4/3/2023 Council Minutes  MINUTES OF THE REGULAR COUNCIL MEETING CITY OF AUSTELL CITY HALL BUILDING APRIL3,2023  Present: Mayor Ollie Clemons Valerie Anderson Melanie Elder Devon Myrick Sandra Leverette Meredith Adams Marlin Lamar  Absent: Elizabeth Young & Darrell Weaver  Also, present: Denise Lowe, Finance Director; Bo Garrison, Public Works Director; Brandon Merritt, Fire Chief; Scott Hamilton, Police Chief, Christine Dobbs, Assistant Community Affairs  Director, and Scott Kimbrough, Attorney 1. CALL TO ORDER  Mayor Clemons called the meeting to order. Pastor Bailey gave the invocation & Mayor Clemons led the Pledge of Allegiance. Mayor Clemons asked if anyone. had items to add to the agenda. Mrs. Adams added item 12D - Collar Park Revised Fee Structure. Mrs. Anderson made ai recommendation to add item 12D. Seconded. by Ms. Elder.  Motion passed. (6-0) ap plaque and pin. their service. Prevention.  Mayor Clemons congratulated Zach Evans on 15 years of service and presented him with Mayor Clemons presented aj proclamation to the 911 Dispatchers and thanked them for Mayor Clemons presented a proclamation to Cobb Colaborative/Child Abuse  2. CONSENT AGENDA - INFORMATION AND UPDATE (No Action Required by Council - See Specific Department Director before al Meeting.)  2. CONSENT AGENDA A. Approve Bills  B. Approve Legal Bills- - $2,582.50  1    4/3/2023Council Minutes  C. Approve Minutes ofRegular Council Meeting March 6, 2023  Mrs. Anderson made a recommendation to approve the Consent. Agenda. Seconded by  Mrs. Leverette. Motion passed. (6-0) 4. EXCEPTION TO CONSENT AGENDA  5.CITIZENS! REPORT  Mrs. Ann Turner had concerns about recycling and why Grief will not accept her papers.  Mr. Byron Lomax had concerns about renting the Community Center.  6.GAS SYSTEM REPRESENTATIVE OLLIE CLEMONS, MAYOR  Mr. Kimbrough stated we are down al little from last year but still in good shape.  7.1 FINANCE DEPARTMENT  VALERIE ANDERSON, CHAIRPERSON Denise Lowe, Finance Director A. Financial Report B. 2021-22 Budget Revisions  ARPA expenditures originally recorded ini the General Fund were: moved to its own special revenue fund per new guidance. These expenditures have been approved by council, however the accounting for these expenditures needed to be recorded AACIC original budgeted expenditures are being adjusted to reflect changes made during the year. All AACIC expenditures have been previously approved by council, however the budgeted line items need to reflect the specific department they were Itist the recommendation of the Finance Committee to approve the above budget Mrs.. Anderson made ai recommendation to approve the 2021-22 Budget Revisions.  separate from the General Fund.  spent from.  revisions for the 2021-22 Fiscal Year.  Seconded by Mrs. Leverette. Motion passed. (6-0) MELANIE ELDER, CHAIRPERSON Elizabeth Young, Director A. Personnel Policy Revision reflect the following:  8. GENERAL ADMINISTRATION  The purpose oft the revision is to amend the Sick Leave policy, Section 4, pg. 46, to All full-time employees shall begin accruing sick leave from the date of employment.  These hours are available for usage once they are accrued.  2    4/3/2023 Council Minutes  Ms. Elder made a recommendation to approve the Personnel Policy Revision.  Seconded by Mr. Myrick. Motion passed. (6-0)  B. Prisoner Housing Contract  Cobb County is proposing ai rate increase for housing the City's prisoners. Cobb County currently charges the city $73.90 per day per prisoner housed and would like to increase this rate to $80 per day. The city pays for these services with fees from tickets written by the city. These fees are: remitted to Cobb County once a month. Ms. Elder made ai recommendation to approve the Prisoner Housing Contract.  Seconded by Mr. Myrick. Motion passed. (6-0)  9. POLICE DEPARTMENT  DEVON MYRICK, CHAIRPERSON Scott Hamilton, Police Chief  A. Police Report 10. - FIRE DEPARTMENT  MARLIN LAMAR, CHAIRPERSON Brandon Merritt, Fire Chief  A. Fire Report  11.PUBLIC WORKS DEPARTMENT  SANDRA LEVERETTE, CHAIRPERSON  Bo Garrison, Director A. Utility Charges  The Public Works and Finance departments have analyzed current city policies, as well as those of neighboring, jurisdictions, and recommend amending the city's fee structure. The proposed changes are detailed below. The effective date will be. July 1,  2023.  