5/2/2022 Council Minutes  MINUTES OF THE REGULAR COUNCIL MEETING CITY OF AUSTELL CITY HALL BUILDING MONDAY,MAY2,2022  Present: Mayor Ollie Clemons Valerie Anderson Melanie Elder Devon Myrick Sandra Leverette Meredith Adams Marlin Lamar  Also, present: Denise Lowe, Finance Director; Bo Garrison, Public Works Director; Brandon Merritt, Fire Chief; Natalie Poulk, Police Chief(I), Darrell Weaver, Community Affairs Director, Elizabeth Young, City Clerk and Scott Kimbrough, Attorney  1. CALL' TO ORDER  Mayor Clemons called the meeting to order. Pastor Hooper gave the invocation & Mayor Clemons led the Pledge of Allegiance. Mayor Clemons asked ifa anyone had items to add tot the agenda. Mrs. Anderson stated she needed to add item 13D - 5354 & 5360 Austell Mr. Myrick moved toj follow the recommendation of Mayor Clemons to add item 13Dto  Road Annexation & Rezoning.  the agenda. Seconded by Mrs. Adams. Motion passed. (6-0) 2. CONSENT AGENDA: - INFORMATION AND UPDATE (No Action Required by Council - See Specific Department Director before a Meeting.)  2. CONSENT AGENDA A. Approve Bills  B. Approve Legal Bills $2,942.50  C. Approve Minutes ofl Regular Council Meeting April 4, 2022 Consent Agenda. Seconded by Mrs. Leverette. Motion passed. (6-0)  Mrs. Anderson moved toj follow the recommendation of Mayor Clemons to approve the  4. EXCEPTION TO CONSENT AGENDA  5. CITIZENS REPORT  Mr. Tim Adams came up to speak to the council. Mr. Adams stated he had several items to address the Mayor & Council with. 1) Mr. Adams asked why the ChiefofPolice    5/2/2022 Council Minutes  position has not been filled yet. He stated that ChiefPoulk has been doing the job & has proved she can. Mayor Clemons stated the process is in place & moving in the 2) Railroad crossing needs signage. He would like someone to: reach out to the GPS companies for updated routes. Mayor Clemons stated the signage has been ordered & there is some work about to be done at this crossing. There will be fines posted on the signs that will be enforced. The Railroad has approved this road improvement request & 3)Jones Road trash problem. He would like to see cameras put up to deter people from dumping trash in this area. Mayor Clemons stated wel have been trying to mitigate the trash dumping for a while. We have partnered with Keep Cobb Beautiful to get the trash Ms. Quintasha Swanson came up to speak to the council. Ms. Swanson asked ifthere has been any remedy as to why the Cobb Flex Bus Transportation is no longer making stops downtown. Mayor Clemons stated hel has not heard ofany remedy at the present time, but we need to reach out since our citizens are being impacted. He stated there has beena lack ofr ridership since it started. Mayor Clemons stated he would reach out himselfto find out as to what they are doing relative to not stopping int the downtown area.  background.  its should eliminate any truck getting stuck there.  up in many areas & that is one oft them.  6.GASSYSTEM REPRESENTATIVE OLLIE CLEMONS, MAYOR we are a little below from last year. 7.FINANCE DEPARTMENT  Mr. Kimbrough stated for March 2022, we are ahead ofl last March 2021. But year to date  VALERIE ANDERSON, CHAIRPERSON Denise Lowe, Finance Director  A. Financial Report  B. Public Hearing-1St Reading of2022-23 Preliminary Fiscal Year Budget The following items have been reflected in the 2022-23 Preliminary Budget:  Merit increases for eligible employees Increases in retirement costs Additional public safety employees; full-time and part-time Pump station removal for. Johns Street Increases in fuel costs Decreases in lease rent revenue for Threadmill  Most of the impacts of these changes will be funded by increases in franchise and gas  system revenue as well as water and sewer rate increases.  2    5/2/2022 Council Minutes  Mr. Kimbrough stated the City of Austell Finance Committee would like tol hold a public hearing for the 1St reading oft the 2022-23 Fiscal Year Budget. No questions or comments Mrs. Anderson moved. toj follow the recommendation ofl Mr. Kimbrough to close the  were asked.  