SNEADS TOWN COUNCIL REGULAR MEETING/ Public Hearing JUNE 14, 2022  The Town Council oft the Town of Sneads, Florida, met in a regular session at the Sneads Town  Hall on' Tuesday, June 14, 2022, at 6:00 p.m.  Mike Weeks called the meeting to order with the following present:  Mike Weeks, Tony Money, Daniel Cox, Attorney Lee Garner, Town Manager Mike Miller, Police Chief Sherri Griffin, City Clerk Danielle Guy, Deputy Clerk And the following were absent: George Alexander, Councilman All stood for the Pledge of Allegiance. seconded. All voted aye.  Angela Locke and Donovan Weeks, Council Members  Donovan Weeks made ai motion to approve the May minutes as presented. Tony Money  Sherri Griffin, City Clerk presented Financial Statements and Budget Review Summary for May. (See Attached) Angie Locke made a motion to accept them as presented. Donovan Weeks Tony Money made ai motion to pay approved bills. Angie Locke seconded. All voted aye. Mr. Garner presented Council with a new agreement from Castleberry Environmental Services, who we currently are contracted with for Water Treatment Operations at our plant. The agreement has no changes or cost increases in the current year. Donovan Weeks made a motion to approve the agreement as presented. Tony Money seconded. All voted aye. Mr. Garner presented Council with the results oft the lowest bidder for the Lift Station #4 Rehabilitation. The lowest bidder was Blankenship Contracting Inc for $492,761.04. (See attached) Donovan Weeks made a motion to award the bid for Lift station #4 Rehabilitation to Blankenship Contracting pending approval of grant funding and authorizes the Town Manager to Attorney Cox stated that he had tried to contact the owner oft the Section Ave property and they Mr. Garner asked for Councils approval for him and President Weeks to attend the Florida League of Cities Annual Conference in August. Tony Money made ai motion to approve for them to attend this conference as presented. Donovan Weeks seconded. All voted aye.  seconded. All voted aye.  sign the required documents. Tony Money seconded. All voted aye. have not returned calls. No action taken for purchase ofthis property.    Regular Meeting June 14, 2022 Page 2  Approval agreement for Grant Administration and Engineering Services for two CDBG- DR2 Projects M0110 and M0113- Transportation & Drainage and Roads Paving was presented. Tony Money made a motion to approve Grant Admin and Eng. Srv. for Projects M0110 and M0113, as Internal Grants Control Policy was presented to Council for approval. Mr. Garner explained that these are things we are already doing, we are. just putting them on paper for the Federal Regulations. Angie Locke made ai motion to approve the Internal Grants Control Policy as Mr. Garner asked for Council to approve for him to give the mid-year raises (July 1*) to Police Officers to compete with other constitutional officers, because oft the salary increases the State Legislature passed during session. He explained that we will use. ARPA funds to cover this increase. Donovan Weeks made a motion to approve the mid-year raises for Police Officers.  presented. Donovan Weeks seconded. All voted aye.  presented. Donovan Weeks seconded. All voted aye.  Angie Locke seconded. All voted aye. Council entered into a Public Hearing at 6:18pm.  Vance Coley, Melvin Engineering, came before the Council to obtain citizens comments concerning the Town's economic and community development needs. Mr. Coley went over the guidelines of the CDBG Program. He discussed several potential projects and answered  questions from the citizens that were presented. Council reconvened ini regular session at 6:26 pm.  Ordinance #2022-01 entitled;  AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF SNEADS, FLORIDA, ADOPTINGTHE 2022-26 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM ANNUAL UPDATE; PROVIDING FOR LEGISLATIVE FINDINGS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.  was presented for first reading to Council and approved pending publication.  Next was an update on the Dodson Property that was donated to the Town. The Dodson Family was present and wanted to know where we were at developing the property and gave us some history about the property. Mr. Coley presented proposed plans and stated that FRDAP funding Clay Dodson presented Council with information about his company that will provide education tos seniors on social security and Medicare programs. He stated that he would like to provide classes to residents. All agreed that this was a great idea and for him to get with the Manager on Consultant, Andrew Kalel, gave a summary oft the recent budget Governor DeSantis passed and vetoed. The lights for the ball part that we. had asked for was in the budget, but unfortunately was not approved. Hes stated that he is looking into our funding revenues and that the project is still  would bej pursued again for this project.  dates.  moving forward in FEMA.    Regular Meeting June 14, 2022 Page3  Recreation Department had a wonderful week of Baseball Districts. The turn out was really well with teams and parents. Two teams are going to State. The girls start their Districts next week in Franklin County. Everyone thanked the Board on an excellent job they have done.  