VALENCAOUEEGE  DATE: TO: FROM:  July 12, 2011 Board of Trustees  Sanford C. Shugart, President  SUBJECT: Trustees Meeting  July 19, 2011 (8:30 a.m.) Osceola Campus 1800 Denn John Lane Kissimmee, FL Room 1-219B (formerly 2-219B)  Dear Members of the Board:  Please find enclosed the materials for our meeting to be held on Tuesday, July 19, 2011 at the Osceola Campus (Room 1-219B) beginning at 8:30 a.m. Please note: designated parking will  be provided in Lot B.  As always, please feel free to call with any questions prior to the meeting.  Yours truly,  pRsst  Sanford C. Shugart SCS:mev Attachments  Valencia College  Post Office Box 3028 Orlando, FL: 32802-3028  4072995000 valenciacollege.edu    VALENCIA COLLEGE DISTRICT BOARD OF TRUSTEES Orlando, Florida  Regular Meeting July1 19.2011-830am.  Room 1-219B, Osceola Campus 1800 Denn John Lane, Kissimmee  AGENDA  THIS MEETING IS OPEN TO' THE PUBLIC  Call to Order = Board Chairman  Invocation - Dr. Stanley H. Stone, Vice President ofHuman Resources and Diversity  Pledge of Allegiance to the Flag  I. Approval ofl Minutes - June 21, 2011, Regular Meeting  II. Reports  A. Osceola Campus Report (Dr. Kathleen Plinske, Campus President, Osceola  Campus)  B. C. E. F.  Osceola Campus Student Government Association Report (Mr. David Rosado, Jr., Construction Report (Mr. Keith Houck, Vice President, Administrative Services) D. Faculty Council Report (Dr. Robert Gessner, President, College-wide Faculty  President, Osceola Campus Student Government Association)  Council Association)  Internal Auditor Report (Ms. Undria Stalling, Internal Auditor) Valencia Foundation Report (Ms. Lori Kifer. Johnson, Trustee)  G. President's Report (Dr. Sanford Shugart, President)  III. New Business B. E. F. I. J. K. L.  A. President's Evaluation President's Contract D. Budget Amendment Request  C. Policy Adoption: 6Hx28: 10-05- - Smoke Free Campuses Recommendation to. Adjust 2011-2012 Compensation G. Capital Improvement Plan (CIP) FY2012-2013 to 2016-2017  Guaranteed Maximum Price for Site and Foundation ofOsceola Building 4  H. Annual Pre-Qualification of Contractors  Audit Plan 2011-2012 Continuing Education Courses and Fees Human Resources Agenda Submission of Grant Proposals  M. Property Deletions  IV. Other Business    I.  Approval of Minutes    1  VALENCIA COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES Regular Meeting - June 21,2011 East Campus, Building 5, Room 112  Minutes  Present  Mr. Raymer F. Maguire III, Chair Ms. Bertica Cabrera-Morris, Vice Chair Ms. Jerry D. Buchanan Ms. Maria Grulich-Toumazos Ms. Lori Kifer-Johnson Mr. Lewis M. Oliver III Ms. Jo Quittschreiber  Dr. Sanford C. Shugart, Secretary to thel Board and President oft the College  Call to Order Invocation  Thei meeting was called to order at 8:35 am.  Thei invocation was offered by Dr. Stan Stone, Vice President ofHuman  Resources and Diversity.  Pledge of Allegiance Recognition  Thej pledge of allegiance was recited by all.  Dr. Shugart introduced Ms. Joan Tiller, Interim Vice President for Academic Affairs and Planning. Formerly, Ms. Tiller served as Assistant Vice President of Workforce Development until her retirement from the college three and a half years ago. Her return to the college in this new rolei is to assist with the re-organization and transition process. A motion was made by Mr. Oliver and seconded by Ms. Buchanan to approve the April 19, 2011 Regular Meeting minutes and the May 17, 2011 Regular Meeting minutes. The motion was approved unanimously. Dr. Ruth Prather invited trustees to the "Friends of Anita S. Wooten" memorial event currently underway at the East Campus Gallery (brochure provided). She also drew their attention to the June gth Orlando Sentinel article (copy provided) highlighting the weekend associate-degree program at thel East Campus set to start: in the fall. David Sutton, Dean, lumanties/Foreign Languages introduced Professors Areeje Zufarim, Yolanda Gonzalez, and Eric Wallman who spoke about the study abroad trip to Cuba in Summer 2010. Mr. Andres Abreu, East SGA president noted that student input is very important. Outreach to students is done in a variety of ways throughout the year with some success. For example, the extended library hours  Approval ofMinutes, April 19, 2011 and May 17, 2011 East Campus Report  East Campus Student Government Association Report    2  before and during finals week that are now available to students is a Moved from Reports Item D. Mr. Keith Houck, Vice President, Administrative Services presented an Overview of the 2011-2012 Budget Proposal. He noted that the 2011-2012 proposed operating budget includes a projected student enrollment growth of 4.5%, a proposed tuition increase of 8%, and a 1.6% contingency fund. The 2012-13 budget assumptions include similar enrollment growth, a continued decline in state funding, increased support staff for Lake Nona and Osceola, and an anticipated increase in the number of faculty to Mr. Houck stated that a comparison of current year and the 2011-2012 proposed budget revenues and expenses reflects a relative stability. Of note, anticipated revenues reflect a $1.3 million decrease in state funding, discontinuation of federal stimulus funds ($5 million), increase in tuition and fees ($5.7 million), and a 4.5% enrollment growth ($3.6 million). On the expense side, the proposed budget represents a considerable investment in new faculty and staff (to support past and future enrollment growth) as well as a 3% increase in compensation for full-time faculty, staff and long term part-time employees. Changes on the expense side also includes a decrease in the college's Florida Retirement System (FRS) contributions ofj just over $4 million resulting Mr. Houck noted that proposed budget initiatives include the telling of the Valencia story (marketing & communications) and expanding Global Languages among others. There was a query about marketing and communications. Dr. Shugart noted that this increase represents increase support for enrollment as well as the re-branding of the college. Further, the overall marketing & communications budget represents only 1.4% of There was a Board request for a report on the outreach component oft the marketing and communications plan at an upcoming meeting. A discussion ensued about the college's international efforts given the increasing international influence in the area. There was further discussion about the need to move forward with the international focus in a more strategic way both in terms of outreach and from a business Moved from New Business Item B. Mr. Houck presented the proposed Annual Operating Budget, 2011-2012. Mr. Houck reiterated that this budget included a projected enrollment growth of 4.5%, a proposed tuition increase of 8%, and a proposed 3% increase in compensation for full-time faculty, staff and long term part-time employees. Discussion ensued around the proposed 8% tuition increase especially when sO many students are facing economic hardships. There was also  direct result of student input.  Overview of2011-2012 Budget Proposal  meet the projected enrollment growth.  in a net gain for the college.  