SNEADSTOWN COUNCIL REGULAR MEETING FEBRUARY 13, 2024  The Town Council of the Town of Sneads, Florida, met in a regular session at the Sneads Town Hall on  Tuesday, February 13, 2024, at 6:00 p.m.  Mike Weeks called the meeting to order with the following present:  Mike Weeks, Tony Money, George Alexander, Angela Locke and Donovan Weeks, Council Members  Daniel Cox, Attorney Tyler Weeks, Police Chief Sherri Griffin, City Clerk Danielle Guy, Deputy Clerk And the following were absent: Vacant, Town Manager All stood for the Pledge of Allegiance.  George Alexander made ai motion to approve the Consent Agenda as presented. Tony Money seconded.  All voted aye.  1. Minutes for. January 2024 3. Pay Approved Bills  2. Financial Statements and Budget Review Summary  Agenda #4, Mary and Dave Baker came before the Council to discuss Sneads Park. They stated they had been having Bass Tournaments for St Jude's for a couple of years and really would like to have them at our Park. However, our Park does not currently have the proper staging requirements needed to have a tournament. They stated they had contacted the Army Corp which said we would need to get a master plan and permits for the floating docks. The Bakers also mentioned a couple of grants that the Agenda #5, Fire/ Police Station Pre Application. Jim Dean with SERCAP Inc came before the Council and introduced himselfand what his company does. He stated it was at no cost to apply for the grants and that the company worked with different programs. The grant/loan program he was applying for on behalf oft the Fire/PD station was USDA and would find out the town's eligibility determination. After discussion, Angie Locke made a motion to approve for the town to do the pre- application for the Agenda #6, Energy Grant. The bids for the Energy Grant were presented to the Council. (See attached) The lowest bidder was M Gay Constructors with al bid of$180,500. George Alexander made a motion to award the bid to M Gay Constructors as presented. Angie Locke seconded. All voted aye.  Town could possibly apply for.  USDA grant/loan. Tony Money seconded. All voted aye.    Regular Meeting February 13, 2024 Page2  Agenda #7, Building Renovations G-Lea's. The bids for the building renovations of G-Lea's were presented to the Council. (See attached) We only had one bidder. Chuck Neel Construction was the bidder for $300,000. Donovan Weeks made ai motion to award the bid to Chuck Neel Construction as presented pending CDBG approval. George Alexander seconded.. All voted aye. Agenda #8, Connectivity Study. Hunter Potts with Melvin Engineering presented the Towns Connectivity Study. (See attached). Angie Locke made a motion to approve the final report and design plans for the Towns Connectivity Study project. Tony Money seconded.. All voted aye. Hunter informed Council that we had aj pre-demolition meeting earlier and that the demo on the buildings at Gloster would start tomorrow. He also stated that the Contractor is willing to do the Dodson building for $2000 less than the bid, bringing the demo total on that building to $27,000. The town would have toj pay for this because it was not part ofthe grant. Council asked Hunter to try to get the Contractor go lower than the $27,000, but all agreed that it needed to come down. After discussion, Donovan Weeks made ai motion to approve the bid for the Dodson building of $27,000 or less to Great Agenda #9, Mobile Home Ordinance. Angie Locke asked Jessica Nabors with the JC Code Enforcement to come before the Council to speak. Mrs Nabors stated that shel had been receiving complaints about sheds in the town and with them being within the town limits, they all fall under our Ordinances. She said after looking into the home inspection done on one the sheds, approved at the previous meeting, it did not meet the qualifications ofa tiny home as stated in the report. She stated that according to the Florida Building Code a tiny home must be built from the ground up as such, not sheds or utility buildings converted into them. Mrs Nabors spoke about our current Ordinance and the fact that we ask home inspectors to approve mobiles instead oft building inspectors. She stated that a building inspector can inspect for more than a home inspector and suggested that we change our  Southern Demolition. Angie Locke seconded. All voted aye.  Ordinance to read as such.  