SNEADS TOWN COUNCIL REGULAR MEETING OCTOBER 12,2021  The Town Council ofthe Town of Sneads, Florida, met in a regular session at the Sneads Town  Hall on' Tuesday, October 12, 2021, at 6:00 p.m.  Mike Weeks called the meeting to order with the following present: Mike Weeks, Donovan Weeks, George Alexander, Angela Locke, and Tony Money; Council Members  Daniel Cox, Attorney Lee Garner, Town Manager Sherri Griffin, City Clerk Danielle Guy, Deputy Clerk And the following were absent: Mike Miller, Police Chief All stood for the Pledge of Allegiance. Alexander seconded. All voted aye.  Donovan Weeks made a motion to approve the September minutes as presented. George Sherri Griffin, City Clerk presented Financial Statements and Budget Review Summary for September. (See Attached) Donovan Weeks made ai motion to accept them as presented. Tony Tony Money made a motion to pay approved bills. Angela Locke seconded. All voted aye. Mr. Garner asked Council for approval ofapplication for the. Andy Easton & Associates to develop a Florida Boating Improvement Program Grant. (See attached) If funded the Town would pay a total of$2000 and FWC would pay the remaining. After discussion, Donovan Weeks made the motion to approve for Andy Easton & Associates to apply for the above grant. The lease agreement with the. Jackson County Tax Collectors Office was up for an extended term. Tony Money made a motion to approve the agreement as presented. George Alexander Mr. Garner stated that the' Town needed tol have aj proposed spending plan in place for the American Rescue Plan Act Funds. (ARPA) These are the funds the town will be getting the next two years. Hej presented Council with known projects that he felt needed to be done and met the required procurement policies. (See attached) After discussion, George Alexander made a motion to accept the proposed spending plan for the ARPA as presented. Donovan Weeks  Money seconded. All voted aye.  Tony Money seconded. All voted aye.  seconded. All voted aye.  seconded. All voted aye.    Regular Meeting October 12, 2021 Page 2  Brandon McIntyre, RocBoy Nation, a music entertainment company came before the Council to discussion a event he was wanting tol have at Sneads Park on October 31S1. Mr. Garner explained that hel had spoken with Mr. McIntyre about having a BBQ contest and Car Show and told him to go out to our Lake and see ifthat would be a good venue and to get back and they would work out the details. However, that has not happened and instead Mr. McIntyre is promoting the event and charging to get into our park. This is not allowed since it is aj public park. After discussion, all agreed that the event would be great to have and that we would all have it together in the  spring. Resolution #21-13  A RESOLUTION OF THE' TOWN COUNCILOFTHE TOWN OF SNEADS, FLORIDA (THE TOWN")APPROVINGTHE SALEA AND TERMS OF SALE OF THE TOWN'S CAPITAL UTILITY REVENUE REFUNDING BONDS, SERIES 2021 (THE "BONDS"); ESTABLISHINGTHETERMSTHEREOF: APPROVING A PRIVATE PLACEMENT FOR THE BONDS; AUTHORIZING CERTAIN OFFICIALS. AND EMPLOYEES OFTHE TOWNTOTAKEAKEALLACTIONS REQUIRED. AND EXECUTE AND DELIVER. ALLI DOCUMENTS, INSTRUMENTS AND CERTIFICATES NECESSARY IN CONNECTION WITH THE ISSUANCE, SALE. AND DELIVERY OFTHE BONDS; AUTHORIZING THE REFUNDING OFTHE TOWN'S OUTSTANDING WATER. AND SEWER SYSTEM REVENUE BONDS, SERIES 2003 AND WATER AND SEWER SYSTEM REVENUE BONDS SERIES 2010 (THE "REFUNDED BONDS"); AUTHORIZING CERTAIN OFFICIALS. AND EMPLOYEES OFTHE TOWNTO TAKE. ALLACTIONS AND ENTER INTO. ALLAGREEMENIS REQUIRED IN CONNECTION WITH THE REFUNDING OFTHE REFUNDED BONDS; SPECIFYINGTHE APPLICATION OFTHE PROCEEDS OFTHE BONDS; PROVIDING CERTAIN OTHER DETAILS WITH RESPECTTOTHE BONDS;  AND PROVIDING AN EFFECTIVE DATE.  was presented and read to the Council by Dan Cox. Donovan Weeks made a motion to approve Mr. Garner presented Council with the RFP# 2021-03 results. Hei informed them we only had one firm that applied, after having properly advertising. He stated that Melvin Engineering was that firm and he recommended that we award the RFP/RFQ to them for both Hurricane Michael Related Program Administration Services and Engineering Services. Donovan Weeks madea a motion to award the bid the Melvin Engineers as presented. Tony Money seconded. All voted.  Resolution #21-13 as presented. Tony Money seconded. All voted aye.  Mr. Garner presented his managers report as follows: (See Attached) Public Hearing for CDBG-DR Grant- Ballfield Lights Sneads Recreation Department is now Incorporated    Regular Meeting October 12, 2021 Page 3  Both Tony Money and Mike Weeks stated that the lighting at the ballpark needed to be a priority. All Council thanked the Sneads Recreation Board for their efforts and job that that they are doing George Alexander thanked the Police Department for their help with the SHS Homecoming Mike Weeks stated that we needed to get control over the mosquito spraying. Mr. Garner stated he was working with the County right now as well on the Town getting someone.  SO far. Parade.  Public Comments:  Wendi Lewis- Sneads Recreation- Soccer Opening Day, Saturday, October 23d  Donovan Weeks made. a motion to adjourn at 7:08 pm.  Respectfully Submitted, Donull Guy Danielle Guy, Deputy Clerk  APPROVED:  MIKE WEEKS, COUNCIL PRESIDENT    Regular Meeting OCTOBER 12, 2021  Budget Summary  GENERAL FUND CARES. Act Funds)  SEPTEMBER-Kevenues are 42.8% above budgeted amount. (Hurricane ReliefFunds & Expenditures are 14.7% above budgeted amount. (CARES. Act Purchases) Istill have payables and receivables to account for. BudgetAmendment will be presented to  Council in November Meeting.  