SNEADS TOWN COUNCIL REGULAR MEETING MARCH 8, 2022 The Town Council oft the Town of Sneads, Florida, met in ai regular session at the Sneads Town Hall on' Tuesday, March 8, 2022, at 6:00 p.m. Mike Weeks called the meeting to order with the following present: Mike Weeks, Donovan Weeks, Daniel Cox, Attorney Lee Garner, Town Manager Mike Miller, Police Chief Danielle Guy, Deputy Clerk And the following were absent: George Alexander, Councilman Sherri Griffin, City Clerk All stood for the Pledge of Allegiance. Angela Locke, and Tony Money; Council Members Donovan Weeks made ai motion to approve the February minutes as presented. Tony Money Lee Garner, City Manager, presented Financial Statements and Budget Review Summary, to the Council for the City Clerk, for February. (See Attached) Tony Money made a motion to accept Donovan Weeks made a motion to pay approved bills. Angie Locke seconded. All voted aye. President Weeks reminded everyone about the Town's Public Participation Policy. Anyone wishing to speak before the Council must fill out an agenda card and present to the Clerk before the meeting starts. Anyone wishing to read the entire policy may or have questions about the First discussion item was the property at Gerald St and whether to surplus it or not. Citizen Greg Beauchamp spoke against the surplus ofthe property, being his family has property joining it and ifdeveloped in the future the town property would bel beneficial for large vehicles getting into his property. Lowell Roberts the other joining property owner was for the surplus of property. He stated that he wanted to keep people from parking there and driving back on his property. After discussion, Donovan Weeks made a motion for the town to keep the property and no further seconded. All voted aye. them as presented. Donovan Weeks seconded. All voted aye. policy can do SO at city hall. action to be taken. Angie Locke seconded. All voted aye. Regular Meeting March 8, 2022 Page 2 Mr. Garner asked Council for approval to attend the annual FCCMA Conference in Orlando, June 1-4th. Tony Money made ai motion to approve the Managers request. Donovan Weeks Mr. Garner presented the Council with the JC Resolution, Order Prohibiting Outdoor Burning. (See attached) After discussion, it was all agreed that the Town would abide by any ban Mr. Garner asked for Council to authorize the Town to advertise for Appraisal Services for buildings to be acquired as part ofour approval ofCDBG Grant. Donovan Weeks made a motion to approve for the town to advertise for Appraisal Services. Tony Money seconded. All voted Mr. Garner asked Council to approve the agreement with Andy Easton, Consultant for grant services for the Sneads Park Boat Grant. (See attached) Angie Lock made a motion to approve the agreement with Andy Easton as presented. Donovan Weeks seconded. All voted aye. seconded. All voted aye. established in Jackson County to be instituted. aye. Resolution #22-02, was presented and read as follows. Resolution of the Town of Sneads, Florida authorizing the Manager to apply for and Administer a Boating Access Grant from the Florida Boating Improvement Program on behalfof the Town of Sneads Council; Providing an effective date; and for other purposes. Tony Money made ai motion to approve Resolution #22-02 as presented. Donovan Weeks seconded. All voted aye. Mr Garner presented his Managers Report. (See attached) Reported that we have record number ofs signups in the Rec Dept for Spring Ball. The red brick came in and is getting spread out on the fields. And we hope to get security lights Hei read to the kids at Sneads Elementary School for Dr Suess' Birthday. The Legislative has allocated $825,000 in the State budget for assistance with the replacement of our ballpark lights and our chances are good for getting funded, unless the The town now has a license mosquito sprayer employed and will start spraying soon. There are more strict rules & guidelines we will be having to follow. Pirate Heritage Festival is April 1St & 2nd at' Three Rivers State Park put up soon. Governor vetoes. Public Comment: Paul Daniels Regular Meeting March 8, 2022 Page 3 Donovan Weeks made ai motion to adjourn at 7:00 pm. Respectfully Submitted, Danulh Danielle Guy, Deputy Clerk Gay APPROVED: MIKE WEEKS, COUNCIL PRESIDENT Regular Meeting MARCH 8, 2022 Budget Summary GENERALFUND FEBRUARY-Revenues are 13.45% below budgeted amount. Expenditures are 16.45% below budgeted amount. GASTAX FEBRUARY- Gas Tax County is 11.05% above budgeted amount. Local Option Gas Tax is is 4.95% above budgeted amount. Expenditures are less than 11.55% below budgeted amount. SOLID WASTE FEBRUARY-Gatbage revenues are 4.95% above budgeted amount. Expenditures are 9.75%below