Mr Garner presented his Managers Report. (See attached) Plans tol have a working draft oft budget next meeting Working with Rural Water on Energy Efficiency Assessment Hurricane Season is here, everyone needs to be prepared  Sent nuisance letters out  JCis celebrating its 200th Birthday and wants everyone to consider partnering with them Boat Ramp Dock. Application has been received. It will be scored and ranked, and we City ofChattahoochee would like to have a joint Ethics Class again with Sneads and  for the event  should know ofa award in July.  asked that wej provide them with some dates.  Mike Milleri informed Council that the Police Department had applied and was awarded the Mrs. Locke asked about receiving phishing emails and whether we should have an IT audit. After Mrs. Locke stated the importance of! keeping our schools in Sneads. She asked everyone listening to get involved and be informed about what is going ify you do not want to lose our schools. Mike Weeks asked ChiefMiller to have the Police Department enforcement oft the GolfCart  JAGS Grant.  discussion, all agreed tol have our. ITI look into it.  Ordinance and to stop the four wheelers and side by sides.  Public Comment:  Donovan Weeks made ai motion to adjourn at 7:17 pm.  Respectfully Submitted, Donrl Danielle Guy, Deputy  Gy  APPROVED:  MIKE WEEKS, COUNCIL PRESIDENT    Regular Meeting JUNE 14, 2022  Budget Summary  GENERALFUND  MAY-Revenues are 22.84% below budgeted amount. Revenues will continue to show  below budgeted amount due to large carryover. Expenditures are 17.84% below budgeted amount.  GASTAX  MAY-Gas' Tax County is 7.86% above budgeted amount. Local Option Gas Tax is  is3.94% below budgeted amount.  Expenditures are 19.14% below budgeted amount.  SOLID WASTE  MAY-Garbage revenues are 6.86% above budgeted amount. Expenditures are 9.94% below budgeted amount.  WATER & SEWER  MAY-Sewer Special is 11.04% below budgeted amount. ACI Sewer is 5.34% below budgeted  amount. Water Sales and Sewer Sales are in line with budgeted amount.  Expenditures are 12.56% above budgeted amount.  RECREATION FUND  MAY- Signup fees are above budgeted amount. Expenditures are 33.9% below budgeted amount. Note: Expenditures allocated for hurricane repairs in the amount of $250,000 are a  large budgeted line item that have not yet been spent.    CASTLEBERRY ENVIRONMENTAL SERVICES 2810 STUART AVE. MARIANNA FL, 32448  850-209-0785 For the Town of Sneads  OVERVIEW  Castleberry Environmental Services is pleased to submit this proposal for services to provide a certified water treatment plant operator for the Town of Sneads. These services are limited to the operations of the water treatment facility only and does not include  any duties of the distribution system operator.  OUR PROPOSAL  PWS#1320689 - Town of Sneads Water System  According to the last sanitary survey of PWS #1320689, the staffing requirements for the said water system is five (5) weekday visits and one (1) weekend visit totaling six (6) days  per week.  Proposed Cost for staffing:  Daily $87.50 (Up to one (1) hour) Monthly - $2,275.00 based on annual average Monthly operational report- - $75.00  Proposed Cost for Administrative:  All other administrative work-(Ex. DEP inspections, Annual CCR, Annual Water loss report, Meetings, etc.) will be charged at a rate of $75.00/hour with a minimum Any travel that is incurred outside of routine required visits will be charged at  of one hour.  a rate of $1.00/mile (Ex. Travel to the laboratory or meetings)  This proposal does not include the costs of any disinfectant, equipment, laboratory analysis, or any maintenance to the treatment facility. All of these items and any other items that may be necessary for the proper operation and compliance of the drinking water treatment This proposal is calculated for a one (1) year contract. July 1, 2022. - June 30, 2023  facility must be provided by the Town of Sneads.  1    AGENDA ITEM# #  AGENDA DATE: June 14,2022  To: Town of Sneads Council From: Marc Tomlinson, Project Manager David H. Melvin, Inc.  SUBJECT/REQUEST: BACKGROUND:  Town of Sneads "Lift Station #4 Rehabilitation 2022" Town of Sneads has received Funding through FDEM (Federal Emergency Management Agency) to make the necessary repairs to the existing Lift Station #4 which was damaged during Hurricane Michael. Sewer lift station #4 rehabilitation, including new wetwell, duplex submersible pumps, valve box, piping and valves, emergency. generator, electrical & controls, site grading, fencing, & demolition of existing facilities. Onl Tuesday, May 31, 2022 the Town of Sneads opened bids for the above-referenced project. Tivee)companereponced totheadvertisement: and submitted sealed bids (seeattached bid tabulation). The apparent low bidder is Blankenship  Contracting, Inc. located in Dothan, AL. Approved bidding out project  PREVIOUS, ACTION: FUNDING SOURCE: ORIGINATING OFFICE: RECOMMENDED MOTION:  FDEM (Federal Emergency Management Agency)  David H. Melvin Inc.  Imake a motion to award the Town of Sneads "Lift Station #4 Rehabilitation 2022" project to low bid contractor, Blankenship Contracting, Inc. for the base bid amount of $492,761.04 pending approval of the grant funding agency and authorize the Town Manager to sign required  documentation.    