GASTAX  SEPTEMBER- Gas Tax County is 2.8% above budgeted amount. Local Option Gas Tax is  is 3.4% above budgeted amount. Expenditures are 39% below budgeted amount. No. Amendment will be needed. SOLID WASTE  SEPTEMBER-Garbage revenues are 8.08% above budgeted amount. Budget Amendment will be presented to Council in November Meeting.  Expenditures are 4.9% above budgeted amount.  WATER & SEWER  SEPTEMBER-Sewer Special is 14.0% below budgeted amount and ACI Sewer is less than 1% below budgeted amount. Water Sales and Sewer Sales are above budgeted amount.  Expenditures are above budgeted amount.  Budget Amendment will be presented in November Meeting. SEPTEMBER- Expenditures are below budgeted amount. No Budget Amendment is needed for this fund.  RECREATION FUND    AndyEaston  ASBOCIATES  By Email to: neadsmpr@smadsf.com  September 27, 2021 Lee Garner, Town Manager Town of Sneads 2028 Third Avenue (P.O. Drawer 159) Sneads, Florida 32460  Re: Grant MntngAdminstration Proposal - Florida Boating Improvement Program  Dear Mr. Garner:  Attached for your consideration is a proposal for Andy Easton & Associates to develop a Florida Boating Improvement Program Grant Application for the Town of Sneads. I spoke with FWC staff recently, and they indicated that the best approach for the Town would be to first submit a grant application to fund a boat ramp/dock design and permitting services project, and then upon completion of the project, submit a 2nd grant application that would request funding for construction. As described by the attached proposal, the fee for developing the first grant application would be a lump sum fee of $1,000. After the grant is funded, the fee for administration services would be $5,000. FWC would pay for $4,000 of the fee and the Town would pay for the remaining $1,000. The grant application deadline has not been announced yet but is expected to be in the spring of 2022 (February or March). Ift this grant writing proposal is acceptable to you, please let me know andlv will send a consultant agreement for your review and approval. In the meantime, attached is a scope of services to give you an idea of what is  involved in the grant wrntingladministration process.  Sincerely,  ANDY EASTON & ASSOCIATES Anl EAb  Andy Easton, Grant Consultant  203 Ridgeland Road Tallahassee, Florida 32312 Phone: (850) 445-7829 Fax: (850)807-7324 andyeasion2@msn.com    FLORIDA BOATING MPROVEMENT PROGRAM GRANT WRITING & ADMINISTRATION PROPOSAL  Grant witingAdministration Fee  Andy Easton & Associates (Grant Consultant) is offering to prepare a Florida Boating Improvement Program (FBIP) Grant Application for the Town of Sneads that requests funding for design and permitting services that are required for al Boat Dock/Boat Ramp construction project. The lump sum grant writing fee of $1,000 will be due upon award of the grant. The grant administration fee of $5,000 will be billed periodically after grant award. Asecond grant application for construction of the Boat Dock/Boat Ramp will be submitted after the design and permitting grant is completed. A scope of work and fee for the construction grant The following addresses grant writing and administration tasks for the FBIP design and  application will be provided at al later date. permitting grant application.  Fee for Grant Writing and Administration Services Boat Dock/Boat Ramp Design and Permitting Services .  Grant Writing Fee Grant Administration Fee  $1,000 $1,000  Due upon award of the FBIP grant. If the grant is not awarded, no fee is due. This fee is to be paid by the Due upon award of the FBIP grant. If the grant is not awarded, no fee is due. This fee serves as local match for the FBIP grant and is paid by the Town with local Due upon submission ofi invoices during project implementation. This fee is paid by the FBIP grant. ($2,000 from Town of Sneads and $4,000 from FBIP)  Town with local funds.  funds.  Grant Administration Fee  $4,000 $6,000  Total  Grant Writing Tasks  Grant writing tasks shall include the following: A. Becoming Familiar with the Project  The first step ini the grant writing process is for the Grant Consultant to become familiar with the project. Information about the project will be obtained from existing Town documents, Town B.B Background and Purpose of the Florida Boating Improvement Program The Florida Boating Improvement Program provides funding to local govemments for projects designed to serve the needs of boaters and boating related activities. The program is administered by the Florida Fish and' Wildlife Conservation Commission (FWC) pursuant to Sections 206.606 and 327.47 F.S. The grant application deadline for 2022 has not been announced, but it is expected to bei in February or March 2022. The specific FWC grant  staff, and others that may bei familiar with the project.  