COUTHI IPASI  Byg'Bluth OPasadena  -  7047 SUNSET DRIVE SOUTH SOUTH PASADENA, FLORIDA 33707 PH: (727)347-4171 FAX:(727)345-0518 WWW.MYSOUTHPASADENA.COM4  PLACEINTHES corporatedl  AGENDA  ADMINISTRATIVE WORKSHOP SOUTH PASADENA, FLORIDA  TUESDAY, JUNE 12, 2018 COMMISSION CHAMBERS IMMEDIATELY FOLLOWING THE SPECIAL COMMISSION MEETING APPROXIMATEIY 9:15 A.M.)  CALL TO ORDER ROLL CALL  DISCUSSION ITEMS Resolution No. 2018-07  Budget  ADJOURN  ADMINISTRATIVE WORKSHOP SOUTH PASADENA, FLORIDA CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL  THURSDAY, JUNE 14, 2018 COMMISSION CHAMBERS - 9:00 A.M.   EM  ADJOURN  CANEE  rey ewis, City Clerk  These meetings are open to the public. Ordinances may be inspected by the public in the office of the City Clerk at City Hall from 8:00 a.m. to 4:00 p.m. Monday through Friday with the exception of holidays. Any person who decides to appeal any decision of the City Commission with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the The City of South Pasadena is committed to providing reasonable accommodation for access for the disabled. In accordance with the Americans with Disabilities Act and F.S. 286.26, anyone needing assistance with regard to this meeting should contact the City Clerk's Office in writing at least 48 hours prior to the meeting. For more information or  appeal is to be based.  assistance please contact the City Clerk's office at 727-347-4171.    RESOLUTION NO. 2018-07  A RESOLUTION OF THE CITY OF SOUTH PASADENA, FLORIDA, AMENDING RESOLUTION NO. 94-01 TO APPROVE THE ADDITION OF A JOB CLASSIFICATION OF CITY CLERK/ADMINISTRATOR AND ADDRESSING  THE APPOINTMENT OF CARLEY LEWIS.  WHEREAS, it is the desire of the City Commission to spend more of its time and attention on significant issues affecting  the city and less time on minutia; and  WHEREAS, because Commission department assignments rotate every one to two years, a lack of consistency can hinder  efficient long-term operations; and  WHEREAS, the City Commission has determined that more coordination between departments is in the best interest of the  Commission and the city; and  WHEREAS, the City Commission has decided that the creation of a City Clerk/Administrator position could promote better internal communication and collaboration to address and resolve  issues more etticiently; and  WHEREAS, the City Commission has decided to appoint the current City Clerk, Carley Lewis, to serve as the City lerk/Administrator based on her qualifications and the duties  she is currently performing.  NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of South Pasadena, that Resolution No. 94-01 be amended to create the position of City Clerk/Administrator and that the position of City Clerk/Administrator shall be placed in the city's step pay plan, attached hereto marked as Exhibit A. The job description of City Clerk/Administrator is attached hereto  marked as Exhibit B.  BE IT FURTHER RESOLVED that Carley Lewis is appointed as City Clerk/Administrator and shall immediately receive an increase of two steps with an additional step increase to be  given on her anniversary date of October 1, 2018.  PASSED AND ADOPTED THIS  DAY OF  2018.  RES 2018-07-1    Max V. Elson, Mayor  ATTEST:  Carley Lewis, City Clerk  THIS RESOLUTION HAS BEEN APPROVED AS TO FORM AND CONTENT BY THE  CITY ATTORNEY.  RES 2018-07-2    CITY OF SOUTHPASADENA 2017/2018 12STEP PAYPLAN FORN NEW HIRES AFTER 4/13/2010  JOB TITLE  HRWK START  2  3 4 5 6 7 8 9 10 11 12  ASSISTANT PERMITILICENSING TECH 35 15.0745 15.5843 16.1114 16.6564 17.2197 17.8021 18.4042 19.0267 19.6702 20.3355 21.0233 21.7344 22.4695  $27,436 $28,363 $29,323 $30,315 $31,340 $32,400 $33,496 $34,629 $35,800 $37,011 $38,262 $39,557 $40,894 35 16.2159 16.6775 17.1523 17.6405 18.1427 18.6592 19.1903 19.7366 20.2984 20.8762 21.4705 22.0817 22.7102 $29,513 $30,353 $31,217 $32,106 $33,020 $33,960 $34,926 $35,921 $36,943 $37,995 $39,076 $40,189 $41,333 $32,413 $33,335 $34,284 $35,260 $36,264 $37,296 $38,358 $39,450 $40,573 $41,728 $42,915 $44,137 $45,393 35 18.9385 19.5228 20.1251 20.7460 21.3860 22.0458 22.7259 23.4271 24.1498 24.8949 25.6629 26.4547 27.2708 $34,468 $35,531 $36,628 $37,758 $38,923 $40,123 $41,361 $42,637 $43,953 $45,309 $46,707 $48,147 $49,633 $39,437 $40,792 $42,194 $43,644 $45,144 $46,695 $48,300 $49,960 $51,677 $53,453 $55,290 $57,190 $59,155 35 20.7766 21.3681 21.9763 22.6019 23.2453 23.9070 24.5876 25.2875 26.0073 26.7476 27.5091 28.2921 29.0975 35 $37,813 $38,890 $39,997 $41,136 $42,306 $43,511 $44,749 $46,023 $47,333 $48,681 $50,066 $51,492 $52,957  MUNICIPAL MAINT.I  MUNI. MAINT. /HORTICULTURIST 35 17.8092 18.3161 18.8375 19.3737 19.9252 20.4924 21.0757 21.6757 22.2927 22.9272 23.5799 24.2511 24.9414  ADMINISTRATIVE SECRETARY  SPVR OF MAINTENANCEI HORTICULTUF 35 21.6685 22.4132 23.1834 23.9802 24.8043 25.6567 26.5384 27.4505 28.3938 29.3696 30.3789 31.4229 32.5028 BUS TAXOFFLIBLDG SVC COORINATO 35 21.6685 22.4132 23.1834 23.9802 24.8043 25.6567 26.5384 27.4505 28.3938 29.3696 30.3789 31.4229 32.5028 ASSISTANT DEPUTY CITY CLERK 35 20.7766 21.3681 21.9763 22.6019 23.2453 23.9070 24.5876 25.2875 26.0073 26.7476 27.5091 28.2921 29.0975 CODE ENFORCEMENT OFFRIF PERMITT TECH 35 20.7766 21.3681 21.9763 22.6019 23.2453 23.9070 24.5876 25.2875 26.0073 26.7476 27.5091 28.2921 29.0975 LICENSING. OFFICIALIPERMIT TECH 35 20.7766 21.3681 21.9763 22.6019 23.2453 23.9070 24.5876 25.2875 26.0073 26.7476 27.5091 28.2921 29.0975  ACCOUNTING SPECIALIST  ASST PUBLIC WORKS DIRECTOR 35 25.5982 26.3948 27.2161 28.0630 28.9363 29.8367 30.7652 31.7226 32.7097 33.7276 34.7771 35.8593 36.9752 ASSISTANT FINANCE DIRECTOR 35 25.5982 26.3948 27.2161 28.0630 28.9363 29.8367 30.7652 31.7226 32.7097 33.7276 34.7771 35.8593 36.9752  DEPUTY CITY CLERK  35 25.5982 26.3948 27.2161 28.0630 28.9363 29.8367 30.7652 31.7226 32.7097 33.7276 34.7771 35.8593 36.9752 $46,589 $48,038 $49,533 $51,075 $52,664 $54,303 $55,993 $57,735 $59,532 $61,384 $63,294 $65,264 $67,295  CITY CIKADMINISTRATOR /FIN. DIR./ DIR. CID/ DIRPW CHIEF OF PUBLIC SAFETY DEPUTY FIRE CHIEF  35 36.9750 38.3265 39.7274 41.1794 42.6846 44.2447 45.8619 47.5382 49.2757 51.0768 52.9437 54.8788 56.8847 $67,295 $69,754 $72,304 $74,947 $77,686 $80,525 $83,469 $86,519 $89,682 $92,960 $96,357 $99,879 $103,530 40 34.8418 36.0392 37.2777 38.5588 39.8839 41.2546 42.6723 44.1388 45.6557 47.2247 48.8476 50.5263 52.2627 $72,471 $74,961 $77,538 $80,202 $82,959 $85,809 $88,758 $91,809 $94,964 $98,227 $101,603 $105,095 $108,706 40 27.8824 29.1714 30.5200 31.9309 33.4071 34.9515 36.5674 38.2579 40.0266 41.8770 43.8130 45.8385 47.9577 $57,995 $60,676 $63,482 $66,416 $69,487 $72,699 $76,060 $79,576 $83,255 $87,104 $91,131 $95,344 $99,752  PART TIME BLDG INSPECTOR (HRLY) 15-24 26.5057 27.2602 28.0361 28.8341 29.6549 30.4990 31.3671 32.2599 33.1782 34.1225 35.0938 36.0927 37.1201  BUILDING & CODE INSPECTOR OFFICE SPECIALIST TEMPORARY PART-TIME  35 26.5057 27.2602 28.0361 28.8341 29.6549 30.4990 31.3671 32.2599 33.1782 34.1225 35.0938 36.0927 37.1201 $48,240 $49,614 $51,026 $52,478 $53,972 $55,508 $57,088 $58,713 $60,384 $62,103 $63,871 $65,689 $67,558 20 10.7713 11.0779 11.3932 11.7176 12.0511 12.3942 12.7470 13.1098 13.4830 13.8668 14.2616 14.6675 15.0850 $11,202 $11,521 $11,849 $12,186 $12,533 $12,890 $13,257 $13,634 $14,022 $14,421 $14,832 $15,254 $15,688  GENERAL EMPLOYEES (EFFECTIVE 6/12/2018)  EXHIBITA    Exhibit B  TITLE: CITY CLERK/ADMINISTRATOR  MAJOR FUNCTION  This is administrative work of a highly responsible nature in assisting the Mayor and Commissioners with the legislative and administrative functions of the City. Position administers and works with all department heads to ensure that they operate harmoniously and efficiently to meet the goals and expectations Duties involve continuous public contact and requires exercise Work is carried out in accordance with established policies as  established by the City Commission. of considerable independent judgment. determined by the City Commission. PERFORMANCE RESPONSIBIEITIES  Assists the Mayor, all Commissioners and City Attorney in the areas of planning, project scheduling, budgeting, City Assists the Commission in overseeing all full-time, part-time, and contracted employees of the City with the exception of the Serves as the Chairperson of the department head management team and assigns project management and/or coordination of responsibilities to appropriate department heads and reports Coordinates department activities and assimilates attainable goals for all departments and proposed by department heads or Plans, develops, implements and monitors citywide activities and operations to assure compliance with applicable laws, Administers rules and regulations governing city operations, interprets, analyzes and explains policies, procedures and businesses, groups and other agencies having an interest, or Implements work on special projects with department heads as appropriate; confers with department heads and the City  activities and drafting of legislation.  