budgeted amount. WATER & SEWER FEBRUARY-Sewer Special is 9.85% below budgeted amount. ACI Sewer is less than 1% above budgeted amount. Water Sales and Sewer Sales are in line with budgeted amount. Expenditures are 12.35% above budgeted amount. RECREATION FUND JANUARY- Revenues and expenditures are below budgeted amount. FEBRUARY- Financial not complete as oft this date. Must wait on bank statement to balance deposits due to signup fees are paid online. TOWN OF SNEADS PUBLIC PARTICIPATION POLICY The Town of Sneads is committed to democratic, participatory local government that seeks toi involve citizens in the decision-making process.. The purpose ofthis policy is to establish a formal process and procedures for obtaining citizen input and allowing citizen participation at official Town Council Meetings. Meeting Decorum Sneads Town Council Meetings are formal governmental meetings that are conducted to transact public business. In conducting business, the Town Council is committed to the principles of civility, honor, and dignity. Individuals appearing before the Town Council are requested to observe the same principles when making comments on items and issues presented to the Town Council for their consideration. The Sneads Town Council has historically used Roberts Rules of Order as its parliamentary guide for conducting meetings. The Presiding Officer has the right to call for order or rule anyone out of order who does not follow the prescribed rules and procedures of this All persons appearing before the Town Council are required to state their name and address for the public record. All comments must be made from the podium which is located at the front of the Town Council Chambers or by other reasonable accommodations and shall address the subject of the agenda item. The purpose oft this requirement is sO that the recording equipment can record the comments made sO that they are properly reflected in the Council minutes and are available for future reference. Town Council Members, Town staff members, and citizens are required to use proper language when addressing the Council or the audience. They must refrain from using profanity or cursing, aggressive or threatening behavior when addressing the Town Council or other participants. All comments are directed to the Presiding Officer and not to individual members of the Town Council or to the audience. No personal verbal attacks toward any individual, by either the Town Council, staff, or citizens will be allowed during the Town Council Meeting. The Presiding Officer may have individual(s) removed from the Town Council Chambers if such conduct All Town Council members, Town staff, and citizens must be recognized by the Presiding Officer before speaking or asking questions. The purpose of this requirement is sO that the meeting is conducted in an orderly fashion and sO that the recording equipment will properly record all comments made by individuals Participants shall adhere to their allotted time as provided in this policy and may submit written documents in order to fully address their concerns with the Council. policy. persists after a warning has been issued. wishing to comment on a specific subject. Page 1 Methods for Citizens to Participate in Town Council Meetings The Town Council will not allow public input regarding complaints about routine business items that can be handled by the Town Manager, Town Clerk, Police Chief or other Town employees. Ifa citizen has not had a satisfactory response from the proper Town employee with regard to routine business items, then the citizen should contact the Town Council member liaison for the appropriate department. Ift the complaint is still unresolved, the citizen may request by letter to the Town Manager no later than one week prior to the next regular Town Council meeting, that the item The Town Council provides several methods for citizens to address issues at official be placed on the agenda for the next meeting. Town Council Meetings. Those methods are: Regular Agenda Items Individual Agenda Items Submission of Petitions Public Hearings Regular Agenda Items Any Citizen who wishes to speak to an agenda item must fill out an agenda card with their name, address, company or organization name if applicable, and the agenda item to be addressed. All cards will be submitted to the Presiding Officer of the meeting prior to the beginning of the meeting. After the meeting is called to order, the Presiding Officer will issue a last call to submit agenda cards. Only those persons who have submitted an agenda card will be allowed to speak. The Presiding Officer will call upon those individuals who wish to speak in the order that the cards are received. Each person who