WORKSHOP SESSION TUESDAY, JUNE 4, 2024 TIFT COUNTY BOARD OF COMMISSIONERS The scheduled Workshop Session of the Tift County Board of Commissioners was called to order by Chairman Tony McBrayer on Tuesday, June 4, 2024 at 6:00 pm in the Commissioner's Meeting Room of the Charles Kent Administration Building. Members of the Commission present in addition to Chairman McBrayer were Commissioners Paul Webb, Greg Wood, Donnie Hester, and Stan Stalnaker. Commissioners Fred "Buck" Rigdon and Melissa Hughes were absent. Chairman Tony McBrayer led in Prayer. PUBLIC COMMENTS: There were none to report. APPOINTMENTS: There were none to report. PUBLICH HEARINGS: There were none to report. ITEMSTO BE CONSIDERED AT REGULAR SESSION, JUNE 10, 2024: 5.1 Grant Award for the Adult Felony Drug Court: Donna Ingram, Adult Felony Drug Court Coordinator, stated that this Court has been awarded a grant from CJCC in the amount of $345,371. Tift County's portion of the match is $34,898.62. Ms. Ingram asked the Board to consider using reserve funds for the match. The Board indicated its desire to place this item on the Consent Agenda. 5.2 Grant Award for the DUI-Drug Court: Michelle Calhoun, DUI-Drug Court Coordinator, stated that this Court has been awarded a grant from CJCC in the amount of $146,794. The match required is $22,019. Ms. Calhoun asked that the Board to consider using reserve funds for this court in the amount of $24,700. The Board indicated its desire to place this item on the Consent Agenda. 5.3 SGRC Mapping Maintenance Renewal: Community Development Services Director Chris Davis stated that SGRC maintains our mapping for all county departments and their annual maintenance and technical assistance contract is up for renewal. This cost of the contract is $1,000 and is a budgeted item. The Board indicated its desire to place this item on the Consent Agenda. 5.4 Grant Application for 2027 Hazard Mitigation Plan Update: Public Safety Director Joey Fowler stated that the County must maintain a Mult-Jurisdictional Hazard Mitigation Plan and update every five (5) years. The current plan was approved in 2022 and is due for renewal in 2027. This grant application will allow the County to begin that process. The total estimated project cost is $36,268. The Federal Government will pay 75% ($27,201); the State will pay 13% ($4,867) and Page 1 of4 WORKSHOP SESSION TUESDAY,JUNE 4, 2024 TIFT COUNTY BOARD OF COMMISSIONERS the local share will be 12% ($4,200). The Board indicated its desire to place this item on the Consent Agenda. 5.5 Purchase of Harrow for Public Works: Public Works Director. Jason. Jordan stated that the purchase of this harrow will replace the current one that has been in service for over 30 years. The replacement parts for that apparatus have become obsolete. Three quotes were obtained. Lassetter Equipment offered the lowest price at $14,500 and has the equipment in stock. This will bet funded from TSPLOST. The Board indicated its desire to place this item on the Consent Agenda. 5.6 Emergency Repair of Box Culvert on Omega-Eldorado Road: Public Works Director Jason Jordan stated that staff noticed that water was undermining the box culvert on Omega-Eldorado Road. Southern Concrete was asked to perform an emergency repair to ensure the safety oft the road by pumping concrete into the void under the culvert and int the shoulder of the roadway. The cost was $12,500 and was funded from TSPLOST. The Board indicated its desire to place this item on the Consent Agenda. 5.7 Acceptance of Bidi for Additional LMIG Resurfacing Project: Public Works Director. Jason. Jordan stated that bids were received for this project and the low bidder was The Scruggs Company for a cost of $1,529,856.04. The project consists of Chula-Brookfield Road from Hwy 41 to the Irwin County Line and Brighton Road from 1-751 to Hwy 125. This will be funded from LMIG and SPLOSTVI. The Board indicated its desire to place this item on the Consent Agenda. 5.8 Addendum to' Watkins & Associates LLC for Neighborhood Drainage/Hydrology Study- - Woodlawn Ave, Dr GCI Hill Ave and Solomon Nixon Place: Public Works Director Jason Jordan stated that the resident at 2727 Dr GCI Hill Ave experiences regular flooding. Stormwater drainage from the surrounding neighborhood flows to a single outfall ditch located on the south side oft this resident's property. Upon reaching the ditch, water drains across property owned by the Airport Authority and ultimately reaching detention/fetention structures on the east side of1 the airport. The drainage ditch referenced above and the corresponding drainage structures on the airport property appear to bei insufficient to handle the stormwater runoff from moderate to large rain events. For the County to address thei issue, a drainage/hydrology study oft the neighborhood and relevant portions of the airport property is required. The cost is $25,000 and would be funded from SPLOSTI VI. The Board indicated its desire to place this item ont the Consent Agenda. 