public hearing. Seconded by Mr. Myrick. Motion, passed. (6-0)  8. GENERAL ADMINISTRATION  MELANIE ELDER, CHAIRPERSON Elizabeth Young, Director  A. No Report  9. POLICE DEPARTMENT  DEVON MYRICK, CHAIRPERSON Natalie Poulk, Police Chief(I)  A. Police Report 10. FIRE DEPARTMENT  MARLIN LAMAR, CHAIRPERSON Brandon Merritt, Fire Chief  A. Fire Report  11. PUBLIC WORKS DEPARTMENT  SANDRA LEVERETTE, CHAIRPERSON A. Surplus Vehicles/Misc. Items (Information Only)  Bo Garrison, Director  Public Works Department will be selling vehicles and miscellaneous items for surplus  to the highest bidder on GOVDEALS.COM. See attached list. B. John Street Sanitary Sewer Improvements Recommendation for Award Itist the recommendation of the Public Works Department to accept and approve the bidding ofThe Corbett Group, LLC, as the lowest bidder in the amount of $681,700.00 for the construction of the John Street Sanitary Sewer Improvements Funds will come from 2019-Instrastructure account number: 505-4350-54-1400.  project.  3    5/2/2022 Council Minutes  Quotes received:  Bidder  Amount $681,700.00  The Corbett Group, LLC 13201 Veterans Memorial Highway Douglasville, GA3 30134 RDJE, Inc. 679 Highway 29 South, Suite A Newnan, GA 30263 GS Construction, Inc. 526 Lyle Circle Lawrenceville, GA 30046  $770,530.00 $1,081,600.00  Please see attached documentation from Keck and Wood, company who reviewed the Mrs. Leverette moved toj follow the recommendation of Mayor Clemons to approve the. John Street Sanitary Sewer Improvements. Seconded. by Mr. Myrick. Motion  bids received by City Hall.  passed. (6-0)  12. PARKS DEPARTMENT  MEREDITH ADAMS, CHAIRPERSON  Darrell Weaver, Director  A. Threadmill Complex Suite Renovations (Building Maintenance - Information Only) On March 25th Staffhosted the City's first annual Spring Fling for the community. Parks and Recreation staffworked hard preparing Legion Park in advance oft the event, setting up and accommodating various vendors as well as exercising creative ingenuity when the winds tried to put a stop to the movie on the lawn. Overall, the event was al huge success with a great turn-out. The staff, inflatables, bungee, train, movie, and food trucks gave our community an opportunity to come together again in  asocial gathering that everyone of all ages enjoyed. VALERIE ANDERSON, CHAIRPERSON  13. COMMUNITY AFFAIRS  Darrell Weaver, Director A. Code Enforcement Report  4    5/2/2022 Council Minutes  B. Rezoning & Annexation-5730 Maxham Road  Application 2022-09R & 2022-10A: The City is following Georgia State Code O.C.G.A. $36-36-32 to annex property that would be unincorporated islands througha a 60 percent method. A full staff report and supporting documents are attached. Mr. Kimbrough opened this up for the rezoning public hearing. There were no questions or Mrs. Anderson moved to. follow the recommendation of Mr. Kimbrough to close the rezoning public hearing. Seconded by Mr. Myrick. Motion passed. (6-0) Mrs. Anderson moved toj follow the recommendation of Mayor Clemons to approve the rezoning of 5730 Maxham Road. Seconded by Mr. Myrick. Motion passed. (6-0) Mr. Kimbrough opened this up for the annexation public hearing. There were no Mrs. Anderson moved to. follow the recommendation of Mr. Kimbrough to close the annexation public hearing. Seconded by Mrs. Leverette. Motion passed. (6-0) Mrs. Anderson movedito follow the recommendation of Mayor Clemons to approve the annexation of 5730. Maxham Road. Seconded by Mr. Myrick. Motion passed. (6-0) Application 2022-11R & 2022-12A: The City is following Georgia State Code O.C.G.A. $36-36-32 to annex property that would be unincorporated islands through a 60 percent method. A full staff report and supporting documents are attached. Mrs. Anderson moved to follow the recommendation of Mr. Kimbrough to close the rezoning, public hearing. Seconded by Mrs. Leverette. Motion passed. (6-0) Mrs. Anderson moved toj follow the recommendation of Mayor Clemons to approve the rezoning of2181 Veterans Memorial. Hwy. Secondedby Mrs. Leverette. Motionpassed Mr. Kimbrough opened this up for the annexation public hearing. There were no Mrs. Anderson moved to follow the recommendation of Mr. Kimbrough to close the annexation public hearing. Seconded by Mrs. Leverette. Motion passed. (6-0) Mrs. Anderson moved toJ follow the recommendation of Mayor Clemons to approve the annexation of2181 Veterans Memorial Hwy. Seconded by Mr. Myrick. Motion, passed.  