SNEADS TOWN COUNCIL PUBLIC HEARINGISPECIAL MEETING SEPTEMBER 29, 2021  The Town Council oft the Town of Sneads, Florida, met in aj public hearing/special meeting at the  Sneads Town Hall on Wednesday, September 29, 2021, at 5:01 p.m. Mike Weeks called the meeting to order with the following present: Mike Weeks, Donovan Weeks, George Alexander, Angela Locke, and Tony Money; Council Members  Mike Miller, Police Chief Sherri Griffin, City Clerk Danielle Guy, Deputy Clerk And the following were absent: Daniel Cox, Attorney All stood for the Pledge of Allegiance. Resolution #21-010 entitled:  A RESOLUTION OFTHE TOWN COUNCILOFTHETOWN OF SNEADS, FLORIDA; ADOPTINGTHE FINALLEVYING OF AD VALOREM TAXES (2.5883) FOR THE' TOWN OF SNEADS FOR FISCALYEAR 2021-2022; AND  PROVIDINGAND EFFECTIVE DATE.  was read and presented by Sherri Griffin for the final reading. Donovan Weeks made. a motion to approve Resolution #21-10 as presented. George Alexander seconded. All voted aye.  Resolution #21-11 entitled:  A RESOLUTION OFTHE' TOWN COUNCIL OFTHE TOWN OF SNEADS, FLORIDA; ADOPTINGTHE FINAL BUDGET ($3,923,469) FOR THE FISCAL YEAR 2021-2022; AND PROVIDING AN EFFECTIVE DATE.  was read and presented by Sherri Griffin for the final reading. Donovan Weeks made ai motion to approve Resolution #21-11 as presented. Tony Money seconded. All voted aye.  Council entered into a Public Hearing at 5:04pm.  Mark Albright, Parametrics, came before the Council by Zoom, to open up discussion about the CDBG- HGMP Grant. (See Attached) This is the second public hearing on this matter. The' Town is applying for grant funds for Construction Services for Generators Projects. The project was  explained, and the floor was opened for public comments.    Public Hearing/ Special Meeting September 29, 2021 Page2 2  Council reconvened ini regular session at 5:09pm.  Resolution #21-12 entitled:  A RESOLUTION BY THE TOWN OF SNEADS TOWN COUNCIL, SNEADS, FLORIDA, APPROVING APPLICATION(S) FOR A STATE OF FLORIDA, COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY (CDBG-DR) LOCAL MATCH FOR CERTAIN HAZARD MITIGATION GRANT PROGRAM AWARDS, PROVIDING AN EFFECTIVE DATE.  was presented and read to the Council by Evan McCallister. George Alexander made a motion to approve Resolution #21-12 as presented. Donovan Weeks seconded. All voted aye. Brent Melvin and Destinee Wiggins, Melvin Engineers came before the Council to discuss their findings for thel I-100 Utility Exchange, River Road Utility Extension Study and Natural Gas Extension Study. (See Attached) These are all preliminary engineering findings. After discussion, Donovan Weeks made a motion to accept the preliminary engineering findings as presented.  Angie Locke seconded. All voted aye.  Donovan Weeks made a motion to adjourn at 5:45 pm.  Respectfully Submitted, Dnull Danielle Guy, Deputy Clerk  Gy  APPROVED:  MIKE WEEKS, COUNCIL PRESIDENT    RESOLUTION NO. 21-10  Al RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNEADS, FLORIDA; ADOPTING THE FINAL LEVYING OF AD VALOREM1 TAXES FOR THE TOWN OF SNEADS FOR FISCAL YEAR 2021-2022; AND PROVIDING ANI EFFECTIVE DATE.  WHEREAS, the Town Council oft the Town of Sneads of. Jackson County, Florida, on September 15, 2021, adopted Fiscal Year Final Millage Rate following a public hearing as  required by $ 200.065, FLA. STAT. (2019); and  WHEREAS, the Town Council oft the Town of Sneads of. Jackson County, Florida, held a WHEREAS, the gross taxable value for operating purposes not exempt from taxation within Jackson County has been certified by the County Property Appraiser to the Town of  public hearing as required by $ 200.065, FLA. STAT. (2019); and  Sneads as $36,286,144.  NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE SECTION 1. The FY2 2021-2022 operating millage rate is 2.5883 mills, which is greater than the rolled-back rate of2.0883 mills. Percent change over rolled back rate is 30.54%. SECTION:2. This Resolution shall become effective immediately upon its passage and PASSED AND ADOPTED by the Town Council of the Town of Sneads, Florida, this  TOWN OF SNEADS, FLORIDA as follows:  adoption.  