City Council Meeting City Hall - Council Chambers July 18, 2024 WORK SESSION  6:00 P.M. - Work Session/7:00 P.M. - Council Meeting  "Mayor Matthew Santini opened the Work Session at 6:04 P.M. Council Members discussed each  itern from the agenda with corresponding StaffMembers. Mayor Santini closed Work Session at 6:46P.M.  OPENING MEETING  Mayor Santini called the Council Meeting to order at 6:591 P.M.  Invocation by Council Member Roth.  Pledge of Allegiance led by Council Member Cordell.  The City Council met in Regular Session with Matthew Santini, Mayor, presiding, and the following present: Jayce Stepp, Council Member Ward Two; Cary Roth, Council Member Ward Three; Alyssa Cordell, Council Member Ward Six; Dan Porta, City Manager; Julia Drake, City Clerk; Absent: Kari Hodge, Council Member Ward One; Calvin Cooley, Council Member Ward Four;  and'Keith Lovell, City Attorhey. Gary Fox, Council Member-Ward Five  REGULARAGENDA COUNCIL MEETING MINUTES 1. July 2,2024, Council Meeting Minutes  Council Member Roth made a motion to approve the minutes from the July 2, 2024, Council Meeting. Council Member Cordell seconded the motion. Motion carried unanimously. Vote: 4-0 with  Mayor Santini voting.  PUBLIC HEARING - 1st Reading ofZoning/Annesation Requests  2. Z24-05: 681/683 Henderson Dr.  Applicant: Lehmann Smith  Randy Mannino, Planning. and Development Director, stated Continuing, he gave an overview of the application stating the applicant is proposing the rezoning ofthe 1.286-acre property located at 681 Henderson Drive. The original structure was constructed C. 1996 and was designed for  office/warehouse use.    The property was home to a construction company for many years. In recent years, the building has been divided to support additional occupations. Based on historic imagery, the rear ofthe lot has been usèd as a storage lot for building material. This has likely occurred for the life of the structure (c. 1996). Planning and Development was. not aware of complaints from any of the neighbors regarding The applicant proposes to rezone the property to allow outdoor storage on the lot. Currently, there are two (2) storage containers on the lot, as well as various other materials. Code Enforcement notified the property owner that storage containers, as well as outdoor storage is not allowed in the O-C (Office Commercial) zoning district, thus leading to this request. This request is the first step in resolution of the storage container/outdoor storage issue on the property. The applicant is'a also applying for a text amendment that would allow use of storage containers on lots that allow outdoor storage, provided they are screened from all rights-ofway and a special use permit is approved. The text amendment and the applicants special use permit request will be before the Planning Commission on August 6th, 2024. Staff does not oppose the rezoning if the following condition is included with an approval:  the business activity being conducted on the site.  All G-C uses except "Construction Contractors" and "Offices, General" are prohibited.  Planning Commission recommended approval. Mayor Santini opened the public hearing. answer questions from the Mayor and Council.  Mark Harris, 700 Douthit Ferry Rd. Suite 770, came forward to represent the application and to With no one else to come forward to speak for or against the zoning request, the public hearing was This was a first reading and would be voted on at the August 1, 2024, City Council Meeting.  closed.  3. Z24-06: 165 Cassville Road  Applicant: Muhammed Chishti  Mr. Mannino stated the applicant requests to rezone .92 acres (#+1-) located at 165 Cassville Road (Tax ID C013-0001-003). The property is owned by Muhammad Chishti and the property is currently used as a gas station and convenience store. The existing building also has two (2) vacant suites. The owner wishes to have more available uses for the vacant suites than the O-C: zoning ordinance allows, G-C, General Commercial, zoning is requested for the parçel. The existing zoning is O-C. The property is within the FEMA floodplain. The current and proposed use are. not expected to  particularly the retail package store (liquor) use.  affect the floodplain unless expansion of the building footprint occurs.  Mayor Santini opened the public hearing for the zoning portion of the application. Ali Kashan, 16 Sugar Mill Dr., came forward to represent the application and to answèr any  questions from the Mayor and Council.  