REGUGLAR MEETING OF' THE. JASPER COUNTY BOARD OF COMMISSIONERS  JULY1,2024  PAGE4 454  The) Jasper County Commissioners: met this date at 830AM.CS.Tat910s. Sparling, Rensselaer, Indiana with the following members present: Rein Bontreger, James Walstra and Jeffrey DeYoung. Also present were. Auditor, Donya Jordan, Deputy Auditor, Treasure Gilbert and Eric Beaver, the Attorney that represents the Commissioners. Those present stood and recited the Pledge of Allegiance led by Mr. Bontreger. There was al brief moment of silence following the MINUTES: Mr. DeYoung motioned to approve the minutes from June 3,2024 and June 17,2023, PAYROLL CLAIMS: Mr. Walstra motioned to approve the payroll claims with checks dated June CLAIMS: Mr. Walstra motioned to approve the claims, as) presented, Mr. DeYoung seconded and CLERK KARA FISHBURN / VACATION EXTENSION REQEUST CONFERENCE REQUEST: Ms. Fishburn asked to extend a week of an employee's vacation from October to December. Mr. DeYoung motioned to approve, Mr. Walstra seconded and the motion carried. Ms. Fishburn asked for her and] Recorder Grow to attend the AIC conference: in September and for hera and the Voter Registration) Deputy to attend the Indiana Voter Registration conference on. July 11th. Mr. Walstra motioned to approve the requests, Mr. DeYoung seconded and the motion CONFERENCE REQUESTS: There was a request from the Treasurer for her and a Deputy to attend the State-called Treasurer's conference in August. There was also a request from the HR Director to attend the AIC conference in September. Mr. DeYoung motioned to approve the HOTELPAYMENT FOR AICCONFERENCE: HR Director, Holly Eldridge, sent a letter stating that she contacted the hotel where the AIC conference will bel held and they said the county can payf fort the County employees who are attending the conference via check so, the employees won't have to pay themselves and get reimbursed. She said they will have to use their own card for incidentals. Mr. DeYoung motioned to approve prepaying the hotel reservations, Mr. Walstra FMLA TRAINING FOR DEPTMENT HEADS AGENDA: Ms. Eldridge also sent a tentative agenda for FMLA training for the County department heads. The training will take place on Wednesday, September 11, 2024. One session will be from 9:00 A.M. to 11:00 A.M. and the second session will be from 12:301 P.M. to 2:301 P.M. The department heads only need to attend one oft the sessions ands some departments may want to send a secretary or deputy to be al backup. Mr. Bontreger said they will cover the following topics: first things first, FMLA, FLSA, timekeeping requirements, ghost employment, overtime and compensatory time, flex time, disciplinary action, employee files and question and answers. Mr. Walstra motioned to approve the FMLA training agenda, Mr. DeYoung seconded and the motion carried. Mr. Haberlin askedi if there was any way to record the session. Mr. Bontreger said that was a good point. REPLACERECYCLEEMPLOVEE: There was aj request froml Ms.) Eldridge tor replacet thei recycle employee at the Wheatfield location. They already had a replacement in mind. Mr. DeYoung COVERED BRIDGES CERTIICATION: Mr. Bontreger said they had a covered bridge certification verifying that they havez zero covered bridges. Ms. Jordan saidt they dot this every: year. Mr. Walstra motioned to approve, Mr.] DeYoung seconded and the motion carried.  Pledge.  Mr. Walstra seconded and the motion carried.  14,2024 and. June 28,2024, Mr. DeYoung seconded andt the motion carried.  the motion carried.  BURIED CABLES: There were no buried cables.  carried.  requests, Mr. Walstra seconded and the motion carried.  seconded and the motion carried.  motioned to approve, Mr. Walstra seconded andt the motion carried.    