category that the Town would be applying fori is:  Boating Access Facilities (boat ramps and related)  Andy Easton & Associates  Page 1    FLORIDA BOATING IMPROVEMENT PROGRAM GRANT WRITING & ADMINISTRATION PROPOSAL  C.F Required Grant Application Documents documents that are required for each grant application: Cover Letter: application transmittal cover letter  The Grant Consultant will prepare and/or coordinate with the Town to obtain the following  a. C. d. e. f. h. i. I.  b. Application: One (1) application with original signature from the Town Manager. Resolution: An adopted resolution, by the Town of Sneads Town Council that authorizes the Town Manager to apply for and administer the grant on behalf of the Site Control Documentation: (e.g. a deed, lease, results of title search, etc. for the Existing Condition Photographs: (sufficient to depict the physical characteristics oft the 9. Aerial Photographs: (marked with the approximate boundaries of the project site) Detailed Cost Estimate and Sketch from an engineer (Baskerville Donovan) Navigational Chart: An 8.5"x11" photocopy of a current NOAA North American Datum 83 nautical chart (provide the NOAA chart name and number) indicating the precise Letters of Support: Attach letters of known public support for the project. D. Characteristics of a Competitive Funding Request  Town.  Boundary Map that shows the boundary ofi the project site.  project site.) project area)  location of the project site.  As noted in Attachment 1 (Scoring Criteria), a grant application that propose. a project with a total cost of $200,000 or less will receive al high ranking. Also, since the Town is a Rural Area of Opportunity, it does not need to provide a significant amount of local match. However, FWC does require a small local contribution to the project of about $1,000 - which can be used as part the grant administration fee. Andy Easton & Associates will coordinate with Town staff to develop a grant application that addresses the evaluative criteria shown in Attachment 1 to this  proposal.  E.Unallowable Costs  During the grant application development process, it is important to be aware of what the grant will not pay for any of the following items: Application preparation costs, Legal fees, Facility maintenance and operation costs, Equipment acquisition, and General Business, marketing, or  promotional costs  Andy Easton & Associates  Page 2    FLORIDA BOATING MPROVEMENT PROGRAM GRANT WRITING & ADMINISTRATION PROPOSAL  F.Grant Writing Schedule  Andy Easton & Associates will begin the grant application development process in December 2021 but will coordinate with the Town before then to obtain information about the project. Andy Easton will be the project manager and point of contact. The grant application will be finalized and provided to the Town for approval prior to the February/March 2022 grant application  deadline.  G.Grant Administration Services  Grant administration services will consist of monitoring the project progress, developing quarterly progress reports, coordinating requests for reimbursements, and developing the grant closeout package. As noted above, the fee for grant administration services is $5,000, of which $1,000 would be paid by the Town as local match and $4,000 by the FBIP grant. Here is a sample grant budget for design and permitting services (from Bradford County's FBIP grant): Sample Budget from an FBIP grant agreement ($58,000 grant + $1,000 local match)*  TOTAL COST $5,000 $0 $16,000 $38,000 $0 $0 $0 $0 $0 $59,000 100%  LOCAL SHARE $1,000 SO $O $0 $0 SO $0 SO SO $1,000 01.70%  FBIP SHARE $4,000 $0 $16,000 $38,000 $0 $0 $0 SO SO $58,000 98.30%  Deliverable  Administration Project Inspection Fees Permits Architectural and Engineering Demolition and Removal Equipment Purchase (OCO): Equipment Rental Supplies & Materials Construction Costs TOTAL PERCENTAGE  The FBIP budget shown above is from Bradford County from a previous FBIP grant. The 2022 FBIP grant rule has not yet been published and sO the local match (local share) rules could change. Also, if more local match is provided, the competitiveness of the grant application increases. As the grant writing process gets underway, more information on how local match impacts the competitiveness oft the grant application will  be provided.  Andy Easton & Associates  Page 3    FLORIDA BOATING IMPROVEMENT PROGRAM GRANT WRITING & ADMINISTRATION PROPOSAL  ATTACHMENT 1  GRANT APPLICATION SCORING CRITERIA  Andy Easton & Associates  Page 4    FLORIDA BOATING IMPROVEMENT PROGRAM GRANT WRITING & ADMINISTRATION PROPOSAL  Florida Boating Improvement Program Guidelines  Attachment I-B  Evaluation Criteria for Grant. Applications for Boating Access Facilities  Part A: Qualitative Evaluation  Points 0-10 0-10 0-10 0-10 0-10 0-10 0-10 Points 10 5 0 10 5 0 5 5  1. Project willi increasel boating access through additional launch lanes, additional 2. Project site provides access tos significant boating opportunitics (ie. access to fresh water ands salt water, access to a chain of1 lakes, new public access to a water body) 3. Project site provides adequate parking and amenities such as restrooms, boarding docks, staging areas, utilities hook ups, and educational kiosks 4. Project will enhance or improve boating or boating access and provides at benefit to 6. Project has clearfy defined scope ofwork including goals, approach, tasks, and  parking or additional he-ups/moorings  boaters deliverables  5. Project provides for a documented need  7.1 Project is cost efficient and provides high value  Total possible points = 70  Part] B: Technical Evaluation  1. Total project cost (grant request plus matching funds) is Less than OF equal to $200,000 Greater than $200,000: and less than or equal to $400,000 Greater than $400,000 2. Cost Share (Cash plus non-cash)  Total possible points = 10  - Applicant's 's share is equal to or greater than 50% oftotal project cost - Applicant'ss share is: atl least 25%1 but less than 50% of total project cost. Applicant'ss share is less than 25% oft total project cost.  