After discussion, Ordinance # 2023-04 was tabled pending more changes.  Agenda #10, Ordinance #2024-01, entitled;  AN ORDINANCE OF' THE TOWN OF SNEADS, FLORIDAAMENDING THE QUALIFICATIONS OFTHE TOWN MANAGER TO REMOVE THE REQUIREMENT OFTHE RESIDENCY WITHIN THE TOWN REPEALING ANY ORDINANCEIN was read for final reading. Tony Money made a motion to approve as presented. George Alexander Agenda # 11, Sneads Recreation Board. Angie Locked stated that Spring Ball sign ups had just closed Agenda #12, Town Attorney. Mr. Cox stated that he would be reaching out to Jackson County about an interlocal agreement on several issues; animal control, code enforcement, and others; Her would get  CONFLICT; PROVIDING AN EFFECTIVE DATE.  seconded. All voted aye.  up and that Ball Day was. April 6th.  back with Council afterwards. He stated that Municode should be finished soon.    Regular Meeting February 13, 2024 Page 2 attached)  Agenda #13, Police & Fire. Chief Weeks presented the Police Departments monthly report. (See Agenda #14, Council Members. Donovan Weeks asked about the junk/debris in yards and campers and what we were doing about them. After discussion, all agreed to send letters to the ones we knew about Also discussed was the dumping fee per load at the town's Amnesty site. Currently it is $25 and used frequently. After discussion, Donovan Weeks made ai motion to increase the fee to $50 per load. George Tony Money asked Hunter Potts to make the Contactor aware the County was getting ready to stripe  and once we got a City Manager, that was going to be aj priority.  Alexander seconded the motion. All voted aye.  the road at Gloster. Ave, sO that they would not be in the way of them.  Agenda #14, Public Comments: Ervin Ranew  Tony Money made a motion to adjourn at 7:33pm.  Respectfully Submitted, Danulle Danielle Guy, Deputy Clerk  Guy  APPROVED:  MIKE WEEKS, COUNCIL PRESIDENT    Regular Meeting FEBRUARY 13, 2024  BudgetSummary GENERALFUND amount. GASTAX  JANUARY- Revenues are 1.52% below budgeted amount. Expenditures are 3.98% above budgeted  JANUARY- Gas Tax Countyi is 26.68% above budgeted amount. Local Option Gas Taxi is 9.08% above  budgeted amount. Expenditures are 9.62% below budgeted amount.  SOLID WASTE budgeted amount. WATER AND SEWER  JANUARY- Garbage revenues are: slightly above budgeted amount. Expenditures are 2.22% below  JANUARY -A ACI sewer is in line with budgeted amount. Water sales are 2.22% below budged amount. Sewer: sales are 8.32% below budgeted amount. Expenditures are less than 1% above budgeted amount. JANUARY- Signupi fees are above budgeted amount. Expenditures are below budgeted amount.  RECREATION FUND    MAt Kmgr  DANEtMAy Baker  CC  850-377-7363  Aery Grl ArplA. H. Gnfhv @ USACE. Army.ml  Jorsph.0. Tinmow:B UJACE. Army.mil  FMaste Play  Arythiff i th fovki FAeny Corp.  PopeJAk wate AAN - MAp + divcnphor  Raslyw Palmu - 229-230-5057  Mwpe 5 Gwtumty)  ProposAL  Go MAMAGETK Mor  Writy plar EMAy +  Bh Growtr  Owenphir  *syp  Saewh.0.Tmae@ UJACE.  Honh 1 Muma/ Ad.  ArAy.mi/  7f Pefahaise  CC Argel.H Gmfr  Corpr Aint  MAJ-tr Wv-JNeso*  Ban Raol Dojabo!  : nnurak H. fga.7    MICHAEL L. ANDERSON, INC dba ANDERSON MARINE Serving the Construction Industry Since 1967  CGC 055224  P.O.) BOX 1405 LYNN HAVEN, FL. 32444  TELEPHONE: (850) 785-5700 CELL (850) 774-9738  February 12, 2024  City of Sneads, Florida c/o Bubba Baker  BID  Furnish and install a state-of-the-art floating dock system  $175,000.00  Bid based on 200' of floating dock* All marine-grade aluminum (main dock) Includes a 3'x2 25' gangway  Poly floats, engineered for 18" free board at 25 Ib. per sf live load  New shoreside concrete pad to receive gangway. Dock length can be increased at $850 per If    s  S  3 1  4 0    Town of Sneads PO Drawer 159 Sneads, Florida 32460 Website: sneadsfl.com  PH (850)593-6636 Fax (850)593-5079 Facebook: Town of Sneads - City Hall  February 7, 2024 Kalauna Carter  Office of Energy - Florida Department of Agriculture and Consumer Services  600 South Calhoun Street, Suite B04MS:H-1  Tallahassee, FL32399 (850)617-7470  RE: Recommendation of Award -1 Town of Sneads Recreational Lighting Upgrade Project FDACS Contract 30802  Dear Kalauna Carter,  On December 21, 2023, the Town of Sneads issued an Invitation to Bid (ITB) to solicit sealed bids for the installation of up to 4 Poles and 18 LED lighting fixtures within the Adam Tucker Wilson Park associated with the Town's FDACS Contract No. 30802. Bids fori this project were received from three (3) electrical contractors and were opened on. January 31, 2024. The bid responses The lowest responsive bidder for the projectwas M. Gay Constructors, Inc. with al lump sum bid price of One Hundred Eighty Thousand Five Hundred Dollars ($180,500.00). This price is within Based ont the bid responses received the Town of Sneads hereby requests approval to award this project toi the lowest responsive bidder M. Gay Constructors, Inc. and to enter a contractto  and project bid tab are attached separately for your review.  