SNEADS' TOWN COUNCIL REGULAR MEETING APRIL14, 2021  The Town Council oft the Town of Sneads, Florida, met in a regular session at the Sneads Town Hall on  Wednesday, April 14, 2021 at 6:00 p.m.  Mike Weeks called the meeting to order with the following present:  Mike Weeks, Alton Ranew, Daniel Cox, Attorney Mike Miller, Police Chief Sherri Griffin, City Clerk Danielle Guy, Deputy Clerk And the following were absent: Tim Arnold All stood for the Pledge of Allegiance. seconded. All voted aye.  George Alexander and Donovan Weeks; Council Members  Donovan Weeks made a motion to approve the March minutes as presented. George. Alexander  Sherri Griffin, City Clerk presented Financial Statements and Budget Review Summary. (See Attached) George Alexander made ai motion to accept them as presented. Alton Ranew seconded. All voted aye. Alton Ranew made a motion to pay approved bills. George Alexander seconded. All voted aye. ACI Warren Maddox, came before Council to give facts about the State of Florida Prisons notice of recent closures and overall update about ACI prison. He stated at first, they were told it was going to be four prisons and now they have shortened it to two. However, they still are: not sure which two in the state they will be closing. ACI is the seconded oldest in the state, being 72 years old. He stated that across the state prisons are short staffed and are having a high rate of vacancy. Thisi is due to the court system being back logged because of Covid-19. He knows once they get caught up, the prison systems will be back to normal as well. He asked that the Council and all citizens contact their Legislatures and Senators and let them know that closing prisons is not the answer and that we want to keep prisons Sherri Griffin presented the findings oft the poll holders oft the election held on April 13, 2021, as  open. follows:  Group IV Alton Ranew Anthony "Tony" Money  65 97  Donovan Weeks made a motion to accept the poll results as presented, declaring Anthony Money the  winner. George Alexander seconded. All voted aye.    Regular Meeting April 14, 2021 Page 2  Mr. Garner presented Council with a plaque from the SHS Volleyball team, thanking them fora all their Mr. Garner asked Council for approval to attend the FCCMA Conference in Orlando June 2-5th. Alton Ranew made a motion to approve the travel for Mr. Garner as presented. George Alexander seconded. Bids for the Gazebo and the Health Department Projects were presented to the Council. (See Attached)  support for this year and all the years past.  All voted aye.  Mr. Garner recommended going with the lowest bidder for both projects.  Gazebo- Missy & Mossy LLC for $10,941.25 Health Dept- Godfrey Builders LLC for $14,610.00  George. Alexander asked about the insurance for the Gazebo and Mr. Garner stated that everything had Donovan Weeks made a motion to accept the bid for $10,941.25 from Missy & Mossy for the Gazebo George. Alexander made ai motion to accept the bid for $14,610.00 from Godfrey Builders for the Jeff Bailey came before the Council to ask for a variance from the mobile home ordinance. He stated that he needed to replace a home damaged from Hurricane Michael and had found ai mobile home, but ity was 18 years old. Therefore, iti is not in compliance with the current ordinance of15 years. After discussion, George. Alexander made a motion to table and for him to seei ifhe could in fact get the mobile home inspected by a certified home inspector. Donovan Weeks seconded. All voted aye. Council was presented for approval a Citation with fine structure for our Officers to use for Ordinance Violations. Mr. Garner stated that most would be animal complaints, some for nuisance such as high grass or junk vehicles. ChiefMiller stated that this would give the officers something to file and charge them with. After discussion, Donovan Weeks made a motion to approve the Citation and fine structure Mr. Garner informed Council that the Dixie Youth Baseball League was requiring all recreation departments that were aj part oft their organization to adopt the Safe Act of2017, (See attached) which requires background checks on all adults working with children. Since Sneads Recreation falls under this, when need to do this. Donovan Weeks made a motion to adopt the Safe Act of2017 as presented.  be presented later that day.  Project. Alton Ranew seconded. All voted aye.  Health Dept Project. Donovan Weeks seconded. All voted aye.  as presented. George. Alexander seconded. All voted aye.  George Alexander seconded. All voted aye. Ordinance #2021-01, entitled,  AN ORDINACNE BYTHE TOWN OF SNEADS, FLORIDA,AMENDINGTHE TOWN OF SNEADS, ORDINANCE 2019-01, PROVISIONS RELATEDTOTHE ELEVATIONS OFI MANUFACTURED HOMES IN FLOOD HAZARDS AREAS; PROVIDING FOR APPLICABILITYAND SEVERABILITY; AND PROVIDING FOR. AN EFFECTIVE  DATE.    Regular Meeting April 14, 2021 Page 3  was presented for the final reading. Donovan Weeks made a motion to adopt Ordinance #2021-01 as President, Mike Weeks, called to order the Council to enter a Public Hearing Meeting @ 6:44pm. The purpose oft the hearing was to discuss the CDBG-Hometown Revitalization Program. Vance Coley with Melvin Engineering came before the Council to explain the Towns opportunity to apply for this CDBG-HR funding and for the Towns planned application. The public was invited for comments or to ask questions. We had some questions/comments from the audience that were answered by Mr. Coley,  presented. Alton Ranew seconded. All voted aye.  but all happy for the opportunity for Sneads to apply for this grant.  President, Mike Weeks, called to order Council, back into Regular Meeting @ 6:52pm.  Resolution #21-04,  A RESOLUTION BYTHE SNEADS TOWN COUNCIL, SNEADS, FLORIDA, APPROVING ANAPPLICATION FOR A STATE OF FLORIDA, COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY REBUILD FLORIDA HOMETOWN REVITALIZATION PROGRAM (CDBG-HRP) GRANT FORTHE ACQUISITION AND DEMOLITION OF CERTAIN PROPERTIES AND ASSISTANCE TO CERTAIN SMALL: BUSINESSES, PROVIDING AN EFFECTIVE DATE. was present for approval. George Alexander made a motion to approve Resolution #21-04, to submit  application for CDBG-HRP. Alton Ranew seconded. All voted aye. Mr. Garner presented his Manager Report. (See attached)  The State has approved the JCI Hazard Mitigation Plan, which Sneads is a participant of, and it is good Hei informed Council that he is working with Florida Rural Water on an Apprenticeship Program to The final design oft thej press box/ concession stand for the ballpark is being revised and should be Hea and Dustin Pittman are scheduled to take the mosquito test this month and arel hoping to pass, but if Hes stated that we are waiting clearance from our Consultants, then we will be going out for bids on April 17t at the log Cabin from 10amm -5pm, Rebuild Florida will be available tol help anyone will  for the next five years.  assist individuals obtaining certification for operation Water and Sewer Plants.  finished in about 10 days.  not, they will keep studying until they do. replacing of lights at the ballpark. damage from Hurricane Michael.  Alton Ranew asked about the gator in thej pond at the ballpark as well as the open permit at Lake Seminole. Mrs. Guy said she had called in the one at the ballpark but will call in and ask about the open permit.    