Town of Sneads CDBG-DR2-Crtical Transportation &1 Drainage  CDBG Grant Administration and Program Delivery  AGREEMENT BETWEEN TOWNOFSNEADS AND DAVID H. MELVIN, INC.  FOR CDBG GRANT ADMINISTRATION AND PROGRAM DELIVERY COST Town of Sneads Wastewater Infrastructure Restoration and Improvements Project  FOR  CDBG-DR (DEO Agreement No. M0110)  This Contract is entered into this  day of  2022 between the TOWN OF SNEADS, FLORIDA,  hereinafter referred to as the "OWNER" and DAVID H. MELVIN, INC., a Florida Corporation, located at 4428 Lafayette Street, Post Office Box 840, Marianna, Florida 32447, hereinafter referred to as the "CONSULTANT". This Contract shall become effective immediately subject to and contingent upon receipt by the OWNER of the Community Development Block  Grant. Each oft the governmental Granting agencies shalll hereinafter be referred to as the* "AGENCY".  WITNESSETH  WHEREAS, the. AGENCY, in furtherance of its duties under the respective Grant PROGRAM, hereinafter referred to WHEREAS, the OWNER has determined that David H. Melvin, Inc., is fully qualified to perform Administrative NOW THEREFORE, THE OWNER AND THE CONSULTANT DOI MUTUALLY AGREE. AS FOLLOWS:  as the "PROGRAM', has determined that the OWNER is eligible to receive funds under thel PROGRAM, and  Services as required toi implement the Grant PROGRAM.  I. Covenant for Services  The OWNER does hereby contract with the CONSULTANT toj perform the services described herein and the CONSULTANT does hereby agree toj perform such services under the terms and conditions  set forthi in this Contract. II. Availability of Funds  OWNER asserts funds are available for the payment. CDBG Grant Administration and Program Delivery Cost payment of funds pursuant to this Contract is subject to and conditioned upon the release of authorized appropriations from the PROGRAM. The Administrative Services will begin when a Grant Agreement is effective between the OWNER and the AGENCY for the receipt of Grant funds and the AGENCY issues a release of conditions on the Grant Agreement. The CONSULTANT shall be paid in accordance with Section The CONSULTANT agrees, under the terms and conditions of this contract and the applicable Federal, State and Local laws and regulations, to undertake, perform, and complete the necessary administration services required to implement and complete the OWNER's Grant. Agreement with the AGENCY. A. The OWNER agrees to pay the CONSULTANT the amount of One Hundred Eighty-One Thousand Four Hundred Eighty-Seven and 50/100 Dollars ($181.487.50_for CDBG Grant Administration and B. For CDBG Grant Administration and Program Delivery Cost Services, the CONSULTANT will submit invoices specifying accomplishments toward meeting thet tasks as specified in Attachment. A. The invoice shall be submitted to the OWNER's contract manager for review. Upon approval by the contract manager or their designated representative, the payment will be issued as soon as practicable. C. All financial reports shall be submitted in detail sufficient for aj proper pre- and post- audit thereof.  IVofthis Contract. m. Scope of Services  IV. Consideration and Method of! Payment  Program Delivery.  Page 1d of14    AGREEMENT FOR Prepared by  BETWEEN OWNER AND ENGINEER PROFESSIONAL SERVICES  ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE  AGREEMENTBETMEM TOWNOFSNEADS, FLORIDA  AND FOR TOWNOFSNEADS  DAVID. H. MELVIN, INC. CONSULTING ENGINEERS  ASTEWATER INFRASTRUCTURE RESTORATION. &. PROTVENISPROECT:  CDBG-DR DEOAGREEMENT: NO.MOIIOY  AMERICAN COUNCIL OFI ENGINEERING COMPANIES ASSOCIATED GENERAL CONTRACTORS OF AMERICA AMERICAN SOCIETY OF CIVIL ENGINEERS PROFESSIONAL ENGINEERS IN PRIVATE PRACTICE NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS  A Practice Division ofthe  EJCDCE E-500 Standard Form ofA Agreement Between Owner and Engineer for Professional Services. Copyright O: 2008 National Society ofProfessional Engineers for EJCDC. All rights reserved.    Town of Sneads CDBG-DR2 - Critical Transportation & Drainage  CDBG Grant Administration and Program Delivery  AGREEMENT BETWEEN TOWNOFSNEADS AND DAVID H. MELVIN, INC.  FOR CDBG GRANT ADMINISTRATION ANDI PROGRAM DELIVERY COST Town of Sneads Critical Transportation & Draivage Inirastructire Restoration Project  FOR  CDBG-DR (DEO. Agreemeat No. M0113)  This Contract is entered into this  day of  2022 between the' TOWN OF SNEADS, FLORIDA,  hereinafter referred to as the "OWNER" and DAVID H. MELVIN, INC., a Florida Corporation, located at 4428 Lafayette Street, Post Office Box 840, Marianna, Florida 32447, hereinafter referred to as the "CONSULTANT". This Contract shall become effective immediately subject to and contingent upon receipt by the OWNER of the Community Development Block  Grant. Each oft the governmental Granting agencies shall hereinaftert be referred to as the "AGENCY".  WITNESSETH  WHEREAS, the AGENCY, in furtherance ofi its duties under the respective Grant PROGRAM, hereinafter referred to WHEREAS, the OWNER has determined that David H. Melvin, Inc., is fully qualified to perform Administrative NOWTHEREFORE, THE OWNER. ANDT THE CONSULTANT DO MUTUALLY AGREE. AS FOLLOWS:  as the PROGRAM", has determined that the OWNER: is eligible to receive funds under the PROGRAM, and  Services as required to implemert the Grant PROGRAM.  