wishes to speak must do sO from the podium. Please state your name and address for the record. All comments must address the subject matter stated on the agenda card in reference to that particular agenda item. Please conduct yourself politely. No profanity or insulting language will be tolerated. A reasonable amount of time of approximately three minutes will be allowed for each person to speak. No time will be allotted for rebuttal. Individual Agenda Items The second method is for the citizen to request in writing to appear on the Town Council meeting agenda and file such request with the Town Clerk's Office a minimum of one week in advance of the Town Council Meeting. The letter shall state the nature ofthe request and ask that the item be placed on an upcoming Town Council meeting agenda. A copy of the letter will be provided to Town Council on the day that it is received by the Town staff. A copy of the letter will be provided to the proper Town Department sO that research can be conducted and information provided to the Town Council as part of the agenda. This will give staff time to prepare a staff report and provide additional data to the Town Council in order for the Town Council to decide if thei item will be placed on the agenda. Page 2 Once the request for addition to the agenda has been approved by the Town Council, the individual making the request and the Town staff shall be given all the time that is necessary to make the presentation. Any other individual(s) who wish to address the Town Council in either support or opposition will be limited to a3 3 minute presentation. Submission of Petitions to the Town Council Petitions may be submitted as part of another presentation or to address a particular agenda item. When submitting petitions to the Town Council which are not related to another agenda item, the petition should clearly state the topic. The individual who is presenting the petition to the Town Council should give it to the Presiding Officer at the beginning of the presentation and provide a brief overview of the petition. The presentation must be limited to three minutes. The Town Council will accept the petition and will schedule the item for discussion on the next available There are occasions where petitions are submitted to the Town Council through the mail or brought into the Town offices. When petitions are received by the Town in this way, a copy of the petition will be presented to the Town Council and will be placed on the next available meeting for discussion by the Town Council. agenda. Public Hearings Public Hearings are formal, often legally noticed hearings which the Town Council conducts pursuant to State or Federal Law. Some public hearings are advertised hearings for specific items scheduled on the Town Council agenda. Some public hearings are quasi-judicial while others are legislative in nature. Some public hearings have specific formats which must be followed and are established by law. Most ordinance considerations are conducted as formal public hearings and are normally considered as a regular agenda item. In those cases, the Presiding Officer will The applicant may have as much time as necessary to make the presentation before the Town Council. Town staff may have as much time as necessary to make a presentation on the subject before the Town Council. Citizens other than an applicant, who wish to address the Town Council may do sO by completing an agenda card prior to the beginning of the meeting, and by waiting to be recognized by the Presiding Officer. All individuals addressing the Town Council will clearly state their name and address announce that this is a public hearing. for the record. Page 3 Citizens will be limited to 3 minutes per person, unless the time is extended by a majority of the Town Council. The order of the Public Hearing will be as follows: Presentation by Town Staff Questions of the Town Staff by the Town Council Presentation by the applicant, if applicable Questions oft the applicant by the Town Council Opportunity for applicant and staff to question other witnesses Comments from interested parties Questions of Citizens by the Applicant, ifapplicable Final Comments by Applicant, ifapplicable Discussion by the Town Council (Town Council Members may request additional information from both the applicant and staff during this phase of discussion) Decision by the Town Council Documents All documents submitted to the Town Council become public records when given to the Town Council for their consideration and shall be maintained by the Town Clerk ins accordance with the public records law. Adopted by the Town Council of the Town of Sneads in Regular Session on February 09, 2010. hwesk Signature