SNEADS TOWN COUNCIL REGULAR MEETING JANUARY 10, 2023  The Town Council of the Town of Sneads, Florida, met in a regular session at the Sneads Town  Hall on Tuesday, January 10, 2023, at 6:00 p.m.  Tony Money called the meeting to order with the following present:  Tony Money, Angela Locke and Donovan Weeks, Council Members  Lee Garner, Town Manager Mike Miller, Police Chief Sherri Griffin, City Clerk Danielle Guy, Deputy Clerk And the following were absent:  Mike Weeks and George Alexander, Councilmen  Daniel Cox, Attorney All stood for the Pledge of Allegiance. seconded. All voted aye.  Donovan Weeks made ai motion to approve the Consent Agenda as presented. Angie Locke  1. Minutes for December 2022 3. Pay Approved Bills  2. Financial Statements and Budget Review Summary  Agenda # 4, Revised Lease #4864-001 for DEP Sprayfield Operations was presented for approval. (See attached) This revised lease would be adding another 50 years to the lease. After discussion, Donovan Weeks made ai motion to approve Lease #4864-001 as presented. Angie Agenda #5 and 6, regarding the use of sick leave and employees resigning on good terms and Agenda #7, Consideration ofLand Use Change for property at 2023 River Rd.. Attorney David Weiss, who represents Four Points Liquors came before the Council. He stated that hel had had a conversation with' Town Attorney Cox and it was agreed that the current zoning ofthel location was residential from all records that have been researched. After some discussion and questions by members of council and Town Manager, it was agreed that the current location is indeed residential and ifv we get an application for land use change, this item can bel brought back to Agenda #8, Resolution #23-01, tol hold an election and elect members for Groups III, IV and V, was presented for approval. Also presented was an Election. Agreement with the. Jackson County Supervisor of Elections Office. (See attached) this would appoint the. JCSO over the Sneads election. They would take care ofeverything except for the qualifying. After discussion, Angie Locke made a motion to approve both Resolution #23-01 and the. Agreement with the. Jackson County Supervisor of Elections Office as presented. Donovan Weeks seconded. All voted aye.  Locke seconded. All voted aye.  other personnel policy changes, were tabled.  council, but as oft now, no further action will be taken.    Regular Meeting January 10, 2023 Page2  Agenda #9, Amendment to the Fire Protection Ordinance #2023-01, was tabled.  Agenda #10, Recreation Department- no one present, Agenda #11, Town Manager Report as follows: (See attached)  Finalizing the: new purchasing agreement with the Attorney, once the thresholds amounts are agreed on, you will be provided with those amounts. Sneads Park- Received word they are in the process to approve the Boat dock. Sneads Elementary School- Petition going on tol keep the school here in Sneads, Will be attending the JCSB meeting and presenting the petitions wel have sO far. Wel have several grants we are. just waiting for the final word on approval for.  Agenda #12 and 13, none Agenda #14, Public Comments: Ron Mansfield Jessica Nabors Timmy Perry Vance Coley  Donovan Weeks made ai motion to adjourn at 6:45 pm.  Respectfully Submitted, Dandle Danielle Guy,  Clerk Deputy  Buy  APPROVED:  Tony Money, COUNCIL VICE PRESIDENT    Regular Meeting JANUARY: 10,2023  Budget Summary GENERAL FUND amount. GASTAX  DECEMBER- Revenues are 4.39% below budgeted amount. Expenditures are 8.31% above budgeted  DECEMBER- Gas Tax County is 15.41% above budgeted amount. Local Option Gas Taxi is 4.91% above  budgeted amount. Expenditures are less than 1% above budgeted amount.  SOLID WASTE below budgeted amount. WATER AND SEWER  DECEMBER-G Garbage revenues are 1.31% above budgeted amount. Expenditures are less than 1%  DECEMBER-ACI Seweri is 2.89% below budgeted amount. Water Sales and Sewer Sales are in line with  budgeted amount. Expenditures are 5.51% above budgeted amount.  RECREATION FUND  December- Revenues are above budgeted amount. Expenditures are below budgeted amount.    