BOARD OF TRUSTEES  441 3rd Street, Mead Monday, November. 27,2023  MEAD COLORADO  MINUTES  I. 6:00 p.m. to 10:00 p.m. REGULAR MEETING  In accordance with the Town' 's Remote. Participation and. Remote. Meeting Policy adopted by the Board of Trustees on March 13, 2023 by Resolution No. 21-R-2023, remote participation was enabled for the meeting. Mayor Colleen Whitlow called the Regular Meeting of the Board of Trustees to order at 6:00 p.m.  1. Call to Order- - Roll Call  Present  Mayor Colleen Whitlow Mayor Pro Tem Chris Cartwright Trustee Debra Brodhead Trustee Chris Parr Trustee Herman Schranz Trustee David. Adams Trustee Trisha Harris  Absent  Also present: Town Manager Helen Migchelbrink; Town Attorney Marcus McAskin; Director of Administrative Services Mary Strutt; Police Chief Brent Newbanks; Community Development Director Jason Bradford; Town Engineer /E Public Works Director Erika Rasmussen; Public Information Ofhcer/Community Engagement  Director Lorelei Nelson. 2. Moment of Silence holiday season.  Attending via remote access: Members oft the public.  Mayor Whitlow requested the observance ofar moment ofs silence for loved ones who are: no longer with us this  3. Pledge of Allegiance to the Flag The assembly pledged allegiance to the flag. 4. Review and Approve. Agenda  Motion was made by Mayor. Pro Tem Cartwright, seconded. by Trustee Schranz, to approve the agenda.  Motion carried 5-0, on a roll call vote. 5. Staff Report: Town Manager Report a. Manager Report Informational Items a. EVCharging Station additional stations will be evaluated.  Town Manager Helen Migchelbrink discussed dates in. January for al Board planning retreat and thel I-25  construction and CDOT's storage of dirt at I-25 and WCR 38.  Public Information Ofhcer/Community Engagement Director Lorelei Nelson discussed an EV Charging station location at' Town Hall and cost options. Revenues will be monitored for the first year and options for costs and    7. Proclamations  a. Business Appreciation Month December 2023  Motion was made by Mayor Pro Tem Cartwright, seconded. by Trustee Schranz, to approve the signing ofaproclamation, for Business. Appreciation Month December 2023. Motion carried. 5-0, on ai roll call 8. Public Comment:. 3minute time limit. Comment is fora any item whether itis on the agenda or nott unless itiss set for public hearing. Resident Brad Hagan discussed investment property that hel has interest in at 333-339 Main Street. Hel has received as summons from the Town and is trying to work through issues with the old building and work completed without  vote.  aj permit.  Resident Don Smith discussed inspections for 3391 Main Street.  9. Consent Agenda: Consent Agenda items are considered to be routine and will be enacted by one motion and vote. There willl be nos separate discussion of Consent Agenda items unless a Board member so requests, in which case the item may be removed from the Consent Agenda and considered at the end of the Consent Agenda. Because the Consent Agenda includes Town payables (bills list/check register) and routinely includes contracts and other items involving the expenditure of Town, fands, the town Clerk shall require a roll call vote on the Consent. Agenda, as required by MMC: Sec 2-2-190(a). Consent Agenda includes:  a. Approval ofl Minutes Regular Meeting November13,2023  b. October 2023 Financials Check Register November 27, 2023  d. Resolution No. 70-R-2023 - A Resolution oft the' Town of Mead, Colorado, Amending the Employee Ordinance No. 1047 - An Ordinance of the' Town of Mead, Colorado, Adopting a New Article VII of Chapter 6 of the Mead Municipal Code Establishing the Town's Process for Accepting Remitted Ordinance No. 1048 - An Ordinance oft the' Town ofl Mead, Colorado, Amending Section 7-6-45 oft the Resolution No. 71-R-2023 - A Resolution of the Town of Mead, Colorado, Authorizing an Application for an Energy and Mineral Impact Assistance Program, TierIGrant, to Support the Land Use Code h. Resolution No. 72-R-2023- - A Resolution of the Town of Mead, Colorado, Delegating Authority to the Town Manager to Execute or Accept License. Agreements from Property Owners in the Vicinity ofI-25 and CR: 38 tol Facilitate Survey and Other Investigatory Work by the Town Resolution No. 73-R-2023-, A Resolution of the Town of Mead, Colorado, Approving an ntergovernmental Agreement to Establish the Southwest Weld County Subregion Forum: for Resolution No. 74-R-2023- A Resolution oft the Town ofl Mead, Colorado, Approving Public Road Crossing License Agreements with Great Western Railway of Colorado, L.L.C. for the 3r Street and Motion was made by Trustee Schranz, seconded by Trustee Parr, to approve the consent agenda.  