Council Meeting to order at 7:05 P.M.  Invocation by Council Member Cooley.  Pledge of Allegiance led by Council Member Hodge.  The City Council met in Regular Session with Matthew Santini, Mayor, presiding, and the following present: Kari Hodge, Council Member Ward One; Jayce Stepp, Council Member Ward Two; Cary Roth, Council Member Ward' Three; Calvin Cooley, Council Member Ward Four; Gary Fox, Council Member Ward Five; Alyssa Cordell, Council Member Ward Six; Dan Porta, City  Manager; Julia Drake, City Clerk; and Keith Lovell, City Attorney.  REGULAR AGENDA COUNCIL MEETING MINUTES 1. July 18, 2024, Council Meeting Minutes  Council Member Roth made ai motion to approve the minutes from the. July 18, 2024, Council Meeting. Council Member Stepp seconded the motion. Motion carried unanimously. Vote: 6-0  APPOINTMENTS  2. Cartersville-Bartow Library Board  Dan Porta, City Manager, stated if approved, John Shireman will fill the vacant role on the Library Council Member Fox made ai motion to approve the CartersVlle-Bartow Library Board Appointment. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 6-0 PUBLICHEARING: - 2nd Reading of LonimgAnnexation Requests  Board with a term expiration date of. June 30, 2027.  3. Z24-05: 681/683 Henderson Dr.  Applicant: Lehmann Smith    David Hardegree, Assistant Planning and Development Director gave an overview oft the application stating the applicant is proposing the rezoning oft the 1.286-acre property located at 681 Henderson Drive. The original structure was constructed C. 1996 and was designed for  office/warehouse use.  The property was. home to a construction company for many years. In recent years, the building has been divided to support additional occupations. Based on historic imagery, the rear oft the lot has been used as a storage lot for building material. This has likely occurred for the life oft the structure (c. 1996). Planning and Development was not aware of complaints from any ofthe neighbors regarding The applicant proposes to rezone the property to allow outdoor storage on the lot. Currently, there are two (2) storage containers on the lot, as well as various other materials. Code Enforcement notified the property owner that storage containers, as well as outdoor storage is not allowed ini the 0-C (Office Commercial) zoning district, thus leading to this request. This request is the first step ini resolution of the storage container/outdoor storage issue on the property. The applicant is also applying for a text amendment that would allow use of storage containers on lots that allow outdoor storage, provided they are screened from all rights-of way and a special use permit is approved. The text amendment and the applicants special use permit request will be before the Planning Commission on August 6lh, 2024. Staff does not oppose the rezoning if the following condition is included with an approval:  the business activity being conducted on the site.  All G-C uses except "Construction Contractors" and "Offices, General"are prohibited.  Planning Commisionrecommended approval. Mayor Santini opened the public hearing. answer questions from the Mayor and Council.  Mark Harris, 700 Douthit Ferry Rd. Suite 770, came forward to represent the application and to With no one else to come forward to speak for or against the zoning request, the public hearing was Council Member Stepp made a motion to approve. Z24-05: 681/683 Henderson Dr. with the staff recommended condition. Council Member Roth seconded the motion. Motion carried unanimously.  closed.  Vote: 6-0  Reference Ordinance # 34-24 4. Z24-06: 165 Cassville Road  Applicant: Muhammed Chishti  Mr. Hardegree stated the applicant requests to rezone .92 acres (+1-) located at 165 Cassville Road (Tax ID C013-0001-003). The property is owned by Muhammad Chishti and the property is currently used as a gas station and convenience store. The existing building also has two (2) vacant suites. The owner wishes to have more available uses for the vacant suites than the O-C zoning ordinance allows, G-C, General Commercial, zoning is requested for the parcel. The existing zoning is O-C.  particularly the retail package store (liquor) use.  2    The property is within the FEMA floodplain. The current and proposed use are not expected to  affect the floodplain unless expansion of the building footprint occurs.  Mayor Santini opened the public hearing. questions from the Mayor and Council.  