thet total budget.  perspective.  Annual Operating Budget, 2011-2012    3  concern expressed about the proposed 3% increase in compensation for full-time faculty, staff and long term part-time employees. The mitigating impact of student financial aid was discussed. The political impact of not increasing tuition was also discussed. Dr. Shugart provided the Board with the rationale supporting the requested compensation Mr. Oliver moved to reduce the proposed compensation to 1.5% and reflect those savings in ai reduction in the proposed tuition increase. The motion was seconded by Ms. Cabrera-Morris, and the motion was Discussion ensued. Dr. Shugart reminded the Board that the proposed tuition increase of 8% was unanimously lodged as presented in May with the understanding that the vote be ratified in. June. Accordingly, the Mr. Maguire moved to rescind the previous vote and to authorize the proposed 8% tuition increase. The motion was seconded by Ms. Kifer- Mr. Oliver moved adoption of the proposed operating budget with faculty and staff compensation increase of 1.89% or the equivalent of one faculty step. The motion was seconded by Ms. Cabrera-Morris, and Dr. Amy Bosley, Associate Vice President, Organizational Development and Ms. Geraldine Gallagher, President & CEO, Valencia Foundation reported on the progress of the College's Strategic Goal 4: Partner with Mr. Houck reminded trustees of the groundbreaking ceremony for the Lake Nona Campus on Wednesday, June 22, 2011. The official groundbreaking will take place in September and the campus is expected Dr. Bob Gessner, Faculty Council President, introduced Professor Rob McCaffrey, who was recently elected as President elect of the Faculty Council. Professor McCaffrey will assume the leadership role in May 2012. Dr. Gessner introduced Professor Mary Beck who reported on the program learning outcome assessment plan developed by science Dr. Shugart referenced the copy of the report as included in the Board Dr. Shugart referenced the Legislative Report provided to the Board at the meeting. Ofparticular note were the Governor's vetoes of Valencia's  increase.  approved unanimously.  implementation oft the increase began.  Johnson, and approved 5-2.  approved 5-2.  Progress Report (2009- 2010) on Valencia's4 Strategic Goals Construction Report  the Community, and related objectives.  too open fall 2013.  Faculty Council Report  faculty. meeting binders.  Foundation Report President's Report  key capital allocations.    4  Dr. Shugart reported on the progress and accomplishment of the Lake Dr. Shugart stated his intention to ask the Board to reconsider its compensation decision at the upcoming July meeting. He also noted that immediately following the regular meeting in July, the annual organizational meeting will take place as chaired by Dr. William J. Mullowney, Vice President for Policy and General Counsel. Dr. Shugart discussed matters pertaining to his contract renewal and his performance evaluation by the Board. He concluded by requesting individual meetings with each Board member by the 1"ofs September. Ms. Buchanan moved that the Board approve the following items as part ofa consent agenda including: Agenda Items from May 17, 2011 BOT meeting (Guaranteed Maximum Price - PPI, Construction Manager at Risk, Building 1, Lake Nona; Guaranteed Maximum Price - Clancy & Theys, Construction Manager at Risk, Building 4, Osceola Campus; Approval of Catalog Changes for 2011-2012, Additions, Deletions or Modifications of Courses and Programs, Valencia Enterprises Courses and Fees, Human Resources Agenda, Approval of Grant Proposals, Property Deletion) and Resolution for Capital Outlay Bond Series 2011; Corporate Training and Classroom Building, West Campus; Request to Reserve Fund Balance; Downtown Center Lease; Osceola Campus Lease; Spot Survey - Osceola Campus; 2010-11 Annual Fire Safety, Casualty Safety and Sanitation Inspection; Resolution Certifying Valencia Foundation as a Direct Support Organization; Valencia Enterprises Courses and Fees; Human Resources Agenda; Annual Equity Update Plan, Part I; Approval of Grant Proposals; Delinquent Account Write-Off; Property Deletion; Project Priority List. The motion was seconded by Mr. Oliver, and the motion was approved unanimously.  Nona Collegiate Academy, to date.  Consent Agenda Agenda Items from May 17,20111 BOT meeting: Guaranteed Maximum Price-I PPI, Construction: Manager at Risk, Building 1, Lake Nona, Guaranteed Maximum Price- -= Clancy & Theys, Construction: Manager at Risk, Building 4, Osceola Campus, Approval of Catalog Changes for 2011-2012, Additions, Deletions or Modifications of Courses and Programs, Valencia Enterprises Courses and Fees, Human Resources Agenda, Approval of Grant Proposals, and Property Deletion Resolution for Capital Outlay Bond Series 2011 Corporate Training and Classroom Building,    5  West Campus Request tol Reserve Fund Balance Downtown Center Lease Osceola Campus Lease Spot Survey - Osceola Campus 2010-11 Annual Fire Safety, Casualty Safety and Sanitation Inspection Resolution Certifying Valencia Foundation as al Direct Support Organization Valencia Enterprises Courses and Fees Human Resources Agenda Annual Equity Update Plan, Part II Approval of Grant Proposals Delinquent Account Write-Off Property Deletion Project Priority List Adjournment  Mr. Maguire moved for adjournment, the motion was seconded by Ms. Buchanan, and the motion was approved. The meeting adjourned at  11:17a.m.  Secretary  Chairman    II.  Reports    Osceola Campus Report    Osceola Campus  Student Government Association  (SGA) Report    CONSTRUCTION REPORT  July 2011  Southeast Campus - Lake Nona Campus  All permits and approvals from local jurisdictions have been received and construction has begun. Thel building pad will be completed during the beginning of July and excavation for footings and utility lines will follow. Completion is scheduled for. July 2012and ready for  occupation for the Fall term, 2012.  Osceola Campus  Work has begun on the parking lot. A Guaranteed Maximum Price (GMP) for site work and long-lead items will be submitted at this Board meeting. A GMP for the building will be  presented for approval later this summer. West Campus - Building 10  Schenkel Schultz Architect and McCree, Inc. started meeting with all users oft the new Building 10 to determine design requirements. Schematic design is estimated to be completed  by the second week of. July.    Faculty Council Report    To: From: Date: Subject:  District Board of Trustees, Valencia Community College Undria Stalling, Internal Auditor June 30, 2011  Compliance and Auditing Department Close of Multi-Year Audit Plan (FY2009- FY2011)  The Multi-Year Audit Plan FY2009-FY2011 is closed. During this period, the department issued a total of 13 reports. These included 2 operational audit reports, 3 financial audit reports, 1 compliance audit report, 31 follow-up reviews, 1 advisory report, and 3 investigative reports. Additional services were provided by the department that did not result in reports. A summary of the activities performed during the period FY2009-FY2011 is provided in Appendix A. The original approved audit plani is included in Appendix B to provide a snapshot oft the final status oft the The Compliance and Auditing Department is committed to providing value-added auditing and advisory services to the District Board of Trustees and' Valencia Community College. The department will continue its efforts to promote accountability, efficiency, and effectiveness at all  scheduled projects.  