SNEADS TOWN COUNCIL REGULAR MEETING MAY9,2023  The Town Council of the Town of Sneads, Florida, met in a regular session at the Sneads Town  Hall on Tuesday, May 9, 2023, at 6:00 p.m.  Mike Weeks called the meeting to order with the following present: Mike Weeks, Tony Money, George Alexander, Angela Locke and Donovan Weeks, Council Members  Daniel Cox, Attorney Lee Garner, Town Manager Sherri Griffin, City Clerk Danielle Guy, Deputy Clerk And the following were absent: All stood for the Pledge of Allegiance.  None  Donovan Weeks made a motion to approve the Consent Agenda as presented. George Alexander  seconded. All voted aye. 1. Minutes for April 2023 3. Pay Approved Bills  2. Financial Statements and Budget Review Summary  Agenda #4, Police Chief Position. Interim Chief, Brett Preston, came before the Council to speak on the matter. He asked that Tyler Weeks, candidate for the position also come before as well. Preston thanked the council for all they had done for him in the past, but after much soul searching and prayers, he would not like to be appointed Chief. He asked that the Council appoint Tyler Weeks and he would remain as second in command. Angie Locke made ai motion to appoint Tyler Weeks as Police Chiefand Brett Preston as Lieutenant. George Alexander seconded. After the motion was seconded, there was discussion regarding why interviews were not being held and Mrs Locke stated that it was decided at the last meeting that the Council would not need to have interviews. After this discussion, Council President Weeks stated hel had ai motion and second and asked for a vote. Motion carried 3-2, for Tyler Weeks to be Police Chief and Brett Preston Lieutenant, with Locke, Alexander and Mike Weeks voting aye and Agenda #5, First Ladies of Sneads. A new civic organization that meets the 4th Tuesday every month at Body Biology was represented by Kathy Leigh. Mrs Leigh stated the purpose ofthe organization was to raise funds for the community. Their first fundraiser is Lake Fest on June gth at Sneads Park. They have a Ball Tournament scheduled in Quincy and many other events planned. They invited everyone to come out and support them and their events as they are giving  Money and Donovan Weeks voting nay.  back to the community.    Regular Meeting May 9,2023 Page 2  Agenda #6, Acquisition and Anti-Displacement and Relocation Assistance Policy. (see attached) Hunter Potts, Melvin Engineers presented Council with an updated Acquisition and Anti- Displacement and Relocation Assistance Policy for CDBG, as required by grants rules and regulations for approval. Tony Money made ai motion to approve the Acquisition and Anti- Displacement and Relocation Assistance Policy as presented. Donovan Weeks seconded. All Agenda #7, Sewer Installation at Sneads Park. Mr. Garner presented the Council proposal from Blankenship Contracting for the sewer installation (grinder station) at Sneads Park. (see attached) Mr. Garner stated that they were the only bid we received. He stated that the bid amount is $20,000 more, but we will be making a change order and asked that the Council approve as such. Donovan Weeks made ai motion to approve the bid for Blankenship Contracting  voted aye.  once the change order is done. Tony Money seconded. All voted aye.  George Alexander made ai motion for the adjournment of the old Council at 6:32 pm, Agenda # 8, Oath of Office. Daniel Cox, Attorney, administered the "Oath ofOffice". to. Angie  Locke, Tony Money, and Mike Weeks.  The new Council reconvened at 6:34 pm.  Mr. Cox then called for a motion for the office of Council President. Tony Money made ai motion for Mike Weeks to be Council President. Donovan Weeks seconded.. All voted aye. Mike Weeks then called for ai motion for the office of Council Vice President. Donovan Weeks made a motion for Tony Money to be Council Vice President. George Alexander seconded. All Mike Weeks declared Council President and Tony Money Council Vice President for the May Mike Weeks thanked everyone for allowing him to continue to serve. He then appointed liaison council members to various departments: Alexander to Police/Fire, Locke to Parks/ Recreation,  voted aye. 2023-2024 year.  Money to Streets/Sanitation and Weeks to Water/Sewer. Agenda # 9, Sneads Recreation Board- no one present.  Agenda #10, Town Manager Report as follows: (See attached) Mr. Garner stated he was working with Congressman Dunn's office for assistance with getting FEMA approval on several ofour grants to include excess funds left over from the Keevers Rd project whereby we will purchase a He stated he had purchased some solar lights for the ballpark in order to provide safety lighting Agenda #11, Town Attorney. Mr. Cox requested a date be set for the annual ethics required training. The suggested date was set for Saturday, June 3, 2023, at 8:00. AM in council chambers.  backhoe and dump truck on the State of Florida State Contract.  for the area.  All agreed.    Regular Meeting May 9,2023 Page: 3  Agenda #12, Council Members. All congratulated Tyler Weeks for his appointment as Chief of Mike Weeks stated he would like the Council to be made aware ofa all new employees. Tony Money thanked the Fire Department for the excellent job they are doing. Mr. Garner reminded everyone about the Boat Races at Sneads Park, August 19th & 20th.  Police and wished him well and stated they were in full support.  Agenda #13, Public Comments:  Jason Johnson, Town IT, presented the Council with a quote for new sound equipment from Studio D. Music for the Council room. (see attached) This would replace our current system and make the sound quality better for our listeners. He also stated that we could hopefully sell our current system and get some money to go towards the new one.. All agreed to make the new  purchase.  Donovan Weeks made ai motion to adjourn at 7:03 pm.  Respectfully Submitted, Danull Danielle Guy, Deputy  Buy  APPROVED:  MIKE WEEKS, COUNCIL PRESIDENT    Regular Meeting MAY9,2023  Budget Summary GENERAL FUND amount. GASTAX  APRIL- Revenues are 8.41% below budgeted amount. Expenditures are 11.49% above budgeted  APRIL- Gas Tax County is 8.99% above budgeted amount. Local Option Gas Taxi is 4.19% above  budgeted amount. Expenditures are in line with budgeted amount.  