Ali Kashan, 16 Sugar Mill Dr., came forward to represent the application and to answer any  With no one else to come forward to speak, the public hearing was closed.  Council Member Cooley made a motion to deny Z24-06: 165 Cassville Rd. Council Member Fox  seconded the motion. Motion carried unanimously. Vote: 6-0  SECOND READING OF ORDINANCES 5. T24-03: Billboard Setback from I-75  Applicant: Flournoy Holdings, LLC  Mr. Hardegree stated this was an applicant driven text amendment request to Chapter 20, Signs and Outdoor advertising, Article II, Sign Ordinance, Sec. 20-29 (b) (1)(f), Billboards, to amend the text  from:  (f): Shall not. be visible from or located along Interstate Highway 75  To: (f) Shall be setback at least six hundred sixty-one (661) feet from the right-of-way ofInterstate Staffi is not opposed to the amendment, and Planning Commission vote was 2-1-1. Motion failed due Jack Howard, 118 5th St) North, Columbus MS., came forward to represent Flournoy Holdings, Council Member Roth made a motion to approve the amended T24-03: Sign Ordinance Text Sec. 20-29 (b)(1)(f): Shall not be visible from or located along I-75, unless said billboard is Council Member Stepp seconded the motion. Motion carried unanimously. Vote: 6-0  75.  to a lack of votes. LLC.  Amendment. Amendment should read as follows: intended to be viewed from US Highway 411.  Reference Ordinance # 36-24  6. Amendment to Utilities Ordinance Regarding Electric Rates  Tom McKee, Electric Department Director, stated at the July 2nd meeting when Electric Rates were amended, Code Section 24-261 was inadvertently deleted. This code section refers to customer Council Member Fox made a motion to approve the Amendment to Utilities Regarding Electric Rates. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 6-0  owned solar power, and charges associated with it.  3    Reference Ordinance 37-24 CONTRACTS/AGREEMENTS  7. Water Storage Intergoyernmental Agreement  Sidney Forsyth, Water Department Director, stated to finalize the Water Storage Re-Allocation agreément with the U.S. Army Corps of Engineers, both the State and the Corps require that an inter- governmental agreement be executed between the City of Cartersville and Bartow County. This agreement sets forth the method by which the City and County agree to share the water storage volume Bartow County previously approved this agreement at the Commissioner's July 17, 2024, public Ifapproved, the agreement will be updated with the referenced Federal and State Storage Contracts, Council Member Cordell made ai motion to approve the Water Storage intergovernmental Agreement. Council Member Fox seconded the motion. Motion carried unanimously, Vote: 6-0  and the costs of such storage, related only to the 11,327.2 acre-feet of new storage.  meeting and it was recommended to City Council approve.  once they are fully executed.  8. Annual EPD Water Testing Contract  Mr. Forsyth stated the attached invoice is for water quality testing performed by the Department of Natural Resources Environmental Protection Division (EPD) Drinking Water Program. The EPD laboratory has performed this annual tèsting for the city for many years. The fee is based on the population served by a water system, currently set at $10,120.00. Using the EPD laboratory has the Approval of payment of the attached invoice and authorization to contract with EPD for drinking water analysis for the period July 1, 2024, to. June 30, 2025, was recommended. Thisi is a budgeted item Council Member Roth made ai motion to approve the Annual EPD Water Testing Contract. Council Member Fox seconded the motion. Motion carried unanimously. Vote: 6-0  benefit of streamlined reporting and being 100% method compliant.  and will be paid through account 505.3310.52.1600.  CHANGE ORDER  9. Atco-Pettit Creek & JDC Sewer Change Order #2 & Reimbursement Agreement  Mr. Forsyth stated on June 15, 2023, Council approved a construction contract with UWS, Inc. to replace two aerial sewer crossings of Pettit Creek: at Atco and on. Jimmy Don Crane (JDC) property. The increasei in cost of $62,995.00 is due to the Bartow County request detailed below, and  Change order #2 adds $28,715.00 and 60 days to the total project.  additional excavation at the. Atco portion.  The $34,280.00 decrease is due to eliminating the additional creek crossing removal from scope.  4    $60,050.00 is added to the JDC section due to a request from Bartow County to lower a portion of the sewer line between manholes #2 and #5, as this serves a large portion ofthe Highway 20 development corridor.