3/6/2023 Council Minutes  MINUTES OF THE REGULAR COUNCIL MEETING CITY OF AUSTELL CITY HALL BUILDING MARCH 6, 2023  Present: Mayor Ollie Clemons Valerie Anderson Melanie Elder Devon Myrick Sandra Leverette Meredith Adams Marlin Lamar  Also, present: Denise Lowe, Financel Director; Bo Garrison, Public Works Director; Brandon Merritt, Fire Chief; Scott Hamilton, Police Chief, Darrell Weaver, Community Affairs Director,  Elizabeth Young, City Clerk and Scott Kimbrough, Attorney  1. CALL TO ORDER  Mayor Clemons called the meeting to order. Pastor Lewis gave the invocation & Mayor Clemons led the Pledge of Allegiance. Mayor Clemons asked if anyone had items to add  to the agenda. No items were added.  2. CONSENT AGENDA 1- INFORMATION AND UPDATE (No Action Required by Council- - See Specific Department Director before al Meeting.)  2. CONSENT AGENDA A. Approve Bills  B. Approve Legal Bills -$ $4,612.50  C. Approve Minutes of Regular Council Meeting February 6, 2023  Mrs. Anderson made a recommendation to approve the Consent Agenda. Seconded by  Mrs. Leverette. Motion passed. (6-0) 4. EXCEPTION TO CONSENT AGENDA  5. CITIZENS REPORT  Mrs. Ann Turner had several concerns regarding the lights at Legion Field, the Advanced Auto rewards program, and the city redistricting ward map. Mr. Tim Adams had concerns regarding who determines the population for each ward and the DNR paperwork. Mr. Derek Caffe stated he is with Create Austell and they help get news out to the citizens of Austell. Also they are looking into a neighborhood beautification program for Austell and possibly immolating Powder Springs program. Mr. Brandon Morehouse is the HOA  1    3/6/2023 Council Minutes  president for the Cypress Club neighborhood and had concerns regarding the greenspace  withing the neighborhood.  6.GAS SYSTEM REPRESENTATIVE OLLIE CLEMONS, MAYOR were last year but still in good shape.  Mr. Kimbrough stated as oft the year to date, we: are a few cold days behind where we  7. FINANCE DEPARIMENT  VALERIE ANDERSON, CHAIRPERSON Denise Lowe, Finance Director  A. Financial Report  Mrs. Anderson asked ift the city received franchise fee checks from Greystone Power and Georgia Power. Mayor Clemons stated yes, we did receive checks. Mrs. Lowe gave the amounts oft the checks. Mrs. Anderson stated she would like the council to  be made aware of when the city receives the franchise fees.  8. GENERAL ADMINISTRATION  MIELANIE ELDER, CHAIRPERSON Elizabeth Young, Director A. 2023 Election Qualifying Dates Resolution  The qualifying dates for the 2023 Election will be August 21-23, 2023. Qualifying hours will be from 8:30-4:30 and will be held at the Threadmill Complex Conference Ms. Elder made ai recommendation to approve the 2023 Election Qualifying Dates Mrs. Anderson asked when evaluations were due. Mayor Clemons stated by March 31 each year. Mrs. Anderson stated that per the city charter, the committee chair is to  Room, Suite 121.  Resolution. Seconded by Mr. Myrick Motion passed. (6-0)  bei involved in the director's evaluations. DEVON MYRICK, CHAIRPERSON Scott Hamilton, Police Chief  9.POLICE DEPARTMENT  A. Police Report  B. Justification for additional Sworn Manpower- - PowerPomt-miomaton Only) The Police Department provided a PowerPoint Presentation. They are in need of7 new police officers for the department. ChiefHamilton stated the response times have decreased, call volumes have increased, and dangers have increased.  2    3/6/2023 Council Minutes  C. Approval to Sell Vehicles  ChiefHamilton is requesting to surplus the following vehicle and motorcycles. The vehicle will be sold on GovDeals and the motorcycles will be sold on GovDeals or to  another party.  