Total possiblej points = 10  3. Application preparation  a. Complete application with all necessary: attachments submitted by due date  Cost estimate provided is int the form ofaf formal bid, written quote froma a  proposed vendor, or an engineer's s cost estimate.  Total possible points = 10  Part C: Bonus Points  1. Five bonus points will be awarded tol Projects locatedi in ac county with a population of 100,000 or less, orl Projects located in: a coastal county with al high level of1 boating-r related  activities from individuals residing in other counties.  Pagelof26  Andy Easton & Associates  Page 5    FLORIDA BOATING IMPROVEMENT PROGRAM GRANT WRITING & ADMINISTRATION PROPOSAL  ATTACHMENT: 2 ALLOWABLE COSTS  Boating Access Facilities Grant Category  Costs associated with the design, engineering, permitting, construction, repair, or enhancement of publicly owned boat ramps, lifts, hoists, marine railways, other public launching facilities, and associated amenities for recreational boaters. Costs associated with the design, engineering, permitting, construction, repair, or enhancement of publicly-owned piers and docks, mooring fields, and associated Costs associated with the design, engineering, permitting, construction, repair, or enhancement of associated amenities for recreational boaters. Eligible amenities include boarding docks, staging areas, restrooms, trailer parking, access roads, dry storage facilities, utilities hook-ups, laundry facilities, fueling docks and educational kiosks. Costs associated with program management and administration  amenities for recreational boaters.  Andy Easton & Associates  Page 6    Lease Extension and Modification Agreement  This Agreement extends and modifies the Lease between the Town of Sneads, Florida as Lessor,  and Jackson County, Florida as Lessee, dated October 1, 2016, as follows:  Paragraph 2 is amended as follows: The extended term of this Lease five (years) commencing on October 1, 2016 2021 and ending September 30, 20212 2026. The: following sentence is added to Paragraph 3: Commencing with rent payable October 1, 2022 and thereafter, the amount ofrent due is $1,100.00 per month.  In all other respects the Lease shall remain in full force and effect.  ATTEST:  TOWN OF SNEADS, FLORIDA Mike Weeks, Town Council President JACKSON COUNTY, FLORIDA  Sherri Griffin, Municipal Clerk  ATTEST:  Clayton Rooks, III, Clerk of Court  James Peacock, Chairman oft the Board of  County Commissioners    PROPOSED: SPENDING PLAN AMERICAN RESCUE PLAN ACT(ARPA) AMOUNT OF TOWN ALLOCATION: $890,020 RECEIVED 2021: $445,010 TO BE RECEIVED IN: 2022: $455.010  Based on known projects, propose to spend some oft the funds received from the ARPA on the a. Sneads Park bathroom grinder stations and force main- - Authorized for water/sewer- - b. Replacement of Pump #2, Sprayfield - Authorized for water/sewer, Estimated: $61,500 Install Sprayfield pump controls - Authorized for water/sewer, Estimated $4200 d. Install water level remote monitoring - Authorized for water/sewer, Estimated $6300 e. Repair/Upgrade Lift Station #9 - Authorized for water/sewer, Estimated: $106,000 Cleanout of 60,000 GAL. WELL for Potable Water Quality - Authorized water/sewer, Est: $  following projects within the Town of Sneads:  Estimated amount: $160,000  40,000  ESTIMATED EXPENDITURES 2021-$378,000 BALANCE $67,010 CURRENT TRANCH TOTAL BALANCE: $522,020  All projects will be properly advertised and bid out as required by Federal Procurement Policies.  a ELMON LEE GARNER TOWN MANAGER    10 How to Effectively Navigate Your ARPA Funds  @eCivis OQuestica  It's well known that the ARP Act stimulus package includes as much as $350 billion for states, counties, cities, tribes, and territories. Here is eCivis' summary of thet federal stimulus package and how funds are  flowing through governments:  Use of Funds  Must be used by December 31, 2024. State and local governments cannot use thet funds towards pensions or to offset revenue resulting from at tax cute enacted since March 3, 2021.  State and local governments could transfer funds to private nonprofit groups, public benefit corporations involved in passenger or cargo transportation, and special-purpose units of state or local  governments.  Local governments Divided evenly between cities ando counties: $65.1 billiont toc counties Development! Block Grant  States and the District of Columbia  State, Local, Tribal, and' Territorial  $25.5billion equally dlvided- - every $65.1 billiont to cities using stater receives at least $500r million amodified Community shared oft totalu unemployed workers formula  Support  TheA American Rescue Plan Actof2 2021 adds additional State $1695 billionb basedo ont thes state  andl Local Coronavirus Relief Fundst tok keepf firstr responders, frontline! healthy workers, ando otherp providers of vitals services safely onti thej jobe ass states, localg governments," Tribes, and territories rollo outv vaccines andf fightt torebuilde economies. 60%0 off funds would got tos states and4 40%t tol localities. Localg governments ofe everys sizev would receive dediçated allatments. Funds area availableu untile expended, awarded directlyf fromT Treasuryy within 60d days ofe enactment, ands subject toe eligibleu usesi includingt tor replacer revenuel lost, delayed,o or decreaseda asa aresulto ofti thep pandemic.  