This Sublease was prepared by: Jay Sircy Bureau of Public Land Administration Division of State Lands Department ofEnvironmental Protection, MS 130 3900 Commonwealth Boulevard, Tallahassee, Florida 32399-3000 AID# 44188 OASI [26.43 +/- acres]  PRISON REHABILITATIVE INDUSTRIES AND DIVERSIFIED ENTERPRISES, INC.  SUBLEASE AGREEMENT  Sublease Number 4864-001  THIS SUBLEASE AGREEMENT, is made and entered into this  day of  20 between the  PRISON REHABILITATIVE INDUSTRIES AND DIVERSIFIED ENTERPRISES, INC., a Florida not for profit corporation, d/b/a PRIDE ENTERPRISES, hereinafter referred to as "SUBLESSOR" and the TOWN OF SNEADS,  FLORIDA, al Florida municipal corporation, hereinafter referred to SUBLESSEE."  WITNESSETH  Inc consideration of the covenants and conditions set forth herein, SUBLESSOR subleases thel below described premises ACKNOWLEDGMENTS The parties acknowledge that title to the subleased premises is held by the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida (TRUSTEES") and is currently managed by  to SUBLESSEE on the following terms and conditions:  I.  SUBLESSOR under TRUSTEES' Lease Number 4864.  2.  DESCRIPTION OF PREMISES: The property subject to this sublease agreement, is situated in the County of Jackson, State of Florida and is more particularly described in Exhibit "A" attached hereto and hereinafter referred to as the  'subleased premises". 3. 4.  SUBLEASE TERM: The term of this sublease shall commence on Nou 3202and end on November 30, PURPOSE: SUBLESSEE shall manage the subleased premises only for the establishment and operation of spray irrigation, along with other related uses necessary for the accomplishment oft this purpose as designated in the Land Use Plan  2072, unless sooner terminated pursuant to the provisions of this sublease.  required by paragraph 7 ofthis sublease.    DELEGATION OF AUTHORITY ACTION  DOAI Number: Action ID: Type ofAction:  DSL-21 44184 New Amendment Release Partial Release Release of Sublease 2675-01  Lease No. Instrument No. 2675-01 Lease Easement Sublease Use Agreement  2675  Road Right-of-Way Reservation Canal Reservation Oil and Mineral Reservation Other  Project Name: Title Worksheet ID: NA Applicant: County/Location: S/T/R: Acreage: Consideration:  LITS Surplus ID: NA  Town of Sneads, Florida Jackson 35-4N-7W 42.81 acres +/- NA Received: Date:  Conservation Lands Name ofFacility/ParkTrail: NA  Yes  No  ARC/Mni-ARC Approval Date:NA NPB/Additional Comp. Amount: NA Satisfied per land manager Date: NA  NA  STAFF REMARKS  This ROS is part ofal Lease clean up project. Sublease 2675-01 will be replaçed with Action number 44188 Sublease  4864-01 to the Town of Sneads for the spray field area. ONLY EXECUTE WITHTHE FOLLOWING ACTIONS: 1.) 44186- - Lease 4864-F PRIDE 2.) 44433 - Release ofLease 2675-[ DOC 3.) 44185 - Release of Sublease 2675-003 PRIDE 4.) 44188 - Sublease 4864-001 - Town of Sneads  Digitallys signed by Jay Sircy 11:39:45-0400  Digitallys signed by GaryL. Ballard Date: 2021.11.04 15:00:56- -04'00 Digitallys signed by Brad Richardson 10:57:36-05'00  Gary L. Ballard DEP Attorney 30QAC Date: 2022.12.01 Executing Authority  Jay Sircy Date: 2021.1 10.08 Originator OMCM  Date 10/11/21 Date  Date  Widule Beiene  Date    FLORIDA DEPARTMENT OF Environmental Protection  Ron DeSantis Govemor Jeanette Nunez Lt.Governor Shawn Hamllton Secretary  Marjory Stoneman Douglas Building 3900 Commonwealth Boulevard Tallahassee, FL32399  TAL  12/09/2022  Town of Sneads, Florida Attn: Mr. Lee Garner P.O. Box 159 Sneads, Florida 32460  RE: Release of Sublease 2675-01 Action No. 44184  Dear Mr. Garner, your records.  Enclosed is a fully executed original of the above referenced Release of Sublease for  Thank you for your assistance and cooperation in this matter. Should you have any questions, please contact me at (850)245-2625 or ysro/0ron4DeP-go4  Sincerely, Jay Sircy  Bureau of Public Land Administration Division of State Lands  State of Florida Department of Environmental Protection  /js  wn.dep.state.Lus    This Release of Sublease was prepared by: Jay Sircy Bureau ofPublic Land Administration Division of State Lands Department of Environmental Protection, MS 130 3900 Commonwealth: Boulevard, Tallahassee, Florida 32399-3000 AID# 44184 ROSLI  STATE OF FLORIDA DEPARTMENT OF CORRECTIONS RELEASE OF SUBLEASE NUMBER 2675-01  STATE OF FLORIDA