The Commission  ofthe Umifed Soverment ofOusetaCliatuioncie County, Georgia 215 McNaughton St Cusseta, Georgia 31805 (706)989-3602 FAX(706)989-2005 admin@ugocc.com  Charles Coffey, Chairman Timothy Biddle, Vice-Chairman Gerald Douglas, Commissioner Damon Hoyte, Commissioner Jason Frost, Commissioner  Kenneth Riner, County Manager Lisa Bickel, County Clerk Binford Minter, County. Attorney  MINUTESOFTHE REGULAR MEETING  August 1, 2023, 6:06 p.m. 215 McNaughton St PRESENT:  Charles Coffey, Chairman Timothy Biddle, Vice-Chairman Gerald. Douglas, Commissioner Damon Hoyte, Commissioner Jason Hoyte, Commissioner  Kenneth Riner, County Manager Binford: Minter, County Attorney Lisal Bickel, County Clerk  Upon the manager's calling the roll, noting the absence of Commissioner Hoyte, and Commissioner Frost, Chairman Coffey called the Regular Meeting oft the Commission of the Unified Government Clisete.Chatahooche County, Georgia to order at 6:06 p.m. and  livestreaming on Facebook with all the other Commissioners present.  APPROVALOFTHE MINUTISOFANIIOA REGULARI MEETING  APPROVALOEJuly 24, 2023 WORK SESSION  Commissioner Douglas made a motion to approve the minutes as written. Seconded by Vice-Chairman Biddle. The vote to approve the minutes was unanimous.  APPROVALOFTHE MINUTES OFTHEJuly24 20231 EXECUTIVESESSION Vice-Chairman Biddle madei the motion to approve the minutes as written, seconded by Commissioner Douglas. The vote to approve the Minutes as written was unanimous.  OPEN FORUM  None    OLDBUSINESS  The County. Attorney: The County. Attorney advised the Commission that therei is no update for the Quiet Title. Action fort the Historical Society. He says that his partner Frank Virgin has not got a chance to complete itl becausel he is currently out oft town on vacation this week. He also says that he would need to meet with the County Manager The Manager: The County Manager advised the Commissioners that the Rodeo will be August 18, 2023, and would like to invite everyone to come out.. Also the County will start  and the Chairman about the survey: for Box Road.  hauling dirt tot the Upper Cemetery starting August 2, 2023.  NEWBUSINESS  The County. Attorney: None  The Manager: The County Manager advised the Commissioners that August 3, 2023 the County will attend the IGSA signing on Ft. Moore, and the Commissioners. arei invited to attend. He: also advised that Mr. Alan Horniday, the Chief Appraiser for the Tax Assessor: isl here to discuss the Counties' Millage Rates. Chairman Coffey explained that the County willl have tol have three Public Hearing for the. Approved Millage Rates. He: says thei first hearing will bei in the: morning of the Work Session The second meeting willl be during the Work Session and the  last meeting willl be at the next Regular Meeting.  SPEAKERS  Alan:  Alan advised that the third meeting date would need tol be changed to: meet the requirements of the state. The state requires that the five-year taxl history is posted in the paper for at least seven days after publication. The Commission agreed to add al Public Hearing to the Schedule on August 28, 2023, at: 10:00 a.m. Also there willl be a second Public Hearing before the Work Session on August 28, 2023, at 6:00 p.m. They also agreed to change the September Regular Meeting from September, 5, to September 6, 2023, at 6:00 p.m. to: meet thei requirements oft the state. Alan provided the Commission with aj packet and explained to them that they would like tol keep the Millage Rate the same, thati is why there is a required tol have three Public Hearing  before accepting the adopt the Millage Rates.  COMMISSIONERS:  Vice- Chairman Biddle made aj motion to amend the agenda to make the appropriate changes for the Public Hearings and to change the date oft the next Regular Meeting. Seconded  by Commissioner Douglas. The votei to approve was unanimous.  Agenda Schedule Change August 28, 2023, 10:00 a.m. August 28, 2023, 6:00 p.m. September 6, 2023, 6:00 p.m.    DFACS. Appointingoftwo) Members: Vice-Chairman Biddle made a motion to appoint Mrs. Deloris Baker tot the DFACS Board. Seconded by Commissioner Douglas. The Commissioner Douglas made a motion to appoint Mrs. Martha Burgamy to the DFACS Board. Seconded by Vice-Chairman Biddle. The vote was unanimous.  vote was unanimous.  