levels of the institution.  llook forward to serving you and' Valencia College in the upcoming fiscal year.    Appendix. A  Compliance  USDOL Community-Based Job Training Grant  Itv was determined that overall, controls could be improved to ensure compliance with allowable costs, equipment, and financial management system federal requirements. The audit disclosed approximately $16,450 resulting in unallowable cost from partnering institutions Seminole Community College and Lake Sumter Community College. This amount was returned back to the Department ofl Labor. Report No.  CA2009-101 Operational  Work Order Process (Plant Operations)  Overall, the processes and procedures in place with regards to the work order process was determined to be adequate. While there were some noted opportunities toi improve and enhance operational effectiveness and efficiencies through the strengthening of certain internal controls, there were no significant operational issues. Opportunities included addressing certain functions within the automated maintenance system to provide comprehensive information in a more efficient manner, providing refresher training to applicable staff regarding properly closing work orders, and developing a process that better accounts for supply inventory. Overall, the processes and procedures in place with regards to the payroll process were determined to be adequate. There were some noted opportunities to strengthen internal controls in the areas of safeguarding non-public personal information of employees, terminating employees within the Human Resources system, reconciling time with pay, calculating terminal payments, and ensuring appropriate and authorized access to applicable Banner forms within the Human Resources system by payroll staff. Report No. CA2010-104 State reported enrollment for certain college credit courses were aligned with tuition andi fee revenue recorded int the College's financial system for each fiscal period reviewed. Revenue included tuition, out-of- state tuition, student financial aidi fees, student activity fees, capital improvement fees, and technology fees = AY'08, AY'09, and AY'10. Report No. 2008-201, Report No. CA2010-103, Report No. CA2011-109  Report No. CA2011-111 Payroll  Financial  Tuition and Fee Revenue Audit  Advisory Request Cabin Creek Food Services Special Projects Petty Cash/Change Funds Bookstore Inventory Follow Up Reviews  At the request of Management, the Compliance and Auditing Department advised on the reliability of certain  Cabin Creek financial reports provided to the College. Memorandum MCA2009-102  The Compliance and. Auditing Department assisted management with cash count validations of change fund The Compliance and. Auditing Department provided year-end validations of bookstore inventory for financial Follow Up Reviews were conducted to determine that outstanding audit issues have been adequately  accounts for financial statement purposes = FY'09, FY'10, and FY'11.  statement purposes - FY'09, FY'10, and FY'11 resolved. The following reviews were conducted: Accounts Receivable/Fee Collections Audit - Report No. 2008F-102 Bookstore Buyback Services Audit - Report No. 2008F-101 Hazardous Waste Inspection = Report No. CA2011-110  2  Valencia Community College Compplicnge andAudiins Deparhment    Appendix A  Investigations Financial Investigation  The Compliance and Auditing Department assisted int the investigation regarding procurement card  irregularities within one department of the College. Report No. CA2010-105  Valencia Enterprises Investigation substantiated. Report No. CA2011-106  The Compliance and Auditing Department performed an investigation of alleged improper activities within the division of the College known as Valencia Enterprises. The alleged improper activities could not be The Compliance and Auditing Department performed an investigation of alleged retaliatory conduct within the division of the College known as' Valencia Enterprises. The alleged retaliatory conduct could not be  Retaliatory Conduct Investigation = Valencia Enterprises  substantiated. Report No. CA2011-107  3  Valencia Commmify Collage Compliance and Ardleing Depoment    Appendix B Audit Plan Fiscal Year 2009-2011  Compliance Operational  Status Completed  USDOL Communty-Based Job Training Grant Food Services Contractual Performance Plant Operations (Work Order Process)  Determine compliance with program and regulatory requirements Review the accuracy of total revenue reported by the third party Determine the appropriateness of commissions received Review the work order system for efficiency and effectiveness Review of expenditures for appropriateness Determine what controls are in place to safeguard materials and/or  Advisory Project completed; Audit notp performed Completed  supply stock Valencia Enterprises provided accounting system Criminal Justice Institute budgets Bookstore Operations  Investigations completed;  Reconcile VE revenue with course enrollments and other services Audit not performed  Determine that financial transactions are accurately captured in VE's operating system and ultimately recorded ini the College's Determine the appropriateness of expenditures Determine the appropriateness of operating expenses Ensure that duplication of expenses has not occurred between captured ini the Bookstore's POS system, their operating system and ultimately recorded in the College's accounting system. Review the security and access controls currently in place for the Determine the adequacy of internal controls over cash receipts, Ensure that only valid employees are paid and at the correct and Determine accuracy of all payments and deductions, in accordance with taxation and regulatory requirements Determine security and access control of the payroll system Determine that payroll transactions are accurately reflected in the College's accounting system (Banner) Property Management (Fixed Assets) Review the policy and procedures in place to determine adequacy and adherence byt the College Determine that assets are appropriately recorded in the fixed asset system and the College's accounting system Review the level of protection/security in place to safeguard assets Determine what controls are in place over the disposal of such Determine what processes are in place to administer stipends (payments made to employees) and how stipend amounts are  Audit not performed  Follow up review performed of processes; Audit not performed  Determine that all accounting and financial activities are accurately Bookstore Buyback  POS system  inventory, and purchase returns authorized rate  Payroll  Completed  Audit not performed  assets Stipend Process  Audit not performed  4  Valencia Coppmutmity College Complinnoe amdAdlling Depariment    calculated Professional Development Financial  Audit not performed Completed  Determine how resources are being used Tuition and Fee Revenue (each academic year) semester hours or credit hours  Determine the effectiveness of professional development received Reconciliation of tuition and fee revenue to enrollment, i.e. student Limited review of Fee Revenue expenditures (i.e. student activity fee expenditures, safety and security fee expenditures) Year-end Reconciliations - Change Funds (each fiscal year) Year-end Bookstore Inventory Counts (each fiscal year) Faculty Workload Information System Student Access Beyond Valencia Follow Up Reviews AR/Fee Collections Audit Bookstore Buyback Services Audit  Special Projects  Completed Completed Not performed Not performed Completed Completed Completed  Hazardous Waste Inspection - FL Dept of Environment Protections  5  Valercin Comnnumntry College Complicnce and Audhing Deparimaent    Valencia Foundation Report    President's Report    III.  