I. Covenant for Services  The OWNER does hereby contract with the CONSULTANT toj perform the services described herein and the CONSULTANT does hereby agree to perform sch services under the terms and conditions  set forth in this Contract. II. Availability of Funds  OWNER asserts funds are available for the payment. CDBG Grant Administration and Program Delivery Cost payment of funds pursuant to this Cootrac: is subject to and conditioned upon the release of authorized appropriations from the PROGRAM. The Administrative Services will begin when a Grant Agreement is effective between the OWNER and the AGENCY for the receipt of Grant funds and the AGENCY issues a release of conditions on the Grant Agreement. The CONSULTANT shall be paid in accordance with Section The CONSULTANT agrees, under the terms and conditions of this contract and the applicable Federal, State and Local laws and regulations, to undertake, perform, and complete the necessary administration services required to implement and compiete the OWNER's Grant Agreement with the AGENCY. A. The OWNER agrees to pay the CONSULTANT the amount of Ninety-Five Thousand Three Hundred Ninety-Six: and 25/100 Dollars ($95.396.25.for CDBG Grant. Administration and Program Delivery. B. For CDBG Grant Administration and Program Delivery Cost Services, the CONSULTANT will submit invoices specifying accomplishments teward meeting the tasks as specified in Attachment. A. The invoice shalll be submitted to the OWWNER's contract manager for review. Upon approval byt the contract manager ort their designated representative, the payment willl be issued as soon as practicable. Allf financial reports shall be submitted in detail sufficient for a proper pre- and post- audit thereof.  IVofthis Contract. III. Scope of Services  IV. Consideration and Method of Payment  V. Public Records  Page 1ofi4    -  AGREEMENT FOR Prepared by  BETWEEN OWNER AND ENGINEER PROFESSIONAL SERVICES  ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE  AGREEMENT BETWEEN TOWNOFSNEADS, FLORIDA  AND FOR TOWNOFSNEADS  DAVID. H. MELVIN, INC. CONSULTING ENGINEERS  CRITICAL TRANSPORTATIONA DRAINAGE INFRASTRUCIURE RESTORATIONPROJECI,  CDBG-DR DEOAGREEMENTNO,MOIS)  AMERICAN COUNCIL OF ENGINEERING COMPANIES ASSOCIATED GENERAL CONTRACTORS OF AMERICA AMERICAN SOCIETY OF CIVIL ENGINEERS PROFESSIONAL ENGINEERS INI PRIVATE PRACTICE NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS  AL Practice Division ofthe  EJCDCI E-500 Standard Form ofA Agreement Between Owner and Engineer for Professional Services. Copyright O: 20081 National Society ofProfessional) Engineers for EJCDC. Allr rights reserved.    Town of Sneads Internal Controls  Monitoring and Oversight of State and/or Federal Grant Awards  The Towni isknowledgeable: and aware ofther requirements thataret tol ber reported and utilizesaccounting software whichadgumeyalowste Townt tor record grant PNsepyIee grantawarded.TheJownacknowledgesthatitwilfollow all of the guidelines included in the Code  ofFederal Regulations --Title2-Grants: and Agreements.  Acceptance ofthe Award in order to determine the following:  pmepoixsuefadem IKIONACENOPp Town Clerkreviews the agreement  Ist the funding federal. state orother? Ist there a pass-through entity?  Identifying number CFDA, ifFederal in origin? CSFA, ifState in origin? What fund will the transactions be recorded in? What function(s) will be permissible for grantexpenditures: Whoi ist the Project Manager with responsibility for the project?  This information is then discussed with the Town Maager and if he agrees, a resolution (with grant erememtatadadsaealiATowaCouxitamik TheTown's Attorney receives a copy oft the agenda item materials toi make sure they comply with applicable law. Following legal approval and Town Councii approval the authorized representative (per the approved resolution) signs the documents and submits to the granting agency for full execution. Upon receipt oft the fully  executed granta agreement, theoriginal ist retained in Town Hall.  Appropriation of Award  Oncea acceptanceortneawardprocesstakes place, thelownCletxDepuy Town Clekwllnotfythelowm ingrmlypeptisepnone Wchind department and account number(s) will be used for the grant within the accounting software to record all transactions related to the specific grant award. This  information is then presented tot the Town Council for concurrence.  Maintaining Grant Files  Upon receipt oft the award. establish a unique grant file for each grant award. The following documents  must be contained in the grant file:  Grant proposalapplication Grant award letter/executed agreement  Allmoditications: tothe gratawar.ie.comtmuationssupp-emens, modifications Council resolution(s): and any other agenda items associated with the award  Subcontract(s)  Reimbursement request packages Expenditure documentation All progress reports and final reports  Any correspondence pertaining to the grant, including emails    Town of Sneads CDBG First Public Hearing Notice  Town of Sneads is considering applying to the Florida Department of Economic Opportunity for al FFY 2020 and 2021 Small Cities Community Development Block Grant (CDBG). The Town intends to reapply in FY2021 iff funding is not available inj prior cycle. The Town is eligible to apply for up to $650,000.00in the neighborhood revitalization, commercial revitalization and housing rehabilitation categories and up to $1,500,000.00 in the economic development category. Construction activities funded through the  CDBG Program must meet one oft thet following National Objectives: Benefit to low- and moderate- income (LMI) persons; Prevent or eliminate slum or blight conditions; or Meet a need of recent origin having a particular urgency.  