SOLID WASTE amount. WATER AND SEWER  APRIL - Garbage revenues are 3.09% above budgeted amount. Expenditures are 8.41% below budgeted  APRIL-ACI Seweri is 6.71% below budgeted amount. Water Sales and Sewer Sales are in line with  budgeted amount. Expenditures are 4.99% above budgeted amount.  RECREATION FUND amount.  APRIL- Revenues are above budgeted amount by 39.89%. Expenditures are. 2.89% above budgeted    TOWN OF SNEADS, FLORIDA  ACQUISITION & ANTEDISPLACEMENT AND RELOCATION ASSISTANCE POLICY  PARTI-ACQUISITION  The Town of Sneads is committed to aj policy to make all reasonable efforts to ensure that all real property acquisition activities undertaken using Community Development Block Grant Disaster Recovery (CDBG-DR) funds will be conducted in accordance with all applicable Federal, State, and local laws and ordinances. The following policies and shall be adopted in their entirety asa part ofthis policy; the "Florida Department of Economic Opportunity Office ofLong-Term Resiliency Uniform Relocation Assistance Guide and Residential Anti-Displacement and Relocation Assistance Plan" and the "Florida Department of Economic Opportunity Office of In accordance with these policies, the Town of Sneads shall adhere to the following steps, as  Long-Term Resiliency Hurricane Michael Policy Manual" as amended. applicable, when acquiring real property using CDBG-DR funds.  I.  Voluntary Acquisition  Transactions with no threat or use of eminent domain meeting the criteria set forth in 49 CFR 24.101(b)(1) through (5)i.e. No specific site or property needs to be acquired, although the Agency may limit its search fora alternative sites to a general geographic area. Where an Agency wishes to purchase more than one site within a general geographic area on this basis, all owners are to be treated similarly. The property to be acquired is not part of an intended, planned, or designated project area where all or substantially all the property within the areai is to be acquired within specific time limits. The Agency will not acquire the property ift negotiations fail to result in an amicable agreement, and the owner is sO informed in writing. The Agency will inform the owner in Voluntary acquisition shall be permitted ifthe property being acquired is not site specific and at least two properties in the community meet the criteria established by the Town of Sneads for the property or interest to be acquired. All voluntary acquisitions must be approved by Town of Sneads inj principle prior to publication ofa a public notice or attendance at aj property auction. The Town of Sneads must publish a public notice inviting offers from property owners. This notice 1. Accurately describe the type, size, and location oft the property it wishes to acquire;  writing of what it believes to be the market value of the property.  must:  2. Describe the purpose oft the sale;  3. Specify all terms and conditions of the sale, including a maximum price;  4. Indicate whether an owner/occupant must waive relocation benefits as a condition oft the sale;    5. Announce ai time and place for receipt of offers; and  6. Announce that the Town of Sneads shall not invoke its powers of condemnation to secure any property offered ifar mutually satisfactory sale is not concluded, to acquire the property for the  same purpose.  The Town of Sneads may also acquire property at Public Auction  II. Involuntary Acquisition  Involuntary acquisition shall be permitted ifany of the following conditions for voluntary acquisition are not met and the Town of Sneads does not have authority to acquire property by eminent domain, provided that the Town of Sneads adhere to the following; 1. Notice to Owner - A written notice must be sent to the property owner via Certified Mail or hand delivery (ifhand delivered the owner must personally sign an acknowledgement of  notification). The notice shall:  Inform the owner of the Town'si intent to acquire the property.  Inform the owner: regarding their rights under the Uniform Relocation and Real Property Inform the owner of the need for an appraisal of the property and include an invitation for  Acquisition Policies Act (URA).  the owner to accompany the property appraiser during their inspection. Request permission to access the property for the inspection.  1. Appraisal - A certified property appraiser shall complete an appraisal report of the property. The appraisal report must be reviewed by a second party (second party must be a certified 2. Just Compensation - The Town shall develop a "just compensation" offer for the property that is based on the appraisal report. Just compensation cannot be lower than the appraised value. 3. Written Offer - The Town shall submit a written offer to the property owner that includes the Just Compensation amount and a reasonable amount oft time to consider and/or accept the offer. 4. Settlement and Closing - Ifmutually acceptable terms are arrived upon by the Town and the owner, then they shall proceed with the closing agreements for the property. Ifthe parties are unable to reach a mutually acceptable agreement, then the acquisition will be canceled.  property appraiser).  The written offer begins the negotiation period.  PARTII-ANTIL-DISLACEMENT AND RELOCATION ASSISTANCE    I DsplarementAvailanse Policy  The Town of Sneads is committed to aj policy to make all reasonable efforts to ensure that activities undertaken using Community Development Block Grant Disaster Recovery (CDBG- DR) funds will not cause unnecessary displacement or relocation. Such federally funded programs will be administered in such a manner that careful consideration is given during the planning phase regarding avoiding displacement. The Town of Sneads will also provide information to and keep citizens involved in the process regarding pending land use changes, zoning and rezoning actions that threaten the preservation ofresidential areas. Involuntary acquisition shall be reserved as a last resort action necessitated only when no other alternative is available and when the activity is determined necessary to conduct a specific goal or objective that is of benefit to the public. In this case, community development and housing programs will be planned in a manner which avoids displacement ofl households or businesses. However, voluntary (temporary or permanent) acquisition may be necessary to achieve a benefit to al household or business (such as rehabilitation or replacement oft the building). Such benefits shall bei identified and requested by the displaced. Voluntary acquisition may also occur when a property owner voluntarily offers his home or business property for sale to the local government. In these cases, the seller may be required to waive rights as a condition of sale of the property, and the Uniform Relocation Act provisions will govern actions oft the local government and/or its representative. 