COUNTY OF. JACKSON  The undersigned sublessee oni the 1st day of December  2022, does bereby quitclaim, release and  surrender unto sublessor all right, title andi interest in and to the subleasehold estate in thel lands described in attached! Exhibit "A" which are subleased under Sublease Agreement Number 2675-01, dated May 22, 1986, between the STATE OF FLORIDA DEPARTMENT OF CORRECTIONS, as SUBLESSOR, and' TOWN OF SNEADS, FLORIDA, al Florida municipal corporation, as SUBLESSEE, effective the day. 1st of December 2022. This release may be executed by electronic signature, which shall be considered as an original signature for allj purposes and shall have the same force and effect as an original signature. Without limitation, "electronic signature" shall include: faxed versions ofa an original signature or electronically scanned and transmitted versions (e.g., via pdf) of an original signature.  This space intentionally left blank; signature page follows.    IN WITNESS WHEREOF, the parties have caused this Release of Sublease tot be executed on the day and year first above  written.  STATE OF FLORIDA DEPARTMENT OF CORRECTIONS  (SEAL)  BY:  Trueby Bodiford, Director ofl Purchasing  "SUBLESSOR"  TOWN OF SNEADS, FLORIDA,a! Florida municipal corporation  (SEAL)  BY HAk  Mike Weeks, President Town Council  "SUBLESSEE"  Consented to by thel Board of Trustees oft the Internul Improvement Trust Fund oft the State ofFlorida on the  day of  20  BOARD OFTRUSTEES OF THE INTERNAL IMPROVEMENTTRUST FUND OF' THE STATE  OF PLORIDA By:.  Brad Richardson, Chief, Burcau of Public Land. Administration, Division of State Lands, State ofl Floridal Department of Environmental Protection, as agent for and on behalf foft the Board ofTrustees ofthel Internall Improvement Trust Fundofthe  FKECUTION 02-14-2022 Date  By;  State ofFlorida  AZz  Page2of81 Release ofSublease 2675-01    IN WITNESS WHEREOF, thej parties have caused this Release of Sublease tol be executed on the day andy year first above  written,  STATE OF FLORIDA DEPARTMENT OF CORRECTIONS  (SEAL)  BY: J.Olynl  Director    "SUBLESSOR"  TOWN OF SNEADS, FLORIDA, al Florida municipal corporation  (SEAL)  BY:  Mike Weeks, President Town Council  "SUBLESSEE"  Consented tol by the Board ofTrustees ofi thel Internal Improvement Trust] Fund oft the State ofF Florida on 1st  December  the  day of  2022  BOARD OF TRUSTEES OF THE INTERNAL MFROVEMENTTRUST, FUND OFTHE STATE 300  OF) FLOBIPA By:  Brad Richardson, Chief, Bureau ofPublic. Land Administration, Division of State Lands, State of Floridal Department of Environmental Protection, as agent for and on behalfofthe BoardofTrustees: ofthel Internal Improvement Trust Fundofthe  APPROVDS By:  EKECUTION Date  State ofl Florida  A7Z  Page 2 of8F Release of Sublease 2675-01    EXHIBIT "A" SUBLBASE AGREEMENT  (72675 1986, by  THIS AGREEMERT, made this 22day of  and between the State of Florida Department of  P: Corrections,  hereinafter called "SUBLESSOR", and the Town of Sneads, hereinafter  called "SUBLEESEE".  WITNESSETE  WEEREAS, the SUBLEBSOR is the lessee of certain property.  hereinafter described, by Lease No. 2675 from the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida, hereinafter called "BOARD", for health and rehabilitative purposesi  and  NOW TBEREPORE, subject to the terms and conditions and in  consideration of the mutual covenants and agreements herein contained,  the parties hereto agzee as follows:  1. DESCRIPTION OR PREMISES: The SUBLESBOR does hereby  sublease to the SUBLESSEE, for the purpose of use for Bpray irrigation, that certain property, hereinafter called the "property", more particularly described in Exhibit A attached hereto and made a  part hereof.  2. TERM: The SUBLESSEE shall have and hold the property  for a period of Forty (40) years from the date first above written. If construction of the spray irrigation systen does not begin within one (1) year from the date of this agreement or if at any time the property is no longer used for Bpray irrigation, this Sublease shall automatically terminate, Bubject to the provisions of Paragraph 13  berein.  