Regular Meeting April 14, 2021 Page 4  Mike Weeks asked if we could get aj picture oft the new: fire department vehicle and let citizens know about it and how we obtained it. As well as get the information out about what all funds wel have received sO far from  CARES money and what we. have purchased withi it.  Public Comments:  Angela Locke  Donovan Weeks made ai motion to adjourn at 7:14 pm.  Respectfully Submitted, Danice Gug Danielle Guy, Deputy Clerk  APPROVED:  MIKE WEEKS, COUNCIL PRESIDENT    Regular Meeting APRIL14, 2021  Budget Summary  GENERALFUND CARES Act Funds) GASTAX  MARCH-Revenues are 41.82% above budgeted amount. (Hurricane Relief Funds & Expenditures are 21.92% above budgeted amount. (CARES. Act Purchases)  MARCH- Gas Tax County is 19.22% above budgeted amount. Local Option Gas Tax is  9.42% above budgeted amount.  Expenditures are 18.48% below budgeted amount.  SOLID WASTE  MARCH-Garbage revenues are 4.02% above budgeted amount. Expenditures are 3.18% below budgeted amount.  WATER & SEWER  MARCH-Sewer Special is 9.48% below budgeted amount and ACI Sewer is on target with  budgeted amount.. Water Sales and Sewer Sales are at budgeted amount. Total Expenditures are 4.82% above budgeted amount.  RECREATION FUND  MARCH- Expenditures are above budgeted amount. Hurricane Repairs.    Florida Department of Corrections  Prison Closure Discussions and the Facts - 04/09/21  Weekly Message Deputy Secretary Ricky Dixon  Prison Closure Discussions and the Facts  A Message to Staff  Ricky! Dixon currentlys serves as the Deputy Secretary of Institutions. He began his career in: 1996asacorectiona! of- ficer and worked ine eleven prisons foi includel Lancaster, Lowell, Baker, New River, Lawtey, FSP, Martin, Indian River, ltisverydisappointing: and concerning to heari it suggested that closing state prisons is the answer to our staffing crisis. Especially, when this suggestion is coming from those that may not have expertise in the corrections pro- fession. Event though the State Senate changed theiri initial recommendationfrom closing four prisons to closing one, and event though this mayl bet feasible, iti is not acceptable or suitable when considering the associated risks to staff,i inmate, and public: safety. Let's break down thet facts on! how closing prisons would negativelyi impact safety withint thei facilities and how doing SO would impact you personally, even if your facility was not selected as one of Iti ist true that closing ap prison may help neighboring facilities int terms of staffing levels. However, neighboring pris- ons would not have the available capacity1 to house all of thei inmates fromi the prison(s) designated for closure. The remainder oft these inmates would havei to be distributed throughout the state. This means that those hous- ing units wel have closed at highy vacancy rate prisons, fort the purpose of lowering mandatory overtime require- ments, would have tol be reopened. Doing SO would drive up mandatory overtime (negatively affecting work-life balance), increase unmanned critical post! hours, as well as escalate the associated violence at thosel locations. In otherv words, for every location we! help! by closing a nearby prison, we compromise countless staffi in dozens of other facilities by reopening dorms that were closed due tol lack ofs staff. The simple fact remains staffingi is our These suggestions have been made with very! little forethought to the inmate population growth that will most certainly occuri int the months and years ahead, and with little consideration tot time constraints associated with closing and subsequently reopening prisons. Closing a prison could very well devastate as small community. Re- openingaprisont following that economic impact ont the: surrounding community, may not be possible. Finally, considering your dedication and all youl have gone through tol keep our prisons staffed -1 to ask yout to drive excessive distances to maintain your employment with FDC or to relocate your family, is simplys something we are not willing to do at this time. Others are, but we arer not! Recent survey results reinforce our concern over the number of staff we would lose if we weret tot take this approach. Over 71% of youindicated you were not will-  Okeechobee, Desoto and Wakulla.  the prisons tol be closed.  biggestissue.  ing to commit to relocating should your prison be selectedi for closure.  Inspiring Success by Transforming One Life at a Time    Florida Department of Corrections  Prison Closure Discussions and the Facts - 04/09/21  Secretary Inchl has clearly articulated solutions to our agency'ss staffing crisis andi those solutions are expressed in the Governor's Budget Recommendation. Familiarized yourself with the Secretary's most recent message to staff wherel he clearly expressed our positionregarding this topic ti/AwehAertay.mE20210A0210mn. Closing entire prisons, overpopulating remaining prisons, exacerbating an already dangerous work environment, drivingupmandatory overtime and expecting you to commute: and/or uproot your families, is not the answer. lencourage each of you tol become active participants int this process. Ony your ownt time, please contact your electedrepresentativet) and/or your certified labor organization tol let them knowy your thoughts: State Representative nttps/www.myloridahouse.gow/indyourrepresentative:  State Senator ntips/wowalsenatesoov/senators/Eino: Certified Labor Organization ittps/www.fpbaaorg/contact.-  Thank youi for your support and continued dedication as we worktoward real solutions that will ultimately result  in muchs safer and appropriatelys staffed prisons.  Inspiring Success by Transforming One Life at a Time    Town of Sneads PO Drawer 159 Sneads, Florida 32460 PH (850)593-6636 Fax (850)593-5079 www.sneadsfl.com FB: Town of Sneads- City Hall  April 13, 2021 Elections: GROUPIV Alton Ranew Anthony "Tony" Money  The following are the Sneads City Election Unofficial Results for the. April 13, 2021, City Council  65 97  Registered Voters Total Election Day Ballots Cast Absentee Ballots Cast Spoiled Ballots Provisional Ballots Total Ballots Cast Voter Turnout  1110 159 3 & 6f  (Election Day + Absentee) 162    L  * 0  dr E  A   3  8  3 E QJ 6 &         a 8 8  A 5 3 d  -    8    - B S P    CITATION SNEADS POLICE DEPARTMENT 2033 3RD AVENUE SNEADS, FLORIDA 32460  DATE:  TIME:  ADDRESS INTOWN  NAME FIRST  MIDDLE  LAST  DOB:  RACE:  SEX: MALE FEMALE  DID IN JACKSON COUNTY, STATE OF FLORIDA, IN THE TOWN OF SNEADS, ON THE DATE AND AT THE TIME STATED ABOVE, OR ON (date) COMMIT OR ALLOW THE FOLLOWING NON-CRIMINAL OFFENSE(S) IN VIOLATION OF SECTION  CITY ORDINANCE NO.  OFFENSE(S):  ACTION TAKEN: ISSUED CITATION YES NO WARNING YES NO  AMOUNT OF CIVIL FINE: $25.00 $50.00  $75.00  NOTICE: You are hereby required to make payment of the civil fine circled above via money order or cashier's check to "TOWN OF SNEADS", 2028 3RD Avenue, Sneads, Florida 32460 within fifteen (15) days from the date of this citation. Failure to pay this civil fine may result in an appearance summons to appear before the Town Council of the Town of Sneads for an administrative hearing regarding this matter. You may request a hearing before the Town Council ifyou wish to contest this Citation by contacting the Town Clerk. 