The types of activities for which CDBG funds may be used include constructing stormwater ponds, paving roads and sidewalks, installing sewer and water lines, building a community center or park, making improvements to as sewage treatment plant, and rehabilitating low-income homes. Additional information regarding the range of activities that could be funded will be provided at the public hearing. Inc developing a CDBG application, Town of Sneads must plan to minimize displacement of persons asa result of the activities. In addition, the Town of Sneads is required to develop a plan to assist displaced A public hearing to obtain citizen comment concerning the Town's economic and community development needs will be held at Town Hall, 2028 3" Avenue, Sneads FL, 32460 on. June 14, 2022 at 6:00 p.m. or soon thereafter. For information concerning the public hearing, contact Lee Garner, Town The public hearing is being conducted in a handicapped accessible location. Pursuant to the provisions oft the Americans with Disabilities Act, any person requiring special accommodations to participate int the hearing is asked to advise the Town at least five days before the hearing by contacting Lee Garner, Town Manager, at (850) 593-6636 or by e-mail at neadsmgresmeadsicom. Ify you are hearing or speech impaired, please contact the Town using the Florida Relay Service, 1(800) 955-8771 (TDD) or1 1(800)955- Any non-English speaking person wishing to attend the public hearing should contact the office of the Town Manager, at (850) 593-6636 or by e-mail at neadmgresneadsl.com, at least five (5) days prior La audiencia publica se lleva a cabo en un lugar accesible para discapacitados. De conformidad con las disposiciones de la Ley de Americanos con Discapacidades, se pide a cualquier persona que requiera adaptaciones especiales para participar en la audiencia que informe al la Ciudad al menos cinco dias antes de la audiencia contactando al Lee Garner, Gerente del la Ciudad, al (850). 593-6636 o por correo electronico a eadsmgrsneadl.com. Si usted tiene problemas de audicion 0 habla, por favor comuniquese con la Ciudad usando el Servicio de Relevo de Florida, 1(800) 955-8771 (TDD)01(800) Cualquier persona que no hable inglés y desee asistir a la audiencia publica debe ponerse en contacto con la oficina del Administrador de la Ciudad, al (850) 593-6636 o por correo electronicoa neadmgreoneatslicom, al menos cinco (5) dias antes de la audiencia ys se le proporcionarà un  persons.  Manager, at (850) 593-6636 or by e-mail at neadmgresmeadsilcon,  8770 (Voice).  to the hearing and an interpreter will be provided.  955-8770 (Voz)  intérprete.  FAIR HOUSING/EQUALO OPPORIUNITV/HANDICAP ACCESSIBLE COMMUNITY    ORDINANCE NO. 2022-01  AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF SNEADS, FLORIDA, ADOPTING THE 2022-26 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM ANNUAL UPDATE; PROVIDING FOR LEGISLATIVE FINDINGS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 163.3177/3)a), Florida Statutes, requires that local government comprehensive plans contain a capital improvements element designed to consider the need for  and the location of public facilities; and  WHEREAS, Section 163.3177/3)b), Florida Statutes, requires that local governments review the capital improvements element on an annual basis, and provides that modifications to update the five-year capital improvements schedule may be accomplished by ordinance; and WHEREAS, "capital improvement" generally means physical assets constructed or purchased to provide, improve, or replace a public facility, typically large scale, high in cost, and  may require multi-year financing; and  WHEREAS, Section 163.3177/3)a)4, Florida Statutes, requires that projects necessary to achieve and maintain adopted levels of service for the five-year planning period be included  in the capital improvement schedule.  NOW, THEREFORE, BEIT RESOLVED BY THE TOWN OF SNEADS AS FOLLOWS: SECTION 1: The recitals set forth above are true and correct and constitute legislative SECTION 2: The Capital Improvement Program Annual Update is hereby adopted as set SECTION 3: The effective date oft this Ordinance shall be immediately upon adoption. SECTION 4: This ordinance shall supersede any ordinances in conflict herewith to the SECTION 5: Ifany provisions or portions of this Ordinance are declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining  findings of the Town Council.  forth in Exhibit 'A', attached hereto and incorporated herein by reference.  extent that such conflict exists.  provisions and portion of this ordinance shall remain in full force and effect.    FIRST READING CONDUCTED PASSED. AND ADOPTED THIS  DAY OF  2022.  