ofTown Council President Page 4 Resolution 2022-07 Order Prohibiting Outdoor Burning WHEREAS, the Jackson County Board of County Commissioners does hereby find that circumstances present within Jackson County to create aj public safety NOW, THEREFORE, iti is ORDERED that outdoor burning is prohibited in all hazard that would be exacerbated by outdoor burning; ofJackson County as follows: 1) Actions prohibited: an outdoorarea. a) Aj person violates this order if he/shc burns any combustible material in b) A person violates this order if he/she engages in any outdoor activity which could allow flames or sparks that could result in a fire. a) Upon notification of suspected outdoor burning, Jackson County Fire Rescue Department shall respond to the scene and take immediate measures to contain and/or extinguish the fire. b) As soon as possible, Jackson County Sheriff's Department shall respond to the scene to investigate the nature of the fire. The officeron scene will request immediate compliance with this order. 3) This order does not apply to the following outdoor burning activities: b) Burn operations approved by the Florida Forest Service. 2) Enforcement: a) Firefighter training. All outdoor burning of yard trash, household paper products, bonfires, campfires, warming fires, outdoor fireplaces, chimneys, and cooking fires within: saidJ Jurisdictions is prohibited unless: 1)authorizedi by thel Florida Forest Service; or 2) for the cooking of food exclusively within a contained gas or The setting of fires to any grass, brush or forest covered land, unless authorized by the Florida Forest Service, shallconstitute a violationofthe law. Be it also ORDERED that the purpose of this order is the mitigation of the public safety hazard posed by wildfires during the current dry weather This order shall expire when conditions are again deemed safe, upon such date as determined by the Jackson County Board of County Commissioners in conjunction with the. Jackson County Fire Rescue Department. charcoal grill. conditions by curtailing the practice of outdoor burning. Adopted this 4th day ofMarch 2022. Hi Pn 3ames Peacock, Chairman DG Deputy/Clerk bikay GE COUNTY,FLDR TOWN OF SNEADS, FLORIDA Florida Boating Improvement Grant Program CONSULTANT CONTRACT FOR GRANT SERVICES THIS CONTRACT is made and entered into this day of 2022, by and between the Town of Sneads Town Council ("TOWN") and Andy WHEREAS the TOWN plans to request funding for a DESIGN & Easton & Associates, Inc. CONSULTANT". PERMITTING grant from the Florida Fish and Wildlife Conservation Council ("FWC"), Florida Boating Improvement Grant Program ("FBIP"). that will fund the design and permitting activities (including grant administration) that are needed in order to construct a floating dock and related mprovements to Sneads Park which is located on Lake Seminolc, and FWC grant application and for administration services after award of the FWC grant and WHEREAS, the TOWN has indicated a need for grant writing to prepare the WHEREAS, if the FWC grant is not awarded to the TOWN, no fee for grant NOW THEREFORE, in consideration of the mutual terms, covenants, and The TOWN does hereby contract with CONSULTANT to perform grant writing CONSULTANThas offered to provide the needed services, and services is due. conditions contained herein, and other good and valuable considerations, the receipt and and administration services for an anticipated FWC DESIGN & PERMITTING grant. The CONSULTANT does hereby agree. to perform grant writing and administration services under sufficiency ofwhich are hereby acknowledged, the parties agree as follows: the terms and conditions set forth in this Contract. A. Scope of Services (1) Intent oft this Contract CONSULTANT agrees, under the terms and conditions of this Contract and the applicable federal, state, and local laws and regulations, to undertake, perform, and complete the necessary grant writing and administration activities to implement and complete the project in herein, describes the services to be performed under this contract. Ift the Grant Award Agreement between the TOWN and FWC is amended, the scope ofs services for the project shall compliance with applicable laws and regulations. The scope of work in Attachment A which is attached hereto and incorporated be amended tol be consistent with that Contract. B. Consideration and Method of Payment for Services (1) Amount of Consideration The TOWN will pay CONSULTANT the sum of $6,000.00 for grant administration services as described by Attachment A, Scope of Services and Fee, which is attached hereto and incorporated herein. (2) Method of] Payments CONSULTANT will submit periodic invoices during the term of the project which will: reflect the amount due. Payment will be made in accordance with the Florida Prompt Payment Act. Page 1 of4 (3) Additional Services Ift the TOWN requests additional services not specified herein, then the additional services shall be established based on an hourly rate or on a negotiated fee basis. Liability CONSULTANT agrees to and does hereby indemnify. and save the Town harmless from and against any and all Iosses, damage, claims, actions, liability, attorney's fees, and expense in contract or in tort, in connection with loss of life, bodily injury and/or property damage occurring on or about or arising out of those portions of the work under CONSULTANT's control wherever arising if occasioned wholly, by the negligence of CONSULTANT, or by his agents or employees should the same arise during the progress ofthe work. D. Project Representatives The Project Manager for CONSULTANT is Andy Easton, Grant Consultant The Town's Representative is Lee Garner, Town Manager, Town of Sneads, located at 203 Ridgeland Road, Tallahassee, Florida 32312, Telephone (850)445-7829. Florida, located at 2028 Third Avenue (P.O. Drawer 159), Sneads, FL 32460, Telephone: (850) 593-6636. E. Contract Documents and Attachments Upon award of the FWC DESIGN & PERMITTING grant to the Town of Sneads, this consultant agreement shall be amended to include by reference the: following: 1. FWC Grant Award Agreement FWC Grant Application FWC. Administrative Rule Addendums (ifany) 5. Change Orders (ifany) 2. 3. 4. This Contract is also subject to the provisions of the following Attachment, which is attached to and made aj part oft this Contract: Attachment Description A Scope of Work and Fee F.I Independent Capacity OFCONSULTANT The Parties agree that CONSULTANT, and any agents and employees of CONSULTANT, in the performance oft this Contract, shall act in an independent capacity and is an independent contractor and not an agent or employee of the TOWN for any purpose including, but not limited to, federal tax and other state and federal law purposes. The CONSULTANT assumes responsibility for payment ofall federal, state, and local taxes imposed or required of the CONSULTANT under unemployment insurance, Social Security, and income tax laws. CONSULTANT shall be solely responsible for any, worker's compensation insurance required by law. The parties agree that the TOWN shall not require attendance CONSULTANT, except as otherwise specified herein; control the method, manner or means bf performing under this Contract, except as otherwise specified herein; or restrict or prevent CONSULTANT from working for any other party. Page 2 of4 G. Termination (1)This Contract may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this Contract through no fault ofthe terminating party, provided that no termination may, be effected unless the other party is given (1) not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) ofi intent to terminate and (2) an opportunity for consultation with TOWN for its convenience, provided that the other party is afforded the same notice and the CONSULTANT for services rendered and expenses incurred prior to receipt of the notice of intent to terminate, in addition to termination settlement costs reasonably, incurred by the CONSULTANT relating to commitments (e.g., suppliers, subcontractors) which had become The parties, in exchange for good and valuable consideration hereto have signed this Contract the terminating party prior to termination. (2) This Contract may be terminated in whole or in part in writing, by the (3) For any termination, the equitable adjustment shall provide for payment to consultation opportunity. specified inj paragraph()abové. firm prior to receipt oft the notice ofi intent to terminate. and agree to be bound by the terms contained herein. CONSULTANT BY Andy Easton & Associates, Inc. TOWN OF SNEADS BY: Authorized Town Representative ATTEST: Authorized Town Representative Page 3 of4 ATTACHMENT. A SCOPE OF WORK and FEE Scope of Work: Consultant will write the FWC DESIGN & PERMITTING grant application at no cost to the Town and will provide the following grant administration services.. Provide information to FWC based on their project reviews'monitoring Track project expenditures in relation to the project budget Develop and process amendments, ifr needed Coordinate with Town to prepare reimbursement request (s) Provide quarterly project status reports Coordinate with Town and Engineer to submit deliverables to FWC Obtain documents for project closeout Prepare final status report/closeout report Fee: The total fee (price) for grant administration services shall be $6,000.00. After grant award, up to $2,000 of the fee would be paid by the Town of Sneads using