New Business    President's Evaluation    President's Contract    July 19, 2011  TO:  BOARD OF TRUSTEES Valencia College SANFORD C. SHUGART President POLICY ADOPTION  FROM: RE:  The adoption ofP Policy 6Hx28: 10-05 - Smoke Free Campuses is proposed to comply with  current law and maintain consistency with the College'smission.  RECOMMENDED ACTION:  The President recommends that the Board ofTrustees approve adoption of Policy  6Hx28: 10-05 - Smoke Free Campuses as proposed.  President    Policy: 6Hx28: 10-05 Specific Authority: S. 1001.64,F.S. Effective: Date: 08-27-12 Smoke Free Campuses  Responsible Official: Campus Presidents, VP: for Administrative Services Law Implemented: Part II, s. 386, F.S.; S. 1001.64,F.S.  Policy Statement: I.  Valencia Community College ("Valencia") is committed to providing a safe and healthy environment for its students, employees, and visitors. Extensive scientific evidence confirms a causal relationship between human exposure to secondhand tobacco smoke and human disease, and demonstrates that there is no safe level of exposure to environmental tobacco smoke. Accordingly, it is the intent oft the District Board ofTrustees to promote the health of our students, employees, and visitors by  establishing a smoke free college environment.  II. Smoking is defined as the burning oft tobacco or any other type ofi material in any type of smoking media or equipment, and any object or device intended to simulate such use, including without limitation cigarettes, cigars, pipes, and electronic cigarettes, and using or carrying the same. The sale of cigarettes and other tobacco products and  the free distribution oft tobacco products are prohibited.  III. Smoking is prohibited on all property and facilities owned, leased, or operated by Valencia. This includes all buildings, bridges, walkways, sidewalks, parking lots and garages, on-campus streets and driveways, grounds, exterior open spaces, and personal vehicles in these areas. Smoking is also prohibited in all Valencia-owned or leased vehicles, whether or not on Valencia property. Littering the campus with the remains of tobacco products or any other disposable product is prohibited. All Valencia employees, students, visitors, contractors/vendors, and others are expected  too comply with this policy at all times.  IV. In furtherance of this policy, Valencia actively promotes and provides smoking cessation assistance to students and employees who wish to stop using tobacco products. Assistance to students, faculty and staff to overcome addiction to tobacco products and information regarding cessation programs is available through  (HR/Wellness or other web address).  V. This policy shall not apply to facilities leased or used by the College for college- sponsored events that take place off campus. In these circumstances, the smoking  policy ofthe facility shall be applicable.  VI. The President or designee is authorized to develop procedures as necessary to  implement this policy.    Procedures:  A. Compliance with Policy and Reporting Violations  1. Adherence to this policy is the responsibility of all Valencia Community College students, faculty, staff, and visitors. It is expected that all students, faculty, staff, and visitors to campus comply with this policy. Members of our Valencia campus community are empowered and encouraged to respectfully inform others about the policy in an ongoing effort to enhance awareness and encourage compliance. Anyone who witnesses or otherwise becomes aware of a violation of this policy may report a. Reports ofs student violations should be made to the Dean ofs Students for the b. Reports of employee violations should be made to the Campus President for the Reports of visitor or contractor/vendor violations should be made to College  the violation to the appropriate College representative: campus on which the violation occurred. campus on which the violation occurred.  Security.  2. Students or employees deemed to have violated this policy may be subject to College disciplinary action. The appropriate Dean of Students or Campus President may determine the type and manner of discipline to be given pursuant to the Student Code of Conduct, Human Resources Employee Handbook, or other applicable College 3. Visitors who violate this policy, including contractors/vendors and those acting on  regulations or policies.  their behalf, may be denied access to College property.  Related Documents and Policies:  History:  Adopted 12-11-74; Amended 12-15-82; Formerly 6Hx28:4-27; Amended 11-20-85; Amended 07-17-91; Amended 11-18-92;  Amended 9-19-00; Formerly 6Hx28:04-34; Amended XX-xx-11  2    Policy: 6Hx28: 10-05 Responsible Official: TBACampus Presidents, VPi for Administrative Services Specific. Authority: S.1 1001.64,F.S. Law Implemented: Part aNAESsOIGLFS. Effective Date: 09-19-9008-27-12 Smahngeg-latesmolc Free Campuses  Formatted: Font:" Times! New Roman, 11pt Formatted:" Top: 0.69" Formatted: Font: Times New Roman, 12pt Formatted: Font: Times New Roman Formatted: Font: Times New Roman Formatted: Font: Times New Roman, 11pt  Policy Statement:  Valencia Community College ("Valencia") is committed to providing a safe and healthy environment for its students. employees, and visitors. Extensive scientific evidence confirms a causal relationship between human exposure to secondhand tobacco smoke and human disease, and demonstrates that there is no safe level of exposure to environmental tobacco smoke. Accordingly, iti is thei intent oft the District Board of Trustees to promote the health of our students, employees, and visitors by II. Smoking is defined as the burning oft tobacco or any other type of material in any type of smoking media or equipment, and any object or device intended to simulate such use, including without limitation cigarettes, cigars. pipes, and electronic cigarettes, and using or carrying the same. The sale of cigarettes and other tobacco products and III. Smoking is prohibited on all property and facilities owned, leased. or operated by Valencia. This includes all