ATTEST:  TOWN OF SNEADS  Sherri Griffin, Clerk  Mike Weeks, Council President  SEAL    TOWN OF SNEADS 2022-26 FIVE-YEAR CAPITAL IMPROVEMENTS PROJECTION  Element Wastewater  Project  Priority Funding 2022 2023  2024 2025 2026  Source C RD C FDEP C FDEP A CDBG-DR 3,629,750 B GR B FDEP B GR  Main! Line Extenslon to Sneads Park Extension tol I-10 River Rd. Lift Station City-Wlde Wastewater Infrastructure Restoration Dump Truck/Grapple Additlonal Water Source Well Increase Size oft Line to Sneads Park  3,000,000  350,000  Solid Waste Potable Water  100,000 250,000 100,000  Parks & Recreation Adam Tucker Wilson Park, PHVIIL B FRDAP 200,000.  Adam Tucker Wilson Park, PHIX Sneads Park, PHI Sneads Park Boat Sllps Sneads Park Restaurant Sneads Park, PHII Dodson Park PHI Console Dispatch.Unit Police Bldg. Security Modifications Critical Public Safety Bldg. Dump Truck Wet Tapi Machine Paving/Resurfacing of Streets Tansportatlon/Dalnare Improvements ConnectivityStudy USACOE Environmental Assessment Hometown Revitalization Stormwater Infrastructure Jackson County DFWP  B: FRDAP FRDAP C BIME, TDC C GR C FRDAP FRDAP GR B GR B.  200,000 100,000 300,000: 250,000 75,000  200,000  Police/Fires Safety Vehicles  B CDBG-MIT 3,872,800 - B GR B GR B GR B GR/FDOT A CDBG-DR 1,907,925 C RIE C TDC A CDBG-HR 951,762 A CDBG-DR 4,945,146 School Board *=Required to meet LOS (none as ofJ July 2022)  Public Works/Maint. Vehicles  30,000  80,000 30,000  Transportation Planning Community Improvements Public Schools  200,000 200,000 200,000 200,000  162,150 30,000  Prlorlty: A=I Immediate, B=F Required, C=P Planned    TOWN OF SNEADS 2022-26  FIVE-YEAR CAPITAL IMPROVEMENTS PROJECTION  Element Wastewater  Project  Priority Funding 2022 2023 2024  2025 2026  Source C RD C FDEP C FDEP A CDBG-DR 3,629,750 B GR B FDEP B GR B FRDAP B FRDAP C FRDAP C BIMF,TDC C GR C FRDAP C FRDAP B GR B GR B  Main Line Extension to Sneads Park Extension to I-10 River Rd. Lift Station City-Wide Wastewater Infrastructure Restoration Dump Truck/Grapple Additional Water Source' Well Increase! Size of Line to Sneads  3,000,000  350,000  Solid Waste Potable Water  100,000 250,000 100,000  Park  Parks & Recreation Adam Tucker Wilson Park, PHVIII  200,000  Adam Tucker Wilson Park, PHIX Sneads Park, PHI Sneads Park Boat Slips Sneads Park Restaurant Sneads Park, PHII Dodson Park,PHI Vehicles Console Dispatch. Unit Police Bldg. Security Modifications Critical Public Safety Bldg. DumpTruck Wet Tapl Machine Paving/Resurfacing of Streets Transporaton/Drainase Improvements ConnectivityStudy USACOE Environmental Assessment Hometown Revitalization stormwater Infrastructure Jackson County DFWP  200,000 100,000 300,000 250,000 75,000  200,000  Police/Fire Safety  B CDBG-MIT 3,872,800 B GR B GR B GR B GR/FDOT A CDBG-DR 1,907,925 C RIE C TDC A CDBG-HR 951,762 A CDBG-DR 4,945,146 School Board *=Requiredi to meet LOS (none as of July 2022)  Public Works/Maint. Vehicles  30,000  80,000 30,000  Transportation Planning Community Improvements Public Schools  200,000 200,000 200,000 200,000  162,150 30,000  Priority: A= Immediate, B= Required, C= Planned    Town of Sneads PO Drawer 159 Sneads, Florida 32460 Website: sneadsfl.com  PH (850) 593-6636 Fax (850)593-5079 Facebook: Town of Sneads - City Hall  June 14, 2022  MEMOTO: Council President and Council Members SUBJECT: Town Manager's Report to Council - June 2014  1. First, thank each of you for your calls and concerns during my recent COVID illness. It really hit me 2. Iwould like for you to ratify the attached pending increase in police department interim budget for the remainder of this fiscal year. Official approval will be provided when we do a budget revision for end of 3. Since we do not have certified water operator, we must contract for this service to comply with DEP rules and regulations. Attached is a copy oft the revised agreement with Castleberry Environmental for the same service they are currently performing for us, at no increase for next FY: for approval. 4. Attached please find agenda item for approving Lift Station No. 4 Rehabilitation 2022 repairs and awarding the contract to Blankenship Contracting, Inc. in the amount of $492,761.04. 5. Ihave attached FLC Annual Conference Announcement for August 2022 for Council President Weeks and me to attend. Mike will attend free as ai first-time attendee. Need confirmation for travel. 6. In view oft the large documents on the agenda for approval, and in the interest ofr not killing too many trees, Ihave just made a copy oft the first page of each document for your review. I have also included several sheets ofinformation received regarding several topics for your review. Ifyou would be inter- ested in being part oft the 200th anniversary of. Jackson County let me know and I will try to set some- 7. My plans are to have a draft 2022-2023 FY budget ready for you at our July meeting and then schedule  hard, and I do not want it again.  FY.  thing up.  work sessions afterthat to discuss and get approved prior to October 1, 2023.  TOWN MANAGER  B  CC: Town Clerk, Deputy Clerk, Town Attorney    Town of Sneads Wastewater Treatment Plant  Energy Efficiency Assessment  This assessment is prepared by Mark Hallett, EMIT, Energy Efficiency Circuit Rider.  Thank you for being a member of our rural water association!  USDA  ORI ATR SC  Rural Development  Committed to the future ofrural communities.  