day of September  2021.  APPROVED:  MIKE WEEKS President, Town Council  ATTEST:  SHERRI GRIFFIN Town Clerk  Page 1of1    RESOLUTIONI NO. 21-11  Al RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNEADS, FLORIDA; ADOPTING THE FINAL BUDGET FOR FISCAL YEAR 2021-2022; AND PROVIDING AN EFFECTIVE DATE.  WHEREAS, the Town Council oft the Town of Sneads ofJackson County, Florida, held a WHEREAS, the Town Council of the Town of Sneads ofJackson County, Florida, set forth the appropriations and revenue estimate for the Budget Fiscal year 2021-2022 in the  publiç hearing as required by $ 200.065, FLA. STAT. (2019); and  amount of $3,923,469.00;  NOW, THEREFORE, BE IT RESOLVED BYTHE TOWN COUNCIL OF THE SECTION1.The Tentative Budget for Fiscal Year 2021-2022 is adopted.  TOWN OF SNEADS, FLORIDA as follows:  SECTION: 2. This Resolution shall become effective immediately upon its passage and  adoption.  PASSED AND. ADOPTED by the Town Council of the Town of Sneads, Florida, this  day of September, 2021.  APPROVED:  MIKE WEEKS, President, Town Council  ATTEST:  SHERRI GRIFFIN Town Clerk  Page 1 of1    CDBG-DR/HMGP Match 2021 Resolution  RESOLUTION NO 21-12  Al RESOLUTION BY THE TOWN OF SNEADS TOWN COUNCIL, SNEADS, FLORIDA, APPROVING APPLICATIONIS) FOR A STATE OF FLORIDA, COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY (CDBG-DR) LOCAL MATCH FOR CERTAIN HAZARD MITIGATION GRANT PROGRAM AWARDS,  PROVIDING AN EFFECTIVE DATE  WHEREAS, The Florida Department of Economic Opportunity (DEO) has allocated $109 million in funding to the Rebuild Florida Hazard Mitigation Grant Match Program for Hurricane Michael to provide the required 25% local match to entities that have been awarded funding through the Federal Emergency Management Agency's (FEMA) Hazard Mitigation Grant Program (HMGP). These funds were allocated by the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant Disaster Recovery (CDBG-DR) program to allow communities impacted by Hurricane Michael to carry out strategic and high impact activities to rebuild and harden WHEREAS, the Town of Sneads plans to apply to the Florida Department of Economic Opportunity (DEO) for funds to cover the local match portion of HMGP funding recently awarded by the Florida Division of Emergency Management and FEMA. WHEREAS, the Town of Sneads have three (3) projects awarded HMGP funding for the following priority project(s) central to mitigating future effects from hurricanes and other  infrastructure to prevent or reduce losses in future disasters; and  weather events: PROJECT TITLE  2 Potable Water Wells, Generators Town Hall, Generator Police Department, Generator  WHEREAS, the Town of Sneads additionally have two (2) projects pending the finalization of State contracting for the HMGP funding for the following priority project(s) central to mitigating future effects from hurricanes and other weather events:  PROJECT TITLE  Lift Stations, Generators = State contract pending Town Hall, Wind Retrofit = State contract pending  Page 1 of2    CDBG-DR/HMGP Match 2021 Resolution  WHEREAS, the grant program requires two (2) public hearings to be held and the project applications be approved and adopted by the Town of Sneads Town Council; WHEREAS, the President of the Town of Sneads Town Council and/or the Town of Sneads Town Manager have authority and rights to execute all required grant related application and agreement documents, including acting as a Certifying Officer under Section 104(g) of the Housing and Community Development Act of 1974, as amended (42 U.S.C. 5304 (g))( (HUD Act), in connection with the receipt of assistance from the U.S. Department of Housing and Urban Development (HUD) under Title I of the HUD Act (or refer to specific assistance from HUD). Such authority hereby delegated includes, but is not limited to, the authority to execute the certification required under Section 104 (g) of the HUD Act; the authority to specify when appropriate that the jurisdiction has fully carried out its responsibilities for environmental review, decision making and action under Section 104(g) (1) if the HUD Act; the authority to consent to assume the status of a responsible Federal Official under the National Environmental Policy Act of 1969 and other provisions of law specified in the regulations of HUD in 24 NOW, THEREFORE, be it resolved by the Town of Sneads Town Council, Sneads, Florida, that submission of the CDBG-DR applications for the local match portion of certain HMGP funded improvements is hereby approved for submission, and certain  and  CFR Part 58;  signature authorities are hereby delegated.  