Category Standard water deposit Garbage only deposit Water application fee  Current $ 75.00 $ $  Proposed 100.00 $ 50.00 $ 25.00  3    4/3/2023 Council Minutes  Penalty on balances not paid by 15th Date penalty applied Charge for late past due accounts Charge for delinquent accounts at cut-off Deposit for accounts delinquent more than once in 12 months  10% Random $ 10.00 10.00  10% 19th $ $ 50.00  $ 75.00  $125-150  Mrs. Leverette made ai recommendation to approve the Utility Charges. Seconded by  Mr. Lamar. Motion passed. (6-0) B. Landers Street, Pratt Street & Eastside Drive  Itis the recommendation ofthe Public Works Department to accept and approve the bidding of East Coast Grading Inc. ini the amount of $96,000.00 for Landers Street,  Pratt Street and Eastside Drive milling and paving.  Quotes received:  Bidder  Amount  Bam Bam Hauling Solutions LLC Magnum Paving LLC ShepCo Paving Inc. East Coast Grading Inc.  $97,818.00 $110,000.00 $111,765.15 $96,000.00  Mrs. Leverette made ai recommendation to approve the Milling and Paving award.  Seconded. by Mr. Myrick Motion passed. (6-0) MEREDITH ADAMS, CHAIRPERSON  12. PARKS DEPARTMENT  Darrell Weaver, Director A. Juneteenth Kick-OffReception  Staff has been approached by Ms. Delores Powell, Cool Kids Committee, Inc., to host al kickoff reception for Juneteenth Weekend. The event titled Austell Midnight Train" is proposed to be ai reflection into the history of Austell from the past moving  4    4/3/2023 Council Minutes  into the present featuring photographs and storytelling. Light refreshments are proposed along with jazz music. The event is planned to occur: from 7:00pm to 9:00pm on June 16, 2023. Proceeds raised are slated to return to the Cool Kids Committee as well as the Austell Youth Innovation Center. Staffi is seeking approval to allow for this event to take place at the Threadmill Complex within the open atrium Mrs. Adams made ai recommendation to approve the. Juneteenth Kick-Offi Reception.  area of the first floor.  Seconded by. Mrs. Anderson. Motion approved. (6-0)  B. 2023 BBQ Blues & Brews Event  Staffi is seeking to allow for the second BBQ Blues & Brews event to take place on the Threadmill Complex property in early October. The date has not been set yet, but ise expected to be the first or second weekend of October. Last year's event was highly successful where it took place along Jefferson Street; however, staffi is seeking to move it this year to the outdoor campus ofthe Threadmill to allow for ai more functional layout and accommodate easier parking for patrons. No portion of this event will take place within the Threadmill Complex - all activities will be in  designated areas of the front parking lot.  Mrs. Adams made a recommendation to approve the 2023 BBO Blues & Brews Event.  Seconded by Mr. Lamar. Motion passed. (6-0)  C. RFP for Threadmill Complex  Staffi is seeking to move forward with aj proposal for Croy Engineering toj prepare and oversee the RFP process to redevelop the Threadmill Complex. The proposal received laid out tiers of various tasks to complete the project from drafting to awarding. Overall costs for the entire proposal to be overseen by Croy was quoted at $11,822.50.Itisa anticipated tol have funding drawn from Parks & Recreation (who oversees the public facilities) professional line item (00-62/0-52-1200); however, the unexpected delivery costs for the tank at Veterans Park was drawn from that budget in the amount of $12,500. The delivery oft the tank was authorized by the previous administration but was not identified under a: funding source due to not knowing when aj piece ofi military equipment would be available. The sudden notification of the tank's availability was not planned fori ini the current budget and its billing under professional services depleted funding for any further expenses that should be billed there. Staffi is seeking to have this line item adjusted up in the amount of$11,822.50 to accommodate the proposal for the RFP ofthe Threadmill Mrs. Adams made a recommendation to approve the RFP for the Threadmill Complex. Seconded by Mrs. Leverette. Motion passed. (6-0)  Complex.  5    4/3/2023 Council Minutes  D. Collar Park Community Center Revised Fee Structure  Staff is proposing to adjust the current fee structure for the Collar Park Community Center at 2625. Joe. Jerkins Blvd. Austell, GA 30106. The new document proposes new hourly fees and discounted rates for usage by City of Austell residents, non-profit organizations, and city employees. The proposed changes will result in overall savings The provided table shows the current fee structure versus the proposed:  for the end user.  