buildings, bridges, walkways. sidewalks, parking lots and garages, on-campus streets and driveways. grounds. exterior open spaces, and personal vehicles in these areas. Smoking is also prohibited in all Valencia-owned or leased vehicles, whether or not on Valencia property. Littering the campus with the remains of tobacco products or any other disposable product is prohibited. All Valencia employees. students. visitors. contractorslvendors. and others are expected IV. In furtherance of this policy, Valencia actively promotes and provides smoking cessation assistance to students and employees who wish to stop using tobacco products. Assistance to students. faculty and staff to overcome addiction to tobacco products and information regarding cessation programs is available through V. This policy shall not apply to facilities leased or used by the College for college- sponsored events that take place off campus. In these circumstances, the smoking VI. The President or designee is authorized to develop procedures as necessary to  establishing: a smoke free college environment.  the free distribution oft tobacco products are prohibited.  to complywith this policy at all times.  (HR/Wellness or other web address). policy oft the facility shalll be applicable. implement this policy.  1    Formatted: Font: Times New Roman, 11pt  aecordance-with heprovisionsofthel Flerida-Clean Indeer AirAet, as set forthi in-Sestion386-Herie Slaues-smokingshi bep prehibited- ine anye enelesed, indeorarea dyghagere edueational Raltyoumerepety the-Colege-and ne- area-t thereimmaybedesignsgmatet-ersmeking ePesikemterdeigacrmmalins ine cevered walleways and areasi immediateyndaeente bwildingemtinsesasdemedappropise: and se designatede ast monsmekingareas:  Formatted: Font: Times New Roman Formatted: Font: Times New Roman, 11pt  Procedures:  A. Compliance with Policy and Reporting Violations  1.A Adherence to this policy is the responsibility of all Valencia Community College students. faculty, staff. and visitors. It is expected that all students. faculty.staff.and visitors to campus comply with this policy. Members of our Valencia campus community are empowered and encouraged to respectfully inform others about the policy in an ongoing effort to enhance awareness and encourage compliance. Anyone who witnesses or otherwise becomes aware ofay violation of this policy may report a. Reports of student violations should be made to the Dean of Students for the b. Reports of employee violations should be made to the Campus President for the C. Reports of visitor or contractor/vendor violations should be made to College 2. Students or employees deemed to have violated this policy may be subject to College disciplinary action. The appropriate Dean of Students or Campus President may determine the type and manner of discipline to be given pursuant to the Student Code of Conduct, Human Resources Employee Handbook, or other applicable College 3. Visitors who violate this poliçy, including contractors/vendors and those acting on  the violation tot the appropriate College representative: campus on which the violation occurred. campus on which the violation occurred.  Security.  regulations or policies.  their behalf, may be denied access to College property.  Formatted: Font: Times New Roman Formatted: Space Before: Opt, After: Opt Formatted: Font: Times New Roman Formatted: Font: Times New Roman, 11pt Formatted: Font: Times New Roman, 11pt Formatted: Font: Times New Roman  Related Documents and] Policies:  History:  Adopted 12-11-74; Amended 12-15-82; Formerly 6Hx28:4-27; Amended 11-20-85; Amended 07-17-91; Amended1 11-18-92;  Amended 9-19-00; Formerly 6Hh280434.Amended. XX-XX-11  2    July 19,2011  TO: FROM: RE:  BOARD OF TRUSTEES Valencia College SANFORD C. SHUGART President  BUDGET AMENDMENT REQUEST  Attached is a Budget Amendment Request for Fiscal Year 2011-12 for approval effective July 19, 2011, to transfer $3,750,000 from Fund 1 (Operating Budget) to Fund 7 (Unexpended Plant Fund). These funds were: reserved by the Board from the Operating Budget fund to provide financial assistance to the University ofCentral Florida (UCF) for the second part of their pledge toward the construction ofOsceola Building 4. Transferring funds to Fund 7 will allow for adequate funding of Osceola Building 4 from all revenue sources. Upon receipt ofthe pledged amount from UCF, due no later than December 2014 per the Memorandum of Understanding, the funds will be returned to the College Operating Budget. The Operating Fund  Balance: is still estimated, as the fiscal year 2010-11 is not closed.  RECOMMENDED ACTION:  The President recommends that the Board ofTrustees approve the Budget Amendment Request.  Presid    BUDGET AMENDMENT REQUEST VALENCIA COLLEGE  RESOLUTION NUMBER AMENDMENT NUMBER 1  FISCAL YEAR 2011-2012  Be it resolved that the Board of Trustees of Valencia College District, State of Florida, in meeting assembled, Pursuant to Section 240.361, Florida Statutes, and Rule 6A-14.713, Florida Administrative Code, hereby requests the Florida College System to approve amendments to the college budget for the fiscal yearas  follows:  FUNDI NAME: GENERAL CURRENT  NUMBER: 1 Decrease  Present Budget $22,621,114: 159,402,289 0 : 1,400,000: $183,423,403: $124,360,267 30,224,242: 0: 6,217,780: 22,621,114: $183,423,403: E===:  Revised Budget $22,621,114: 159,402,289: 0: 1,400,000: $124,360,267 30,224,242: 3,750,000: 6,217,780: 18,871,114: $183,423,403:  CATEGORY Beginning Fund Balance Revenues Bond Proceeds Transfer-In Total to be Accounted For Salaries Current Expenses Transfer-Out Capital Outlay Ending Fund Balance Total Accounted For  Increase  $0:  $0: $183,423,403:  3,750,000  $3,750,000: $3,750,000:  $3,750,000:  JUSTIFICATION: This budget amendment is submitted fori information only tot the District Board of Trustees to process a non-  mandatory transfer to Fund 7t for the construction of Building 4.  Certified_  July 19,2011 Date  Adopted_ July 19,2011 Date  President    BUDGET, AMENDMENT REQUEST  COLLEGE: VALENCIA COLLEGE  FISCAL YEAR: 2011-2012  Bei iti resolved thatt the District Board of Trustees, Valencia College, inr meeting assembled, pursuant to Section 1011.30, Florida Statutes, and Rule 6A-14.0716/5)), Florida Administrative Code, hereby requests the Florida College System REASONS FORI BUDGET AMENDMENT: Place an' "X" by the applicable reason for amendment.  toa approve amendments tot the college budget for the fiscaly year asf follows:  X  (1) JUSTIFICATION: To budget transfer of funds from Fundl (Current Fund- Unrestricted) to:  Fund  Amount  Explanation Nonmandatory transfer of funds in the amount of $3,750,000 for construction of Building 4 Osceola Campus.  Fund 7- Plant Fund  3,750,000.00  (2) CHANGE INF FUND BALANCE: Notification necessary only if! New Fund Balancei is less than 5%  New Fund Balance  %  CERTIFIED. AS APPROVED BY BOARD:  BOARD APPROVAL DATE:  19-Jul-11  President (as Secretary oft the Board) DEPARTMENT OF EDUCATION  CERTIFIED. AS APPROVED BY DEPARTMENT OF EDUCATION:  DATE:  CHANCELLOR, FLORIDA COLLEGE SYSTEM  FhameDiw-fommcalsye BudgetsBudget: amendmenti form to State Building 4 Construction  Revised 4-29-03    July19,2011  TO:  BOARD OF TRUSTEES Valencia College SANFORD C. SHUGART President  FROM: RE:  RECOMMENDATION TO ADJUST 2011-2012 COMPENSATION  RECOMMENDED ACTION: 2012 Compensation.  