12/5/2022 Council Minutes  MINUTES OF THE REGULAR COUNCIL MEETING CITY OF AUSTELL CITY HALL BUILDING MONDAY, DECEMBER 5, 2022  Present: Mayor Ollie Clemons Valerie. Anderson Melanie Elder Devon Myrick Sandra Leverette Meredith Adams Marlin Lamar  Also, present: Denise Lowe, Finance Director; Bo Garrison, Public Works Director; Brandon Merritt, Fire Chief; Scott Hamilton, Police Chief, Darrell Weaver, Community Affairs Director,  Elizabeth Young, City Clerk and Scott Kimbrough, Attorney  1. CALLTO ORDER  Mayor Clemons called the meeting to order. Pastor Bailey gave the invocation & Mayor Clemons led the Pledge of Allegiance. Mayor Clemons asked ifa anyone had items to add to the agenda. Mr. Kimbrough added item 14A, Douglasville LOST & Item 14B,JMC Mrs. Anderson made a motion to add items 14A& 141 B. Seconded by. Mr. Lamar.  Litigation.  Motion passed. (6-0)  2. CONSENT AGENDA - INFORMATION AND UPDATE (No Action Required by Council- - See Specific Department Director beforeal Meeting.)  2. CONSENT AGENDA A. Approve Bills  B. Approve Legal Bills - $4,368.59  C. Approve Minutes of Regular Council Meeting November 7,2 2022  Mrs. Anderson made a recommendation to approve the Consent Agenda. Seconded by  Mrs. Leverette. Motion passed. (6-0) 4. EXCEPTION TO CONSENT AGENDA  5. CITIZENS REPORT turned out.  Ms. Patricia commended the city employees on the Christmas parade & how great it  1    12/5/2022 Council Minutes  Mr. Derek Caffe had questions regarding how the new City of Mableton will affect the  City of Austell. Mayor Clemons stated it would not affect the city.  6.GASSYSTEM REPRESENTATIVE OLLIE CLEMONS, MAYOR  Mr. Kimbrough stated that it has been a good year sO far. As ofr right now we are ahead of  where we were in 2021. The gas system audit was very good this year.  7.FINANCE DEPARTMENT  VALERIE ANDERSON, CHAIRPERSON Denise Lowe, Finance Director  A. Financial Report  8. GENERAL, ADMINISTRATION  MELANIE ELDER, CHAIRPERSON Elizabeth Young, Director A. Health Insurance Renewal  To better serve our employees, the city has changed insurance coverage from Humana to Cigna. Cigna will be effective as ofJanuary 1, 2023, through December  31,2023.  Below are the bi-weekly/monthly premiums: Bl-Weekly/Monthly Premiums - Cigna Base Plan  Employee Pays Employee $23.98 Emp. + Sp$147.30 Emp. + Ch $153.80 Family $153.60  Per Month $51.97 $319.16 $333.24 $332.79  City Pays $987.34 $1,759.45 $1,641.44 $2,785.12  Total $1,039.30 $2,078.61 $1,974.68 $3,117.91  B-Weekly/Monthliy Premiums - Cigna Buy Up Plan  Employee Pays Employee $58.76 Emp. + Sp$309.84 Emp. + Ch$304.49 Family $384.63  Per Month $127.32 $671.31 $659.74 $833.35  City Pays $1,030.12 $1,643.56 $1,539.39 $2,638.96  Total $1,157.44 $2,314.87 $2,199.13 $3,472.31  Ms. Elder made a motion to approve the Health Insurance Renewal. Seconded by Mr.  Myrick. Motion passed. (6-0)  2    12/5/2022 Council Minutes  B. Personnel Policy  The General Administration committee recently met & discussed the revisions that have been made to the personnel policy this year. See attached revisions: Vehicle Usage Policy - pg. 22-I mandatory defensive driving added Sick Leave- - pg. 46 -1 no payment for sick leave at termination Funeral Leave - pg. 46 - Fire Department = up to 2 shifts off No Call/No Show - pg. 54-1"offense written reprimand Attendance Policy - pg. 55 - point system updated Postponement of Deadline - pg. 63-64 - appeal process added  Request for Approved Time Off- - pg.54-55 - changed time frame to submit  request  Ms. Eldermade ai motion to approve the Personnel Policy. Revisions. Seconded by  Mrs. Leverette. Motion passed. (5-1 Mr. Myrick opposed)  C.City ManagerAdminstrator Position  The General Administration Committee recently met to discuss a City ManagerAdminstrator position. The committee has decided to move forward with Ms. Elder made a motion to approve the Cily Administrator position. Seconded! by  this request to create a City Administrator position.  Mr. Lamar. Motion passed. (5-1 Mrs. Anderson opposed)  D. Human Resources Contract Labor  The General Administration Committee recently met to discuss the need tol hire contract labor to help assist with the human resources functions. The committee has decided to move forward with this request to hire a contract laborer that will be Ms. Elder made a motion to approve the Human Resources Contract Labor.  eligible to work up to 40 hours per week.  Seconded by Mr. Lamar. Motion passed. (6-0)  E. 2023 Calendar & Directory Elizabeth Young.  