2028. 3rd  Avenue or by calling 850-593-6636.  SIGNATURE OF PERSON RECEIVING CITATION:  WITNESS:  POLICE OFFICER, TOWN OF SNEADS, FL    Town of Sneads PO Drawer 159 Sneads, Florida 32460  PH (850)593-6636 Fax (850)593-5079 Email: Sneadsmgresneadsl.con  April 13,2021  MEMOTO: Council President and Council Members  SUBJECT: Adoption of"Protecting Young Victims from Sexual Abuse and Safe Sport In 2018 Congress enacted ai new Federal Law (Public Law 115-1260 which establishes a nationwide standard "duty to report" suspected child abuse. This act specifically applies to all Dixie Youth Baseball (DYB) leagues and/or their sponsoring organizations. All (DYB) leagues must comply with the provisions One of the requirements of the act is to screen all volunteers and ensure al background check is provided by a criminal background check vendor and in compliance with state and federal laws. We are looking at entering into an agreement with KidSafePlus to do the background checks, in addition to local checks made by local police department. At the present time, am not sure what the price will be. Iask that we: make a motion to adopt the "Safe Sport Act" and have it recorded in the minutes ofc our  Authorization Act of2017" Commonly Known as "Safe SportAct".  ofthe Safe Sport Act.  regular meeting.  Iam attaching a copy of the protection plan for your review and information.  TOWN: MANAGER En  Cc: P&R Director, Each team Coach/Adult Team Member    Dixie Youth Baseballe Child Protection Plan  DIXIE BASE  DIXIE YOUTH BASEBALL 65" Anniversary Safe Sport Act  Federal Law Applies to DYB Franchised Leagues  In2 2018, Congress enacted a new Federal law (Public Law 115-126) which establishes a nationwide standard "duty to report" suspected child abuse. The "Protecting Young Victims from Sexual Abuse and Safe Sport Authorization Act of2017" ("Safe Sport Act") specifically applies to all Dixie Youth Baseball ("DYB") leagues and/or their sponsoring organizations. All DYB leagues must 1)Duty to Report Child Abuse - Dixie Youth Baseball franchised leagues and/or their sponsoring organizations whose membership includes any adult who is in regular contact with an amateur athlete who is a minor must report suspected child abuse, including sexual abuse, within 24 hours to law enforcement. Please review the "Abuse Reporting Guidelines"under: the League Risk 2) Limit One-On-One Interaction with Minors - Dixie Youth Baseball franchised leagues and/or their sponsoring organizations must establish procedures to limit one-on-one interactions between an amateur athlete who is a minor and an adult (who is not the minor's legal guardian) at a facility under a jurisdiction of the league without being in an observable and interruptible 3) Training for Adults and Minors - Dixie Youth Baseball franchised leagues and/or their sponsoring organizations must offer and provide consistent training to all adult members who have regular contact with amateur athletes who are minors, and subject to parental consent, to members who are minors, regarding prevention and reporting of child abuse to allow a complainant to report easily an incident of child abuse to appropriate persons.  comply with the following provisions of the Safe Sport Act:  Management tab on the DYB website at youth.dixie.org,  distance from another adult, except in emergency circumstances.  This Plan will serve as awareness education training for all league officials and staff who agree to educate themselves on all forms of misconduct and to refrain from engaging in such misconduct and in violating the policies herein. Leagues may adopt this Plan or The Safe Sport Act requires sports organizations including Dixie Youth Baseball franchised leagues and/or their sponsoring organizations to provide training to minors on preventing and reporting of child abuse. DYB league organizations shall provide all parents of minor children access to the "Abuse Avoidance Training for Minors" or a similar document from another source to each parent with a strong recommendation that each parent should review this document with their minor child. Under the League Risk Management tab on the DYB website at youth.dixie.org, please review the "Abuse Awareness Training -  adopt a similar plan which complies with Federal law.  Minors".  4)Prohibit Retaliation - DYB franchised leagues and/or their sponsoring organizations must prohibit retaliation against any individual who makes a report required under the Safe Sport Act.    Dixie Youth Baseballo Child Protection Plan  IXIE A5  UTH ASEBALL  DYB Child Protection Plan (a child abuse/molestation risk management plan)  This DYB Child Protection Plan is designed to meet the requirements of the Safe Sport Act and has  the following components:  DYB Child Protection Plan - A detailed child abuse/molestation risk management plan (or similar comprehensive plan) adopted and implemented by all DYB franchised leagues; Background Check Guidelines - Guidelines for leagues conducting third-party criminal background checks which, at a minimum, search the National Criminal Database and the Abuse Reporting Guidelines - Guidelines for compliance with Federal law for reporting sexual abuse of minors. Individuals who fail sexual abuse of minors to the appropriate child services Abuse Training for Minors - On a voluntary basis, recommended information for parents to discuss age appropriate content with their children based on the child's age and maturity level  National Sex Offender Registry in all 50 states.  organization and/or local law enforcement are subject to criminal penalties;  relating to the prevention and reporting of child abuse.  Purpose  The safety and well-being of all participants is paramount in the Dixie Youth Baseball@ ("DYB") program. DYB wants all youth to participate in a safe environment. DYB leagues and/or their sponsoring organizations have the responsibility to protect the children playing in its local program. The purpose of this risk management plan is to reduce and/or prevent the occurrences of misconduct in DYB affiliated leagues baseball programs as well as to reduce the liability potential for DYB leagues and/or sponsoring organizations. Misconduct can negatively impact participants, league official/staff  members, family, friends, and the sport.  Definitions  Participant: Any athlete or non-athlete participant who participates in any tryouts, practices, drills, instructional sessions, competitions, camps, clinics, tournaments, or non-sport outings including travel, Child, Children, Minor, and Youth: Anyone under the age of 18. These terms are used  lodging, and health or medical treatment sponsored by the league.  interchangeably throughout this Plan. training, or advising athletes of the league.  Manager or Coach: Any adult who has or shares the responsibility for instructing, teaching, schooling, Misconduct: Behavior that results in harm, the potential for harm, or the imminent threat of harm. Age isir irrelevant to misconduct. There are six primary types of misconduct in sports: sexual (including League: Local league organizations which affiliate with Dixie Youth that adopt this Plan. League Official/Staff Member: Any paid or unpaid member providing service to the league including officers, directors, administrators, coaches, assistant coaches, trainers, and team parents.  