REGUGLAR MEETING OF' THE. JASPER COUNTY BOARD OF COMMISSIONERS  JULY1,2024  PAGE455  OKTOBERFEST REQUEST: There was a request from Main Street Rensselaer to use the Courthouse lawn adjoining Van Rensselaer Street for Oktoberfest on Saturday, September 28,2024. This is pending the construction on thel brick streets project. Mr. DeYoung motioned to LIGHTING AT JASPER COUNTY COMMUNITY SERVICES: Mr. Bontreger said they had a quote from Kevin Moore Electric toi fix lights at. JCCS for $3,385.00. Mr. DeYoung motioned to JAILCHILLER PROJECT: Mr. Bontreger said they got input from the Sheriff on his proposed chiller project that is about $725,000.00. He said they need to officially make an appropriation request to the Council for the project. He asked ift the Commissioners had any other comments or concerns. Mr. DeYoung said he thinks iti is a good idea putting it on the ground. Mr. Walstra said it needs to come off the roof. Mr. Walstra motioned to approve, Mr. DeYoung seconded and the PROCEDURE FOR PURCHASING VEHICLES: Mr. Bontreger saidt they need to make sure that money is getting appropriated ahead of time andi invoices turned in before getting a vehicle. Ms. Jordan said people are picking up vehicles before they even get an invoice toj purchase them. She said they are doing things backwards. She saidi in order for them to get the plates, they need the titles and people are picking up the vehicles withi no] paperwork SO, they end up with expired paper STACE PICKERING/NSURANCE RENEWAL: Mr. Pickering went over: the 2024 insurance renewal summary. Hes said the majority oft the changes are withi the property coverage. Hes saidt the blanketi is $41,008,872.001 fort the buildings, other than the Courthouse. Hes said the Courthouse has $32,097,882.00 in coverage for the building and about 1.3 million for the contents. He said this year, they pulledt the Courthouse out oft thel blanket. Hes said property values went up 12%. He said the five buildings at the fair grounds were put on ACV due to their age. He also went over the inland marine coverages, casualtyliability coverages, cyberi insurance and workers compensation. Mr. DeYoung motioned to approve the insurance renewal summary, Mr. Walstra seconded and REZONE: There was a rezone from A2 General Agriculture to HC Highway Commercial in Keener' Township fort the purpose ofah hotel. There was a favorable recommendation fromi the Plan Commission. Mr. Walstra motioned to approve, Mr. DeYoung seconded and the motion carried. AMENDMENT TO GEOLOGICAL TEST WELLS ORDINANCE: Planning and Development Director, Mary Scheurich, said that the ordinance was sent back to the Plan Commission for a setback revision. She said they wenti from a 300-foot setback to 1,3201 feet and to make sure thati it stated this was just for the testing well. She said the Plan Commission made a favorable recommendation: for the 1,320 feet. Mr. DeYoung motioned to approve the ordinance, Mr. Walstra PRAIRIE RIDGE SUBDIVISION / SPEED LIMIT CONCERNS: Mr. Bontreger said they received al letter from a group ofl homeowners in the Prairie Ridge subdivision concerning speeds in their neighborhood. The letter stated that there's s no posted speed limit and they thought that Indiana Code stated unposted residential speed limits were 25 mph. They requested that officers comei into the subdivision to check for speeders. Attorney Beaver said that Indiana Codes states that the unposted residential speedl limits are 201 mph. Hes saidt the Commissioners don'tneed tol havea a public hearing or anything for this but, they canj just simply post speed limit signs. Mr. Bontreger asked Sheriff Williamson ift they patrol subdivisions like this and if they post the signs, how will they ensure people will change their behavior. Sheriff Williamson said they can patrol subdivisions but, they don't have enough manpower to patrol them all. He said they recommend speed bumps or a speed trailer. Mr. Cain said the speed bumps makei it difficult to  approve, Mr. Walstra seconded andt the motion carried. approve, Mr. Walstra seconded: andt the motion carried.  motion carried.  plates before their vehicle has been paid for.  the motion carried.  