24 C.F.R. Part 5701 is a governing document on displacement and is incorporated by reference. 49 C.F.R. Part 24 provides Uniform Relocation Act information and isi incorporated by reference. As pertains to the Town of Sneads's tenant Assistance, Relocation and Real Property Acquisition Plan, the Florida Department ofl Economic Opportunity Office ofLong-Term Resiliency's Uniform Relocation Assistance Guide and Residential Antl-Displacement and Relocation Assistance Plan, shall be adopted in its entirety as aj part of this policy as amended. II Definitions of"Standard" and "Non-Standard Suitable for Rehabilitation") Dwelling  Unit Condition  In the absence of federal and state provided definitions, the following is provided to establish a frame of reference and context when dealing with matters of displacement and/or  relocation as defined in 24 CFR Part 570 and 49 CFR Part 24.  A. Standard Condition  A dwelling unit is considered standard ifit has no major defects or only slight defects which are correctable through the course of regular maintenance. It must be in total compliance with applicable local housing and occupancy codes; be structurally sound, watertight and in good repair; be adequate in size with respect to number ofr rooms and area ofliving space and 1. A: safe electrical wiring system adequate for lighting and other normal electrical 2. Al heating system capable of sustaining a healthful temperature (consistent with  contain the following: devices,  normal, year-round climatic conditions),    3. A separate, well-lighted and ventilated bathroom that; provides user privacy and contains a sink, commode, and a bathtub or shower stall, all in good working order  and properly connected.  4. Anaj appropriate, sanitary approved source ofH hot and cold potable water, 5. Ana appropriate, sanitary, and approved sewage draining system, 6. Afully usable sink in the kitchen, attached to a potable water source, 7. Adequate spaçe and service connections for a stove and a refrigerator, 8. An unobstructed egress to a safe, accessible area at ground level, 9. Be free ofa any barriers which would preclude ingress or egress ifthe  occupant is handicapped.  10. Meet the Section 8 Housing Quality Standards,  11. Comply with the lead-based paint requirements of24 C.F.R. Part 35, and 12. Meet the requirements of the local Existing Housing Code. Failure to meet any ofthese criteria automatically causes a dwelling to be  considered 'substandard."  B. Substandard Condition Suitable for Rehabilitation  A dwelling unit is considered substandard ifit does not fully comply with the standard criteria or has minor defects which require a certain amount or correction but can still provide safe and adequate shelter or has major defects requiring a great deal of correction To be suitable for rehabilitation, a housing specialist must carefully inspect the dwelling and prepare a work write-up of repairs necessary to bring it up to standard condition. A cost estimate of repairs will be prepared based on the needs identified in the work write- up. Ifthese costs are equal to or less than 75% ofthe value ofa comparable replacement unit as obtained from more than one licensed contractor, the dwelling will be considered suitable for rehabilitation. Ift the predicted cost exceeds 75%, the unit will be deemed These criteria are arbitrary, however, and the governing body may authorize deviations based on the unique aspects of each dwelling, owner, tenant, etc. on a case-by-case basis.  and will be safe and adequate once repairs are. made.  unsuitable.  Each deviation SO approved must be thoroughly documented.  Displacement Policy and Procedures    IL. Permanent.] Involuntary Displacement  The Town of Sneads will provide reasonable relocation assistance to persons (families, individuals, businesses, nonprofit organizations, or farms) displaced (moved permanently and involuntarily) because of the use of CDBG assistance to acquire or rehabilitate property.  Assistance to displaced persons may include:  a. Payment for actual moving and relocation expenses documented by receipts and/or vouchers from service providers and utility companies. The documents shall be  submitted prior to the disbursement of payment; b. Advisory services necessary to help in relocating;  Financial assistance sufficient to enable the displaced person to lease and occupy a suitable, decent, safe, and sanitary replacement dwelling where the cost ofrent and utilities does not exceed 30 percent oft the household gross income ofa family earning 80 percent ofthe median income for the jurisdiction.  A. Provisions for One-for-One Replacement  The Town of Sneads will replace all occupied and vacant occupiable low/moderate- income dwelling units demolished or converted to a use other than as low/moderate- income housing as a direct result of activities assisted with funds provided under the Housing and Community Development Act of1974, as amended, and as described in 24 CFR Part 570. Replacement low/moderate-income units may include public housing or existing housing receiving Section 8 project-based assistance.  All replacement housing will be provided within three years oft the commencement oft the demolition or rehabilitation relating to conversion and will meet the following requirements.  1. The units will be located within the local jurisdiction.  2. The units will meet all applicable local housing, building, and zoning ordinances and 3. The units will be designed to remain low/moderate-income dwelling units for at least 10 years from the date ofinitial occupancy (applies to initial tenant only).  will be in standard, or better, condition.    