Current Fees  Proposed Fees  Hourly Rate= $145 (4) hours minimum  Standard Hourly Rate= $400 (4) hours/ $800 City of Austell Citizen/ Non-profit/ Employee Hourly Rate= $280 (4) hours/ $560 (8) hours. cashier's check or money orders only. (Must be picked up within five business days after rental or it will bei forfeited; cancellations will Runover Time Fee $100 per hour  (8)! hours  Cleaning Fee $175 toward balance.)  Reservation fee $200 non-refundable goes ReeratoDamae/Camane Deposit= $175  not be refunded)  No discounted rates provided  Mrs. Adams made ai recommendation to approve the Collar Park Community Center  Fee Schedule. Seconded. by Ms. Myrick. Motion passed. (6-0)  13.COMMUNITY AFFAIRS  VALERIE ANDERSON, CHAIRPERSON  Darrell Weaver, Director A. Code Enforcement Report B. 2930 Humphries Hill Rd. Rezoning  Application 2023-01R: by Jose Lorenzo to rezone approximately 0.2 acres located at 29301 Humphries Hill Road (Tax ID #18009300050) from R-15 (Residential) tol RD (Residential Duplex) to convert the existing residence into a duplex. The full staff report and supporting documents are attached. Mr. Kimbrough opened for a public Mrs. Anderson made ai recommendation to close the public hearing for 2930 Humphries Hill Rd. Seconded by Ms. Elder. Motion passed. (6-0) Hill Rd. Seconded by Mr. Myrick. Motion passed. (6-0)  hearing for the rezoning of2930. Humphries Hill Rd.  Mrs. Anderson made ai recommendation to approve the rezoning of2930 Humphries  6    4/3/2023 Council Minutes  C.2 2765 Veterans Memorial Hwy. Special Land Use Permit  Application 2023-01SLUP: by Diana C. Espinoza for a special land use permit to allow for a special events hall located at 2765 Veterans Memorial Highway (Tax ID #18002500650, 18002500670 and 18002500680). The property is currently zoned CBD (Central Business District). The: full staff report and supporting documents are attached. Mr. Kimbrough opened for a public hearing for the 2765 Veterans  Memorial Hwy. Special Land Use Permit.  Mrs. Anderson made ai recommendation to close the public hearingfor 2765 Veterans Memorial Hwy. Special Land Use Permit. Seconded by Mr. Lamar. Motion passed. Mrs. Anderson made ai recommendation to approve the rezoning of 2765 Veterans Memorial Hwy. Special Land Use Permit. Seconded by Mr. Lamar. Motion passed.  (6-0)  (5-1 Mr. Myrickopposed)  D. Consideration to draft Land Use Ordinances In-house  As land use requests ini the city continue to rise, staffis seeking a more efficient and cost-effective way to produce ordinances approving Council actions. Currently the City Attorney drafts the city's ordinances once an approval is made by the Mayor and Council. This is ai task that can be donei in-house by staff pertaining to rezoning, annexation, and special land use permit requests received if approved. Coordination with the City Clerk to ensure consistent numbering is assigned will be necessary. Mrs.. Anderson made ai recommendation to approve the draft ofLand Use Ordinances  In-house. Seconded by Mrs. Adams. Motion passed. (6-0)  E. Privilege License. Approval  La Salsa - 2856 Veterans Memorial Hwy.  Mrs.. Anderson made ai recommendation to approve the privilege license for La, Salsa.  Seconded by. Mrs. Adams. Motion passed. (6-0)  ,ATTORNEV,DUPREL & KIMBROUGH  A. Reapportionment Ordinance by the state reapportionment office.  Mr. Kimbrough stated the purpose oft the ordinance is to adopt the new wards selected Mrs. Anderson made ai recommendation to approve the Ist Reading ofthe Reapportionment Ordinance. Seconded by. Ms. Elder. Motion passed. (4-2 Mr. Lamar  & Mrs. Adams opposed)  7    4/3/2023Council Minutes  15. MAYOR'S REPORT A. CMA Meeting April 11 @6:30 pm 2871 Cherokee Street  Location: Apotheose Roastery/1808 in Kennesaw  B. Galleria Convention Funding & Operating Renewal Agreement  Mr. Kimbrough stated this agreement is between the Galleria and each city, iti ist the Mrs. Anderson made a recommendation to approve the Galleria Convention Funding & Operating Renewal. Agreement. Seconded by Ms. Elder. Motion passed. (6-0)  designation of thel hotel/motel taxes.  16.. ADJOURN  Mr. Myrick made a recommendation to adjourn the meeting. Seconded by Mrs. Adams.  Motion passed. (6-0) O0be Date  Attest  Chasaf  dpub lug  Mag-5-2023  8