The President recommends the Board ofTrustees approve the Recommendation to Adjust 2011-  President    July 19,2011  TO:  BOARD OF TRUSTEES Valencia College SANFORD C. SHUGART President  FROM: RE:  GUARANTEED MAXIMUM PRICE (GMP)  Building 4, Osceola Campus  At the September 21, 2010, Board meeting, the Board ofTrustees approved Clancy and Theys as the Construction Manager at Risk for the above referenced project. Clancy and Theys submitted a guaranteed maximum price of$7,357,265 for the site and foundation of Osceola Building 4. A separate Guaranteed Maximum Price will be submitted later for thel building.  RECOMMENDED ACTION:  The President recommends the Board ofTrustees allow the College, afteri input from the Board, to enter into the second oft three Guaranteed Maximum Price Contracts for Construction Manager at Risk with Clancy and Theys. This Guaranteed Maximum Price is $7,357,265, bringing the  total approved GMPS to $10,250,523.  no  President    July 19, 2011  TO:  BOARD OF TRUSTEES Valencia College SANFORD C. SHUGART President  FROM: RE:  CAPITAL IMPROVEMENT PROGRAM (CIP) REPORT FISCAL YEARS 2012-2013 THROUGH 2016-2017  The Capital Improvement Program (CIP) was created to identify, document and justify requests for dollars for the major categories of capital projects, remodeling, renovation and new In order to list a project on the CIP report, the project must be supported by recommendations included in the Educational Plant Survey. The survey is revised every five (5) years, and is Projects for new construction are: (projects and priorities are listed on the following pages.)  construction.  being completed for submittal at the next. Board ofTrustees meeting.  RECOMMENDED ACTION:  The President recommends the Board ofTrustees approve the Capital Improvement Program for  the fiscal years 2012-2013 through 2016-2017.  4het            8 ,3,98688    $ 6 $ $  6  2  6 2 De Pojul o  00 9  2 N    July19,2011  TO:  BOARD OF TRUSTEES Valencia College President  FROM: SANDFORD C. SHUGART  REF:  Annual Prequalification of General Contractors and Construction Managers  for the Period of August 1, 2011 - July 31,2012  Request for Qualifications (RFQ) 10/11-17 toj prequalify general contractors and construction managers was issued on May 26, 2011.Thel RFQ was locally advertised and posted on the Valencia Procurement  web-site. In addition, notification was sent directly to all known area contractors.  Seventy-eight firms submitted qualification applications.  A public evaluation meeting was. held, as published, on Wednesday June 29, 2011, at 9:30 AM, in building eight, on Valencia's West Campus. All but one oft the firms that submitted qualifications was A committee composed of Bareaa Darkhabani, Mark Hose and Helene Loiselle reviewed the applications. Ed Ames served as the ex-officio member oft the committee representing Procurement. Thej prequalification criteria included staffing strength, LEED accreditations, bonding capacity, experience, license, claims history, insurance coverage, and references. Based on the evaluation ofthe firms' qualifications, the committee recommends that the firms on the attached list be prequalified in the  placed on the pre-qualified list.  categories as listed:  RECOMMENDATION:  The President recommends that the Board ofTrustees approve the attached list of General Contractors  and Construction Managers for prequalification.  Lphs    VALENCADOLLEGE REQUEST FOR QUALIFICATIONS (RFQ) 10/11-17  GENERAL CONTRACTORS. AND CONSTRUCTION MANAGERS Qualification Period August 1, 2011 through July31,2012  Category: 1-$0-$ $1,000,000.00 (Zero dollars to one million dollars) Categay2-51.00.01.00- -$10,000,000.00 (one million and one to ten million dollars) CAtepy3-s100000100 and up (greater than ten million and one dollars) *C Only contractors with experience in higher education projects will be placed in category 3.  Category 1 A2 Group Inc Abba Construction Inc ACY Contractors LLC AD Owens Construction Axios Construction Services LLC Building Management. Systems C&S Companies Technical Resources Certified General Contractor Inc Encotech. Services Inc FHP Tectonics Corp Harbco General Contractors Harkins Development Corporation Heard Construction Inv HGR- Heinkel, Griffin, & Rufrano Hodges Brothes Inc Roofing & Const. Jordan Development & Construction LLC MCII Mulligan Constructors MVB &A Associates Inc PW Hearn Inc. RWI Paul Construction Inc SEMCO Construction, Inc Speegle Construction IInc Terra Firma Construction Mgmth Inc Votum Construction W&J Construction Corporation  Category 2 ADI Morgan Arellano Construction BRPH. Architects and Engineers Emmett Sapp Builders Gomez Construction Johnson- Laux Construction MLB Construction Services, LLC RE Harris Construction RLI Burns Inc Roger BI Kennedy. Inc Sauer, Inc T&G Constructors Tucker Construction and Eng  Category3 Ajax Building Corporation Allstate Construction Inc Barton Malow Company Biltmore Construction Col Inc Brasfield & Gorrie Clancy & Theys Cutler. Associates Inc Doster DPR Construction Gates Builders Inc Hardin Construction Haskell. Americas Design Build Hensel. Phelps Construction Co HJ High Construction Co Kokolakis Contracting Inc James A. Cummings Juneau Construction Company Manhattan Kraft Construction, Inc. MAPP Construction LLC McCree Design Builders Inc Mills Gilbane Morganti Group Inc PCL Construction Services Inc Perry- McCall Construction Peter R. Brown Construction PPI Constr. Management Stiles Corporation Suffolk Construction Turner Walbridge Walker & Company Welbro Building Corporation Whiting Turner Contracting Co Williams Company Building Division  Diaz Fritz Isabel General Contractors BE&K Building Group A KBR Company  CM Engineering Services Florida PLLC RDI Michaels Inc    Valencia College Compliance and Auditing Department Audit Plan 2011-2012  Financial AY2011 Follow Up Reviews 2011-025) Payroll Process (Report No. CA2010-104) Student Activity Expenditures (Report No. CA2010-105) Procurement Card System (Report No. CA2010-105) CA-2011-111) 2011-167) Other Services Unannounced Cash Counts  Scope toe enrollment.  Status  Tuition and] Feel Revenue. Audit- Reconcilei tuition and feei revenue Florida Auditor General (FLAG) Review auditi issues notated Operational Audit (Report No. within the report to determine the  status of corrective measures. Review audit issues notated within the report to determine the status of corrective measures. Review processes inj place to account for financial management ofs student activity funds. Review processes inj place over the procurement card system. within the: report to determine the status of corrective measures. within thei report to determine the status of corrective measures. Perform cash counts ofselective locations during the year. inventory for financial statement purposes. Review processes inj place to safeguard andj properly account for furniture, machinery, and equipment.  