2    With no one else to come forward to speak-for or against the zoning request, the public hearing -was This was a first reading and would be voted on at the August 1, 2024, City Council Meeting.  closed.  FIRST READING OF ORDINANCES 4. T24-03: Billboard Setback from I-75  Applicant: Flournoy Holdings, LLC  Mr. Mannino stated this was an applicant driven text amendment request to Chapter 20, Signs and Outdoor advertising, Article II, Sign Ordinance, Sec. 20-29 (b) (1)(f), Billboards, to amend the text  from:  (f): Shall not be visible from or located along Interstate Highway 75  To: () Shall be setback at least six hundred sixty-one (661).feet from. the right-of-way ofInterstate Staffi is not opppsed.to the amendment, ànd Planning Commission vote was 2-1-1. Motion failed due Keith Lovell, City Attorney, stated for the record that this was an applicant driven request.  75.  to a lack ofvotes.  i.  Mayor Santini opened the publjc hearing.  Jack Howard, 118 5th St North, Columbus MS., came forward to represent Flournoy Holdings, LLC and presented a slide show that explained viewing distance and visibility ofproposed billboard sign from Hwy 411.Continuing, he stated his proposed target was not I-75, but in fact, Hwy 411. In With no one else to come forward to speak for or against the text amendment, the public hearing This was a first reading and would be voted on at the August 1,2024, City Courcil Meeting.  closing, he reviewed the proposed, changes to the current sign ordinance.  was closed.  CONTRACTS/AGREEMENIS 5. Peregrin Data Integration  Frank McCann, Police Chief, stated approval was requested to enter, into a contractual agreement with Peregrin Advanced Public Safety Technologies, a data integration company specializing in public safety. Peregrin will integrate data from various sourcès currenitly used by the Cartersville Police Department. This data ihtegration will'include Tyler Technologies CAD (Dispatch and résponse data), TylerTechnologies Records Management Systems (RMS), Utility/Polaris Evidence (body/car cameras, digital evidence storage) ArcGIS Layers (Mapping), Flock" License Plate Readers (LPR), E-Cite Citations, Palatine Warrants, City Utility data via CSV filès, Court Justice System data via CSV files, and Leads Online (pawn shop database). By integrating the data from all these systems, unlimited users (police employees) will have access to records across all- these systems, which are currently  3    unconnected. This data integration will make us more effective and unify our information sO that iti is Peregrine will provide an introductory training session that provides an overview of the Service, background on accessible data sources, and an introduction to the analytic capabilities of the service. Peregrine will provide additional training, including refresher sessions 'and advanced training modules, from time to time upon mutual agreement of the parties. The length of the initial contract will be for  readily available with a single search.  three years.  Total cost oft the' contract will be $247,500.00, payable as follows: $82,500 for budget year 2024 (due within 30 days of signed contract). $82,500 for budget year 2025 (due within 30 days of August 1,2025). $82,500 for budget year 2026 (due within 30 days of August 1,2026).  This is a budgeted item and will be purchased using the General Fund. E-Verify and E-save documents Council Member Roth made a motion to approve the Peregrin Data Integration. Council Member Cordell seconded the motion. Motion carried unanimously. Vote: 4-0 with Mayor Santini voting.  hâve been Submitted to the' police department and are on file.  6. Hamilton Place Development Agreement  Michael Dickson, Gas Department Director, stated this agreement between the Cityand Pulte Home Company, LLC states that the installation of the natural gas main infrastructure will be completed at no cost to the developer. In exchange, the developer has agreed to install natural gas to each home, 86 in total, The developer hàs also agreed to participate in our Gas Advantage program by installing a minimum of one gas furnace on the main level, one gas water! heater, and one other gas appliance or gas stub for one other gas appliance. A significant amount of gas infrastructure will be required to serve this subdivision at an estimated material cost of approximately $26,000.00, however, the City will receive a return on investment (ROI) ofless than twelye (12) months following the completion of all the homes. Council Member Roth stated that he appreciated the work that the Gas Department does to search Council Member Roth made a motion to approve the Hamilton Place Development Agreement. Council Member Cordell seconded the motion. Motion carried unanimously. Vote: 4-0 with Mayor  for customers to-help the community.  