3. RIGRT_OEUSE: The SUBLBSSBE shall have the right to  enter upon said property for all purposes necessary to the full  enjoyment of the rights herein conveyed to it.  4. GRAZING LICENSE: In consideration of the agreement  herein by Prison Rebabilitative Industries and Diversified Enterprises, Inc. (P.R.I.D.E.) to release their Sublease with the SUBLESSOR as to the land referred to in this Sublease, all parties to this Sublease agree herewith that P.R.I.D.E. may continue to grase their cattle undisturbed upon the said land during the term of this Sublease oE as provided by provision 14 of this Soblease, BO long as  Page 3of8F Release of Sublease 2675-01    the use by P.R.I.D.E. does not interfere with the spray irrigation use by the Town of Sneads. It is understood by all parties to this Sublease that P.R.I.D.E. covenants not to sue the State of Plorida or any of its agencies, reprementatives or employees for any damages to P.R.I.D.E.'s cattle or cattle operations resulting from any act or omission of the conetruction and operation of the spray irrigation  system.  5. CONPORMITY: This Sublease shall be subject to all the  terms and conditions of said Trustees Lease Agreement Namber 2675 attached hereto as Bxhibit B, and the SUBLESSEB shall through its agents and employees prevent the unauthorized use of the property of any use thereof not in conformance with this Sublease.  6. ASSIGNMENT: This Sublease is for the purposes  specified herein, and any rights and privileges conferred herein shall not be assigned or transferred by the SUBLESSEE without prior written  approval of the BUBLBSSOR and the BOARD.  7. COORDINATION OF ACTIVITIES: Any activities of the  SUBLESSEE which may affect the SUBLESSOR's land and facilities outside the confines of the property, shall be coordinated with the SUBLESBOR. The SUBLESSEB shall at all times fully satisfy all health and other requirements in the operation of its epray irrigation operation. ahall have the right to construct and maintain such structures and improvements as are necessary to the purpose as stated in Paragraph 1 herein. Upon cessation of use of said property by the SUBLESSEE, the SUBLESSBE agrees to leave all fixed improvements for the use of the SUBLESSOR and to put no clain upon said fixed improvements or, at the option of the BUBLESSOR, xay agree to remove any or all improvements on the property at the SUBLESSEE's expense. The SUBLESSEE shall ensure that all such improvements shall be free and clear from all claias and llens of every nature at the time of termination of the  8. PLACKHENT_AND REMOVAL QE IMPROVEMENISE The SUBLESSEE  Bublease.  9. INCORRED COSTS: A1l costs of constroction, operation,  maintenance, ase and restoration of the property including removal of improvements, shall be the sole responsibility of the SUBLESSEE. The SOBLESSEE agrees to asBune all responsibility for liabilities that accrue  Page 4 of81 Release ofs Sublease 2675-01  Page 2    to the property, including any and all existing and futore taxes, assessments, duties, impositions or special assessments of every kind and description which are now or may hereafter be lavfully assessed and levied against the property or any improvements during the etfective period of this Sublease Agreement. The title interest of the BOARD shall not be subjected to any liens of any kind or nature. times keep the property clean, maintained and in good state of repair  10. BEPAIR AND MAINTENANCE: The SUBLESSEE shall at all  to the satisfaction of the SUBLESSOR.  11. RIGRT OF INSPECTION: The SUBLESSOR or its duly  authorized agents shall have the rigbt at any time to inspect the property and the works and operation of the SUBLESSEE in any matter pertaining to this Sublease. Should the SOBLESSEE fail to keep and perform any of its covenants, the SUBLESSOR shall give ninety (90) days written notice requiring the satisfactory correction of that failure. Any failure to effect the correction during the ninety (90) day period shall give the SUBLESSOR the right to terminate this Sublease Agreement upon thirty (30) days written notice to the  SUBLESSEB.  