Work Order] Process (Report No. Review audit issues notated FLAG. A-133 Audit (Report No. Review audit issues notated  Year-end Bookstore Inventory Validation of bookstore  Contingent Property Control Process  Note: Audit plan is subject to change due to unforeseen high risk projects, whistleblower issues or  special administrative, projects that require internal audit resources.    July 19, 2011  TO:  BOARD OF TRUSTEES Valencia College SANFORD C. SHUGART President  FROM: RE:  CONTINUING EDUCATION COURSES AND FEES  RECOMMENDED ACTION:  The President recommends that the Board ofTrustees approve the Continuing  Education courses and fees as presented. heshst    CONTINUING EDUCATION Courses and Fees July 2011 Board Meeting  Center for Financial Services and Accounting Course Area Course Number  Course Title  Fee $1,595.00  CNP  7854  Payroll Practice and Management- -ONLINE  Center for Global Languages Course Area Course Number  Course Title  Fee $100.00 $100.00  YSC YSC  13001 13002  ESL for Kids Beginner ESL for Kids Intermediate    July 19, 2011  TO:  BOARD OF TRUSTEES Valencia College SANFORD C. SHUGART President  FROM: RE:  HUMAN RESOURCES AGENDA  RECOMMENDED ACTION: Resources Agenda as proposed.  The President recommends that the Board ofTrustees approve the Human  hahst    Agenda for Human Resources  T HHH HE  Valencia College District Board ofTrustees July19,2011    Valencia College  Agenda for Human Resources  xecutive/Admihnistrative Personnel  EmployceName Appointments Tiller, Barbara. J. Separations Gombash, ElizabethT.  PositionTitle  Effective Date 06/02/11 06/29/11  EndDate  Notes  VP Academic Affairs (Interim) Asst VP, Resource Development  Instructional Personnel = Tenure Earning/Tenured  EmployeelName Internal Changes Ansiello, Remy C. Leave of Absence- Return Bush, Wendy E. Comerford, Amy. J.  PositionTitle Counselor  Effective Date 06/27/11  EndDate  Notes  Professor, Mathematics Professor, Mathematics  06/17/11 06/17/11  Professional Personnel Employeel Name Internal Changes Boiani, Donna G. Boles, Sonja M. Brandolini, Nicoleta D. Carneiro, Ademir R. Cooper, Bettie J. Ferenc, Natalie M. Foster, Kimberly T. Gallup, Rebecca D. Gray, Louis L. Johnston, Terry L. Larson, Lisa R. Notes:  PositionTitle  Effective Date 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/05/11 07/01/11 07/01/11 07/01/11 07/01/11  End Date  Notes  Functional IS Support Specialist Dir, Admissions & Records Director, Budget/Analysis Managing Dir, HR Info Services Dir, Payroll Services Coord, Conf & College Events Mgr, Learning Support Services Dir, Conferencing and College Ev Coord, Admissions/Records Operations Manager, CJI Coord, Admission/Records  Dillon Anstey, Shauna L. Ops Mgr, Conf & College Events  1.GrantF Funded; 2.Internal Administrative Leave From Tenured Position; 3.E Eligible and Recommended For Tenure; 4.F Retirement  Page 2 of6    Valencia College  Agenda for Human Resources  EmployeeName Lewis, Jodis. Millenson, CarolJ J. Nakagama, BrentT. Pacheco, Leda L. Riva, Patricia A. Stilke, Lisa D. Traynor, Carol E. Tuttle, Erin C. Separations Brennan, Lois D. Mizelle, Franklin K.  PositionTitle  Effective Date 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/05/11 07/01/11 07/01/11 07/01/11 07/29/11 09/30/11  Endi Date  Notes  Mgr, Instructional Tech - East Mgr, Health Continuing Ed Dir, Performance Development Coord, Employee Development Ops Mgr, Energy Education Dev, Communications. Systems Sr Public Relations Manager Coord, Supervisor Development Coord, Winter Park Campus Coord, Security Administration  McPherson, Nichole M. Coord, Onboarding  4. 4.  Professional Personnel - Temporary  Employce/Name Appointments Bell, Kristol Fedell, Kathy A. Foster, Kimberly T. Joseph, Kenyatta K.. Jusino, Elizabeth E. Little, Kimberly M. Love, AmyJ. J. Ribley, Julia H. Schneller, Nicole M. Sickler, Launa B. Terrill, Patricia  PositionTitle  Effective Date 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11  EndDate 06/30/12 06/30/12 06/30/12 06/30/12 06/30/12 06/30/12 06/30/12 1. 06/30/12 1. 06/30/12 1. 06/30/12  Notes 1. 1. 1. 1. 1. 1.  Coord, Career Prgm Advis, A&E Coord, Career Prgm Advis, E Coord, Career Prgm Advis, o Coord, Career Prgm Advis, AH Coord, Career Prgm Advis, E Coord, Career Prgm Advis, E Coord, Career Prgm Advis, W Mgr, Outreach Coord, Career Pathways Coord, Career Prgm Advis, E Coord, Career Prgm Advis, W  07/01/11 06/30/12 1. 07/01/11 06/30/12 1.  Gaston-McGriff, Sharyn E. Coord, Career Prgm Advis,W  07/01/11 06/30/12 1.  Moore-Johnson, Beverly Coord, Career Prgm, Advis, W  1.  Notes:  1.Grant Funded; 2.Internal Administrative Leave From Tenured Position; 3. Eligible: and Recommended Forl Tenure; 4. Retirement  Page 3 of6    Valencia College  Agenda for Human Resources  Enterprise Personnel EmployeeName Internal Changes Maldonado, Rosalba  PositionTitle  Effective Date 06/13/11  Endi Date Notes  International Program Coord  Career Service Personnel Employee Name Appointments S. Shirley, Joseph A. Volley, Henry A. Internal Changes Antolinez, Diana M. Bisogno, Barbara A. Branham, Joanna R. Charriez, Javier Diaz, Elaine Dorlus, Philomene Fraser,Trevorl. Johnson, Peggy J. Koerner, Nancy W. S. LeCroy, Mary F. Long, William D. Miller, Marsha L. Nicoletto, Vivian M. Rhoden, Thomas G. Saul, Victor L. Schmucke, Marta N. Shadik, Abdool A. Shelton, April L. Swanson, Janice M. Notes:  PositionTitle  Effective Date 06/27/11 06/13/11 06/27/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 07/01/11 06/06/11 07/01/11 07/01/11 06/27/11 07/01/11 07/01/11  EndDate  Notes  Calderon-Guzman, Vivian Computer Support Specialist!  Groundskeeper Custodian  Aguenegou, El Mostapha Graphic Designer, Sr- Inter  Instructional Assistant, Sr AR Specialist Library/ACS Accounting Spec ICL Instructional Supp Super Accounting Clerk Senior AR Specialist Testing Center Specialist Administrative Assistant AR Specialist  Burgos-Reynoso, Lizza M. Administrative Assistant  Lawrence-Pusey, Angela Administrative Assistant  Bookstore Asst Manager Property Management Coord Bookstore Asst Manager Bookstore Asst Manager Custodial Assistant Supervisor AR Specialist Lab Manager Custodian Budget Specialist Administrative Assistant  Maldonado, Jr., Wilberto Bookstore Asst Manager  1.GrantF Funded; 2.Internal Administrative Leave From Tenured Position; 3. Eligible and Recommended For Tenure; 4.F Retirement  Page 4 of6    Valencia College  Agenda for Human Resources  EmployceName Taylor, Rodney D. Thevenin, Jackson H. Separations Guevara, Amantina King, Jr., James E. Telleria, David  PositionTitle  Effective Date 07/01/11 07/01/11 10/31/11 06/21/11 07/12/11  EndDate Notes  Custodial Working Supervisor Custodial Working Supervisor  Custodian Custodian Library Assistant  4.  Career Service Personnel - Temporary  Employee/Name Appointments Diaz, Emilita A. Mahana, Patricia E.  PositionTitle  Effective Date 07/01/11 07/01/11  End Date  Notes  Perkins Tech Supp Specialist Perkins Records Specialist  06/30/12 1. 06/30/12 1.  