EFFINGHAM CO. BOARD OF COMMISSIONERS  EFFINGHAM COUNTY, GEORGIA  EFFINGI  REGULAR SESSION MEETING MINUTES  July02,2024  The Board of Commissioners of Effingham County, Georgia, Mr. Wesley Corbitt, Mr. Forrest Floyd, Mr. Roger Burdette, Mr. Jamie Deloach, and Mr. Phil Kieffer met in regular session at! 5:00 pm on Tuesday,) July 02, 2024 in the Commissioners Meeting Chambers at the Effingham County Administrative Complex located at 804 South  Laurel Street Springfield, Georgia 31329.  STAFFI PARTICIPATION  Mr. Tim Callanan - County Administrator, Mr. Edward Newberry - County Attorney, Ms. Stephanie Johnson - County Clerk, Ms. Tasheena Shiggs - Deputy Clerk, Ms. Marie Todd - Executive Assistant, Mr. Clint Hodges - Fire Chief & EMA Director, Ms. Ms. Maraya Durham - IT Specialist, Mr. Steve Candler - Development Services Director, Ms. Chelsie Fernald - Senior Planner, Ms. Samantha Easton - Planner II, Mr. Mark Barnes - Finance Director, Mrs. Sarah Mausolf- HR Director, Ms. Danielle Carver Procurement and Capital Projects Manager, Mr. Jonathan Hulme - County  Engineer, and Mr. Mark Lastinger - Public Information Officer.  CITIZEN! PARTICIPATION Rita Elliott, Joel Stuart, Travis Park. I-CALLTOORDER II-1 ROLL CALL Wesley Corbitt, Chairman Forrest Floyd Roger Burdette, Vice Chairman Jamie Deloach Phil Kieffer II-INVOCATION  Chairman Corbitt called the meeting to order at! 5:00pm  Commissioner Deloach provided the invocation. IV-1 PLEDGE TO THE. AMERICAN: FLAG The pledge was: sounded in unison. V-AGENDA APPROVAL  Vice Chair Burdette made a motion to approve the agenda as presented. Commissioner Floyd seconded the motion. The motion carried unanimously.    MINUTES OF THE July 02, 2024 BOC MEETING CONTINUED  PAGE 12  VI-MINUTES  Commissioner Deloach made a motion to approve the June 18, 2024 work session and regular meeting minutes as presented. Commissioner Floyd seconded the  motion. The motion carried unanimously.  VII- PUBLIC COMMENTS commencing to speak. VII-CORRESPONDENCE  Chairman Corbitt stated comments shall pertain to agenda items only. Should you wish to make remarks, clearly state your full name into the microphone before  Chairman Corbitt stated documents from this meeting are located in the Clerk's  office and on the Board of Commisionerswebsle.  IX-CONSENT. AGENDA  Commissioner Kieffer made a motion to approve the following Consent Agenda items: (1) Consideration to approve to renew an Agreement from EagleView for Pictometry Flights (2) Consideration to approve to ratifya and affirm a Contract with the State of Georgia for continue as fiscal agent for Family Connection. Commissioner Deloach seconded the motion. The motion carried unanimously.  X-UNFINISHED BUSINESS  CONSIDERATION TO APPROVE THE SECOND READING OF A REQUEST BY BRYANT LIGON AS AGENT FOR T &T9G, LLC TO REZONE +/- 288.36 ACRES LOCATED ON MIDLAND ROAD FROM AR-1 & I-1 TO PD-R TO ALLOW FOR RESIDENTIAL DEVELOPMENT MAP# 396 PARCEL# 62 & 62A IN THE SECOND Commissioner Deloach opened the discussion regarding the flood study and traffic Travis Park with Coleman Company explained with respect to the grading, the intention was not to have steep slopes, but rather to follow natural contours, and the applicant should ensure that Phase I contains enough amenities for the board to be Vice Chair Burdette made a motion to approve the 2nd Reading, adding that prior to approval of any additional phase, all the amenities in the previous phase will have to be completed. Commissioner Floyd seconded the motion. Commissioner Deloach  DISTRICT (1st reading approved, 06/18/2024)():  study of the project.  satisfied  opposed. The motion carried 3 to1.  XI-I NEW BUSINESS  CONSIDERATION TO APPROVE AMENDMENT #6 TO THE CONTRACT FOR ROADSIDE MOWING SERVICES WITHTHE MCGRALEY COMPANY, LLC(1): Commissioner Deloach recused himself from this item due to a banking relationship. Procurement and Capital Projects Manager Carver explained the following is an    MINUTES OF THE July 02, 2024 BOC MEETING CONTINUED  PAGE 13  update to Amendment 6, which includes logistics parkway, which was accidentally omitted from the original document. The update now reflects the correct road and fee Vice Chair Burdette made a motion to approve of Updated Amendment 6 to the Contract for Roadside Mowing Services with the McGraley Company, LLC. for an annual total of $292,108.52. Commissioner Floyd seconded the motion. The motion CONSIDERATION TO APPROVE THE FIRST READING OF AN ORDINANCE TO AMEND PART II- OFFICIAL CODE, CHAPTER 30 ENVIRONMENT, ARTICLE X- COMMUNITY TREE MANAGEMENT OF THE EFFINGHAM COUNTY CODE OF  information.  carried unanimously.  ORDINANCES (2):  Commissioner Deloach returned.  