4. The units will be sufficient in size and number (functionally equivalent) to house at least the number of occupants who could have been housed in the units that are Before obligating or expending CDBG/federal funds that will directly result in such demolition or conversion, the local government will make public and submit to the Florida Department of Community Affairs and/or the U.S. Department of Housing and Urban Development the following information in  demolished or converted.  writing:  1.A Ad description oft the proposed assisted activity.  2. The general location on an area mapi includes the approximate number of dwelling units by size (number ofb bedrooms) that will be demolished or converted to a use other than low/moderate-income dwelling units. 3. At time schedule for commencement and completion of the demolition or  conversion.  4. The general location on a service area map and approximate number of dwelling units by size (number of bedrooms) that will be provided as replacement units. 5. Identification ofthe source of funding at the time of submittal and the time frame, location, and source for the replacement dwelling unit. . The basis for concluding that each replacement dwelling unit will be designed to remain a ow/moderate-income dwelling unit for at least 10 years 7. Information demonstrating that any proposed replacement ofa unit with a smaller unit is consistent with the housing needs ofLMI persons in the  from the date ofinitial occupancy.  jurisdiction.  B. Provisions for Relocation Assistance for Residential Displacement  The Town of Sneads will provide relocation assistance, as described in 24 CFR Part 570, to each LMI household involuntarily displaced by the demolition ofhousing or by the conversion  ofa LMI dwelling to another use as a direct result of CDBG-assisted activities.  Persons that are. relocated are entitled to:  1. A choice between actual reasonable moving expenses or a fixed expense  and dislocation allowance, 2. Advisory services,  3. Reimbursement for reasonable and necessary seçurity deposits and credit checks,    4. Interim living costs; and  5. Replacement housing assistance which may include a Section 81 housing voucher/certificate and referral to assisted units; cash rental assistance to reduce the rent and utility cost or lump sum payment equal to the present value ofrental assistance installments to be used toward purchasing an interest in a housing cooperative or mutual housing association for a period up to 60 months  (Syears).  Provisions for Non-Residential Relocation  Businesses, non-profit organizations, farms, etc., shall not be relocated unless the move is voluntary, essential to the project from the public view, and the owner waives his/her rights 1. Payment for actual moving and relocation expenses documented by receipts and/or 2. Payment for reasonable re-establishment expenses is not less than $1,000 nor more than $20,000 equal to a pro rata share for the period of interruption of operations of the average annual net earnings.. Average annual net earnings are one halfofthe twot taxable years 3. No other benefits will be provided and a signed waiver acknowledging this  under the Uniform Act except for the following relocation assistance:  vouchers from service providers and utility companies.  immediately prior to the taxable year it was displaced.  fact will be required.  IV. Temporary, Voluntary Displacementand Relocation  A. Persons occupying housing which is tol be rehabilitated using CDBG funds must voluntarily agree to inclusion in the " program and shall vacate the housing at the direction oft the Town of Sneads (or its CDBG Coordinator), to facilitate the safe, timely and economical rehabilitation B. An moving allowance ofs $300 will be provided each family unit SO displaced. This allowance will be provided ini two payments of $150 each on move out and move back in. C. The Town of Sneads may provide a safe, decent, and sanitary housing unit for use as temporary relocation housing. The unit shall be available free of charge to temporarily displaced households for the period authorized by the CDBG Coordinator, for the period of rehabilitation construction. Households who occupy the unit shall have a $75 refundable deposit withheld from their initial moving allowance payment. This deposit shall be refunded in full immediately after the relocation unit is vacated in a clean and undamaged condition. The deposit refund shall be denied in full or in part for payment of damages to the owner/lessee due to the occupants' (a) failure to properly clean or maintain the unit, (b) physical damage to the unit, (c) loss of! keys to the unit, or (d) need for any special condition such as fumigation. A $25 per day penalty may also be assessed for the household's failure to properly vacate the relocation unit when directed  process.  to do SO by the CDBG Coordinator.    D. As storage allowance of up to $150 will be provided each family unit displaced ifs storage is E. Insurance costs of up to $100 for the replacement value of the household property in connection with the move will bej provided each family unit displaced ifs storage is necessary and  necessary and essential to the move.  essential to the move.  V. Permanent. Voluntary Displacementa and Relocation  Ifiti is determined by the Town of Sneads that the occupants ofa dwelling should be permanently relocated, and the occupants voluntarily consent, the government will assist in the relocation to a decent, safe, and sanitary dwelling unit. Benefits, ifp provided, will be limited to increases ini monthly housing costs incurred by the occupant in an amount equal to the lesser of 60 times the increase or 30; percent ofthe person's annual income. 