5.9 Vehicle Purchases for Sheriff's Department: County Manager. Jim Carter stated that the Sheriff's Office has requested purchase oft four (4) Durangos and one (1) Expedition be approved. Griffin Chrysler Dodge. Jeep Ram has quoted state contract price for the Durango's fora cost of $170,800. Griffin Ford has quoted state contract price for the Expedition at a cost of$60,854. The Board indicated its desire to place this item on the Consent Agenda. 5.10 Alcohol Beverage License Application Submitted by Ann LS Smith for Circle K #2707255 Located at 4440 Union Rd -TABLED 05.13.24: County Clerk Miriam Jordan stated that since the last meeting Circle KI has obtained their Certificate of Occupancy and business license. The Sheriff Page 2 of4 WORKSHOP SESSION TUESDAY,JUNE 4, 2024 TIFT COUNTY BOARD OF COMMISSIONERS has reviewed the application and recommends approval. The Board indicated its desire to place this item on the Consent Agenda. 5.11 Alcohol Beverage License Application Submitted by Elizabeth Suarez-Romero for Chilangos Mexican Cuisine LLCI Located at 11. Jordan Rd: County Clerk Miriam Jordan stated that this isa new location. They have been issued a Certificate of Occupancy and a business license. They are requesting a retail malt beverage, wine and distilled spirits consumption license. The Sheriff has reviewed the application and recommends approval. The Board indicated its desire to place this item on the Consent Agenda. 5.12 Allocation of ARPA Interest Funds for Installation of Wrap on New Extension Van: County Clerk Miriam. Jordan asked that $2,850 of ARPA Interest Funds be allocated for the installation of av wrap on1 the new Extension van. The Board indicated its desire to place this item on the Consent Agenda. 5.13 State Properties Commission Request for Lease Renewal for Department of. Juvenile Justice, 225 Tift Ave N, First Floor: County Clerk Miriam Jordan stated that State Properties has notified the County oft their intentions to seek renewal for. July 1, 2024 to. June 30, 2025. This is the last year of their five (5) year renewal periods. The Board indicated its desire to place this item on 5.14 State Properties Commission Request for Lease Renewal for Department of Driver Services, 3057 Hwy 41 S: County Clerk Miriam Jordan stated that State Properties has notified the County of their intentions to seek renewal for July 1, 20241 to. June 30, 2025. This is year five (5) ofe eight (8) renewal periods. The Board indicated its desire to place this item on the Consent Agenda. 5.15 Master Services Agreement and Addendum #1 with MCCi for Laserfiche Services: County Clerk Miriam Jordan stated MCCi has provided codification services and scanning services for the County for many, many years. Int the past, MCCi would scan minutes, resolutions and ordinances sO that those records could be retained and would be searchable. They would provide these scanned images on CDs; however, they do not have this service any longer. Instead, they offer the Laserfiche software solution. Cost for the software installation is $5,750 with annual support of $1,365 for a total initial cost of $7,115. To begin with, the software will be used to store minutes, resolutions, ordinances and agreements. In the future, more users could be added and more records stored. This will reduce the space needed for paper copies. the Consent Agenda. The Board indicated its desire to place this item on the Consent Agenda. 5.16 Library Board Appointments: County Clerk Miriam Jordan stated that the Library Board currently has two (2) vacancies and four (4) members with terms expiring on. June 30, 2024. Those members with terms expiring are all willing to serve another three (3) year term - Dr. Shubba Chatterjee, Judith Hutt Thomas, Filiberto Hernandez and. Juan C. Diaz Perez. For the vacancies, there is one (1) application on file that was forwarded to the County from the Library Branch Manager Chelsea Webster. The Board indicated its desire to place this item on the Regular Agenda. Page 3 of4 WORKSHOP SESSION TUESDAY, JUNE 4, 2024 TIFT COUNTY BOARD OF COMMISSIONERS 5.17 Renewal of Property & Liability Insurance Coverage: County Manager. Jim Carter stated that the County's property and liability insurance coverage renewal date is. July 1, 2024. There wasa 13%i increase in premiums. The Board indicated its desire to place this item on the Consent Agenda. ITEMS FOR DISCUSSION ONLY: There was nothing to report. COUNTY MANAGER'S COMMENTS: County Manager. Jim Carter reminded the Commission of the Public Hearing on Monday, June 10, 2024 at 5:30 pmi for comments and questions on1 the FY25 proposed budget. COUNTY ATTORNEY'S COMMENTS: There were none to report. COMMISSIONERS COMMENTS: There were none to report. EXECUTIVE SESSION: There were none to report. There being no further discussion, the Work Session was adjourned. Commissioner: Stan Stalnaker, District4 AA Absent/ Rommissioner Donnie Hester, District1 Commissipner Melissa Hughes, District2 TAL *5 Absent Vice/Chairman Greg Wood, District6 ATTEST: Wiionehomlor E District3 July 8,2024 Page 4 of4