comments from anyone.  question or comments from anyone.  C. Rezoning & Annexation-2181 Veterans Memorial Hwy.  (6-0)  question or comments from anyone.  (6-0)  5    5/2/2022 Council Minutes  D. Rezoning & Annexation-5354 & 5360 Austell Road  Application 2022-5R & 2022-6A: Staffhad: receivedar rezoning and annexation request from Andover Place, LP to rezone and annex approximately 6.91 acres from R-20 (residential) & GC (general commercial) to RM-12 (multifamily) for the purpose of developing a three story, 100,500 square foot age restricted apartment community. A full staffr report and supporting documents are attached. Mr. Kimbrough opened this up for a rezoning public hearing. The following came forward & Mr. Kimbrough swore Bo Johnston = Wendover Housing Partners, Peter Day - Agent, Tom Hanger, Ray Arriaga, Valerie Clemons, Frankie Hillard, Brent Green After all the above spoke, the following stipulations were agreed upon: 1. The layout of the development shall be substantially in accordance with the sketch dated 01/27/2022. Adjustments may be reviewed by staffduring the engineering phase. Any substantial changes shall return to the board for consideration. The parking space ratio shall be reduced to 1.25 spaces per unit to reduce the overall number of spaces provided. The reduction shall be reflected in a reduction of spaces adjacent to the 2. The applicant shall incorporate an enhanced landscape plan to include the buffers adjacent to all residential properties to remain undisturbed. If portions are devoid of significant vegetation, the applicant shall work with staff to fill those spaces in to achieve maximum buffering. These buffers shall also incorporate as six-foot tall privacy 3. The "emergency access" drive along Sweetwater Lane shall be phased in a manner to be constructed last during the course of site development. This access drive shall be 4. The building shall be constructed substantially similar to what was proposed and 5. Except as otherwise provided herein, the development shall meet all City of Austell Codes and the provisions oft the Zoning Ordinance and Subdivision Regulations unless Mrs. Anderson moved to. follow the recommendation of Mr. Kimbrough to close the rezoning public hearing. Seconded by Mrs. Leverette. Motion passed. (6-0) Mrs. Anderson moved toj follow the recommendation of Mayor Clemons to approve the rezoning of 5354 & 5360 Austell Rd. Seconded by Mr. Myrick. Motion passed. (6-0) Mr. Kimbrough opened this up for the annexation public hearing. There were no  them in:  properties along Sweetwater Lane resulting in a larger buffer area.  fence.  gated and locked at all times to restrict non-emergency traffic.  presented to the Board.  specifically approved by the Mayor and City Council.  question or comments from anyone.  6    5/2/2022 Council Minutes  Mrs. Anderson moved to. follow the recommendation of Mr. Kimbrough to close the annexation public hearing. Seconded by Mr. Myrick. Motion passed. (6-0) Mrs. Anderson moved toj follow the recommendation of Mayor Clemons to approve the annexation of5354 & 5360 Austell Rd. Seconded by Mr. Myrick. Motion, passed. (6-0)  14. ATTORNEY, DUPREE & KIMBROUGH  A. Nol Report 15. MAYOR'S REPORT  A. Mayor Clemons presented the City Clerk, Elizabeth Young, with aj proclamation for  Municipal City Clerk's week, May 1-7,2022.  16. ADJOURN  Mr. Myrick moved toj follow the recommendation of Mayor Clemons to adjourn the  meeting. Seconded by Mrs. Leverette. Motion passed. (6-0)  Mayor Date  Attest  poicOune 6-7-2022  Litiyug  7