the grant budget and in line with the Town's pre-bid cost estimate.  complete the project Scope of Work.  Sincerely,  rw N  Sherri Griffin Town Clerk    C-430  BID BOND (PENAL SUM FORM)  Bidder  Surety  Name: Chuck Neel Construction.Inc. dba CNC.Inc. Name: The Ohio Casualty Insurance Company  Address (principal place oft business): 3325 Green Turtlel Lane Panama City Beach, FL 32408  Address (principal place ofk business): 175 Berkeley Street Boston, MA 02116  Owner  Bid  Name: Town of Sneads, FL Address (principal place of business): 2028 Third Avenue Sneads. FL 32460  Project (name and location); Project ID No: SNE22HR Town of Sneads Building Renovations- - G-Lea's Salon & Spa 8034 Old Spanish Trail Bid Due Date: January 9, 2024  Bond  Penal Sum: Five Percent (5%) of Amount Bid Date of Bond: December 29, 2023  Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth in this Bid Bond, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative.  Bidder By: Name: Title: Attest; Name: Title:  Surety By:  Chuck Neel Construction, Inc. dba CNC.Inc. (Full formal name of Bidder)  The Ohio Casualty Insurance Company (Fullfarmal name of Surety) (corporate secl) (Signature)   (Signature) (Printed or typed)  Powero ofA Attorney) (Printed ort typed)  Name: Jack Anderson Title: Attorney-In-Fact Attest:  (Signature) (Printed ort typed)  Kticnueglag  (Signature (Printed or typed)  Name: Katie Godfrey Title: Underwriter Assistant  Notes: (1) Note: Addresses are tol be used for giving any required notice. (2) Provide execution. by any additional parties, such as  joint venturers, ifnecessary.  EJCDCe C-430, Bid Bond (Penal Sum Form). and American Society of Civil Engineers. All rights reserved.  Copyright" 20181 National Society of Professional Engineers, American Council of Engineering Companies,  Page 1of2    G-Lea's Salon Spa Building Renovations Sneads, Florida Project IDI No. SNE22HR  C-410 ATTACHMENT G BID FORM Bid Form Summary  Part A- Demolition Part B. - Build Back Area "A"  $ $ $ $ $ $ $ $ $ $ $  Part C-E Exterior Store Front Doors and Fixed Glass  Part D- Interior Trim Part E-E Electrical Part F. - HVIAC  Part G- Fixtures & Hardware (Both Restrooms)  Part H-F Flooring Partl-E Exterior PartJ-Exterior. Awnings Part K- Parking & Exterior Signage  TOTAL BID = Parts A*B*C*D*E*F*G*H*I#J*K $ 300,00. The Owner reserves the right to award only select parts and not all parts, or reject all bids. The Owner reserves the right to waive any informality and to award the bid based upon the Owner's determination of best interest and best value. Owner may consider ability to perform, past performance and location of contractors office in selecting contractor. Contractor's experience will be evaluated as part of the bid selection process.  The contractor shall be on schedule with other projects currently under contract with the owner and Contractor shall furnish and supply all materials, equipment and labor for a complete and operational  others.  system including testing and asbuilt drawings.  1of5            Apnis AajAoeuuos sppeus jo UMOIIEz    Ordinance No. 2024-01  AN ORDINANCE OF THE TOWN OF SNEADS, FLORIDA, AMENDING THE QUALIFICATIONS OF THE TOWN MANAGER TO REMOVE THE REQUIREMENT OF RESIDENCY WITHIN THE TOWN REPEALING ANY ORDINANCE IN CONFLICT;  PROVIDING AN EFFECTIVE DATE.  WHEREAS, the Town Council of the Town of Sneads, Florida, has previously adopted an Ordinance providing the qualifications and requirements ofe employment ofi its Town Manager, WHEREAS, the Town Council of the Town of Sneads, Florida, wishes to modify the residency NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Sneads, Florida, as  and  requirements applicable to the Town Manager.  