Part-time Instructional Personnel  Employee Name Appointments Arias, Luz Arnold, Jonathan Bergan, Nicholas Brookins, Ramona Brusentsova, Tatyana Cashen, Marguerite Chisholm, Jessica Dean, Angela Fazecas, Michaela Garrison, Chandele Hamilton, Maurice Kashnow, David Keith, Michelle Leblanc, Camille P. Lecocq, RobertJ. Lemieux, Justin Lorscher, Christopher Notes:  PositionTitle Foreign Languages Physics/Physical Science Economics Business Physics/Physica. Science Sociology Computer Engineer Biological Science Political Science Student Ser Admin/CROP Student Ser Admin/CROP Respiratory' Therapy Cardiovascular Technology Criminal Justice Institute Speech Criminal Justice Institute Physical Science  Effective Date  EndDate  Notes  1.Grant Funded; 2.Internal Administrativel Leave From Tenured Position; 3. Eligible and Recommended For Tenure; 4. Retirement  Page 5of6    Valencia College  Agenda for Human Resources  Employee Name Moss, Mark. J. Mullin, DaleL L. Nappo, Elizabeth M. Nardone, Jr., Donald. J. Piland, Tiffany E. Ragland, Kinyel K. Ramsier, Heather S. Rutherford, Laura T. Wildblood, Roberta A. Zane, Scott D.  PositionTitle Mathematics Computer Engineering English Criminal Justice Institute Humanities Political Science Political Science English Nursing Criminal Justice Institute  Effective Dates  EndDate Notes  Part-time Hourly Personnel  Employee Name Appointments Brown, Taylor R. Connelly, Jacqueline R. Cuachio, Thais R. Cudney, Christopher Ferguson, Linda A. Khederoo, Alia Lewis, Markenzi E. Matlock, Kelley S. Perez, Crystal M. Pham, Linda K.. Pulliam, Mohhamad Reyes, NandyJ. Vargas, Oscar M. Villarreal, Maria B. Williams, Andre  PositionTitle Human Resources Mathematics Student Activity Tutoring Biological Science Student Activity SL Student Activity SL Grounds Maintenance Standardized Testing Dean of Students Student Activity Tutoring Student Activity SL Biological Science Hospitality & Tourism Mathematics Student Activity SL  Effective Date  End Date Notes  Cordova Rivera, Julix M. Internship & Workforce  Notes:  1.Grant Funded; 2.Internal Administrative Leave From Tenured Position; 3.E Eligible and Recommended For Tenure; 4.F Retirement  Page 6of6    July 19, 2011  TO:  BOARD OF TRUSTEES Valencia College SANFORD C. SHUGART President  FROM: RE:  SUBMISSION OF GRANT PROPOSALS  RECOMMENDED ACTION: grant proposals as presented.  The President recommends that the Board ofTrustees approve the submission of  Lehst    0   S        July 19,2011  TO:  BOARD OF TRUSTEES Valencia College President  FROM: SANFORDC. SHUGART  RE:  PROPERTY DELETIONS  Surplus, trade-in, obsolete, economically unrepairable, or missing equipment items are periodically deleted from the property: records oft the College. Equipment whichi is surplus, obsolete or not economically repairable may be donated tol local school systems, non-profit organizations or other governmental entities. Per Florida Statute 274.02, equipment with a cost or fair market value of$ $1,000 or more and aj projected useful life of more than one year must be: recorded int the financial records as property fori inventory purposes. Therefore, original cost reflects the cost of thei item at the date of acquisition, or the estimated fair market Equipment is depreciated on a straight-line! basis over the following estimated useful lives:  value at the date received, int the case of gifts.  Computers - three years Furniture - seven years  Vehicles, office machines, educational equipment - five years  Therefore, current book value reflects thei net depreciated value (acquisition cost or fair market value less  depreciation. Obsolete Surplus  4 assets with an original cost of $5,318.44 with al book value of $0.00 64 assets with an original cost of $93,433.09 with al book value of $0.00 2 assets with an original cost of $7,677.86 with al book value of$0.00  FcomomialyUmepainabie  RECOMMENDED ACTION:  The President recommends that thel Board ofTrustees approve the disposition and deletion of equipment from the property records as requested and authorize the College to exchange, dispose of, or trade int thei items as surplus property according to. Board Policy 6Hx28:06-26.  Lyesk A  President!    Property Deletion Detail  Tuesday, July 19,2011  VCC Number Obsolete 00114004 00116540 00117768 00203671 4detail records Surplus 00206723 00208865 00210299 00210300 00210301 00210302 00210303 00210304 00210305 00210306 00210307 00210308 00210309 00210310 00210311 00210312 00210313 00210314 00210315 00210316 00210317 00210318 00210319 00210320 00210321 00210322 00210323 00210324 00210430 00210431 00210433 00210476 00210477 00210478 00210479  Date of Purchase FY  Original Cost $1,195.00 $1,292.44 $1,399.00 $1,432.00 $5,318.44 $1,451.33 $1,171.00 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,311.01 $1,548.80 $1,548.80 $1,548.80 $1,367.89 $1,367.89 $1,367.89 $1,367.89  Book Value $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Page 1of2  Description, Make, Model  4/30/1998 97-98 Laserjet Printer, Hewlett Packard, 4000 10/3/2000 00-01 HP LaserJet 4050N, Hewlett Packard, 4050N 2/27/2001 00-01 Expression, PC Connection, 1600 8/12/2003 03-04 Mic System, Shure, UC124/WL184  4/5/2005 04-05 PC, Dell, GX280 4/25/2006 05-06 Printer, Dell, 5300N 2/27/2007 06-07 PC,Dell,745 2/27/2007 06-07 PC, Dell,7 745 2/27/2007 06-07 PC, Dell, 745 2/27/2007 06-07 PC, Dell,745 2/27/2007 06-07 PC, Dell,745 2/27/2007 06-07 PC, Dell,745 2/27/2007 06-07 PC,Dell,745 2/27/2007 06-07 PC,Dell,745 2/27/2007 06-07 PC, Dell,745 2/27/2007 06-07 PC,Dell,745 2/27/2007 06-07 PC,Dell,745 2/27/2007 06-07 PC,Dell,745 2/27/2007 06-07 PC,Dell,745 2/27/2007 06-07 PC,Dell,745 2/27/2007 06-07 PC, Dell,745 2/27/2007 06-07 PC, Dell,745 2/27/2007 06-07 PC, Dell,745 2/27/2007 06-07 PC, Dell,7 745 2/27/2007 06-07 PC,Dell,745 2/27/2007 06-07 PC,Dell,745 2/27/2007 06-07 PC, Dell,745 2/27/2007 06-07 PC, Dell,745 2/27/2007 06-07 PC,Dell,745 2/27/2007 06-07 PC, Dell,745 2/27/2007 06-07 PC,Dell,745 2/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC, Dell,745 3/27/2007 06-07 PC, Dell,745 3/27/2007 06-07 PC, Dell, 745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745    VCC Number 00210480 00210481 00210482 00210483 00210486 00210487 00210488 00210489 00210490 00210491 00210492 00210493 00210494 00210495 00210496 00210498 00210499 00210500 00210501 00210502 00210505 G00002588 G00002589 G00002660 G00002661 G00002662 G00002676 G00002731 G00003914 64d detail records  Date of Purchase FY 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 3/27/2007 06-07 PC,Dell,745 9/25/2001 01-02 Laptop, Dell, PIII 9/25/2001 01-02 Laptop, Dell, PII 9/25/2001 01-02 Laptop, Dell, PII 9/25/2001 01-02 Laptop, Dell, PIII 9/25/2001 01-02 Laptop, Dell, PII 10/2/2001 01-02 Laptop, Dell, PIII 10/16/2001 01-02 Laptop, Dell, 18100 6/29/2007 06-07 PC, Dell,745  Original Cost $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $1,367.89 $2,318.90 $2,318.90 $2,381.00 $2,381.00 $2,381.00 $2,497.00 $2,318.90 $1,284.15 $93,433.09 $5,887.24 $1,790.62 $7,677.86 $106,429.39  Book Value $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00  Description, Make, Model  Economically Unrepairable 00206904 00210859 2detail records  5/26/2005 04-05 Printer, Dell, 7750DN 5/24/2007 06-07 Laptop, 09-017, Dell, D620  Grand" Total 70d detail records  Page 2 of2