City Attorney.  such assignments to the Commission.  the Commission.  regulations, policies and ordinances.  programs to city staff and public. potential interest, in affairs in the city.  Confer with residents,  1    Commission concerning administrative and operational problems Ensures coordination, and not duplication of efforts among all city departments, and maintains a fair, uniform application of Accurately interprets the direction of the Commission and Mayor, translating them into understandable policies and guidelines for Guides department heads in developing operating policies and procedures for City functions and personnel, including recommending appropriate service and staffing levels while allocating resources accordingly to ensure consistency and Translates the visions of the Commission and Mayor to into specific target issues for department heads, recommending Keeps abreast of new trends in legislation and developments in municipal administration and operations. Coordinates City activities with other government agencies and outside agencies  and develops appropriate solutions.  City policy between departments.  City staff.  facilitate collaboration between departments.  guidelines and direction to implement those goals.  as appropriate.  Acts as City's Personnel Coordinator. Supervises Administrative Department staff.  Records Custodian - performs managerial duties involving the  custody of records, documents and papers of the City.  Schedules all Commission meetings.  Attends all Commission meetings, records all motions, votes and  directed actions. Commission approval. advertised.  Prepares minutes of each meeting for  Insures that all notices of meetings are properly posted and Supervises the recording of all ordinances and resolutions; administers oaths, maintains a centralized public records Provides information of public record to citizens upon request.  system.  Does research work as required.  2    Supervises training of Clerk's office support staff. Administers and evaluates clerical staff in all phases of office Supervises all municipal elections and coordinates the official Serves as member of the Canvassing Board for City elections.  duties.  reports of such elections.  Attends and conducts Bid Openings.  Prepares legal advertising and schedules publishing dates. Maintains City Code Book by submitting ordinances to General  Code for codification. Maintains the City's website.  Performs all of the duties of City Clerk as specified in the  City Charter and the laws of the State of Florida. Reports for duty in the event of a natural disaster.  Performs job related work as required.  QUALIFICATIONS  Knowledge, Abilities and Skills: Thorough  knowledge  of  management practices most effective in the public sector. Considerable knowledge of the laws of Florida and Federal regulations as they might affect a municipal operation. Ability to work with members of the City Commission and the employees in a manner that will promote a team approach to the solving of the City in a way that will assure credibility of City operations.  City's problems. alternative solutions. Good professional judgment. Training and Experience: Graduation  Ability to diagnose problems and analyze Ability to relate to citizens of the  from  an  accredited  university with a major in public administration or business administration or any equivalent of education, training and experience which provides the required knowledge, skills and abilities. Demonstrated administrative experience, including experience in a supervisory capacity. Certified Municipal Clerk designation from International Institute of Municipal Clerks.  SHRM certification preferred.  3