24 Part 570: must be consulted to determine specific limitations. Payment ofrelocation benefits for housing assistance will be  spread over 60 months (42 months for non-LMI relocatees). VL. Tenant Assistance Policy/Rental Rehabilitation  A. Iti is not the Town of Sneads's policy to displace families in rental units. Participating property owners will be required to warrant that the proposed rehabilitation will not cause any tenant to be permanently displaced unless the owner is able to relocate the tenant displaced in accordance with HUD relocation criteria. Rental Rehab funds will not be used to rehabilitate the B. Ifit becomes necessary for an owner to move a tenant from a unit as a direct result of rehabilitation assisted through rental rehabilitation funds, the owners will assure that the tenanti is offered a decent, safe, and sanitary dwelling unit at an affordable rate as described in the applicable regulations. No tenant will be considered displaced ift the owner has offered the tenant ad decent, safe, sanitary, and affordable unit and the tenant has declined the offer. C.S Should displacement become necessary for a LMI family as ai result-ofrental rehabilitation assistance, the owner will assure that tenants are provided the necessary financial assistance, information, counseling, referrals and housing location options regarding Federal Fair Housing rights, and other relocation services as needed without regard to race, color, religion, sex, familial status, age, handicap or national origin, sO as to enable the family to obtain decent, safe D. The Housing Authority ini the Town of Sneads Florida shall provide federal preference to any qualified LMI family subject to relocation. Where Section 8 Housing vouchers are E. Where required, compensation to obtain replacement housing shall not exceed $5.000_threshold. Should such projected compensation to the tenant exceed this  structures if the rehabilitation will cause the displacement ofLMI families.  and sanitary housing at an affordable rent.  available, such preference will apply.    threshold, consideration shall be given to not performing the demolition rehabilitation which  would cause the displacement. VIL Daalasmstallomemaen  Homeowners will have their homes demolished with CDBG funds only as a voluntary Although homeowners have ai right to assistance as previously discussed, CDBG funds available for relocation assistance are limited; therefore, financial assistance shall not exceed that described in accordance with 49 C.F.R. 24.401. and the regulations under U.S. HUD Handbook  action when rehabilitation of the dwelling is not feasible or cost effective.  1378.  VIL Appsals/Counseling  A. Ifa claim for assistance is denied by the local governing body, the claimant may appeal to the State Department of Community Affairs and the decision of the State shall be final unless a court  determines the decision was arbitrary and capricious.  B. Appeals to any decision made by the governing body shall be made in accordance with the Town of Sneads's Displacemen/Relocation Grievance Procedures, attached hereto as Exhibit 1 C. Counseling will be provided to individuals that are displaced in the areas ofhousehold finance, fair housing rights, real estate transactions, and locating and evaluating replacement housing options. Counseling shall bej provided by the CDBG Coordinator to permanently  tot this Policy.  displaced households to ensure that:  Noj person will be discriminated against based upon age, race, color, religion, sex, handicap, familial status, national origin, or presence of children ini the household. Individuals that are displaced receive information concerning the full range ofhousing This Acquisition & Anti-displacement and Relocation Assistance Policy was approved  opportunities within the local housing market. and adopted by the Town of Sneads Council on the_  day of  20  MIKE WEEKS, COUNCIL PRESIDENT  ATTEST:  SHERRI GRIFFIN, TOWN CLERK    FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY DISPLACEMENT/RELOCATION GRIEVANCE PROCEDURES  . PURPOSE  The following pages prescribe State requirements governing appeals of certain local  government actions relating to displacementrelocation activities.  II. BASIC RIGHTS AND RULES believes that the local government has:  A. Actions which may be appealed. A person may file an appeal in any case in which he (1) Failed to properly determine his eligibility for, or the amount of, assistance required under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of1970 (Uniform Act) and implementing regulations, or any local policy related to relocation payments. A person's acceptance ofaj payment that is less than the full amount he claimed does not limit his right to appeal to the local government's determination. A person may also appeal the refusal oft the local government to waive the time for filing a claim or the one-year purchase and occupancy (2) Failed toj provide appropriate housing referrals or to thoroughly inspect the replacement dwelling or failed to comply with ai requirement that there are available comparable replacement dwellings or safe, decent, and sanitary housing, as (3) Failed to comply with a requirement of giving notice of right to continue in  requirement;  appropriate, prior to requiring displacement; or  occupancy.  B. Order of appeal. An appeal must bc filcd with the President oft the Town of Sneads Council or Mayor of the City or their designee in accordance with the provisions of this subpart. Ifaj person is not satisfied with the results oft the local government's s determinationon his appeal, he may seek to have his appeal reviewed by the State Department of Community Affairs (hereafter referred to as the Department) in accordance with Section IV (Department  Review of Appeals).  C.J Joint appeals. Two or more people may. join in filing a single appeal if eachl has D. Right to representation. A person has a right to be represented by legal counsel and to be accompanied by an advisor, attorney, or other representative in any personal appearance in  grounds for an appeal as specified in paragraph A ofthis section.  connection with his appeal, but solely at his own expense.    E. Review of files by person making appeal. The local government shall permit aj person F. Minimum notice to move. Ifa person files a written appeal under paragraph A(2) or A(3) of this section, he shall not be required to move from the real property until at least 20 days after he receives the local government s written determination on his appeal, or, ifhe submits his request to the Department for a review, the written Department determination. The person shall be given at least 20 days' advance notice oft the date by which he must move. G. Law rules and regulations applicable to the CDBG program. In deciding appeals, applicable laws, rules, and regulations will be applied in a manner that best fulfills the objective ofp providing "fair and equitable treatment" SO that displaced persons do "not suffer disproportionate injuries as a result of programs designed for the benefit of the public as a  toi inspect and copy all files and records pertinent to his appeal.  