Ordinance No. 07-01-2024A  seconded and the motion carried. Ordinance No. 07-01-2024B    REGUGLAR MEETING OF THE. JASPER COUNTY BOARD OF COMMISSIONERS  JULY1,2024  PAGE 456  PRAIRIE RIDGE SUBDIVISION / SPEED LIMIT CONCERNS CONTINUED: plow and maintain. Mr. Haberlin said they triedt this in Sandy Pines and they ended upi removing them. Mr. Walstra motioned to approve posting speedl limit signs int thiss subdivision, Mr.I DeYoung seconded MARK JORDAN/SOIL & WATER, /REPLACE EMPLOYEE /VACATION EXTENSTION REQUEST: Chairman oft the Soil and Water District Board, Mark. Jordan, had ai request to replace an employee with someone from Starke County that is in this position there. He also asked to extend an employee's vacation hours. Mr. DeYoung motioned to approve extending the vacation hours, Mr. Walstra seconded and the motion carried. Mr. Walstra motioned to approve replacing GOVSITES WEBSITE VENDOR: Mr. Bontreger said that he, Ms. Gilbert and Ms. Sara DeYoung sat through a demonstration from the website vendor GovSites. He said he liked what he saw and his opinion would be tos start out witht their top line service for the first year at least. He said they wouldi manage all the content and all the departments would have to do is e-mail them the content. Hes said ift they go ahead and approve it, they will get fourteen months for thej price oft twelve. He saida ast they movef forward, ifthey wantt to scale back, they could gol back tot the vendor justl hosting, which would be about the same price as what they are paying now. He said their top line service is around $23,000.001 but, they doi ita all. Hes said he would also liket to get a YouTube license that willl have word-for-wordi transcriptions ofthe meetings. Hes said people would be ablet tos see closed Mr. Bontreger said choosing the top line service, they wouldn't have a limit on the number of documents they can post. He said he knows there might be less expensive alternatives but, this cost is less than the amount for aj part-time person that would try to do all oft this. He said they would) have experts handling ita andt they do al lot ofi municipalities and governments. He asked Ms. Gilbert what her opinion was. She said she agreed and it looked al lot better than what they have currently. Mr. Bontreger said the contracts are from year to year. Mr. DeYoung motioned to approve Mr. Bontreger moving forward with GovSites, Mr. Walstra seconded and the motion Mr. Bontreger said he will give more information as he gets it. He said it will take about 6-10 weeks to migrate things over but, they are looking at August. He said they won'tl be locked intoa a BAKER TILLY: Mr. Bontreger said they engaged in conversation with Baker Tilly on a County Financial Analysis and Forecasting. He said their consensus is that they would like to move forward with them and get the analysis and get the forecasting tools inj place to get a better handle on County funds. Mr. Walstra motioned to approve the scope engagement letter between Jasper VS) ENGINEERING/CONSTRUCTIONI COMPLIANCEMONITOR FOR SOLARPACK: Mr. Bontreger said they needed to sign their first letter of engagement for VS Engineering as their construction compliance monitor for Solarpack. Attorney Beaver saidi it'sal MOU that sets out the scope of engagements with VS Engineering. Mr. DeYoung motioned to approve the MOU, Mr. JACK HABERLIN: Mr. Haberlin said they previously awarded Town & Country the road resurfacing bid and they needed to approve them as the contractor for their CCMG project. Mr. DeYoung motioned to approve Town & Country as the contractor for the CCMG project, Mr. EDCAIN: Mr. Cain said they were going to order a couple of flashers for the stop signs, which were over $100 each. Mr. Bontreger asked when thel led stop signs would bei in. Mr. Cain saidi it  andt the motion carried.  the employee, Mr. DeYoung seconded and the motion carried.  captioning and revisit the sitet to re-watch the meetings.  carried.  multi-year deal and they cani make changes ifthey need to.  