SNEADS TOWN COUNCIL SNEADS, FLORIDA  BY:  Mike Weeks Council President  I,  Clerk for Sneads, Florida, do hereby certify that the foregoing  is a true and correct copy of the resolution adopted by the Sneads Town Council ati its  meeting held on the  day of  2021.  Sherri Griffin, Town Clerk  Page 2 of2    Hurricane Michael -Town of Snead- CDBG-DR- - HMGP Local Match Application  Second Metng-92921-SOPM  Discussion Items:  General Information on the CDBG-DR program  DEO has allocated! $109 million in CDBG-DR funds to the HMGP Local Match Program, which will be administered by DEO. Use of CDBG-DR funds for local match when applied to an activity, that is an eligible use of CDBG-DR funds, is authorized under Section 105(a)(9) oft the Housing and Community Development Act of 1974 (HCDA). HMGP awarded projects must meet all CDBG-DR requirements as well  as requirements in the State Action Plan for Hurricane Michael Recovery.  Identification of this Application Scope  CDBG-DR: - HMGP Local Match -25% non-FedShare of 5 HMGP projects  Submission date is 9/30/21 State Contracting Completed:  i. ii. iii. $3,228.75  HMGP 356-PW 046-R-State Contract -2 Potable Well Generators $43,616.75 HMGP 358-PW/060-R- -State Contract -Town Hall EOC Generator $19,066.50 HMGP 359- -PW037-R- - pending State Contract finalization - Town Hall Shutters-  Subtotal $65,912.00  State Contracting Pending:  i. ii. $120,081.00  HMGP 357 P PWO 094-R-State Contract - Police Dept Generator- $6,167.75 HMGP 355- -P PW 045-R - pending FEMA Review-5 5 Lift Station Generators-  Subtotal $126,248.75 $192,160.75  Total Submission  Identification of Community Participation  Both the State of Florida and the Town of Sneads value citizen and stakeholder engagement.  Communication Plans Sneads Communication Plan i. ii.  Post Community Participation Meeting Notice and email address for receipt of Community questions-to Town' Website and Facebook page Utilize multiple vehicles to advertise these public participation meetings  Florida Department of Economic Opportunity (DOE) COMMUNITY DEVELOPMENT BLOCK GRANT- DISASTER RECOVERY (CDBG-DR) HURRICANE MICHAEL CITIZEN PARTICIPATION PLAN  Available on Town of Sneads website  Citizen Questions  Citizen/ Community questions / participation was encouraged for them to submit their concerns to the Town of Sneads website: Email addresses on website for Danielle Guy, Deputy Clerk and Mark Albright, Floor was opened for any Community Member's questons/Particpation - no questions were asked.  Town of Sneads Consultant. No questions were received.    Citizen Complaints any of the following ways:  Itv was noted that if Citizens have Complaints, questions and general inquiries these can be submitted in  1. Directly to the Town of Sneads website  2. Directly to DEO-r refer to DEO State Plan on the Towns website  a.  Reference: Florida Department of Economic Opportunity (DOE)  COMMUNITY DEVELOPMENT BLOCK GRANT- DISASTER RECOVERY (CDBG-DR)  HURRICANE MICHAEL CITIZEN PARTICIPATION PLAN  Close Public Meeting  The Public Meeting section of this meeting was closed and Mark asked that the Board  Resolution be presented for approval for the CDBG-DR Local Match Application.  