whole."  II. APPEAL TOLOCAL GOVERNMENT  A. Timing for initiating appeal to local government. Unless waived by the local government or the Department, an appeal to the local government (either oral or written appeal)  shall be filed as follows:  (1). An appeal concerning eligibility for, or the amount of, aj payment shall be filed within 6months after the local government's notification to the person ofits determination on the claim. An appeal oft the local government's refusal to waive the time limit for filing a claim or its refusal to waive the on-year purchase and occupancy requirement (2) An appeal alleging failure to provide appropriate housing referrals or to thoroughly inspect the replacement dwelling or failure to comply with availability ofcomparable replacement dwellings or safe, decent, and sanitary housing guidelines prior to displacement shall be filed not later than 61 months after the person's displacement; (3) An appeal alleging failure ofthe local government to comply with notice of right to continue in occupancy, shall be filed not later than 61 months after (a) the person's permanent move from the real property, or (b) the end of the 4-year occupancy B. Oral appeal to local government. Ifaj person, orally ori in writing, asks to make an oral appeal to the local government, the local government shall give him to opportunity to present his appeal orally to an appropriate local government official within 15 days. The local government shall prepare a summary of the matters discussed in the oral presentation and include it as a part ofits case file. Ifthe local government does not grant the full reliefrequested by the person, it shall promptly notify him to that effect, in writing (certified mail, return receipt requested) with a copy to the Department. The notification shall indicate that the person has ai right to file a written  shall be filed within 30 days after such refusal;  and  period, whichever occurs first.  appeal under this Section. Aj person's request for an oral presentations shall    not entitle him to any postponement of displacement.  C. Request for review of written appeal. Aj person may file a written appeal to the local government, whether or not he has made a prior oral presentation. The appeal may include any related statement of fact or other material. Ifnecessary, the applicable time limit for filing an appeal shall be extended to assure that the person has at least 30 days after receiving notification  oft the decision on his oral appeal in which to file a written appeal.  D. Scope ofreview of written appeal. The local government shall consider a person's written appeal, regardless of form. In deciding the appeal, the local government shall consider: (1) All applicable laws, rules, regulations, and any other State or federal requirements; (2) All pertinent justification and written material submitted by the person making the (3) All material upon which the local government based the determination(s) being appealed and any other available information that is needed to ensure a fair and full review of the appeal. However, the local government must ensure that the person making the appeal has had reasonable opportunity to review any such materials and information on which an adverse ruling on the appeal may be based. E. Determination and notification after written appeal. Within 30 days after receipt ofall information submitted by aj person in support ofl his appeal, the local government shall make its written determination on the appeal and furnish the person with a copy by certified mail, return  appeal; and  receipt requested. The written determination shall include, at a minimum: (1) The local government's decision upon review oft the appeal; (2) The factual and legal basis upon which the decision is based;  (3) Ifany payment or other relief to the person is granted, al brief statement on how this (4) Ifthe full reliefrequested is not granted, a statement oft the person's right to appeal to the Department within 30 days and the address of the appropriate office. F. Request for additional time. Ifaj person makes ai reasonable request for additional time to gather and prepare information for a written appeal, he must be granteda  will be provided; and  reasonable amount of additional time.  G. Assistance to person making appeal. Ifaj person is unable to prepare a written appeal, the local government shall offer him appropriate assistance and notify him ofother  available sources of assistance.  H. Recommendation by third party. Aj person making an appeal and the local    government may, by mutual agreement, arrange for a third party to review the appeal and make recommendations to the local government for its final determination. The agreement may provide for an extension of the 30-day time limit for local government: review. In reviewing the claim and making recommendations, the third party shall comply with the provisions of paragraph (D) of this section. After receiving the recommendation, the local government shall  comply with the requirements of paragraph (E) ofthis section.  I Local government official to hear appeal. The local government official hearing an oral appeal or conducting the review ofa written appeal shall be either the President oft the Town of Sneads Council or Mayor oft the city or his authorized designee other than an official directly  involved in the action appealed or a subordinate to such an official.  IV.I DEPARTMENT REVIEW OF APPEAL  A. Request for Department review. Ifa person is not satisfied with the local government's determination on his appeal, he may request that the Department review the local government's determination. The request must be sent to the Chief, Bureau of Community Assistance, Division of Housing and Community Development, Department of Economic Opportunity, 107 East Madison Street, Tallahassee, Florida 32399-6508 within 30 days after the person received the local government's decision. The person must also furnish the local  government with a copy of their request for Department review.  