Santini voting.  7. EAP Plan for First Responders  Dan Porta, City Manager, stated this EAP will provide first responder-centric counseling ànd training to our firefighters, officers, and their families. The counseling will include six sessions per employee or family member to address traumatic on-the-job experiences and mandated counseling, when necessary. The EAP will also provide services to supervisors whereby they can call to.get guidance on specific matters, as well as supervisor and peer-to-peer training. The annual cost for the Council Member Stepp-made a motion to approve the EAP Plan for First Responders. Council  EAP services is $5,832.00.  4    Member Roth seconded the motion. Motion carried unanimously. Vote: 4-O'with Mayor Santihi 8. Grassdale Rd Improvement Projects (GDOT PI No. 0016628) - Project Framework  voting.  Agreement with GDOT for Construction  Steven Foy, Public Works City Engineer, stated the Project Framework-Agreinent (PFA) for the Grassdale Road Improvement Project had been sent to the City of Cartersville from the Georgia Department ofTransportation (GDOT) for Cartersville to approve. Itisn noted in the agreement that there has been 80% of $3,506,749.00 or $2,805,399.20 approved for the construction and associated utility work through the Transportâtion Alternatives Program (TAP). grant. This grant is an 80/20 grant meaning the grant covers 80% oft the total cost with there being a 20% local match between the City ofCartersville and Bartow County with each contributing $350,674.90 or 10% of the overall construction costs which includes.costs such as construction enginering,inspections, and project oversight by GDOT. The cost of the various project construction line items are non-budgeted costs that will be paid for by SPLOST and split evenly between Bartow County and the City of Cartersville. As previously mentioned, project oversight cost is included as part of the overall construction cost pèr the PFA. In the PFA it is noted that the estimated amount for the GDOT Construction Oversight of this project is $10,000.00. According to the construction PFA for this project, the local contribution for GDOT Construction Oversight is $2,000.00. This cost is a non-budgeted item that will be paid for by SPLOST and split evenly between Bartow County and the City of Cartersville. Public Works recommended approval of thel PFA with the Georgia Department ofTransportation to keep this project moving forward through construction. Once the PFA is fully executed, the project will be awarded, and a preconstruction Council Member Cordell made a'motion to approve the Grassdale Rd Improvement Project (GDOT PINO. 0016628) - Project Framework Agreement with GDOT for Construction. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 4-0 with Mayor Santini voting. 9. Quiet Zone Maintenance Agreement with CSX Transportation  meeting will be coordinated.  Mr. Foy stated the City of Cartersville has maintenance agreements fiom CSX Transportation, Inc. to provide labor, materials, and expertise necessary from CSX Transportation, Inc. to maintain a quiet zone at Carter St., Cherokee Ave., Main St., Leake St., and West Ave. crossings. The total of the agreement from CSX Transportation in the future will vary from year to year and by crossing. This will be a budgeted item paid for by an annual line item for maintenance of the Quiet Zone. No amount is required until the quiet zone is established for one year at which the first maintenance payment of $26,768.00 will bé required to be paid in arrears. Maintenance costs will be charged by CSX Transportation annually and increased year to year according to the consumer price index as well as periodic adjustments by CSX according to their review. CSX Transportation states in the agreement that they will provide notice of any increases because of such review and adjustment in advance of the due date. Public Works recommended approval of this agreement for the maintenance oft the proposed Council Member Cordell made amotion to approve the Quiet Zone Maintenance Agreement with CSX Transportation. Council MemberRoth seconded the motion. Motion carried unanimously. Vote:  Quiet Zone  4-0 with Mayor Santini voting.  