Senior Planner Fernald explained it was discussed at the last workshop that a Rita Elliott with Effingham Georgia Green offered a few recommendations and Vice Chair Burdette made a motion to remove this item. Commissioner Deloach CONSIDERATION TO APPROVE THE FIRST READING OF AN ORDINANCE TO AMEND PART II - OFFICIAL CODE, CHAPTER 34 - ARTICLE III, PROVISIONS FLOOD HAZARD REDUCTION, FORSECTION34.83 OF THE EFFINGHAM COUNTY County Engineer Hulme explained the ordinance conflicts with the stormwater management local design manual. The proposal is not to change the policy, but to Commissioner Deloach made a motion to approve an amendment to the Code of Ordinances Amendment to Part II, Appendix C, Article III, Section 34.83. Commissioner Kieffer seconded the motion. The motion carried unanimously. CONSIDERATION TO APPROVE THE FIRST READING OF AN ORDINANCE TO AMEND PART II - OFFICIAL CODE, CHAPTER 34 - ARTICLE III SECTION 34.84 (STANDARDS FOR AREAS OF SPECIAL FLOOD HAZARD (ZONES AE) WITH ESTABLISHED BASE FLOOD ELEVATIONS' WITHOUTDESIGNATED FLOODWAYS) OF THE EFFINGHAM COUNTY CODE OF ORDINANCES AND TO AMEND PAGE1 13 OF THE STORMWATER MANAGEMENT LOCAL DESIGN MANUAL TO REFLECT County Engineer Hulme explained as with the previous item, this one is intended to resolve a contradiction between the stormwater management local design manual  community tree management program should bei implemented.  provided some questions and comments.  seconded the motion. The motion carried unanimously.  CODE OF ORDINANCES (3):  ensure that iti is following the ordinance.  THIS CHANGE (4): and the ordinance.    MINUTES OF THE July 02, 2024 BOC MEETING CONTINUED  PAGE 14  Commissioner Deloach made a motion to approve an amendment to the Code of Ordinances Amendment to Part II, Appendix C, Article III, Section 34.84. Vice Chair CONSIDERATION TO APPROVE INDEFINITE DELIVERY CONTRACTS (IDC) FOR Procurement and Capital Projects Manager Carver explained the professional design consultants selected in the IDC have submitted qualifications and hourly fees for 12 different service areas. 14 have been selected for master service agreements. Scoring Commissioner Deloach made a motion to approve selection oft the listed firms for IDC Master Service Agreements. Commissioner Kieffer seconded the motion. The motion CONSIDERATION TO APPROVE A TECHNICAL SERVICE SUPPORT AGREEMENT Procurement and Capital Projects Manager Carver explained Stryker has proposed a one-year: service agreement for all covered equipment along with prorated pricing on newer products. It also proposes a coterminous end date to facilitate future renewals. Vice Chair Burdette made a motion to approve Board approval of technical services support agreement in the amount of $32,832.18. Commissioner Floyd seconded the CONSIDERATION TO APPROVE A TASK ORDER WITH THOMAS & HUTTON FOR PROFESSIONAL CONSULTING SERVICES FORI PROGRAM MANAGEMENT (7): Procurement and Capital Projects Manager Carver explained with the increase in capital improvement projects for Effingham County, Thomas and Hutton has proven to be an invaluable resource. The county is presently undergoing design and Commissioner Deloach made a motion to approve the task order to for Thomas & Hutton to provide Professional Consulting Services for Program Management. Commissioner Burdette seconded the motion. The motion carried unanimously. CONSIDERATION TO APPROVE THEI FISCAL YEAR 2025 UGA EXTENSION OFFICE Finance Director Barnes explained a renewal of an existing personnel agreement is being negotiated for the UGA extension office personnel, whose contract amount has Commissioner Burdette made a motion to approve the FY 2025 UGA Extension Office personnel agreement. Commissioner Deloach seconded the motion. The motion CONSIDERATION TO APPROVE AN AGREEMENT WITH RAVE MOBILE SAFETY Fire Chief and EMA Director Hodges explained Effingham County will replace its current mass notification system, WENS, with Rave, which will be more user  Burdette seconded the motion. The motion carried unanimously. ENGINEERING, AND ARCHITECTURALSERVICES (5):  summaries and evaluations arel listed in thej packet given to the Board.  carried unanimously.  WITH STRYKER FOR EMS EQUIPMENT (6):  motion. The motion carried unanimously.  construction.  PERSONNEL AGREEMENT (8): been slightly reduced this year.  carried unanimously.  FORI MASS EMERGENCY: NOTIFICATION (9):    MINUTES OF THE July 02, 2024 BOC MEETING CONTINUED friendly, cost-effective, and able to be deployed to other departments.  PAGE]5  Commissioner Kieffer made a motion to approve an agreement with Rave Mobile Safety for the Mass Notification System. Commissioner Deloach seconded the motion.  The motion carried unanimously.  XII - REPORTS FROM COMMISSIONERS & ADMINISTRATIVESTAFF  County Manager Callanan Highway 21 and McCall Light] Letter Letter given to the Board  County Clerk) Johnson Reminder  Strategic Planning Retreat - August 15-17, 2024 at) Jekyll Island  Vice Chair Burdette Coldbrook Road Chipseal  There will be a sight visit with County Engineer Chipseal is not a recommended option  Commissioner Deloach Commissioner Kieffer TSPLOST Project  Wishing everyone a safe Fourth of July holiday.  LMIG supplemental has been approved  Ap preliminary list will be sent out per County Manager  Chairman Corbitt Administrative Complex Status of completion XIII - EXECUTIVESESSION  There was no discussion of personnel, property and pending litigation.  XIV -) EXECUTIVE SESSION MINUTES  Commissioner Deloach made a motion to approve the June 18, 2024 executive session minutes. Vice Chair Burdette seconded the motion. The motion carried unanimously At5 5:59pm, there being no further business, Commissioner Deloach made a motion to adjourn the meeting. Vice Chair Burdette seconded the motion. The motion carried  XV-ADJOURNMENT unanimously.  Nkyh ARL  yBlsan  Wesley M. Corbitt, Chairman  Stephahie D. Johnson, County Clerk