12. LIABILITY AND INSUBANCE: The SUBLESSEE hereby agrees  to indemnify and hold the BUBLESSOB and the BOARD harmless from any and all claims or demands for any personal injury or property damage resuiting or occurring in connection with the SUBLESSEE's use and occupancy of the property and shall investigate all claiss of every nature at its own expense. In addition, the SUBLESSEE shall carry insurance with limits comparable to $300,000 combined limits or more throughout the term of this Sublease against the following  (a) Claims of every nature for personal injury or property damage involving any person or property upon or about the property. Said insurance sball carry extended coverage naming the SUBLESSOR and BOARD as an additional insured. (b) Any and all loss or damage to the property or improvements placed thereon as may be included in the broadest form of extended coverage insurance available in an amoont not less than the full insurable value. The SUBLESSEB shall deposit with the SUBLESSOR certificates for all insurance provided for in  Page 5of8F Releasc ofs Sublease 2675-01  Page 3    this Sublease or copies of policies for such insurance prior to the commencement of this Sublease and shall continue to furnish 13. COMPLIANCE: The SOBLESSBE agrees to comply with all  such copies of certificates annually.  lawful requirements, rules, regulations, laws, and ordinances, of any legally constituted authority which in any way affect the leased  property now and in the future.  14. TERMINATION: This Sublease shall terminate at the sole  option of the SUBLESSOR and the SUBLESSEE shall immediately surrender op the property to the SOBLESSOR, when and if saia property, including lands and improvements, shall cease to be used in accordance with the purpose and provisions stated herein or upon abandonment or failure to use the property for a period of siz (6) months. Termination shall be effective upon written notice of the SUBLBSSOR to tbe BUBLESBEE, ezcept where otherwise stated herein. Upon termination for any reason, the SUBLESSEE further agrees that any building on the premises  will meet the following conditions upon releases  (a) The premises shall meet the building and safety codes (b) All utility fees will be properly disposed of, including having utilities turned off. Prior to formal release, the SUBLESSOR Bhall perform an on site inspection and any keys shall be torned over at that time. IE the premises does not meet all conditions agreed upon, the SUBLESSEE shall reimburse the SUBLESSOR for any expenses incurred in neeting the prescribed 15. BANAGEHENT PLAN: The SUBLESSEE shall be directly  in the location situated.  conditions.  responsible for preparing a management plan in accordance with Section 253.034, Plorida Statotes, and Chapter 160-23.07, Plorida Administrative Code, within twelve (12) montha of the ezecution date of this Sublease Agreement and it shall be submitted, through the SUBLESSOR, to the BOARD and the Land Hanagement Advisory Committee, when applicable, for approval. The approved Hanagement Plan shall provide the basic guidance for all management activities and shall be reviewed jointly by the SUBLESSOR, SUBLESSEB, and the BOARD at least every five yeare. The SUBLESSBE aball  Page 6 of8 Release of Sublease 2675-01  Page 4    not use or alter the property except as provided for in the approved  Ranagement Plan.  IN WITNESS WABREOF, this 3"day of mt 1986.  (SEAL) FLORIDA DEPARTHENT OF ÇORRECTIONS  SUBLESSOR  FLORIDA DEPARTMENT OP CORRECTIONS Name: EOUIE L. WAINWRIGT A Title: SECRETARY  Witness  IN WITNESS WHEREOP, this aaay of  1986.  E  ha4- 1  (SEAL) TOWN OP SNBADS A2aal Witness Banlnan Witness  SUBLESSEE TOWN OP SNEADS Jackson County, Florida BYAM Gal Name: N G, CONRAD Title:PRESIpeNT  mellpir  IN WITNESS WHEREOF, this Hfday of maf 1986.  LICENSEE: (P.R.I.D.E.) SY: Name: Titles vpr MEw Approved as to Form  (SEAL) P.R.I.D.E. witness Withess  PRISON REHABILITATIVE INDUSTRIES AND DIVERSIPIED ENTERPRISES, INC.  4  eLy  Salhe BBagus Approved for Compliance with Chapter 253,F.6.  and Legality  "aCW# uinlapaL soblease is hereby approved this 2day of  2675,  s sleoks  Pursuant to paragraph 8 of Lease No-  this 1986.  