County and Baker Tilly, Mr. DeYoung seconded and the motion carried.  Walstra seconded and the motion carried.  OTHER BUSINESS  Walstra seconded and the motion carried.    REGUGLAR MEETING OF THE. JASPER COUNTY BOARD OF COMMISSIONERS  JULY1,2024  PAGE 457  ED CAIN CONTINUED: usually takes about a month to come: in but, they are going tol leaveup the "stop ahead" signs in the meantime. He also said they will start chip and seal soon. He said COMMISSIONER BONTREGER: Mr. Bontreger said the 100th anniversary oft the. Jasper County Fairi is coming up and he encouraged people to attend. He also said to stay safe fort the Fourth of July weekend. He said the County decided to observe Juneteenth on July 5th so the County employees could] have al longer holiday to celebrate with family. He: said. Juneteenth is to celebrate the end of slavery and they recognize the significance of that day sO, they were not trying to ANDY BOERSMA: Mr. Boersma asked ift the Commissioners received the memorandum from Tecton and what the next step is to move forward with ai new Coroner' s building. Mr. Bontreger saidt thei first step willl be getting documents and designs planned. He askedi ifthe Tecton document had at total cost for the project. Mr. Boersma said the total cost for everything was 3.51 million to 4.2 million. Mr. Bontregers said they should put thist topic ont the agenda for thej joint meeting with the Council on. July 16,20241 because, theyl have toi figure out where the money will come: from. He said they might notl know where the money would come from until they get the financial analysis Mr. Boersma said the. Jasper County Historical Society will bel having their cemetery stroll in the HEALTH DEPARTMENT / REQUEST FOR NEW TRAILER: Mr. DeYoung said that Ms. Louck is requesting to buy a new emergency preparedness trailer with her covid-19 money. He said she is willing to give her old trailer tot the Clerk to move: around their machines. BF&S: BF&S Representative, Mr. Gralik, said hel had an agreement for the Carpenter Township windi farm project ifthe Commissioners wantedi tot take action. Mr. DeYoung motioned to approve BF&S ast the construction compliance monitor fort the Carpenter Township wind farm, Mr. Walstra JACOB TAULMAN/ /REPLACE EMPLOYEE: Mr. Taulman had a request to replace a child support caseworker. Mr. Walstra motioned to approve, Mr. DeYoung seconded and the motion LORI WALKER /NEIGHBORHOOD CONCERNS: Ms. Walker expressed her concerns with people riding ATVS and mini bikes at alll hours of the day on 100 Si in Rensselaer. She said they are drag racing, popping wheelies and! burning rubber right ini front ofk her house. She said this has been going oni for a year andi ith has been getting worse: sO, she wasn'ts sure what they could do about it. Sheriff Williamson: saidt they are not allowed be driving them after dark andt to drive ont the road, you! havet tol have a license, insurance and as sticker. Ms. Walker said she doesn'tmindi ift they ride them but, they should be respectful of their neighbors. She said she has plenty of videos and MARYANNMAHLEN: Ms. Mahlen provided handouts with articles about the Indiana Economic Development Corporation. She read parts oft the articles and expressed some of! her concerns with the IEDC and the Jasper County Economic Development Organization. Mr. Bontreger said Mr. DeYoung motioned to continue the meeting tol Monday, July 15,2024, ifneeded, Mr. Walstra  they will start in Hanging Grove Township.  diminish anything.  back from Baker Tilly.  Weston Cemetery on September 21,2024.  seconded andt the motion carried.  carried. PUBLIC COMMENT  pictures oft them at all hours of the day.  JCEDOi is not ap part oft the IEDC. seconded and the motion carried.    REGUGLAR, MEETING OF THE. JASPER COUNTY BOARD OF COMMISSIONERS  JULY1,2024  PAGE 458  LBI Rein) Bontreger, President  Sancarhkk James A. Walstra, Vice President  frey  Member  ATTEST:  Dmt S.Gpaan Donya G.. Jordan, Auditor of. Jasper County