grooming behavior), physical, emotional, bullying, harassment, and hazing.    Dixie Youth Baseball Child Protection Plan  Types of Misconduct and Examples  The following six types of misconduct are prohibited by the league: 1. Sexual Misconduct, including Child Sexual Abuse  Sexual misconduct is defined as:  Any sexual interaction, whether non-touching or touching, that is forced or perpetrated in an Any sexual interaction between a participant and an individual with direct, indirect, or evaluative authority. Such relationships usually involve power imbalance; disparity in age, development, size, ori intellectual capabilities; the existence of an aggressor; and are likely to impair judgment or be Any conduct or acts defined under state or federal law as sexual abuse or misconduct. Sexual misconduct can be between adults, between adults and minors, or between minors. Minors don'thave the legal capacity to consent to sexual activity with an adult, and as a result, any sexual  exploitative, harassing, aggressive, or threatening manner.  exploitative.  interaction between a minor and adult is strictly prohibited.  Types of sexual misconduct include: Sexual assault Sexual harassment Sexual abuse Touching offenses include: for sexual favors;  Any other equal intimacies that exploit an athlete Fondling a participant's breasts or buttocks; Sexual penetration and sexual touching; Genital contact whether or not either party is clothed  Providing a sports-related reward (ex: playing time, position, lessons, award, praise) in exchange  Any intimacies or sexual relations between a league official/staff member and participant when the league official/staff member is in a position of authority, trust, control, or evaluative decision making  over the participant. Permissible Physical Contact  Some level of physical contact between a coach and a participant may be appropriate, such as in instruction, celebration, or consolation of a distraught participant who has been injured or after losing a Appropriate physical contact in training and instruction consists of the following elements: There is no potential for or actual, physical, or sexual intimacies during the physical contact. The physical contact is for the benefit of the participant and not to meet an emotional or other need  competition.  The physical contact takes place in public.  ofan adult.  Prohibited forms of physical contact include: Tickling, horseplay, or wrestling.  Lingering or repeated embrace that goes beyond acceptable physical touch. Continued physical contact that makes a participant uncomfortable.    Dixie Youth Baseballo Child Protection Plan  XIE YOUTH) ASEBALL  Non-touching offenses include: iss sexually harassing.  Making innuendos, comments, or jokes of a sexual nature about a participant or other behavior that Al league official/staff member referencing his or her sexual activities with a participant. Ale league official/staff member requesting or sending a revealing or nude photo to a participant. Sending participants communications or photos, whether electronic (e.g. sexting) or otherwise, of a Intentionally exposing a participant to nudity (except for shared changing areas or locker rooms). Non-verbal or verbal communication of a sexual nature; physical advances; or sexual solicitation. The following defenses are not allowed under any circumstances to an allegation of sexual misconduct: (1) the consent of a minor, mistaking the age of a participant, or that the interaction did not occur during Approximately one-third of all cases of sexual abuse are child peer-to-peer. Whether or not sexual interaction between children constitutes child sexual abuse turns on the existence of an aggressor, the age difference between the children, and/or whether there is an imbalance in power and/or intellectual capabilities. Allegations or suspicions of peer-to-peer child sexual abuse must be reported to the child Grooming is an intentional and effective strategy that sexual predators use to set up and prepare victims, parents, league officials and staff to gain a position of trust and lower their defenses, which  Questioning a participant about his or her sexual activities. Exposing participants to pornographic material. sexually suggestive or explicit nature. Intentionally exposing a participant to sexual acts.  Voyeurism  as sanctioned event of the league. Peer-to-Peer Child Sexual Misconduct  abuse officer or a board member.  Grooming  assists in the perpetration of misconduct.  The steps taken in the grooming or seduction process are:  Identify a child and determine his or her vulnerable areas (ex: being misunderstood, lack of Through careful observation of the target, determine their needs to fill what is missing. Fill the needs to create a special bond and to gain their trust. Examples are providing gifts and spending money, helping with homework, providing transportation, special consideration on the  attention from parents, lack of spending money, absent parents, etc.)  team such as more playing time, special attention, sharing secrets, etc. Spend a disproportionate amount of time with the family to gain their trust. Isolate the victim from their peers to create situations where they are alone.  Gradually introduce sexual interplay that may start with conversations of a sexual nature (in person, texting, and social media), providing alcohol and drugs to lower inhibitions, watching pornography, sharing nude photos, tickling, horseplay, massages, and other boundary invasions  that lead to sexual touching and nudity.  Maintaining control and silence to continue and keep the sexual abuse hidden. Use shame or fear as motivating factors to continue the relationship.  League official/staff and parents who understand the grooming process and the policies that are meant to prevent it through education are likely to identify it and notify the League or a board  member of suspicious behavior.    Dixie Youth Baseballo Child Protection Plan  One-on-One Interactions  Two-Deep Leadership: Two adults (ex: any combination of coach(es), volunteer(s), parent(s)) should be present at all times sO that a minor cannot be isolated one on one with an unrelated adult. This also Individual Meetings: An individual meeting to address a participant's concerns may be necessary on Any individual meeting should occur when others are present and where interactions can be easily Where possible, an individual meeting should take place in a publicly visible and open area, such Ifthe meeting takes place in an office or a locker room, the door should remain unlocked and open. Ifac closed-door meeting is necessary, the league official/staff member should inform another Individual Training Sessions: When necessary or requested, parentiguardian written consent Prohibited One-on-One Interactions: Except as provided above with regard to individual meetings, individual training, or emergency situations, any one-on-one interaction between an adult and an unrelated minor participant should be avoided. A possible exception may occur if the minor iss stranded and the adult must be present sO that the minor will not be left unattended or unsupervised. In such cases, the adult and minor shall remain in the open until another adult  helps to protect the league official/staff member from false accusations. occasion. During such meetings, the following guidelines shall be observed:  observed.  