5    ENGINEERING SERVICES  10. Architectural and Engineering Services for Public Works Remodel  Mr. Foy stated the Public Works Office Building, located at 330 S. Erwin Street, needs ai remodel to update its appearance from its original construction in 1983 to a more modern look. Public Works aims for a minor redesign and would like to continue operations in the building during the renovation, focusing on cosmetic improvements and better use of the existing office space. Therefore, we expect Seven Hills Architecture and Consulting provided a proposal to perform services in the schematic Continuing. Mr. Wilson stated the department is enthusiastic about moving forward with this design and recommended approving the agreement with Seven Hills for a fee of $18,500.00, which is within Council Member Roth made a motion to approve the Architectural and Engineering Services for Public Works Remodel. Council Member Cordell seconded the motion. Motion carried unanimously.  minimal structural changes and more emphasis on interior work and finishes. design phase and construction documents that we can utilize for the remodel.  the budget.  Vote: 4-0 with Mayor Santini voting.  11. High-Pressure System Construction ManagemenfServices:  Sidney Forsyth, Water Department Director, stated Prime Engineering had completed the design and permitting services for the modifications to the high-pressure zone of the water system. Prime has submitted a proposal for Construction Management services for the project in the amount of Council Member Stepp made a motion to approve the High-Pressure System Construction Management Services. Council Member Roth seconded the motion. Motion carried unanimously. Vote:  $123,906.18. This is al budgeted expense and was recommended for approval.  4-0 with Mayor Santini voting. 12. Sewer System Upgrade Engineering  Mr. Forsyth stated that based on sanitary sewer system inflow and infiltration studies, two areas of the sewer system had been identified as major contributors to the I&I problems within the system, identified as the Plymouth Drive and Dellinger area sewers. These two areas include approximately The Water Department received proposals from three engineering firms for find-and-fix project to address the I&I problem within these systems. Prime Engineering submitted the best ptoposal to investigate the system, design the fixes, and administer the construction projects to eliminate the issues int these areas of the system. Approval was recommended of Prime Engineering's proposal for the cost Council Member Stepp made a motion to approve the Sewer System Upgrade Engineering. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 4-0 with Mayor Santini voting.  20,000 linear feet of pipe of various sizes, materials, and ages.  of$431,107.70 to perform these services. This is a budgeted item.  6    CONTRACTS/AGREEMENTS  13. WPCP Construction Manager at Risk (CMAR)  Mr. Forsyth stated the Water Department has determined the best delivery method for the 10 MGD expansion oft the Water Pollution Control Plant is the Construction Manager,at Risk, due to its ability to deliver early wwork packages and early order of long-lead items, which serve to expedite construction. Qualifying firms were evaluated and interviewed for this project in response to the City's RFP. Archer Western Construction was selected as the firm most capable of delivering the project to completion as The proposed costs for CMAR services are $1,585,000.00 for Phase I, Pre-Construction Services, and the CMAR Fee for Phase II Construction Services is 8.00% of final construction costs. Approval was recommended of the contract with Archer Western Construction as Construction Manager at Risk Council Member Cordell made a-motion to approve the WPCP Construction Manager at Risk (CMAR) Agreement. Council Member Roth seconded the motion. Motion carried unanimously. Vote: Council Member.Roth made a motion to add two (2) items to the agenda. Council Member Cordell seconded the motion. Motion carried unanimously. Vote: 4-0 with Mayor Santini voting.  designed and desired.  for this project.  4-0 with Mayor Santini voting.  RESOLUTIONS  14, MEAG Power Election Committee Delegates  Tom McKee, Electric Department Director, stated Municipal Electric. Authority ofGeorgia (MEAG Power): is requesting that the City name their selections for the 2024. MEAG Power Membership Election Committee by Resolution. It was our recommendation that we name Matthew J. Santini as our Voting Council Member Cordell made a motion to approve the MEAG Power Election Committee Delegates. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 4-0 with  Delegate and Tom McKee as our Alternate Voting Delegate.  