Town Council Resolution  Present fora approval#21-12    DHM, Inc. I Preliminary Engineering Report I-101 Interchange Utility Extension- Sneads, Florida I-10 Interchange Utility Extension  Pagel1  Executive Summary  The proposed utility extension routes encompass the areai north from I-10 Interchange along C.R. 2861 to the current' Town of Sneads limits. The water main extension route falls within this project area and runs primarily along the west side ofC.R. 286. Included with the proposed water main extension analysis are also sites along C.R. 286 that were evaluated for an elevated water tank and public well to supply the proposed water main. The sewer: force main extension also runs north from I-10 along the east side of C.R. 2861 until reaching Sinai Road. The sewer force main turns and runs east and then south along Sinai Road before being routed through ACI/TIIFT property overt to Ham Pond Road and then north to the Two lift stations are: recommended to transport the sewage generated at the interchange to Sneads WWTP. Lift Station "A" is located at the north side corner of C.R. 286 and Homefront Road. The site will require acquisition ofa 55-foot by 40-foot area with driveway access from C.R. 286 that is owned by Randall Tyre. Thej proposed lift station will discharge into Lift Station "B". Lift Station "B" is located at thes south side corner ofC.R. 286 and Sinai Road. The site will require acquisition ofa 60-foot by 40-foot area with driveway access from Sinai Road that is owned by C&E Farm. Thej proposed lift station will The analysis of three elevated water tower sites were conducted for this report. Site Option lis located about 1.80 miles north oft the I-10 interchange near C.R. 286 and is owned by Janet Havrilla. The 2-acre site is an undeveloped, naturally wooded area with a ground elevation of approximately 171 feet. The current land use for this property is Agriculture 2 which does allow public water facilities. Site Option. 2is located about 1.65 miles north of the I-10 interchange near C.R. 286 and is owned by Lewis and Karen Johnson. The 2-acre site is being used for agriculture and has a ground elevation ofl 171 feet. The current land use for this property is also. Agriculture 2. Site Option. 3 is located about 2.55 miles north oft thel I-10 interchange: near. Hill Farm Road and is owned by the ACI/TIIFT. The 2-acre site is a viable option ini the event that the property owners of Site Option 1 and Site Option. 2 are not willing to sell their property. Itisp proposed to divide this project into twoj phases. Phase Iwill ensure that water and sewer service is available at the I-10 interchange. Phase. Iconstruction consists ofa an elevated water tank, public well, water distribution system to the I-10 interchange, two lift stations, and sewage: force main from thel I-10 interchange to Sneads WWTP. Phase II construction consists of extending the water main from the The estimated construction costs ofl Phase Iis $6.90 million and Phase II is $2.45 million. The total  Sneads Wastewater Treatment Plant.  discharge into Sneads WWTP.  elevated water tower to the Town's existing water distribution system.  anticipated cost of the project is $9.35 million. River Road Utility Extension Study  River Road is located on the west side of Sneads. Approximately 0.90 miles north ofi itsi intersection with US90i is Sale Street. Located there is an existing residential subdivision on the west side of River Road. There are three additional primary internal roadways located in the subdivision, which are all unpaved, that consist of Suellen Street, Paula Street, and Gerald Avenue. The subdivision is comprised ofan  estimated: 31 homes. SNE19SPECRIF I September 2021  DHM MELVIN    DHM, Inc. I Preliminary Engineering Report I-101 Interchange Utility Extension - Sneads, Florida  Page/2  The existing ground in the subdivision slopes west and northwest toward the cul-de-sac located at the west end of Sale Street. The Town of Sneads owns a: +0.30 acre parcel on the south side oft the cul-de-sac where a: 0.10 acre stormwater retention area is located. Based on the topography and the Town's ownership of this parcel, iti is the recommended location for the master pump station with ai minimum footprint of30-feet by 30-feet. From this site, a 6" seweri force: maini isj proposed to be routed east along the south side of Sale Street, which is public right-of-way, to River Road and then south to connect to the The