B. Determination and notification by the Department. The Department may elect to assign staff to review or participate in the review. The Department, upon receipt ofthe request to review the decision and within 14 days after receipt oft the materials described in "C" below, shall make its written determination and shall furnish a copy to the local government and the person requesting the review. The Department's determination shall include, but need not be  limited to:  (1) The Department's finding after review;  (2) The factual and legal basis upon which the finding is based, including any pertinent (3) Ifany payment or other relief for the person is recommended, the Department will provide appropriate directions to the local government on how this is tol be provided. C.S Submission of local government agency's file. Within 5 days after receiving ac copy ofa person' 's appeal to the Department, the local government shall submit to the Department a V. LOCAL GOVERNMENT DISMISSAL OF APPEAL NOT BASED ON MERITS. General. Ifthe local government dismisses an appeal as being late, or premature, or because of any other reason not based on the merits oft the issues involved, it shall notify the person in writing, with a copy to the Department, ofi its reasons for the dismissal. The  explanation; and  complete copy ofits case file on the appeal.    notification shall be sent to the person within 10 days, certified mail (return receipt requested), after he files the appeal and shall indicate that he shall have 30 days to seekithe Department  review oft the dismissal per Section IV above.  VLJUDICIAL: REVIEW  Nothing in this subpart shall in any way preclude or limit aj person from seeking, judicial  review of! his appeal on its merits or seeking any other legal remedy available.    Civil Engineering Environmental Permitting Land Use Planning  Alday-Howell Site and Subdivision Design  ENGINEERING, INC,  AHE  May 09, 2023 Town of Sneads 2028 3rd Avenue. Sneads, FL 32460 Attn: Lee Garner, City Manager Re: Notice of Award  Sneads Park Grinder Station AHE Project #: 22-013  Dear Mr. Garner,  We received bids on Thursday, May 4, 2023. The project consists of approximately 2,215 LF of 2" force main, 4 valves, 5 cleanouts, 1 grinder station, and the abandonment of an existing septic One contractor submitted al bid with Blankenship Contracting, Inc., submitting the lowest overall qualified bid, whose bid for the project is $148,117.49. It: is a policy to award the contract to the lowest overall qualified bidder. Therefore, we recommend the Town award the contract to  tank.  Blankenship Contracting, Inc. Attached please find the following: 1. The signed and sealed bid tab. 2. The Notice of Award.  Ifyou have any questions or comments, please feel free to contact me.  Sincerely,  Alday-Howell Engineering, Inc.  Joseph Alday, P.E. Project Manager  Mailing Address Post Office Box 494 Marianna, FL 32447  Marianna Office 3017 Highway 71 North Marianna, FL: 32446 info@aldayhowellcom Ph: (850) 526-2040 Fax: (850)526-4740  Crestview Office 4100 S. Ferdon Blvd, Ste B2 Crestview, FL 32536 EMsPAtatowelcon Ph: (850) 634-6084    9 $A    EJCDCE ENGINEERS DOCUMENTS LOINT COMMITTEE CONTRACT Project: Owner: Owner's Contract No.: Bidder:  NOTICE OF AWARD  Sneads Park Grinder Station Contract Name:  Sneads Park Grinder Station Alday-Howell Engineering, Inc,  Town of Sneads  Engineer:  Engineer's Project No.: 22-013 Date of Issuance:  Blankenship Contracting, Inc. Dothan, AL 36302  Bidder's Address: PO Box 1730  May 09, 2023  TO BIDDER:  You are notified that Owner has accepted your Bid dated May 4, 2022 for the above Contract, and that you The project consists of approximately 2,215 LFof2" force main, 4 valves, 5 cleanouts, 1 grinder station, and The Contract Price of the awarded Contract is: $ 148,117.49 Award is subject to unit price.  are the Successful Bidder and are awarded a Contract for: the abandonment oft the existing septic tank.  unexecuted counterparts of the Agreement accompany this Notice of Award, and one copy of the Contract Documents accompanies this Notice of Award, or has been transmitted or made available to as set oft the Drawings will be delivered separately from the other Contract Documents. You must comply with the following conditions precedent within 15 days of the date ofr receipt of this Notice  Bidder electronically. [revise if multiple copies accompany the Notice of Award]  of Award:  1. Deliver to Owner L3_J counterparts of the Agreement, fully executed by Bidder.  2. Deliver with the executed Agreement(s) the Contract security [e.g., performance and payment bonds] and insurance documentation as specified in the Instructions to Bidders and General Conditions,  Articles 2 ande 6.  3. Other conditions precedent (ifa any):  Failure to comply with these conditions within the time specified will entitle Owner to consider youi in default, Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart oft the Agreement, together with any additional copies oft the Contract Documents as indicated in  annul this Notice of Award, and declare your Bid: security forfeited.  Paragraph 2.02 of the General Conditions.  Owner: By: Title: Copy: Engineer  Authorized Signature  EJCDC' C-510, Notice ofA Award. Pageiofi  Prepared and published 2013 by theE Engineers Joint Contract Documents Committee.    Town of Sneads PO Drawer 159 Sneads, Florida 32460  PH (850) 593-6636 Fax (850)593-5079 Email: Sneadsmgreenedil.com  May 8, 2023  MEMOTO: Council President and Councilmembers SUBJECT: Town Manager's Report to Council - May 2023  1. 2.  Iunderstand the turmoil you have gone through regarding electing a Police Chief, but Is sure hope that we can come to aj resolution at the council meeting, sO this does not hang in limbo any further. Ihave attached a listing of our grants approved and the date they were signed off on by the Town and the long wait period wel have had waiting for funding. As Ihave stated many times, I am as frustrated about the time it is taking as anyone and rest assured, I have made numerous efforts to obtain approval 3. Ihave also attached a copy of a proposed Acquisition & Anti-displacement and Relocation Assistance Policy regarding CDBG approvals for your consideration and approval. Hopefully, soon we will have re-done all the policies required by the State and Federal Government when applying for any  over the past couple ofyears and will continue to do so in the future.  type of grant. 