142 -  Program Overview  Florida Rural Water Association (FRWA) strives to help its members in every possible way. Thanks to funding received from the United States Department of Agriçulture (USDA), FRWA now provides free energy assessments to its members. Energy use is often the largest part of a water system's total operating cost. This program aims to help systems improve their energy efficiency with the following goals: reduce energy costs, increase awareness, and provide information concerning improvements. This report details current. and past energy use, identifies primary energy consuming  components, andi identifies methods to lower consumption.  341 8  This report was prepared for Town of Sneads Wastewater Treatment Plant following the on-site This report is fair and impartial, Any prodycts named are solely named as examples of potential investments for the system, to use. This report is not advertising any product. All estimates contained within this report are for parts and equipment only and do not include additional fees or services such as  visit on. January 27, 2020.  installation or engineering fees."  1    Section 1: Executive Summary  Energy Conservation! Measure Annual EnergyA Annual Cost Estimated Costof Rebate Payback Reference  Project Item VFDs, and DoProbes, Automation Lighting Upgrade  Description installl DOP probest toa allow thel VFDs to atmatically adjustr runs speeds on motors. Installe energye efficient LEDI bulbsin place off fluorescent! bulbs. 80bulbs wered observed duringt the on-site visit.  Savings (kwh) Savings (S) improvement ($) Total( ($) (Vears) Pages  34a4  38579 $4,321.00 23360 $2,616.00 61939 $6,937.00  $15,600.00 $0.00 3.61 $485.00 $o.00 0.19 $16,085.00 $0.00  B   Pre Assessment Post Assessment Savings  Total Energy Consumption (kWh) Currect energy rate (S) Total Energy Costs ($)  870174 0.112 $97,459.49  808235 0.112 $90,522.32  61939 0 $6,937.17  This system serves about 2,000 people and treats approximately 700,000 gallons per day for its users. Sneads is a small community in Florida's panhandle. Its largest attraction is the Three Rivers State Park that features ai thriving forest ecosystem with: severai water features. Hurricane Michael, which hit the Florida Panhandle in 2019, caused minor damage to thet town. Repairs and recovery are underway. The system' s potential energy savings are found ini the tables above. They will be discussed in detail later  int this report.  Section 2: Initial Findings and Baseline 2.1 Operations and Facility Overview  Town of Sneads's Wastewater Treatment Plant is a simple affair. It primarily uses air driven systems to treat the wastewater. The air is provided by 3 blowers that'run almost constantly. While the system is equipped with variable frequency drives (VFDs), there; are no control sensors attached to them. By automating' VFDs with dissolved oxygen (DO) probes, the system could be improved. This will be discussed in greater detail in Section 3.1. The system uses gravity feeding to transfer the wastewater between the various treatment areas. This method is excellent for energy efficiency as pumps are not used to transfer the wastewater between zones. The final material is dewatered with al belt press that uses very small motors. This method of dying, solids is not the most efficient, but ultimately the system uses the belt press very littlé to cause itto be ac contributing factor to the overall energy usage.  2.2 Electric Bills and Baseline Consumption  The system receives their electricity from West Florida Electric Cooperative. Overall the system uses slightly more power than, systems of a similar size. This difference most likely stems from the air driven system used to treat the wastewater. On average, the system consumes 73,275 kWh each month, which costs an average of $8,182. This makes the average cost per kWh, including taxes and other fees,  4 : SE9E  2    $0.112 which is just above the State average of $0.10 per kWh. The system is also charged for demand; demand is ar measure of how much power the system needs at any given point int time and is usually measured in fifteen minute windows. The systems generates an average of 240 kW of demand each month; the charges for demand make up an average of 15% of the monthly bill. Typically 30%ofa system's bill goes to demand charges. These figures will be used to generate the estimates contained  below.  One last thing to note about the electric bills is that the electric provider began charging a "Hurricane Recovery Fee" to affected users in May 2019. This fee is being charged by the electric provider to recover their costs for upgrading and rebuilding the energy infrastructure damage by Hurricane Michael in 2019. The monthly average for this fee is $297.94 and the fee should stop being charged in the next few months. If the charges do not stop by October 2020, the system is urged to contact their provider and ask for additional information concerning the fee and when it will no longer  be charged.  Section 3: Suggested Improvements 3.1 DO Probes and VFD Automation  The system aiready has variable frequency drives (VFDs) installed on their blowers and uses them in the manual setting. This helps reduce energy costs a little bit already, but the overall savings can be improved. By adding dissolved oxygen (DO) probes or oxygen reduction potential (ORP) probes the system can better monitor their aeration levels in the plant. While oxygen needs vary from day to day within the plant and from plant toj plant, the probes can! help automate the system and maintain the  ideal amount.  