Please review the 2023 Calendar & Directory. Ifthere are any changes, please contact Ms. Elder made a motion to approve the 2023 Calendar & Directory. Seconded by  Mrs. Anderson. Motion passed. (6-0)  3    12/5/2022 Council Minutes 9.1 POLICE DEPARTMENT  DEVON MYRICK, CHAIRPERSON Scott Hamilton, Police Chief  A. Police Report 10. FIRE DEPARTMENT  MARLIN LAMAR, CHAIRPERSON Brandon Merritt, Fire Chief  A. Fire Report  11.PUBLIC WORKS DEPARTMENT  SANDRA LEVERETTE, CHAIRPERSON  Bo Garrison, Director A. No Report  12. PARKS DEPARTMENT  MEREDITH ADAMS, CHAIRPERSON  Darrell Weaver, Director  A. Veterans Day Ceremony & Ribbon Cutting (Information Only)  On November 18th the city celebrated the previously rescheduled Veterans Day Ceremony as well as hosting a ribbon cutting. The Parks & Recreation Department set up for the City's ceremony. Guest speakers in attendance included Bill Lienhop, currently serving veterans at the American Legion on the National Internal Affairs Commission; Asst. Principal Dr. Elizabeth Hayden from South Cobb High School; Jerry L. Smith with the American Legion Post 216 and Pastor Malcolm Lewis who gave the reading for POW/MIA/Fallen Solder and the closing prayer. Colors were  presented by South Cobb High School JROTC. B. Holiday Decorations Downtown (Information Only)  The Parks Department has started the city's transformation into the holiday spirit as decorations are being installed throughout downtown. The city has installed C9 strand lights inj place oft the icicle lights on downtown buildings saving the city on manhours and electricity usage. Lighted enhancements on light poles and ground gateway locations were also installed. The large downtown tree has also been assembled near  the Post Office.  4    12/5/2022 Council Minutes  C. Turkey Pick-Up/Deliveries (Information Only)  Parks department picked up two hundred turkeys from Blue Frog Foods and collaborated with other city departments and officials to deliver them to local  individuals in need.  13. COMMUNITY AFFAIRS  VALERIE ANDERSON, CHAIRPERSON  Darrell Weaver, Director A. Code Enforcement Report  B. 1968 Veterans Memorial Hwy. - Special Land Use Permit  Application 2022-01SLUP: by Hare Krishna Austell, LLC: for a Special Land Use Permit to allow for the continued use of an extended stay hotel/motel located at 1968 Veterans Memorial Highway (Tax ID: #19130300020). The property is currently zoned GC, general commercial. The full staffi report and supporting documents are attached. Mr. Kimbrough opened this up for a public hearing. Mr. Rodrick Pace & Marketha Howell came forward & were sworn in by Mr. Kimbrough. Mr. Pace stated  that full renovations would begin in April.  Mrs. Anderson made a motion to close the public hearing. Seconded by Mrs. Adams. Mrs. Anderson made ai motion to approve the Special. Land Use Permit. Seconded. by  Motion, passed. (6-0)  Mr. Myrick. Motion passed. (6-0)  .1759 Veteran Memorial Hwy. - Rezoning & Annexation  Application 2022-24R & 2022-25A: by Century Construction & Technologies to rezone and annex approximately 0.758 acres located at 1759 Veterans Memorial Highway (D#19130100430) from GC (general commercial - Cobb County) to GC (general commercial - city) for the purpose ofbuilding a special events facility. The full staffr report and supporting documents are attached. Mr. Kimbrough opened this up for a public hearing for the rezoning. Mr. Thomas Orok came forward & Mr. Mrs. Anderson made a motion to close the public hearing. Seconded by Mrs. Adams. Mrs. Anderson made a motion to approve the rezoning. Seconded. by Mr. Myrick. Mr. Kimbrough opened this up for a public hearing for the annexation. Mrs. Anderson made a motion to close the public hearing. Seconded by Mrs.  Kimbrough swore him in. Motion, passed. (6-0)  Motion passed. (5-1 Mr. Lamar opposed)  Leverette. Motion passed. (6-0)  5    12/5/2022 Council Minutes  Mrs. Anderson made a motion to approve the annexation. Seconded by Mr. Myrick.  Motion passed. (6-0)  14.ATTORNEY, DUPREE & KIMBROUGH  Executive Session regarding Litigation/Potential Litigation  Mrs. Anderson made ai motion to go into executive session. Seconded by Mrs. Adams. Mayor Clemons stated no motions were made & no votes were taken in executive A. Douglas County LOST (Local Option Sales Tax) & SDS (Service Delivery Strategy) Mr. Kimbrough stated he needs a motion to give Mayor Clemons the authority to execute the LOST/SDS Agreement when it is approved by Douglas County. Mrs. Anderson made a motion to approve the LOST& SDSAgreement. Seconded by  Motion passed. (6-0) session. Agreement  Mr. Lamar. Motion passed. (6-0)  B.J JMCI Litigation  Mr. Kimbrough stated that JMC came before Mayor & Council several months ago & were denied for rezoning. They have appealed that rezoning request & want to bring that back before Council. They want to enter into a consent order that will remove the appeal from the Superior Court ofCobb County which is where iti is properly pending right now. We need a motion for Mayor Clemons to sign a consent order that will remand that matter back to the city council for councils' consideration. Mr. Lamar made a motion, for Mayor Clemons to. sign the consent order. Seconded. by  Mr. Myrick. Motion passed. (6-0)  15. MAYOR'S REPORT A. CMA Meeting  Hosted by the City ofMarietta Marietta Museum ofHistory 1Depot St., Marietta, GA December 13, 2022, at 6:30  6    12/5/2022 Council Minutes 16. ADJOURN  Mr. Myrick made ai recommendation to adjourn the meeting. Seconded by Mrs. Leverette.  Motion passed. (6-0)  Mayor Date  ppaclsae 2.13.2023  Vaws  Gat0b  7