as in the corner of a building.  league official/staff member and ensure the door remains unlocked. should be obtained and a parent/guardian encouraged to attend.  arrives.  2. Physical Misconduct Physical misconduct includes: bodily harm to the participant. and child abuse. Contact offenses  Intentional physical contact or threat of such that causes or has the potential to cause personal injury or Any act or conduct described as physical abuse under state or federal law, such as assault, child neglect,  Examples of prohibited physical misconduct:  Punching, beating, biting, striking, choking, or slapping an athlete Intentionally hitting an athlete with objects or sporting equipment Providing alcohol to a participant who is under the legal drinking age Providing non-prescription or illegal drugs to any participant prematurely or without clearance from a medical professional the athlete (e.g. public weigh-ins or caliper tests)  Encouraging or permitting an athlete to return to play after an injury (e.g. concussion) or sickness Prescribing diet or other weight control methods for humiliation purposes and without regard for the health of  Non-contact offenses  Isolating an athlete in a confined space (e.g. locking an athlete in a confined space)  Forcing an athlete to assume a painful stance or position for no athletic purpose (e.g. requiring the athlete to Withholding, recommending against or denying adequate hydration, nutrition, medical attention, or sleep Physical misconduct does not include physical contact that is a prolessionalyacepted coaching method for teaching skill enhancement, physical conditioning, team building or appropriate discipline.  kneel on a hard surface)    Dixie Youth Baseballe Child Protection Plan  ASEBALL  3. Emotional Misconduct  Emotional misconduct involves a pattern of intentional, noncontact behavior that causes or has the potential to cause psychological or emotional harm to a participant. Physical acts, verbal acts, or acts  that deny support or attention are included in these behaviors. Examples of prohibited emotional misconduct:  Verbal Acts: A pattern of verbal behaviors that personally attack a participant (e.g. calling them disgusting, worthless, or fat) or repeatedly screaming at participants in a way that does not serve a legitimate Physical Acts: A pattern of physically aggressive behaviors, such as throwing or punching sports equipment Acts that Deny Support or Attention: A pattern ofi ignoring or excluding a participant during practice or team Emotional misconduct does not include generaly-accepted and age-appropriate coaching methods of skill enhancement, physical conditioning, motivation, team building, appropriate discipline or improving athletic performance. Note that a single incident such as a verbal outburst may be inappropriate but does not constitute emotional misconduct, which requires a pattern of harmful behaviors over time. Bullying involves an intentional and repeated pattern of committing or intentionally allowing or not preventing behaviors that are intended to cause physical harm, fear or humiliation in an effort to socially isolate, diminish or exclude another participant physically, emotionally, or sexually. Bullying can occur through verbal, written or electronic communications or by means of a physical Physical: Hitting, pushing, punching, beating, biting, striking, kicking, choking, spitting, or slapping; Verbal: Teasing, ridiculing, taunting, name-calling, or intimidating, or threatening to cause harm. Social, including Cyberbullying: Using electronic communication, social media or similar to harass, frighten, intimidate, or humiliate someone; using rumors or false statements about someone to diminish that person's reputation; socially excluding someone and asking others to do the same. Sexual: Teasing, ridiculing, or taunting based on gender or sexual orientation (real or implied), gender traits or behavior (e.g., taunting someone for being too effeminate or too masculine), or teasing Itis often not the staff, but other participants who perpetrate bullying. However, it is a violation if a league official/staff member knows or should have known of bullying behavior but takes no action to A participant or parentguardian who participates in any act of bullying is subject to appropriate disciplinary action including but not limited to suspension, permanent ban, and referral to law  motivational or training purpose.  ord other objects in the presence of participants. discussions for an extended period of time.  4. Bullying  gesture or act.  Examples of prohibited bullying behavior:  throwing objects such as sports equipment at another participant.  someone about their looks or behavior as it relates to sexual attractiveness.  intervene on behalf of the targeted participant(s).  enforcement authorities.  Difference Between Mean, Rude, and Bullying Behavior  Mean is defined as purposefully saying or doing something to hurt someone very infrequently. Rude is defined as inadvertently saying or doing something that hurts someone else. Bullying is defined as intentionally aggressive behavior repeated over time that involves an imbalance of power. Mean or rude conduct does not rise to the level of bullying absent the imbalance of power. Bullying does not include group or team behaviors to encourage a culture of team unity andlor harder training effort.    Dixie Youth Baseballe Child Protection Plan  5. Harassment  Harassment is a pattern of physical or nonphysical behaviors that cause annoyance, fear or humiliation; degrade or offend; reflect a discriminatory bias; or create a hostile environment for the purpose of creating superiority, dominance, or power over an individual participant or participants based on gender, gender identity, gender expression, sexual orientation, ethnicity, race, culture, national origin, race, or physical or mental disability. It also includes any conduct or acts defined as  harassment under state or federal law. Examples of prohibited harassment: well as undue threats to perform or succeed.  Name calling, taunts, threats, belittling, stalking, unwelcome advances and requests for sexual acts, as Sexual harassment is conduct towards a participant that includes sexual advances, requests for sexual favors, or other verbal or physical behaviors of a sexual nature and is sufficiently severe, persistent or pervasive and objectively offensive that it negatively affects an individual's performance.  6. Hazing  Hazing includes any behavior which is physically harmful, humiliating, intimidating, or offensive. Hazing typically is an initiation activity that is a precondition for being socially accepted or joining a team. It also  includes any act that is described as hazing under federal or state law.  