Mayor Santini voting. ADDED ITEM  15. Revised Section 24-261 Distributed Generation Rider  Mr. McKee stated at the. July 2nd meeting when Electric Rates were amended, Code Section 24-261 was inadvertently deleted. This code section refers to customer owned solar power and charges associated with it. This is the first reading of this ordinance and will be voted on the August 15t  meeting.  BID AWARDPURCHASES 16. Office 365 Renewal#1  7    Steven Grier, FiberCom Director, stated the FiberCom Department rèquests the purchase of Microsoft Office 365 renewal. This is the system used for office productivity applications as well as email communications. The total amount is $14,064.00 from Converge Technology Solutions. This is  a budgeted item, and approval was recommended.  17. Office 365 Renewal #2  Mr. Grier stated the FiberCom Department requests the purchase of a Microsoft Office 365 yearly renewal. This is the system used for office productivity applications as well as email communications and system security. The total amount is' $88,037.95 from CDWG. This is a budgeted item, and  approval was recommended. 18. Laserfiche Renewal  Mr. Griers stated this itemi is al budgeted annual renewal for our Laserfiche document imaging gsystem. This is a cloud-based system that we use for document retention. The total amount is $9,886.00 from  MCCi and approval was recommended. 19. Mimecast Renewal  Mr. Grier stated this item was a budgeted annual support renewal for our Mimecast email security solution. This service provides cloud-based email threat protection for the City of Cartersville. The Council Member Stepp made a motion to approve the Offiçe 365 #1 Renewal, Office 365 #2 Renewal, Laserfiche Renewal, and the Mimecast Renewal. Council Member Cordell seconded the  total amount is $38,878.04 from SHI and approval was recommended.  motion. Motion carried unanimously. Vote: 4-0 with Mayor Santini voting.  20. Painting and Drywall Repair  Mr. Porta stated thisi item is forrepainting and drywall repair in the City Mânager's Office Basement. The quote for this repair is $10,800.00 from Scott Edwards Painting LLC. This item is not budgeted; Council Member Cordell made. a motion to approve Painting and Drywall Repair. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 4-0 with Mayor Santini  however, funds are available, and approval was recommended.  voting.  21. Annual Membership in the Northwest GA Regional Commission  Mr. Porta stated the annual membership for the Northwest Georgia Regional Commission is due for renewal. Iti is al budgeted expense of $24,937.00 for the fiscal yéar July 1,2024, through June 30, 2025. Council Member Cordell made ai motion to approve Annual Membership in the Northwest GA Regional Commission. Council Member Roth seconded the motion. Motion carried unanimously.  Vote: 4-0 with Mayor Santini voting.  8    ADDEDITEM  22. Asbestos Abatement and Demolition Work by A&M Contracting  Mr. Porta stated the old Water Administration Building has some asbestos that needs to be removed before the building, slab and driveway are removed. Total cost for this property is $58,900 and will bej paid from Water & Sewer Department funds. Next to the Maurice Heard Gym (25 Aubrey Street), we have an old tank and cooling tower that served our natural gas system several decades ago that has asbestos and some liquid in the tank that needs to be properly disposed of. The total cost for this work is $18,000 and will be paid by the Gas Department. Irecommend approval for both projects. Council Member Cordell made a motion to approve the Asbestos Abatement and Demolition Work by A & M Contracting. Council Member Roth seconded the motion. Motion carried unanimously.  Vote: 4-0 with Mayor Santini voting. MONTHLY FINANCIAL STATEMENT 23. May 2024 Financial Report  Tom Rhinehart, Finance Director, came forward to review the number of the May 2024 Financial  Report. Additionally, he compared the numbers to May 2023.  OTHER  Jason Traynor, 18 Burnt Hickory Connector, came forward to speak regarding License Plate  Readers and how he felt it was an invasion of privacy.  In closing remarks, Mayor Santini stated that today was former Council Member Tonsmiere's birthday. Additionally, Mayor Santini wanted to thank Tom McKee and his crews. for resolving the  power outages sO quickly during the recent storms.  ADJOURNMENT  With no other business to discuss, Council Member Stepp made a motion to adjourn.  Meeting Adjourned at 7:47 P.M.  /s/ Matthew 3. Mayor OF   L  ATTEST: wulabnl JulaDrake City Clerk  Cantersuille oR