internal sewer collection system for the Sale Street subdivision will consist of 8" gravity sewer main and associated manholes. The most economical approach ist to have the proposed gravity sewer main follow the existing ground slope with flow going from east to west. Along Sale Street, the proposed 8" gravity sewer main is located in the middle ofthe south lane oft the existing paved roadway and flows west toward the proposed master lift station at the cul-de-sac. On Suellen Street and Paula Street, the proposed 8" gravity sewer main is located in the center oft the unpaved roadways and flows west toward thel hayfield. The recommended route is to extend the gravity sewer into the hayfield and obtain a 100- foot utility easement along its east boundary. This option will enable the construction oft the 8" gravity sewer needed to collect the flows from Suellen Street and Paula Street and route it north to the proposed  gravity manhole at Beauchamp Lane.  master lift station without having to go through any existing residential lots.  The anticipated cost of the project is $1.51 million.  Natural Gas Extension Study  The purpose oft this portion of thej preliminary engineering report is to provide a review ofaj potential extension ofthe existing gas main serving ACI to the Town of Sneads. ACIi is currently supplied via a 4" steel coated natural gas distribution line located approximately operated by Central Florida Gast. The line isl located along Gulf Power Road approximately 4000-feet from the eastern boundary of the town limits. The distribution line currently operates at 1501 PSI and is capable of supplying approximately 35,000 cubic feet per hour. Modifications to the meter and regulations at the gate station could increase the supply in the 4" distribution line to 50,000 - 60,000 cubic feet per hour. In addition, aj pressure increase in Thej potential routing for the natural gas main extension has been categorized into three alternatives. The Base Alternative includes the expansion oft the gas main from the existing 4" line at Gulf Power Road to The anticipated costs associated with the Base Alternative (Gulf Power Rd to Ham Pond Rd) alternative The further extension of the natural gas main was evaluated, and two alternative routes were developed. Alternative #1 would continue to route the natural gas main along US 901 through Sneads to the' Town's western boundary. Alternative #2 would route the natural gas main down Old Spanish Trail to the town's western boundary. Alternative #1 is the recommended route since it is along the primary commercial corridor and allows for the greatest flexibility ini future expansions to north and west sides oft town. In addition, Alternative #1 provides the preferred route for extension of natural gas service toi the proposed The anticipated costs associated with Alternative #1 (Expansion along US 90) is $2.161 million.  the system would also allow for additional capacity. the town's limits in the vicinity of Ham Pond Road.  are $990,300.00.  school facility site on the west side oftown.  SNE19SPECRIF I September 2021  DHM MELVIN ENGIMEERING    1 *    E HU  a Hny        DHM Melvin Engineering 44281 Lafayette Street Marianna, Florida 32446 (850) 482-3045 Legend JJackson County SchoolE BoardK-8 Site Existing 4"Steel Coated GasLine Expansionf from Gulf Power RdtoHam PondR Rood Alt.#1 Expansion AlongUS90 #1 Extensiont toNew K-8 Site Alt. #2- Expansion Along Old Spanish Trail #2- Future tol New Site ParcelE Boundory  Lale Seminole  Vicinity Map Projects  1inch 4,000 feet 4,000 8,000 Feet Figure: Vicinity Map Project: Natural Gas Expansion Jackson County Filename: NGE Vicinity 20210730_ 11x17 Map Date: Map Prepared By: 7/30/2021  WCS    DHM ENGINEERING Phone: Marianna, 2541-  PROPOSED LIFT STATION  271  PROPOSED 4' DIA. MANHOLE  APPROX. 3,900 FT OF 6" FORCE MAIN  Hayfield  Hayfield  POTENTIAL SUBDIVISION  APPROX. 5,830 FT OF 8" GRAVITY SEWER  NO.63163 DATECREATED. 7/27/2021 REVISION  Existing Sewer Manhole  PROJECTNO DRAWNEY WICGINS CHECKEDBY: SHEETTITLE Option A Sale Street Subdivision SHEETNO. 10F1  1000ft