Emergency Management ForF Federal Emergency Management/ Agency (FEMA) disaster reliefh funds and vaccinatione efforts $117 Million Oversight of Funds Thebilly wouldp provide additionalf fundst to anda oversight accountabilty entitiest top ofa promotet allf federal transparency coronavirus relieff funds. Goverment Accountabilty Office: $77r millon Pandemic Response andA Accountabllity Committee: $40n million  B  $10 Billion Coronavirus Capital Projects Fund Additionalf fundingw wouldn remaina availablef fromt the Treasury untile expendedf forn making paymentsio States, teritories, andT Tribalg govemmentst to caryout criticalc capitalp projectsf forw work, education, andhealth monitoringi inresponset tot thep pandemic. $100r milliony would bes splitb between Territories $100r milliony wouldb bes splite equally between Tribal govemments andH Hawaii (eachy with minimum of $50,000)  $4.5 Billion Territories $2.25b billiono divided equally ands $2.25 billionb basedo an population  $20 Billion Tribes Tribes: $20 billion tof federally recognized Tribal govemments $1b billion dividede equally $19 billion divideda as determined! byt the Secretary ofthel Treasury    11 How to Effectively Navigate Your ARPAF Funds  @eCivis OQuestica  Ify you want a deeper dive into ARPA fund allotments, Questica's OpenBook has a free interactive data visualization tool that allows you to view breakdowns of ARPA  funding by state, county, and city.  The primary purposes of this funding are highlighted ini the Act itself and are summarized int the. July 19: 2021 Treasuryguidance for Coronavirus State and Local Fiscal Recover Funds Frequently, Asked Questions. Refer to pg. 20 section 4.7 which summarizes eligible use categories described ini the Interim Final Rule for economic hardship experienced by households, businesses, andi individuals prior to March3,  2021. Below is a summary:  Support public health expenditures and certain public health and safety staff.  COVID-19 mitigation efforts, medical expenses, behavioral healthcare,  Address negative economic impacts caused by the Economic harms to workers, households, small businesses, impacted  public health emergency industries, andi the public sector.  Replace lost public sector revenue  Funding to provide government services tot the extent of the reduction in  revenue experienced.  Provide premium pay for essential workers Additional support to those who bear the greatest health risks because  oft their service.  O Invest in water, sewer, and broadband  infrastructure  Make necessary investments to improve access to clean drinking water, support vital wastewater and stormwater infrastructure, and expand  access to broadband internet.    Town of Sneads PO Drawer 159 Sneads, Florida 32460  PH (850) 593-6636 Fax (850)593-5079 Email: Sneadsmgr@sneadsfi.com  October 1, 2021  MEMOTO: Council President and Councilmembers  SUBJECT: BBQ Contest and Ultimate Food Contest 2021 - Advertised  Mr. Brandon McIntyre, of ROCBOYNATION, has approached the Town regarding having a large BBQ cookoffand food contest at Sneads Park, on Sunday, October 31, 2021, with vendors and entertainment, and allowing the food vendors to sell food. Ihave been associated with BBQ cooking contests for many years and the contestants cannot sell food, only give away samples after the judging is completed. Iresearched our lease with the Secretary of the Army, as the Director oft the U.S. Army Corps of Engineers, and it is specific regarding certain activities. Section 10 of the lease states that without the written approval of the District Engineer, the lessee shall neither transfer nor assign this lease nor sublet the premises or any part thereof, nor grant any interest, privilege, or license whatsoever in connection with this lease. Section 11 further states fees may be charged by the Lessee for the entrance to or use of the premises of any facilities, however, no user: fee may be charged by the Lessee ori its sublessees for use off facilities developed in whole or part with federal funds ifa user charge by the Corps of Engineers for When Mr. McIntyre first approached me about 2 weeks ago about such an event, Iinformed him and he admits, to go out to Sneads Park and see ifthe venue would be ok for what he wanted to do, come back to see me sO we could work out logistical details. He never came back until September 28th, after we had seen flyers advertising the event on Facebook and around town. I called him and asked him to come see me at which time I again confirmed that he did not come back to see: me, and based upon the terms oft the lease, we could not do the event in the time frame he has advertised and to postpone the event until proper logistical details were worked out. Igot the impression that he was dead set on having the event, butI informed him he would not have permission ofthe Town and it needed to be postponed. He stated he would rent the pavilions or the log cabin and do it anyway, which I understand he rented one oft the pavilions on thc 28th. Today, we noticed on his Facebook page and from flyers around town, that he changed the event on yesterday to The Ultimate Food Contest 2021 to be held at Sneads Park on Sunday, October 31S, with early registration to begin on October 2, 2021. Iput a comment on his Facebook page Iam all for helping him and others bring activities into the Town but there are certain guidelines and time frames that must be followed. Ia am going to ask him to come to the council meeting on October 12, 2021, to further this discussion and in the meantime, I am going to ask the Town Attorney for his advice on this  the facility would be prohibited under law.  that the Town did not approve it, and he deleted it a few minutes after Ij posted it.  matter.  