4.  Please continue to thank the members of the Recreation Coordinating Committee for all they have done over the past couple ofy years. Our program is first class and I want it to remain this way. In that vein, we need to include al Parks and Recreation Director position in our upcoming budget as we cannot continue to ask these volunteers to put in all the work and hours they do, without any compensation. We have to good aj program to not allow it to continue and my personal thanks many times to the many 5. We had a major large pipe burst at the Sewer Plant lift station on May 3rd, but thanks to the hard and good work of the Maintenance Department they were able to contain the leak and using Grice and Company Pump out truck, the problem was addressed without any major spillage, along with borrowing a  volunteers we. have had and hopefully continue tol have as we proceed.  n  new section of pipe from Grand Ridge.. Ai report was submitted to FDEP. expenditures you want me tol look into, please let me. know soon.  6.  Iwill begin working on next year's budget soon and ifa any of you have any major projects or  7. Ihave attached some correspondence giving updates on the recent legislative session for your 8. Iam attaching a copy of the request for approval of Blankenship Contracting to install sewer grinder stations at Sneads Park restroom, being paid with ARPA: funds. We will be reducing the overall amount by $20,000 working with the contractor sO we are within the budget on this project, by boring straight through the woods instead of following the roadway, use ofPVC pipe in lieu of stainless steel and other minor changes tol bring the total cost down to $130,000 or less which was budgeted.  information and review.    9. We have received a copy oft the State Budget for next year and included therein is $200,000 for our Dodson FRDAP on Gloster Street ifthe Governor does not veto it. We will have to wait for his signature to ensure that we have it this year. In the meantime, since this was to be completed inj phases, we are beginning to do another one for next year's budget SO when the grant opening date is announced, we will 10. We recently had a FDEP inspection of our WWTP and there were only minor deficiencies which have been complied with and report made back to FDEP. We are still working on getting SCADA for all our wells and lift stations to assist with notification in case of any failure. With all the grass that requires cutting, Ihave hired aj part-time employee to work 3 days per week to assist with this project, since we do  be ready for phase II.  not have inmates available to use. Alay  ÉLMONLÉE GARNER, TOWN MANAGER CC: Town Clerk, Deputy Clerk, Town. Attorney    TOWN OF SNEADS GRANT STATUS UPDATE  MAY 4, 2023  GRANT NO. TITLE  DATE OF AGREEMENT AMOUNT  4399-355 LIFTSTATION NO. 4 REPLACEMENT 06-21-21  $480,320 $384,258 $480,324 $138,383 $ 60,338 $1 19,633 $162,150 $951,805 $1,907,925 $3,629,750 $4,945,145 $13,160,031  4399-045 LIFT STATION UPGRADES  09-13-21 06-16-22 08-04-21 08-04-21 08-19-21 02-17-22 02-11-22 05-14-22 04-12-22 02-18-22  M-0095  5LIFT STATION GENERATORS  4399-046 WELL GENERATORS 4399-046 TOWN HALL GENERATOR 4399-094 POLICE DEPT GENERATOR  DO-195 M-0055  PEDESTRIAN CONNECTOR STUDY HOMETOWN REVITALIZATION  M-0110* CRITICAL TRANSPORTATION M-0113** WASTEWATER INFRASTRUCTURE D-0010*** STORMWATER CONTROL  TOTAL OF ALL GRANTS PENDING FUNDING  SPECIAL NOTE: Town has applied for a FRDAP Grant in the amount of $200,000 to start the project at the DOTSON property on Gloster Street - awaiting  response from State of Florida.  *Project will undertake targeted restorative work on critical roadways throughout the Town. Environmental. review still in progress ** Project will undertake town-wide targeted restorative work on its wastewater collection and treatment systems and add SCADA system upgrades. ***Project will address the flooding that occurred during Hurricane Michael and continues to occur throughout the town. Environmental review still in progress  Environmental review still in progress    Studio DI Music & Sound, LLC 1585 Toole Circle Chipley, FL 32428 US 850-326-1969 studiodmusicandsound@gmai.com www.studiodmusicandsound.com Estimate ADDRESS Town of Sneads PO Drawer 159 2028 Third Ave Sneads, FI 32460  Studio  ESTIMATE: # 1452 DATE 04/28/2023 EXPIRATION DATE 05/12/2023  SERVICE Sales  DESCRIPTION  QTY RATE 1 7,895.00  AMOUNT 7,895.00  We're pleased to provide an estimate for Sound System upgrades. This system will provide a new Mixer that includes Effects and Reçording features. This system setup willi function better for streaming and recording purposes. All items will be rackedi ina We propose to install the following items, package includes all materials, Labor, Programing, Freight 1-Proel MQ16USB MQ Series 16-channel Compact  new rack case. and Training. Material List: Mixer with FX and USB 1-Proel Rack Kit 8-JTS. JS-22 Microphone  2-Rolls 70volt RA170 Power Amp (Cardioid) 1/2" Studio Condensor  1-Gator G-TOUR-GRC12X12 12RU Top, 12RU Bottom Console ATA Flight Rack Case  8-Desk Mounts 2-Desk top Stands 16-XLR Connector 1-Bulk Cable    SERVICE  DESCRIPTION 1-Freight 1-Labor 1-Travel  QTY  RATE  AMOUNT  1-Podium Mount (for wireless mic)  ****Notes*** installation. oni invoice.  SUBTOTAL TAX TOTAL  7,895.00 0.00 $7,895.00  Excludes all Electrical,Painting, patching. "Sound Booth area must be cleaned/empty ofc debris before *Client will providet tax exemptf form orv willl be requiredt top pay sales tax *Tax Exempt Form must be supplied on First Payment. *Deposit of7 70%1 to order materials, *Balancet tol be paid onf final day ofi installation. *AII Credit Card orders add 3% Fee  "Warranty is 121 months from installation date for all material and *All warranty repairs Clienti is responsible for shipping charges for "Due tos shipping and supply issues any brandi item may have tob be changed fori itemi ins stock which mayi influence price. *Alle existing Components noti installed by Studio Dis not guaranteed by Studio D; should problems with existing components arise and clientv wishes to! have them operable Studio D will charge an hourly ratet to troubleshoot problems ona alle existing components. Allo components will need to be registered for warranty by client.  Labor. needed repairs.  Accepted By  Accepted Date