BOARD (SRAL) OF PRUSTEES OF THE INTERNAL IKPROVEMENT TROST PUND  BOARD OP TROSTEES OPTBE INTERIAL IMPROVEMENT TRUBT FUND "hAO  Elton  /Gimpvndanner, Executie. Director, Department of Natral Resources, as agent for the Board of Trustees of the Internal Improvement Trust Pund, ander delegation from the Board of trustees in Item 8, Agenda of Harch 2, 1983. H  Approved By:- Page 5  Page 7of8Release ofs Sublease 2675-01    EXHIBIT A  DESCRIPTIDR:  That part of the Sonthwest 1/4. ef the North east 1/4 of Secsion 35, Township 4 North, Ranye 7 West, Jakkson County, Floride, more particularly describes as follows: Begin at the Southeest corner of the Sontheest corner of the Sonthwest 1/4 o5 the Northeast 1/4 of said Section 35; thence Nertherly along the East bonndary of saia Southwesz 1/4 of the Northeast 1/4 720 feet more or less to a point 100 feet South of the Southerly right of way of the L and N Reilroad; thence Norbvesterly long a line parallel to and 100 feet Sputh of said Sontherly right of wEy line of the L and N Railroad 1,360 feet more or less to the West boundery of said Sputhwest 1/4 of the Northerst 2/4; thence Sontherly zlong said West boundary of the Sonzbwest 1/4 of the Northeasz 1/4 1,1DD feet more e: less to the Sonzbwest corner of said Sontheast 1/4 of the Northeast 1/4; thence easterly along zhe South boundary of the Sonthwest 1/4 of the Northezst 1/4 1,279.50 feet more oz less to tbe Point of Beginning; containing 26.7 acres,  more a dess, BEZTER DESCRIBED AS: COMMENCE zt en existing concrete monument  tbe  Sopthezst cornes of Section 35, Township 4 North, Renge marking 7 West, Jackson County, Florida, thence South 78 Gegrees 22 minptes 05 seconis West a distence of 522.51 feet to an iron rot, thence North 67 begrees 42 minutes 47 seconès West 2 eistance of 2,125.91 Fee: to an iron =o0, Ehence Nosth 03 degrees 56 minutes 49 seconds Zast a distance of 1,249.2B feet to an iron thence North 01 degrees D0 minptes 50 seconés West a distance rod, of 1,063.22 feet to a concreze mopomeat and call this the POINT OP BEGINNING, thence North 0) begrees 35 minntes 04 seconds West diszance of 707.73 Eeet to a concrete nonpment set 100 feet sooth a of the Southerly right of way of the LEN Railroad, thence 76 decrees 42 minotes 1B seconés Wwest parallel to the Soutberly Norzh right of way of saia railroad a distance of 1,366.13 feet to concrete monmment set on the approximate Easterly right of an existing graded connty road, thence Sontb minntes 30 seconds East along the approximate Easterly 03 degrees right 4B of way of saia road a distance of 1,070.42 feet to an concrete momument, thence North 67 Gegrees 55 minotes existing East a distance of 1,279.04 feet to the POINT oF BECINISG. 10 seconds located This in the parce) contains 26.43 acres mpre or less ana is Township 4 North, Range 7 West, Jackson County, Florida. powerline along the Westerly side of said property.  a of way.  Southwest 1/4 of the Bortheast 1/4 of Section  35,  The above described parcel is subject to an existing  Page 8 of8R Release ofs Subtease 2675-01    #23-01  A RESOLUTION CALLING FOR. AN ELECTION FORTHETOWN OF SNEADS, FLORIDA  WHEREAS, it is necessary that an Election be called to elect three Council members for a regular THEREFORE, BE: ITRESOLVED BYTHE TOWN COUNCIL OF THE TOWN OF SNEADS,  term oftwo years for the Town of Sneads, Florida, City Council.  FLORIDA:  That an Election for the Town of Sneads, Florida, for the election oft three Council members for ar regular term oft two years is hereby called to be held on' Tuesday, April 11, 2023, at the City Hall in  the Town of Sneads, Florida, and  That each person qualifying for the offices mentioned above shall be qualified residents oft the Town of Sneads, Florida, and shall be duly registered in the Registration Books for voters ini the Town of Sncads. That thc ballot shall be sO prepared for said election that the names oft the candidates for the three Council members to be elected for the full term oftwo years shall be placed on the ballot or voting machine in Group III, IV: and V, each candidate for the position of Council member shall  qualify in one of such groups.  The designation "Council member" shall be printed on the ballot over each numbered group and each numbered group shall be clearly separated from the next numbered group sO as to emphasize the  necessity for voting for one candidate in each oft the numbered groups.  