MANAGER  Efion    Town of Sneads PO Drawer 159 Sneads, Florida 32460  PH (850) 593-6636 Fax 850)593-5079 Email: Sneadsmgr@sneadsf.com  October 11,2021  MEMOTO: Council President and Council Members SUBJECT: Added. Agenda Item - Bond Sale Documents  Please find attached documentation received from the Town Attorney on October 10, 2021 regarding action needed to provide final approval for the refunding oft the Town's outstanding bond issues. Exhibit B oft the agreement is blank and will be inserted upon receipt from the bank. This will be an action item and the agenda has been changed to reflect this action.  HMONLEEGARNER BEER TOWN MANAGER  CC: Town Clerk, Town Attorney, Deputy Clerk    RESOLUTION NO. 21-13  A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNEADS, FLORIDA (THE "TOWN"). APPROVING THE SALE AND TERMS OF SALE OF THE TOWN'S CAPITAL UTILITY REVENUE REFUNDING BONDS, SERIES 2021 (THE "BONDS',); ESTABLISHING THE TERMS THEREOF; APPROVING AJ PRIVATE PLACEMENT FOR THE BONDS; AUTHORIZING CERTAIN OFFICIALS AND EMPLOYEES OF THE TOWN TOTAKE ALL ACTIONS REQUIRED AND EXECUTE AND DELIVER ALL DOCUMENTS, INSTRUMENTS AND CERTIFICATES NECESSARY IN CONNECTION WITHTHE ISSUANCE, SALE AND DELIVERY OF THE BONDS; AUTHORIZING THE REFUNDING OF THE TOWN'S OUTSTANDING UTILITY SYSTEM REVENUE BONDS, SERIES 2003 AND 2010 (THE "REFUNDED BONDS"); AUTHORIZING CERTAIN OFFICIALS AND EMPLOYEES OF THE TOWN TOTAKE ALL. ACTIONS AND ENTER INTO ALL AGREEMENTS REQUIRED IN CONNECTION WITH THE REFUNDING OF THE REFUNDED BONDS; SPECIFYING THE. APPLICATION OF THE PROCEEDS OF THE BONDS; PROVIDING CERTAIN OTHER DETAILS WITH RESPECTTOTHE BONDS; AND PROVIDING AN  EFFECTIVE DATE.  WHEREAS, the Town Council of The Town of Sneads, Florida (the "Council" and the "Town," respectively) has determined to proceed at this time with the sale and issuance ofThe Town of Sneads, Florida, Utility Revenue Refunding Bonds. Series 2021 (the "Bonds"). which Bonds are to be issued for the purpose ofr redeeming all of the Outstanding principal amount of the Town's Utility System Revenue Bonds, Series 2003 and 2010 (the "Refunded Bonds") in order to achieve debt service savings; WHEREAS, the Council has received a proposal from United Bank (the "Bank"). int the nature ofa commitment letter for the purchase ofthe Bonds. and the Council has determined that authorization oft the Council President to execute and deliver the commitment letter in substantially the form attached hereto as Exhibit "A" (the "Commitment") with the Bank in accordance with the terms oft the Commitment and this Resolution is in the best interests of the Town for the reasons hereafter indicated;  and  NOW, THEREFORE, BE IT RESOLVED that:  1. Definitions. All words and phrases used herein in capitalized form, unless otherwise defined herein, shall have the meaning ascribed to them in the Bonds. 2. Award. The sale of the Bonds to the Bank upon the terms and conditions, set forth in the Commitment, and in a principal amount not to exceed the amount set forth in the Commitment, is hereby approved. The Council President and the Town Clerk are hereby authorized and directed to execute. by manual or facsimile signature, seal or cause a facsimile seal to be impressed thereon and deliver or cause the Bonds to be delivered to the or upon the order ofthe Bank, upon payment by the Bank oft the purchase price set forth in the Commitment. The Bank shall be paid a fee pursuant to the Commitment of$10,000.00 the payment of which fee from the proceeds of the Bonds is  hereby approved. 3.  Private Placement. The Council hereby determines that a private placement  ofthe Bonds is in the best interests ofthe Town because the market for instruments such as    the Bonds is limited, because of prevailing market conditions and because the delays caused by soliciting competitive bids could adversely affect the Town'sa ability to issue and  deliver the Bonds.  4. Description ofBonds. The Bonds shall be dated as oft the date ofissuance and delivery to the Bank and shall be issued in one series having such details as are set forth in the Commitment. The Bonds may be signed by the manual or facsimile signature oft the Council President and initially countersigned by the manual or facsimile signature oft the Town Clerk. The Bonds shall be in the form and subject to redemption on the terms, at the times and prices and in the manner provided in the Loan Agreement. The Council President is hereby authorized to execute, and the Town Clerk is hereby authorized to attest the Bonds. and the Council President is hereby authorized to deliver to the Bank the Bonds, which, when executed and delivered, shall be the legal, valid, binding obligations  of the Town, enforceable in accordance with their terms.  5. collected by the Town.  The Bonds shall be secured by a lien on, and a pledge of the utility revenue  6. Open Meetings. Iti is hereby found and determined that all official acts ofthis Council concerning and relating to the issuance. sale, and delivery ofthe Bonds, including but not limited to adoption of this Resolution. were taken in open meetings of the Council and all deliberations ofthe members of the Council that resulted in such official acts were in meetings open to the public, in compliance with all legal requirements including. but not  limited to. the requirements of Florida Statutes, Section 286.011.  