Water Consumer. Agreement: Vice-Chairman Biddle made a motion to approve the Water Consumer. Agreement. Seconded by Commissioner Douglas. Vice-Chairman Biddle asked the County. Attorney: if he and Russell had gone over and handled everything that was: ini the agreement. "Yes", the County. Attorney: replied. The County Attorney: says he would like to make sure that the prices are correct, and it wasn'ta typo on his. The Commission explained that they had talked tol Russell and those prices are  correct. The vote was unanimous.  Approval/) Denial ofC.U.P: Vice-Chairman Biddlei made ai motion to approve the Conditional Use Permit: for 149 Box Spring Rd. Cusseta, Ga. 31805. Seconded by  Commissioner Douglas. The vote was unanimous.  Comments:  Vice-Chairman Biddle: advised the community that hel has spoken with the County Manager about thei roads that needs to be patched with asphalt. The roads that willl be patched is Manner Rd. and ati the four-way intersection ofWells St. and Broad St. because there were: some concerns about the school bus making right hand turns because oft the barrels in the: road. He also says they have discussed either renting the equipment so the Public Works department can patch the road or contract Phenix Paving. He also says that the road near the post office where the Water Department had a water leak, they had to dig up the asphalt to stop the leak. He asked that the debris that was left behind be cleaned up and for the area to bej patched with the asphalt as well. Vice- Chairman Biddle also says that it was brought tol his attention that there wasa bond done with a citizen for a road, and says. hei is unsure. how it was done in thej past buti in the future if anyone needs a road bond, they should go through the proper bonding company procedure and the county does not getinvolved. The County. Attorney advised the Commission that they should create a list oft the companies that can provide those services. Chairman Coffey says that tol his understanding the county was trying tol help buti it  potentially could've backfired and hurt the County.  Executive Session:  Commissioner Douglas made thei to close meeting to the public and enter Executive Session, seconded by Vice-Chairman Biddle. The vote to enter Executive Session was unanimous.  Executive Session was entered at 6:43P p.m.    Regular Meeting Reconvened:  The regular meeting reconvened at 8:071 p.m. Chairman Coffey made the statement that the subjects discussed during the closed meetings were personnel matters and legal concerns and were within the legal exceptions toi the open meetings law and that no votes were cast except as  those permitted per O.C.G.A. 50-14-3within the session.  ADJOURNMENT:  Commissioner Hoyte made the Motion to adjourn the meeting. Seconded by Commissioner Frost. The vote to adjourn the meeting was unanimous. The Regular Meeting There being noi further business to be conducted by and with the Commission oft the Unified Government of Cusseta-Chatahoochee County, Vice-Chairman Biddle declared the Board of  was adjourned at 9:24 a.m.  Commission Meeting adjourned at 9:24 a.m.,July 11, 2023.  Comments:  Chairman Coffey asked the County Manager to post the Public Works Directorj job on the website. He also says that there has been some discussion about the employees not receivinga pay: raise. He asked ift the Commission ifh by Januaryi, 2024, ift the countyis on track with their budget how doi theyi feel about amending the budget to give the employee'sa) pay raise. To show the employees we do appreciate what they do ift thei moneyi is there. Commissioner Douglas says that hei thinks that the employees should also get evaluations. Commissioner Biddle also agreed that we: should either doai raise or an evaluation for the employees, itgives  them something to look forward to.  Adjournment:  Commissioner Biddle made the motion to adjourn thei meeting. Seconded by Commissioner Douglas. Meeting was adjourned at 8:13 PM.    CHARIES  CHAIRMAN  C  MDL TIMOTHY BIDDLE, VICE-CHAIRMAN DAMON HOYTE, COMMISSIONER Horele Btyke GERALD DOUGLAS, COMMISSIONER JASON FROST, COMMISSIONER  Absent  DATE APPROVED September 6,2023  Absent  Ihereby certify thati thei foregoing documentation, the Minutes ofthe. August1, 2023 regular meeting of the Board of Commissioners, was approved via a majority vote by the Commissionin  its September 6, 2023 regularn meeting.  ATTESTED BY:  K  SEAL:  KENNETH RINER, COUNTY MANAGER  Unified Government of Cusseta-Chattahoochee County, Georgia  II