YEAR 2008  MAKE Harley Davidson Harley Davidson Ford  MODEL M1  VIN  MILEAGE 2974  1D1FHM148Y637165  2008  M2  1HD1FHM138Y636024  3378  2010  Crown Victoria 2FABP7BV1AX116161  119412  Mr. Myrick made a recommendation to approve the sell ofabove mentioned vehicles.  Seconded by. Mrs. Anderson. Motion passed. (6-0)  10. FIRE DEPARTMENT  MARLIN LAMAR, CHAIRPERSON Brandon Merritt, Fire Chief A. Fire Truck Update training on the new truck. B. Fire Report  The new ladder truck should be in-service by March 31, 2023, and each shift is still  Mrs. Anderson stated she had been ini touch with Homeland Security regarding the  SAFER Grant. She sent the information to Chief Merritt today.  11.PUBLIC WORKS DEPARTMENT  SANDRA LEVERETTE, CHAIRPERSON  Bo Garrison, Director  A. Landers Street, Pratt Street & Eastside Drive (Information Only)  The Public Works Department posted an invitation tol bid due on March 1, 2023, for the purpose of milling and paving for Landers Street, Pratt Street and Eastside Drive. Mr. Garrison stated that he has been trying to get references for the lowest bidder but  has not had any luck yet.  3    3/6/2023 Council Minutes  12. PARKS DEPARTMENT  MEREDITH ADAMS, CHAIRPERSON  Darrell Weaver, Director  A. Nol Report  13. COMMUNITY AFFAIRS  VALERIE ANDERSON, CHAIRPERSON  Darrell Weaver, Director A. Code. Enforcement Report B. Privilege License. Approval  Attached is a listing of Alcohol Privilege License Renewal request received. The applicant has conducted and passed the required background checks by the Austell Police Department. Staff recommends approval of the: request listed. 2954 Citgo Austell, LLC (Nilesh Khetia) 2954 Veterans Memorial Hwy, Suite A, Mrs. Anderson made ai recommendation to approve the Privilege License. Secondedb by Mrs. Anderson requested that any movie production must come through the council Mrs. Anderson requested that we look at moving Code Enforcement back toi the Police Department. Mr. Weaver stated it has done well in the Community Affairs Department. Being in the Community Affairs Department it has a different aspect than the Police Department. Mayor Clemons stated that we can give study to this and put it on the Mrs. Anderson stated there would be a City Town Hall meeting on March 30, 2023, at  Austell GA 30168  Mrs. Leverette. Motion passed. (6-0)  first.  agenda in the future ifneed be.  the Beacon ofLight Church at 7:00 pm.  ATTORNEVDUFREE & KIMBROUGH  A. No Report 15.MAYOR'S: REPORT  A. Redistricting Ordinance and New Ward Map  Ina accordance with our city charter, section 5.15 states after every decennial census we need to adopt an ordinance and create a map that shows the redistricting of our city  4    3/6/2023 Council Minutes  council wards. The new ward map was prepared by the Legislative and Congressional Reapportionment Office. See attached ordinance and map. Mr. Kimbrough opened this up for a public hearing and the first reading of the ordinance. Mrs. Adams asked ifthe maps could be revised. Mr. Kimbrough stated ifito doesn'tget approved in April, it will Mr. Myrick made ai recommendation to close the public hearing for the first reading of the Redistricting Ordinance. Seconded by Mrs. Elder. Motion passed. (6-0) Mayor Clemons stated that we: arel hosting the Georgia Power Energy Efficient Program event on March 19, 2023, at the Threadmill Complex in the Court Room. Mr. Myrick made a recommendation to approve the Georgia Power Energy Efficient Mrs. Anderson stated she would like an itemized list of the State oft the City invoices.  have to go back to the state.  Program. Seconded by. Mrs. Anderson. Motion, passed. (6-0)  16.ADJOURN  Mr. Myrick made ai recommendation to adjourn the meeting. Seconded. by Mrs. Leverette.  Motion passed. (6-0) ODie COuna My1,3023  Mayor Date  *  Attest  5