7.  Other Actions. The Council President, the Town Clerk. and all other  members, officers and employees of the Council and the Town are hereby authorized and directed to take all actions necessary or desirable in connection with the issuance and delivery of the Bonds and the consummation ofall transactions in connection therewith. including the execution ofall necessary or desirable certificates, documents, papers, and agreements and the undertaking and fulfillment ofall transactions referred to in or  contemplated by this Resolution and the Commitment.  8. Undertaking of the Refunding; Execution and Delivery of Other Instruments. The Town Council hereby authorizes the refunding oft the Refunded Bonds, which are currently outstanding in the aggregate principal amount of $2,228,727.47, upon the terms  and conditions as shall be set forth in the Commitment.  9.  The Council hereby authorizcs the Council President and the Town Clerk to  execute and deliver, receive, orenter into such other contracts, documents, instruments, certificates, and proceedings incident thereto or necessary in order to affect the undertaking ofthe refunding, including but not limited to the execution and delivery of the Commitment of the Bank to purchase the Bonds. The Vice Council President is hereby authorized and directed to act in the place oft the Council President in the event oft the unavailability oft the Council President, and any Deputy Town Clerk is hereby authorized and directed to act in the place of the Town Clerk in the event of the unavailability oft the Town Clerk.  ine each case to undertake any act authorized or directed hereunder.  10. Effective Date. This Resolution shall take effect immediately upon its  adoption.    PASSED, in Public Session oft the Town Council oft the Town, as ofthe 12"h day of  October 2021.  THE TOWN OF SNEADS, FLORIDA  Attest:  Sherri Griffin, Town Clerk  Mike Weeks, Council President  5    Town of Sneads PO Drawer 159 Sneads, Florida 32460  PH (850)593-6636 Fax (850)593-5079 Email: Sneadsmgro@sneadsfi.com  October 12, 2021  MEMOTO: Council President and Council Members  SUBJECT: Additional Agenda Item - Award of RFP/RFQ - October 12, 2021  A! properly advertised RFR-RFQ was placed in news media in Tallahassee, along with being placed on the Town webpage and electronic sign, asking for proposals for Administration and Engineering for Hurricane Michael Disaster and associated recovery services, under RFP/RFQ # 2021-03, with a due date of September 27,2021.Also, a copy was requested by SPHELPS Engineering via email on 9-9-2021, but no response was received. On the due date we only received one response for each oft the requested items Iam requesting that council approve David H. Melvin Engineering the Town's choice for providing both Administration and Engineering as outlined in the RFP/RFQ 2021-03 and authorized officials oft the Town to commence negotiations, after obtaining approval from the State Department of Economic Opportunity  from David H. Melvin Engineering. A copy of the ad is attached for your reference.  (DEO) for sole source provider. LMONIEEGARNER AL TOWN: MANAGER  CC: Town Clerk, Town Attorney, Deputy Clerk    TOWN OF SNEADS RFPNO: 2021-03  HURRICANE MICHAEL RELATED PROGRAM ADMINISTRATION SERVICES  Respondent. A: Bidfmelen Easuanais  Respondent B: Respondent C: Respondent D:  CRITERIA  Respondent. A Respondent B Respondent C Respondent D  Company/Firm qualifications and capabilities, Key Personnel capabilities and qualifications:  Maximum of 20 Points Maximum of 20 Points  00 a0 70  Successful. administration ofCDBG projects under the Florida Small Cities Community Development. Block Grant Program: Successful administration of non-CDBG grants for Florida jurisdictions and other Governmental agencies:  Maximum of 20 Points  Maximum of 20 Points Client references: Maximum of 10 Points Proposed. Hourly Rates. Maximum of 10 Points Total Score: (100 possible)  30  10  /0 /60  Ranking:  H_Dari W Melvi Ensiitins  #2 #3 #4  +o4 PiepescLDR  Signature:  hafhi  Date. D-82021  Page 10of33    TOWN OF SNEADS RFQNO:2021-03  HURRICANE MICHAEL: RELATED ENGINEERING SERVICES  Respondent A: Divid W Melvis Eayswaius  Respondent B: Respondent C: Respondent D:  CRITERIA  Respondent. A Respondent B Respondent C Respondent D  Company/Firm qualifications and capabilities: Key Personnel capabilities and qualifications:  Maximum of 20 Points Maximum of20 Points  20 0  Successful engineering fCDBG projects under the Florida Smal! Cities Community. Development Block Grant Program: Successful engineering of non-CDBG, grants for Florida jurisdictions and other Governmental agencies:  Maximum of 20 Points  20  Maximum of 20 Points Client references: Maximum of 20 Points Total Score: (100 possible)  30 20 100  Ranking:  #Dtdi m-foEwps  #2 #3 #4  +oyBpan  Signature:  Date.: 10-64031  Alln  Page 16of33    Town of Sneads PO Drawer 159 Sneads, Florida 32460  PH (850)593-6636 Fax (850)593-5079 Email: sneadsmgrosneadsti.com  October 8, 2021  MEMOTO: Council President and Councilmembers SUBJECT: Town Manager's Rcport - October 2021    1. AsIthink all ofyoul know, part oft the overall masterplan for Sneads Park has been to install floating docks around the launch area. IH have been