local funds, with the remainder paid by the FWC grant. Ift the grant is not awarded, no fee is due. Page 4 of4 ADDENDUM 5TO AGREEMENT This ADDENDUM1 TO AGREEMENT ("Addendum") dated as ofthe day of March, 2022 by and between the Town of Sneads, Florida ("TOWN") and Andy Easton and Associates, Inc. CONTRACTOR. (TOWN and CONTRACTOR being collectively referred to herein as the "Parties"). WHEREAS, the Parties entered: into a Consultant Contract for Grant Services on this same WHEREAS, the TOWN is a "public agency" pursuant to Section 119.0701(1)(b), Florida Statutes, and Chapter 119, Florida Statutes, provides for certain contract requirements related to date; and public records in each public agency contract for services. WHEREAS, the parties desire to incorporate certain provisions relating to public records together with other supplemental contract provisions that are: necessary to conform the Agreement to State law. NOW1 THEREFORE, the Parties hereby agree as follows: 1. CONTRACTOR agrees to comply with Florida's public records law by keeping and maintaining public records that ordinarily and necessarily would bei required by the TOWN Tin order toj perform the services under the Agreement by doing the following: upon the request oft the TOWN's Custodian of Public Records, providing the TOWN with copies of or access to public records on the same terms and conditions that the TOWN would provide the records and at a cost that does not exceed the cost provided by Florida law; by ensuring that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement ifthe CONTRACTOR does not transfer the records to the TOWN; and upon completion oft the Agreement by transferring, at no cost, to the TOWN all public records inj possession ofthe CONTRACTOR or by keeping and maintaining all public records required by the TOWN to perform the services. If the CONTRACTOR transfers all public records to the TOWNupon completion ofthe Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. Ifthe CONTRACTOR keeps and maintains public records upon completion oft the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the TOWN, upon request from the TOWN's Custodian of Public Records, in a format that is compatible with the information technology systems of the IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER119, FLORIDASTATUTES,TOTHECONTRACTORSDUTYTOPROVIDE PUBLIC RECORDS RELATING TO THIS WORK ASSIGNMENT, CONTACT THE TOWN. TOWN'S CUSTODIAN OF PUBLIC RECORDS Ms. SHERRI GRIFFIN, TOWN OF SNEADS, P.O. BOX 159, SNEADS, FLORIDA 32460 OR 850-593-6636 OR sherrigritin@sneadsil.com. 2. Commencing January 1,2 2021, the Contractor and each sub-contractor will verify the 3. This Contract shall be construed, governed and interpreted in accordance with the laws 4. Int the event oflitigation arising out ofeither party'sobligations under this Contract, sole 5. All other provisions to the. Agreement shall remain in full force and effect. eligibility of each new employee to work by using the e-verify system. of the State of Florida. and exclusive venue shall lie in Jackson County, Florida. IN WITNESS WHEREOF, the Parties have caused this Addendum to be executed by their respective duly authorized officers as ofthe date first above written. TOWN: TOWN OF SNEADS, FLORIDA By: Contractor: By: 2 RESOLUTION -22-02 RESOLUTION OF THE TOWN OF SNEADS, FLORIDA, AUTHORIZING THE TOWN MANAGER TOAPPLYI FOR. AND. ADMINISTERABOABOATINGACCESS GRANTFROM THE. FLORIDA BOATINGIMPROVEMENTPROGRAMONBEHALFOFTHETOWNOF SNEADS TOWN COUNCIL; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER WHEREAS, the Town of Sneads Town Council, Florida (hereinafter referred to as Town Council) has determined that recreational boating and fishing is a viable industry that WHEREAS, the Town Council desires to improve upon and expand facilities that will WHEREAS the Town Council has determined that the redevelopment ofthel boat ramp area on. Lake Seminole that is known as Sneads Park will promote recreational boating and WHEREAS, it is the desire of the Town Council to obtain funding for the planned PURPOSES. significantly contributes to economic growth; and encourage recreational boating and fishing; and fishing; and improvements. COUNCIL, FLORIDA. NOW THEREFORE, BE IT RESOLVED BY THE TOWN OF SNEADS TOWN SECTION1. That the Florida Boating Improvement Program which is administered by the Florida Fish and Wildlife Conservation Commission (FWC) is declared to be a workable program for providing needed boating improvements as indicated in the 2022. Florida Boating Improvement Program Grant Application for Boating Access Facilities. SECTION 2. The Town Council hereby directs the Town Manager to apply for and administer the Boating Access grant from