Handbook  Carryout Bagl Fees Under C.R.S. $ 25-17-505 Mead Municipal Code Regarding Backyard Chicken Hens  Major Update (2024)  Collaborative Transportation Planning  Welker Avenue. Project  Motion carried. 5-0, on a roll call vote. 10. Public Hearing: Municipal Code. Amendment  Mayor Whitlow opened the Public Hearing for Municipal Code amendments at 6:32 p.m. Town Planner Collin Mieras presented the staff report supporting the Code amendments.  There was no public comment at this time. The Board discussed the need for the draft amendments.    a. Ordinance No. 1049 - An Ordinance oft the Town of! Mead, Colorado, Amending Sections 16-1-150, 163-80-TABLE33, 16-3-90(g), AND 16-11-40(9) oft the Mead Municipal Code, Regarding Floor Motion was made by Trustee. Parr, seconded by Trustee Brodhead, to adopt Ordinance. No. 1049-An Ordinance oft the Town of Mead, Colorado, Amending Sections 16-1-150, 16-3-80-1 TABLE. 3.3, 16-3- 90(g), AND 16-11-40(9) ofthel Mead Municipal Code, Regarding Floor. Area Ratio, Standards for Development. Motion carried 4-1, on a roll call vote. Mayor Whitlow and Trustees Brodhead,  Area Ratio Standards for Development  Cartwright and Parr voted yes; Trustee Schranz voted no.  Mayor Whitlow closed the public hearing at 6:42 p.m.  11. Public Comment: 3 minute time limit. Comment is for any item whether iti is on the agenda or not, unless ilis set for public  hearing.  There was no public comment at this time. 12. Elected Official Reports a. Town' Trustees b. Mayor Whitlow  The Trustees had no further comment at this time.  Mayor Whitlow discussed Coffee with thel Mayor and Christmas in the Park both scheduled for December 2nd. 13. Executive Session - Pursuant to CR.S.24-6-4024)0) to discuss personnel matters for which the employee has consented: Town Manager Annual Review; pursuant to C.R.S. 24-6-402(4)e) to determine positions relative to matters that may be subject to negotiations, develop strategy for negotiations, and toi instruct negotiators related to acquisition of certain property interests required for the 3rd Street and Welker Avenue Intersection Improvements Project consistent with' Town Resolution No. 34-R-2023 dated May 8, 2023; and pursuant to C.R.S. 24-6-402(4)(b) for legal advice on specific legal questions regarding potential updates/amendments to the Town's general guidelines for public comment at open meetings Motion was made by Trustee Schranz, seconded by Trustee. Parr, to enter into executive session pursuant. to C.R.S. 24-6-402(4)0) to discuss, personnel matters for which the employee has consented: Town Manager. Annual. Review; pursuant to C.R.S. 24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop strategy, for negotiations, and to instruct negotiators related to acquisition ofcertain property interests required for the. 3rd Streetand Welker Avenue. Intersection Improvements Project consistent with Town Resolution No. 34-R-2023 dated May 8,2023; and pursuant to C.R.S. 24-6-402/4)(b). for legal advice on specific legal questions regarding potential paateyamendments toi the Town' 's general guidelines for public comment at open meetings.  Motion carried. 5-0, on ai roll call vote.  Mayor Whitlow convened the Executive Session at 6:48 p.m.  Thel Board returned to thel Regular Meeting from Executive Session at 8:16 p.m. Those present for thel Executive Session were Mayor Whitlow, Mayor Pro Tem Cartwright, Trustees Brodhead, Parr and Schranz, Town Attorney Marcus McAskin, Town Manager Helen Migchelbrink, Director of Administrative Services Mary Strutt, Town Engineer /Public Works Director Erika Rasmussen, Community Development Director Jason Bradford and Elaine Alberding, Precision Employment Consulting. Strutt, Rasmussen and Bradford left the meeting at  approximately 7:33 p.m.  RECONVENE REGULAR MEETING 14. Executive Session Action Items  Motion was made by Trustee. Parr, seconded by Mayor Pro Tem Cartwright, to delegate authority to Mayor Whitlow and the Town. Attorney toj finalize thej first amendment toi the amended and restated Town Manager. Employment. Agreement dated November 14, 2022 to provide the Town Manager with: 2% market adjustment and. 3%1 merit increase, with the total. 5% increase in compensation to be  effective January 1, 2024, and    Trustee. Parrj further moved to delegate authority to. Mayor Whitlow to execute thej first amendment to Town. Manager. Employment. Agreement following the review/approval as toj form by the Town  Attorney. Motion carried 5-0, on ai roll call vote. meeting. Motion carried. 5-0, on a roll call vote.  15. Adjournment  Motion was made by Trustee Schranz, seconded by Mayor Pro Tem Cartwright, to adjourn the Thel Regular Meeting oft the Town ofl Mead Board ofTrustees adjourned at approximately 8:19 p.m. on Monday,  November 27, 2023.  COMLHN Colleen G. Whitlow, Mayor  ATTEST:  Mary E/Strutt, MMC, T SEAL)  Ars PLNTY CO