in contact with Mr. Andy Easton, Grant Consultant, who has reviewed the masterplan from the Corps of Engineers and has presented the Town with aj proposal to start a grant application under the auspices oft the Florida Boating Improvement Program (FBIP) for design and permitting services, and ifapproved, submit another grant application for the completion of the project. The cost will be $1000 upon approval of the grant on behalfofthe Town, and another $1000 from the town upon funding of the grant, with the balance being borne by the FBIP.Acopy ofhis proposal is attached, and I recommend we approve submission of an application in the Spring of2022 when grant submittals are announced. The reason I want to commence nowi is to ensure that we. have adequate time for preparation ofa great proposal to submit. As we proceed, It think we can get assistance from the Jackson County Tourist 2. Iam also attaching a copy of the proposed change to the lease with Jackson County Tax Collector for the office space they occupy in the old Town Hall facility, which was reviewed by our Town Attorney and the County. It will increase the price oft the monthly rental fee effective October 2, 3. As we begin ai new: fiscal year, I wanted to submit to you a proposed spending plan for the American Rescue Plan Act (ARPA). All these listed projects are eligible under the Water/Sewer program as outlined in U.S. Treasury guidelines. This list Iam sure is not all inclusive and isi in no certain order as each project will have to follow federal procurement guidelines to allow for the expenditure of funds. This list will have al balance of$67,010 from the original tranche of funding received from the U. Treasury in the amount of $455,010 this year and we will get the same amount in 2022. I will be glad to discuss these suggested projects in detail with you, but we must approve a spending plan before we can proceed further. I am also including additional guideline  Development Council for funding.  2022. Recommend approval ofrevised lease agreement.  information from the Treasury Department for your review.  4. We have two (2) invitations attached for the annul Thank you lunch from the Sneads Carlisle rose Garden Club for dinner on Thursday, October 14th between 11:30 AM and 1:001 PM, and to participate ini the City of Chattahoochee Christmas Parade and festivities on Saturday, December 4, 2021, at 5. PM: EST. If more information is needed, please let me or Danielle know. 5. Please find attached al letter from Town Attorney to Mr. Brandon McIntyre regarding noticed event at Sneads Park on October 31, 2021, which was never approved by the Town, and Mr. McIntyre was informed oft this but he rented one of the pavilions at Sneads Park and is adamant about    having an event where tickets are sold and no arrangements have been made for the Town to benefit from the event. When he first approached me, Ia asked him to look at the site and come back to see me to work out all the details and he never came returned and we found the advertisement on his Facebook page and on stores around town. Our lease with the Corps of Engineers is specific on charging user fees, on the property, but he did not want to hear that from me. Iasked the Attorney his recommendation and you see the letter he sent. I expect him to be at our council meeting but sO far, Ihave not given him permission for what he wants to do. Just rental oft the pavilion does not entitle him to such an event as he has advertised. 6. Iattended the Northwest Florida League of Cities, Inc. quarterly meeting in Fort Walton last night as the Town representative. The meeting was well attended, and II have attached a copy of the meeting agenda for your information, along with a copy oftheir 20221 Legislative Agenda. I was also appointed back to the board of the NWFLC to fill an open at large seat. We had as one of our speakers Christina Coger from the Northwest Florida Water Management District who discussed the variety of grants available through there organization, of which we are a member. Our keynotc speaker was Richard Williams, Executive Director, Career Source Chipola, whose main topic was the dwindling work force and Ihave attached aj portion of his presentation to give you an insight on what is going on in the total labor market. He also briefly touched on1 the new grant program the EDA has provided with over $3 billion more in funding that we may be able to work with Chipola Workforce Region on ai regional project to do infrastructure work for the entire region.  More to come on this topic. TOWN MANAGER G  CC: Town Clerk, Deputy Clerk, Town Attorney    Town of Sneads PO Drawer 159 Sneads, Florida 32460  PH (850) 593-6636 Fax (850)593-5079 Email: Sneadsmgr@eneadal.com  October1 11,2021  MEMOTO: Council President and Council Members  SUBJECT: Public Hearing for CDBG-DR Grant - Ballfield Lights  Vance Coley from Melvin Engineer'sl has found aj possible grant that we can apply for that will assist us with funding for the light replacements at the sports Complex and the due date INovember 1, 2021. We will have a public hearing on October 19that 3 PM, conducted by Mr. Coley and myself, but we need another public hearing and approval of] Resolution to submit Grant Application on October 26, 2021 at 6 Please look at your schedule and see ifyou can attend a short meeting on Tuesday, October 26th at 6PM.  PM.  Thank you,  TOWNMANAGER lher  CC: Town Clerk, Town Attorney, Deputy Clerk