Examples of hazing include:  Using force or peer pressure to require the consumption of alcoholic beverages or illegal drugs  Restraining a person through tying or taping Requiring simulations of acts of a sexual nature. Depriving one of sleep Withholding water and/or food Requiring excessive training Willfully Tolerating Misconduct  Requiring public actions that are illegal, embarrassing, or socially unacceptable (e.g. public nudity)  Paddling, branding, beating or other forms of physical assault Hazing occurs even when the participant agrees to cooperate.  Itis a violation when a league official/staff member knows of prohibited misconduct but takes no action to intervene to protect participants or other league officials/staff members. It is also a violation to observe illegal and prohibited misconduct and not report it in a timely manner to the appropriate entity Electronic communications and social media interactions between league officials/staff and participants and their parents/guardians is essential with regard to activities, schedules, and administrative issues. Furthermore, social media touting the positive aspects of competition and club promotion should be encouraged. However, the potential for misconduct exists including sexual abuse, emotional abuse, The league may create an official social media account which may connect with other staff, participants, and parentsiguardians for the purpose of official league communications about activities, motivation, team building, and answering posts from staff, participants, and parents/guardians. League Officials/Staff and minor participants should not connect on social media outside of the  or law enforcement authorities.  Social Media and Electronic Communications  bullying, harassment, and hazing.  Social Media, including, Facebook, Twitter, Instagram, Snapchat, etc.  league's official social media account.    Dixie Youth Baseballo Child Protection Plan  UTH AL  Email, Texts, and Instant Messaging  A league official/staff member and minor participant may communicate via email, text, or instant message if the communication is about official league activities. A parent/guardian of minor participants should be copied on all such communications sent by a league official/staff member. Leagues frequently publish photos and videos of activities on their website and social media accounts, and transmit via email to various media outlets. Before publishing a photo or video of any participant, the league should obtain an image release agreement signed by the parent/guardian. Also, all photos and videos should be taken in public view and should be appropriate and in the best interest of the League official/staff should immediately honor any request from parentiguardian to discontinue all digital communications or imagery with a minor participant without any repercussions. Violations of the league's electronic communications and social media policy should be reported to the League or a board member for appropriate disciplinary action including but not limited to suspension,  Digital Photos and Videos  participant and the league.  permanent suspension and/or referral to law enforcement.  Travel  Travel to and from practices and competitions subjects participants to risk not only from auto accidents, but also makes them more vulnerable to misconduct, particularly during overnight stays. During overnight stays, participants are away from their families and support networks and find themselves in unfamiliar and less structured settings, such as locker/changing rooms, sports facilities, autos, and  hotel rooms.  Local travel is not planned or supervised by the league,  but parent/guardian for each participant is responsible for making the travel arrangements. Local travel occurs when minor participants are driven to and from practices and local competitions, usually by parents/guardians in a carpool setting. The guidelines for local travel are as follows: Drivers should have a valid driver's license, meet state insurance requirements, and operate a well- League official/staff drivers providing local transportation should not ride alone with an unrelated minor participant. There should either be at least two other participants or another adult in the vehicle at all times League official/staff drivers who are also the parents/guardians of a minor participant may provide shared League officiallstaff drivers should have the parentiguardian of participants sign a parental authorization and Team travel usually requires overnight stays and occurs when the team plans and supervises transportation for local, regional, or national competitions. For greater travel distances, league officials/staff and chaperones will often travel with the participants in order to provide adequate All drivers should have a valid driver's license, meet state insurance requirements, and operate a well- Be sure to maintain appropriate adult-to-minor ratios, which will vary with the age of the participants. Hotels and air travel should be booked in advance with schedules published for all league officials/staff and Participants should share rooms with 21 to 4 participants per room depending on room size. Participants  maintained vehicle in accordance with state laws.  unless otherwise agreed to in writing by the parentiguardian of the participant. transportation but should always pick up their own child first and drop him/her off last.  release form.  supervision. To follow are guidelines on team travel: maintained vehicle in accordance with state laws.  parents/guardians.  should be grouped according to sex and age group.    Dixie Youth Baseballo Child Protection Plan  Attempts should be made tol have one chaperone of the same sex for each group.  No chaperone or other league officials/staff members should spend the night in the same room with any Chaperones must be cleared by a criminal background check and undergo awareness training before The league should ask the hotel to block pay-per-view channels in the rooms of each participant. Meetings should not occur in rooms and al large room or suite should be rented SO that league officials/staff Family members attending the event should be encouraged to stay in the same hotel as participants. Brief participants and parents/guardians prior to travel on policy guidelines, expectations, and Follow all policies on preventing misconduct including travel, locker/changing rooms, and two-deep  unrelated minor participants.  having any appropriate one-on-one interactions with a minor participant.  can meet and socialize as a group with minor participants.  League Officials/Staff and Chaperone Responsibilities  travel and competition schedules.  leadership.  Assist participants in preparing for competitions. Set curfews based on age and competition schedule.  Encourage minor participants to engage in daily communications with parentguardian. No use of alcohol or drugs by chaperones in the presence of minors and they should ot be under Chaperones should make sure that league officials/staff comply with all travel and other Immediately report any violation of travel or misconduct policy to the League or a board member. Notify parent/guardian not traveling with the minor participant of any injuries, discipline problems,  the influence while performing duties.  misconduct policies. or any other concerns.  