-Bartow, County will reimburse the city for this portion ofthe change order.  This change order was recommended for approval.  Council Member Roth made ai motion to approve the Atco-Pettit Creek & JDC Sewer Change Order #2 and Reimbursement Agreement. Council Member Hodge seconded the motion. Motion  carried unanimously. Vote: 6-0 BID AWARDPPURCHASES  10. Komatsu Lift Station Surge Relief Valve  Mr. Forsyth stated the Komatsu sewer lift station provides sewer service to all customers on Main Street, east of Interstate 75. The surge. relief valve prevents a water hammer condition in the sewer force main, which can cause substantial damage to the piping and appurtenances in the system. The current reliefvalve is over twenty years old and in need of replacement. The industry standard for this specialized valve is the GA Industries surge relief valve for sewage systems. Principle Environmental has provided a quote for this replacement valve ofs12,18500,including: a  1-year warranty. Delivery date is 8-10 weeks from purchase order. This is a budgeted maintenance item and approval was recommended.  Council Member Hodge made a motion to approve the Komatsu Lift Station Surge Relief Valve.  Council Member Roth seconded the motion. Motion carried unanimously. Vote: 6-0  11.20-Yard Rear Loader Garbage Truck Bid. Award  Wade Wilson, Public Works Director, stated on July 9, 2024, the Solid Waste Division of Public Works opened sealed bids for the intended purchase ofa a 20-Yard Rear Loading Garbage Truck. The advertisement for bid was posted on the City of Cartersville Website and the Georgia Procurement Registry. Five bid proposals were received and ranged from $207,305.00 to $280,772.00. Delivery time After evaluation by Public Works' staff and a garage representativé, Public Works recommended the purchase ofal Peterbilt 537 with a Heil PT-100 rear loading body. Public Works feels that this is the best selection based on acceptable specifications, price and delivery time. Approval was recommended toj purchase this vehicle from Carolina Environmental for a price of $225,432.00 with a 110 to120 day This vehicle is a budgeted item that will be paid out of our capital expense account 540-3200-54- Council Member Cooley made a motion to approve the 20-Yard Rear Loader Garbage Truck Bid Award. Council Member Fox seconded the motion. Motion carried unanimously. Vote: 6-0  ranged from 30 days to 300 days.  delivery. 2200.  12. Guardrail Repair on Busch Drive  5    Freddy Morgan, Assistant City Manager, stated this is a request to approve the quotation to repair a damaged guardrail at the end of Busch Drive. Martin-Robbins Fence Company has provided a quote to repair the damage in the amount of $11,455.00. An insurance check was received in the amount of $11,455.00 from the responsible party'sinsurance company and will pay Martin-Robbins for their repair Council Member Roth made a motion to approve the Guardrail Repair on Busch Dr. Council  work with these funds.  Member Cooley seconded the motion. Motion carried unanimously. Vote: 6-0  13. Replacement of(2) Pick-Up Trucks  Mr. Morgan stated the Customer Service group is requesting approval to purchase two (2) replacement pick-up trucks. (2) 2024 Chevrolet Colorado's in the amount of $69,010.78 ($34,505.39 each). These trucks will replace truck #106 2013 F-150 147,152 miles and truck #107 2013 F-150 with Council Member Hodge made a motion to approve the Replacement of(2) Pick-Up Trucks. Council  123,514 miles. The requested truck replacements are budgeted items.  Member Cordell seconded the motion. Motion carried unanimously. Vote: 6-0  14. Vehicle Repair at Matthews Garage  Mr. Porta stated that a City Police Department vehicle was involved in an auto accident in March and the cost to repair the vehicle from Matthews Garage came to $7656.82. The city is responsible for the $1,000 deductible on these repairs. Approval was recommended of this invoice from Matthews  Garage.  Council Member Cordell made a motion to approve the Vehicle Repairat Matthews Garage. Council  Member Roth seconded the motion. Motion carried unanimously. Vote: 6-0  OTHER operations. ADJOURNMENT  Mayor Santini stated that Vivian Reyes was visiting to learn more about government work and  With no other business to discuss, Council Member Stepp made a motion to adjourn.  Meeting Adjourned at 7:27 P.M.  -  Mayor  ATTEST: /s/ uba Julial Drake City Clerk  E  -