An election shall be held on April 11, 2023. Ifa candidate fora a Council Group receivesa majority of the votes cast for all candidates for election for such office or ifhe/she has no opposition,  he/she shall be declared elected for such office.  That each person who desires his/her name be placed on the ballot to be a candidate for the offices mentioned shall file his/her application in writing for his/her name to be placed upon said ballot with the City Clerk of the Town of Sneads, and shall, at the time of filing such application, pay the City Clerk an amount equal to 5.0% oft the annual expense account of office being sought. All such fees paid shall be placed in the General Fund Account of the Town of Sneads, from which the expenses of holding the Town elections are paid. Filing ofs such applications shall begin at 7:00 a.m. on Monday,  February 20, 2023, and shall end at 12:00 noon on Friday, February 24, 2023.  That any person who possesses the qualification to become a qualified elector or who is a qualified elector for the State and County elections in the State of Florida and in the County of. Jackson, and who is a bona fide resident of the Town of Sneads, Florida, and who shall be duly registered in the Registration Book for voters in the Town of Sneads, Florida, shall be qualified to vote in said election. We hereby appointed the Jackson County Supervisor of Elections Office over the Sneads  Town election herein called. Thej polls shall open at 7:00 a.m. and close at 7:00 p.m.  ADOPTED, by the Town Council oft the Town of Sneads, Florida this 10th day ofJanuary 2023.  Mk Wast  MIKE WEEKS PRESIDENI, TOWN COUNCIL  ATTEST: Sae Fr CITYCLERK    ELECTION SERVICES AGREEMENT  This agreement entered into this 10"h day of. January 2023, between the TOWN of SNEADS a Florida municipal corporation, hereinafter "TOWN" and CAROL A. DUNAWAY, as Supervisor of Elections of JACKSON County,  Florida, hereinafter SUPERVISOR', witnesseth;  1. SCOPE OF SERVICES. The SNEADS Town Election to be held April 11, 2023, in a manner which is in compliance with the Election Laws of the State of  Florida and the Town of SNEADS.  The Supervisor shall provide the following services:  a. Advertise the Notice of Election, the Canvassing Board Schedule, b. Coordinate the coding of all ballots with Election Systems and C. Deliver, Set-Up, and Remove the Voter Check-In Devices (EViD), Digital Scan Equipment (DS200) for ballot tabulation and the Express d. Select, train, and pay all poll workers needed for the election. e. Assist the Canvassing Board in conducting the Logic and Accuracy testing of the DS200 and Express Vote on a day selected by the Provide technical support by phone or on-site, if needed, for the  Sample Ballot, and the Post-election audit.  Software.  Vote (ADA ballot marking device).  SUPERVISOR.  EViD, DS200, and Express Vote.  Mail, receive, and secure all Vote-By-Mail ballots.  h. Conduct post-election audit.  i. Physically and digitally maintain all election records in accordance with the rules governing election records maintenance.  The Town of SNEADS agrees to provide the following services:  pg1  election services greement.01102023    a. Qualify all candidates according to Election Code and the Sneads Charter and receive and process all financial reporting for the b. Provide the Supervisor with the names of the Canvassing Board C. Agree to proof ballot within 24 hours of receiving the proof. If proof received during a holiday or weekend, agree to proof ballot within 24 hours of return to office. Failing to proof the ballot in the time outlined above could result in additional fees related to the coding of d. Educating their community that all Vote-By-Mail ballots must be returned to the Supervisor of Elections office prior to 7:00PM on Election Day. The ballots can be mailed or dropped off at the  qualified candidates.  members, on or before January 30, 2023.  the ballot.  Supervisor of Elections office.  2. COMPENSATION FOR SERVICES.  a. The Supervisor shall be compensated for conducting the SNEADS Town Election on April 11, 2023, in the amount of $600 plus the following reimbursed expenses of which itemized invoices will be  provided to the town clerk: b.A All postage for Vote-By-Mail ballots.  