the Florida Boating Improvement Program on behalf ofthe Town of Sneads. SECTION3. That this Resolution shall take effect immediately upon its passage. ADOPTED unanimously in open session ofthe Town of Sneads' Town Council, Florida, on this 8th day of March 2022. MIKE WEEKS, Chairman ATTEST: SHERRI GRIFFIN, Town Clerk Approved as to Form and Legal Sufficiency by Town Attorney DAN COX, Attorney Town of Sneads PO Drawer 159 Sneads, Florida 32460 PH (850) 593-6636 Fax (850)593-5079 Email: Sneadsmgr@sneadsl.com March 4, 2022 MEMOTO: Council President and Council Members SUBJECT: Town Manager's! Report March 2022 1. Attached please find updated public participation policy that Council President Weeks has stated 2. Congratulations to Councilmembers Weeks and Alexander for being re-elected for a two- year 3. Ihave attached a copy of my proposed Open Burning policy for council to consider for the Town 4. Ihave attached a summary oft the upcoming FCCMAAnnual conference in. June for approval of he will announce and enforce at our March meeting. term unopposed and I1 look forward to working with all ofyou. ofSneads. my travel. 5. Iwill be on vacation the week ofMay 16th. 6. As we begin to look at next year, please be thinking about any major items you want to considerin the budget as we will begin work on next years budget in June 2022. It think we can go another year without having toj purchase any police vehicles as we should be able to obtain a couple 7. Ihad the pleasure of reading to the First Grade Classes at Sneads Elementary School Wednesday, March 2nd to celebrate Dr. Suess's birthday. We should have some photo's soon to share on our 8. Al lot of work is going into the ball fields and as oftoday, we. have 225 children signed up: for various sports. Iwant to really thank the Sneads Recreation Board for all they are doing, along with the many citizens volunteers coming out to make our fields glow. I am spending some ofthe funds from the ARPA to make some small purchases and will get you a list for next months council for ratification, things like scoreboards, pitching machines and other supplies and around September from the City ofTallahassee. webpage. equipment desperately needed for this upcoming season. 9. Ihope to be able to report to you at council meeting that we. have a certified mosquito applicator on Staff, and we can work out the details for the Town doing our spraying this year. Hej passed the first test with ease and failed the second test by a few points and is retaking it on May 4th. LEE GARNER, TOWN MANAGER CC: Town Clerk, Deputy Clerk, Town Attorney as Town of Sneads PO Drawer 159 Sneads, Florida 32460 PH (850) 593-6636 Fax (850)593-5079 Email: Sneadsmgr@sneadsfl.com March 8, 2022 MEMOTO: Council President and Council Members SUBJECT: Town Manager's Report No. 2 for March 2022 1. Iam glad to report that we have a certified Mosquito Applicator on staff. Mr. Scott Gosnell,a maintenance worker at the WWTP, completed all his qualifications and his license/permit should be available within about two weeks. We are in the process of getting our spray apparatus certified sO that he will be able to spray as the demand will increase soon. Iwant to remind everyone that wel have strict rules and guidelines for determining when we can spray per the State ofFlorida. 2. Inv view of the recent grant funding we got from Governor DeSantis, we need to have approval to advertise for appraisal service for the various property acquisitions contained in the grant. Request ai motion to authorize this be added to the agenda tonight, sO we can begin the process. 3. Ihave on the agenda to discuss open burning policy, but because of. Jackson County issuing a Resolution prohibiting outdoor burning ini the county, and after discussion with our Fire Chief, recommend that the Town follow the policy as set from time to time by Jackson County as the 4. Iam happy to report that SO far, we. have $450,000 in the State Budget for light replacement at the sports complex and it appears that is the amount which will be approved when the Governor signs the state budget. I have also attached report from Sunrise Consultants for your information and 5. Iam sure all of you know about Chuck and Sherri's son having a stroke and isi in the Hospital as of nowi in Tallahassee but may be transferred to some other place. Sherri might not be a council 6. Ireally want to thank our Volunteer Fire Department for responding to sO many fire calls recently, especially from open burning. They are a definite asset to the Town of Sneads and its residents. outdoor burning policy of the Town of Sneads. review. meeting tonight due to this occurrence. AR TOWN. MANAGER CC: Town Clerk, Deputy Clerk, Town Attorney De a