follows:  Section 1. Town Manager Appointment, qualifications, removal:  (a) The Town Council shall appoint a Town Manager upon such terms and for such compensation as the Town council may set. The Town Manager shall be an officer oft the Town and shall have such powers and shall perform such other duties as the Town council may direct. No council member shall receive such appointment during the term for which he/she shall have been elected or appointed, nor within one year the expiration of his term as such Councilman. The Town Manager shall be chosen by the Town Council solely on the basis of his/her executive and administrative qualifications with special reference to actual experience in or knowledge of, accepted practice in respect to the duties of his/her office. At the time of appointment, he/she need not to be a resident of the town or state, but the Town Manager's residence's distance from the town's limits shall not excuse unacceptable performance of the () The Town Council may remove the Town Manager by a majority vote of the Town Council at any regular or Special Session. Ini the event of such a removal oft the Town Manager, the Town Council shall adopt a resolution setting forth the removal effective date thereof. Upon removal of the Town Manager, the Town Council shall cause the Town Manager to be paid any accrued compensation as of the effective date of removal plus a sum equal to one month's Section 2. Powers and duties: the Town Manager shall be the chief executive officer and the head of the administrative branch of the town government. He/she shall be responsible to the Town Council for the proper administration of all affairs of the town and to that end, he/she shall (a) Appoint and when necessary for the good of the Town, remove all employees of the Town except the Town Clerk, Town. Attorney, Fire Chief and Police Chief. Appointment of or removal of the Town Clerk, Town. Attorney, Fire Chief and Police Chief must be approved by a (b) Prepare the budget annually and submit it to the Town Council and be responsible for its  (b)  Town Manager's duties.  salary as oft the date of such removal.  have the power and shall be required to:  majority vote oft the Town council. administration after adoption.    (c) Prepare and submit to the Town council as of the end oft the fiscal year a complete report on the finances and administrative activities oft the Town for the preceding year.  (d)  Keep the Town council advised of the financial condition and future needs of the Town  and make such recommendations as may seem to him/her desirable.  (e)  Submit annually to the Town a list of recommended capital improvements which in the opinion of the manager are necessary or desirable to be constructed during the forthcoming one-year period. Such a list is to be arranged in order of preference, with recommendations as  to which projects shall be constructed.  (f)  Perform such other duties as may be prescribed by the charter or required of him/her by  the council, not inconsistent with the charter.  Section 3. Absence of Town Manager: To perform his/her duties during his/her temporary absence or disability, the town manager may designate a qualified administrative officer of the Section 4. Town Council not to interfere in appointments or removals: Neither the council nor any ofi its members shall direct or request the appointment of any person to, or their removal from office by the Town Manager or by any of his/her subordinates, or in any manner take part in the appointment or removal of officers and employees in the administrative service of the Town except as provided in other sections of this ordinance. Except for the purpose ofi inquiry, the Council nor any member thereof shall give orders to any subordinates of the Town Manager, Section 5. This Ordinance shall become effective upon its adoption by the Town council.  Town to perform the duties of the manager until he/she return.  either publicly or privately without the knowledge of the Town Manager.  PRESENTED, READ IN FULL, AND TABLED PENDING PUBLICATION ON  Jan 9, 2024.  PRESENTED, READ IN FULL. AND PASSED ON THIS  DAY OF  2024.  President, Town Council  SEAL  Town Clerk    January 2024  Arrests -9  Traffic stops - 108  Vehicle burglary - 2(1of which a firearm was stolen) Attempt -1a attempt caught on home surveillance  Burglary from residence -3  Suspicious - incidents -8  Persons-16 (mostly related to thefts)  Animal complaints-7 Traffic Crash-4 Juvenile -2 Baker Act-1  Assist other Agency-23