All expenses related to coding of the ballot by Election Systems and  Software.  d. All expenses for poll workers.  e. All expenses for truck rental for delivery of equipment. If truck is used to deliver equipment to more than one town on the same day, your town will pay a pro rata share oft the truck rental expense. - All expense related to advertising as outlined in Section 1.a. g. Within 10 days of the completion of the election, the Town of Sneads will be provided am itemized invoice of the expenses incurred by the Supervisor of Election in order to conduct their municipal election.  3. TERM. This Agreement shall become effective on the date of its approval and shall only be effective for the Town of SNEADS to be held on April 11,  pg2  election: services agrement01102023    2023. Nothing herein shall be deemed to constitute an undertaking of any obligation or responsibility to any person, firm or corporation not a party to this agreement (other than as would otherwise accrue under the law) to take any action or refrain from any action with respect to compliance with any other requirements of law. Nothing herein shall be deemed to waive any immunity from suit (in agreement, in tort, or otherwise) that might accrue in favor of the Town or the Supervisor. The Town or the Supervisor do not intend, by any provision hereof, to create any rights or benefits in favor of any person, firm or  corporation not a party to this agreement.  Carol A. Dunaway SUPERVISOR OF ELECTIONS  miwel CHAIRMAN Board of City Commissioners Town of Sneads  -  MAYOR Town of Sneads  MANARaL  M  TowN  ATTESTED Sraghg  Clerk  -2-  pg3  eiection services agrement01102023    Town of Sneads PO Drawer 159 Sneads, Florida 32460  PH (850) 593-6636 Fax (850)593-5079 Email: Sneadsmgr@sneadstl.com  January 5, 2023  MEMOTO: Council President and Councilmembers SUBJECT: Town Manager's Report to Council - January 2023  1. Attached please find a copy of Delegation ofAuthority Action from FDEP regarding the release of old lease agreement: for the spray field that had stringent requirements for cattle grazing restrictions which both DEP and the Town deemed excessive. This new lease number 4864-01 cleans up the language in the old lease and provides for another fifty (50) year lease, expiring in 2072. The Town Attorney has reviewed and recommends council approval. Ihave a copy of the entire agreement with mei ifanyone desires to 2. Attached please find a copy of letter and tentative district educational facilities plan from Jackson County School Board, with my response. Iwill gather all the petitions we have as ofJanuary 11th and deliver them to the school board at their work session on January 12th at 4:30 PM. As you can see from my response to. Attorney Milton, we are on record as opposing the opening ofar new school in Grand Ridge. Depending on how many petitions we get, will dictate what the next step will be.in this process. Also, please find a copy oft the proposed change(s) to our Personnel Policy for your approval. We have discussed the requirement for a written notice to resign, but not the sick leave transfer policy. This is the same policy used by Chattahoochee and Marianna and has been looked over by the Town Attorney. It isj just another way we can say thank you to our employees in case of major catastrophic injury ori illness.  read the entire 34 pages.  3.  Ir request you approve these changes.  4  Town Attorney will discuss the action item No. 4 regarding land use at 2023 River Road. 5. Wel have not finalized the new; purchasing agreement that was approved by council at] last meeting pending establishment of category threshold amounts with our consultant approved by Town Attorney.  Once the thresholds are agreed to, you will be provided the amounts.  6.  We are still in negotiation with Corps of Engineers in Mobile regarding lease of other section of Sneads Park and will update you as they progress. At the current time, our consultant and me are in the process of preparing aj plan of use for the property to provide the Corps for further consideration. 7. Iwant to express the condolences of all the citizens of the Town to Council President Weeks on his  recent lgss. LEEC GARNER, TOWNMANAGER u CC: Town Clerk, Deputy Clerk, Town. Attorney