The system has already obtained a quote for the DO probes. The estimated costi is $15,600. While the VFD will vary the speed throughout the day, an estimated running speed of 90% is expected, though the speed could go lower increasing the savings. Running the blowers at 90% speed results in an estimated $4,321 savings. This yields an éstimated simple paybacki if3 years and 7 months.  3.2 Lighting Upgrade  While fluorescent lighting was a huge energy saver when it first debuted, it has since been out done by a more energy efficient form of lighting: LED bulbs. The advantage a LED bulb as overa traditional fluorescent bulb is that the LEDI bulb does not need al ballast. In a traditional fluorescent fixture al ballast is used to regulate the voltage and current running into the bulbs. This tends to increase the electrical usage of the bulb. By removing the ballast all together the overall efficiency of the bulb increases. The system is advised tol have al licensed electrician remove the ballast and rewire the fixture. During the on-site visit, 801 fluorescent bulbs were counted. Thé estimated cost to replace these bulbs with LED bulbs, noti including the cost to rewire the fixtures, is $485. The estimated annual energy  savings is $2,616. This yields an éstimatéd simple payback of three months.  3    Section 4: Financing Options 4.1 USDAI Rural Development Loan  The USDA Rural Development Loan program loans rural communities the funds to finance installations of and improvements to water, sanitary sewerage, solid waste, and storm wastewater facilities. Town of Sneads is eligible to apply. In addition to the programs related to improving infrastructure, Rural Development has many other programs designed to helpi improve rural communities. FRWA can help your system apply tot the program. Contact your circuit rider for more information. You can also contact your local State Rural Development Office with the information below:  MARIANNA AREA OFFICE Loria Phillips, Area Director 2741 Pennsylvania Avenue, Suite! 5 Marianna, Florida 32448 Telephone: (850)526-2610 Fax: (855) 474-6969 Historiçally LOWA interest Rates through USDAWEP LoanEunding 1.625% to 2.75%  4.2 State Revolving Fund  Town of Sneads can apply fora a loan from the State Revolving Fund (SRF) managed by the Department of Environmental Protection (DEP). This program helps communities and municipalities install and improve their water systems. The system features two distinct branches, Clean Water SRF and Drinking Water SRF, which have distinct rules for qualifying projects. Additional information can be found on the SRE website, https:l/floridadep.gov/wra/sirf, or by contacting your FRWA Circuit rider.  4.3Sustainability, Partners  Sustainability Partners is an alternative solution to traditional funding methods. Sustainability Partners offers, "a usage based utility model, [Sustainability Partners] assume the ownership responsibilities and risks for essential services while our clients pay a monthly fee for usage. Sustainability Partners] generate significant: cost savings for partners through our: stream-lined engineer/design process, direct procurement, maintenance and energy savings." " This method is often faster than other funding sources allowing systems to obtain their capital improvements in about a year. Additional information can be found at theirwebsite: tips/www.sustainablty.partners or by  contacting Michael Tari mtari@s.parthners).    Florida Fish and Wildlife Conservation Commission Commissioners Rodney Barreto Chairman Coral Gables Steven Hudson Vice Chairman Fort Lauderdale Gary Lester Oxford Albert Coral Gables Maury Nicklaus Gary Jupiter Sonyal Rood St.A Augustine Robert A. Spottswood Key West Office oft the Executive Director Eric Sutton Executive Director Thomas H.E Eason, Ph.D. Assistant Executive Director Jennifer Fitzwater Chiefo of Staff Division of! Law Enforcement Colonel Roger Young Director 850-488-6251 850-487-0463 FAX Managingf fisha and wildlife resources fort their long-term well-beinga andt the benefit of people. 620 South Meridian Street Tallahassee, Florida 32399-1600 Voice: 850-488-4676 eanngspech-mpared: 800-955-8771(), 800955-87700 MyFWC.com  May 20, 2022  Lee Garner, Town Manager Town of Sneads PO Drawer 159 Sneads, FL 32460 RE: Florida Boating Lee Garner:  Improvement Program Application #22-026  Sneads Park Boat Ramp Dock Improvements Project  The Fish and Wildlife Conservation Commission (FWC) has received your has been assigned number 22-026. Please use this number in all future  application for a Florida Boating Improvement Program correspondence regarding your application. meet on June 28, 2022 to score and rank all will be announced in July of 2022.  The grant. application  The Florida Boating Improvement Program Evaluation Committee is scheduled to  eligible applications. Grant awards  Ifyou have any questions, please call me at (850) 617-9559 or email  BIPOMyPWC.com. Sincerely, -  Nickie Stricker, Program Administrator Boating Improvement Program Boating and Waterways Section  Florida