Reporting Child Sexual and Child Physical Abuse  Congress enacted a new Federal law in 2018 which establishes a nationwide standard "duty to report" suspected child abuse. Public Law 115-126 "Protecting Young Victims from Sexual Abuse and Safe Sport Authorization Act of 2017" ("Safe Sport Act") specifically mandates that all amateur sports organizations, which participate in an interstate or international amateur athletic competition and whose membership includes any adult who is in regular contact with an amateur athlete who is a minor must report suspected child abuse, including sexual abuse, within 24 hours to law enforcement. The  duty to report extends to all youth baseball programs and affiliated leagues.  The new Federal law provides that:  An individual who is required, but fails, to report suspected child sexual abuse is subject to Ifan individual reasonably suspects a case of abuse within their league, they should report it to the appropriate child services organization and/or local law enforcement, as well as, their League MO, The League or a board member should separately report such allegations to the appropriate law enforcement authorities as required by state and federal law. Failure to report such abuse may be a violation under state andlor federal law. Those making such reports may have civil and criminal immunity as long as the report was made in good faith. An attorney should be consulted prior to Participants and parents are also encouraged to report any reasonable suspicions of child sexual and  criminal penalties.  the League President and District Director.  reporting for currently applicable state and federal law. child physical abuse to the League or a board member.    Dixie Youth Baseballo Child Protection Plan  Resources for assistance with state and federal reporting requirements: Child Welfare Information Gateway: www.chldwelare.gov  Mandatory Reporters of Child Abuse and After Reporting to Law Enforcement  Neglec tp/www.chidwelare.govisystemwide/laws policies/statutes/manda.cim State Statute Search: ttp:/www.childwelare.govsystemwidelaws policies/statel  After a report of reasonable suspicion of misconduct to law enforcement has been made, whether for reasons of child sexual abuse, child physical abuse, or other illegal reportable misconduct, the League Do not engage in any internal investigations or attempt to investigate the credibility of any such allegation. An independent investigation may interfere with the investigation of law enforcement. Allow law enforcement to conduct its own investigation. However, the League may ask a few clarifying questions of the complainant or minor(s) involved to adequately report the suspicion to To the extent permitted by law and appropriate, the League and/or a board member shall protect the names and confidentiality of the complainant (if requested), the accused, and the victims. Immediately remove the accused league official/staff member from his/her duties. No hearing is required and the accused has no right to defend himsel/herself because the safety and wellbeing of the participant is of utmost importance. The League may simply notify the accused league official/staff member that he/she is no longer eligible to participate in the league's activities. After consulting with legal counsel, the League may decide at their discretion to inform other league officials/staff members, parents, and participants of any child sexual abuse or child physical abuse allegations that law enforcement is actively investigating, in an effort to find out if there may be other cases of child abuse that shall also be reported to law enforcement. Once the investigation by law enforcement has concluded, the League may reconvene to determine whether or not the accused can be reinstated or reassigned. Even if the investigation is inconclusive, the League may use its discretion in deciding on reinstatement or reassignment. Reporting Other Misconduct, including Emotional Abuse, Bullying, Harassment, Any league official/staff member, participant, or parent who has a reasonable suspicion of emotional abuse, bullying, harassment, hazing, or grooming behavior shall report within 24 hours such misconduct to the League or a board member. Depending on the severity and nature of the allegations, the League shall determine whether to immediately report such allegation within 24 hours to the Reports of all misconduct made to League or to any board member may be made orally ori in writing. The information required is the name of complainant(s) making the report, the type of misconduct alleged, the name(s) of the accused league officials or staff members who allegedly engaged in the misconduct, the approximate dates of misconduct, and any other relevant information. Upon receiving a report of emotional abuse, bullying, harassment, hazing, or grooming behavior that is not reportable to law enforcement under state or federal law, the League shall investigate and take Factors to be considered in an investigation include the age of the alleged victim, the age of the alleged perpetrator, and the extent, nature, and scope of the allegations. Before taking any disciplinary action, the accused shall have an opportunity to present his/her defense. Ift the accused is a staff member such as a coach, the board shall be notified of the pending investigation. If the accused is a minor, his or her  should take the following actions:  law enforcement.  Hazing, or Grooming Behavior  appropriate law enforcement authorities as required by state or federal law.  How to Report All Misconduct to the League  Responding to Misconduct and Policy Violations  appropriate action.  coach and parents shall be notified in advance.    Dixie Youth Baseballe Child Protection Plan  DIRE BASEB  ASEa  The confidentiality of the complaint, complainant, victim, and accused shall be protected by the organization until the outcome of the proceedings is finalized. Notice shall be given about any sanction. The investigator shall not discuss the ongoing investigation with anyone other than for the purposes of gathering information related to the investigation unless requested otherwise by law enforcement or child protective services. Likewise, participants in the hearing shall be requested to keep all information  confidential unless requested by law enforcement or child protective services. Sanctions applied shall be appropriate and reasonable under the circumstances. Sanctions that may be applied against a league volunteer or staff member: Referral to law enforcement authorities if a crime is believed to have been committed  Dismissal in the event of extreme cases Temporary suspension. Reassignment of duties. Formal warning.  Place under the supervision of another staff member. Sanctions that may be applied against a participant: Revocation of membership or participation in competitions Suspension of membership or participation in competitions Provided additional education and guidancel Additional Reporting to Dixie Youth Baseball  Verbal/written warning  In addition to the reporting requirements above, all DYB Leagues shall report to Dixie Youth Baseball, Inc. at dyb@dixie.org: The identity of any person (coaches, volunteers, etc.) affiliated with it or any of its members who is convicted of, or pleads guilty to, or who is charged with and pleads guilty to a lesser offense, any crime of child abuse and/or crimes of a sexual nature, and the identity of any person (coaches, volunteers, etc.) who is permanently banned from participation in its activities or the activities of any of its members as a result of a claim of child abuse or as a result of a claim of sexual abuse.  Any individual reported by a League to DYB shall be reported to USA Baseball.  Dealing with the Media  In the event of media inquiries involving an allegation of misconduct, a single board member or attorney shall be appointed as the sole media contact and any comment shall be based on the following The league is following its internal policies and procedures regarding the allegation(s). The privacy of all involved individuals shall be respected and protected throughout the  principles:  The league has notified the proper law enforcement authorities.  proceedings.  The identity of any accused perpetrator shall not be disclosed unless 1) law enforcement is actively investigating and the name is a matter of public record; 2) law enforcement believes that the accusation is likely valid; and 3) the league has taken action to sanction or remove the alleged  perpetrator.  Whistleblower Protection and Bad Faith Allegation  Whistleblowers who report misconduct suspicions in good faith shall be protected against any retaliation, punishment, and other harm regardless of the outcome of any investigation. To allow otherwise would defeat the purpose of this Plan. Anyone who retaliates is subject to disciplinary action. Likewise, complainants who act in bad faith in making malicious or frivolous allegations are subject to  civil and criminal actions and disciplinarv action bv the leaque.    Dixie Youth Baseballe Child Protection Plan  Screening Volunteers  The league shall select a criminal background check vendor that will run background checks and will The criminal background check vendor shall, at a minimum, conduct a third-party criminal background check which searches the National Criminal Database and the National Sex Offender Registry in all 50 states (not limited to just sexual offender records) from state and county databases on all managers, coaches and other authorized adult participants in the league who have repetitive access to and close contact with minor athletes. After the initial background check, the league should run a subsequent background check at least every three years or more often as the league deems appropriate. Note: Certain employees or independent contractors from outside the league may have repetitive access in close contact with youth. Steps shall be taken to make sure that a background check has been run on these The League shall be responsible for implementing, monitoring, taking corrective action, disqualifying unfit candidates, and working with third-party background check vendors on all issues related to the criminal background check program. The League shall maintain confidentiality to protect against possible claims of slander or libel. The League shall work with third-party vendors for assistance in interpreting background check results and to protect against possible claims under the Fair Credit Reporting Act, First Offender Act, and all other state and federal laws protecting those who undergo Disqualification Criteria: To make sure that all individuals are treated fairly and consistently, the Individuals in the league who are found to be guilty of the following crimes shall be disqualified as a All sex offenses including child molestation, rape, sexual assault, sexual battery, sodomy, All felony violence including murder, manslaughter, aggravated assault, kidnapping, robbery, Found guilty within the past 10 years of all felony offenses other than violence or sex including drug Found to be guilty within the past 7 years of all misdemeanor violence offenses including simple Found guilty within the past 5 years of misdemeanor drug and alcohol offenses (or multiple offenses in the past 10 years) including driving under the influence, simple drug possession, drunk Any other misdemeanor within the past 5 years that would be considered a potential danger to children or is directly related to the functions of the official/staff member, including contributing to the delinquency of a minor, providing alcohol to a minor, theft (if volunteer handles funds), etc. Guilty means the applicant was found guilty following a trial, entered a guilty plea, entered a no contest plea accompanied by the court's finding of guilty, regardless of whether there was an adjudication of guilt (conviction) or a withholding of guilt. This policy does not apply if criminal charges resulted in Shall any of the pending charges described above be discovered or shall any of the above charges be brought against an applicant during the season, the applicant shall be suspended from serving until the Note: These disqualification criteria are provided courtesy of Southeast Security Consultants, Inc. Each league may customize its own criteria to meet the league' 's specific policies. Anothere excellent, local  assist in interpreting results and in compliance with state and federal laws.  individuals by their employer.  criminal background checks.  Administration of Criminal Background Checks  following disqualification criteria shall be used:  manager/coach or other position in the league as outlined below. prostitution, solicitation, indecent exposure, etc.  aggravated burglary, etc.  offenses, theft, embezzlement, fraud, child endangerment, etc. assault, battery, domestic violence, hit & run, etc.  and disorderly, public intoxication, possession of drug paraphernalia, etc.  acquittal, dismissal or in an entry of nolle prosequi.  charges are cleared or dropped and the League approves reinstatement. source would be the disqualfication criteria used by the local school board.    Dixie Youth Baseballo Child Protection Plan  DIXIE  League WanagerCoachvolunteer Application: Prior to the running of any criminal background check, the applicant shall complete a league official/staff application form giving his or her consent to the running of such check. This form shall include a question about the existence of any prior criminal convictions. A "yes" answer shall require a detailed explanation including the type of offense, locations, An application under the League Risk Management tab on the DYB website may be used or the league may develop its own application. The application form shall be provided by the third-party criminal background check vendor. The vendor's legal department can take on the risk of ensuring the form The information obtained in the applcation/consent form, as well as the results of criminal background checks, shall be held in strict confidence to protect the confidentiality of the information. It shall be kept in a secure location with access by the League only. Confidential information shall not be disclosed outside of the league and shall only be shared within the league on a need-to-know basis. However, under certain circumstances, the league may have a legal duty to disclose certain types of information Run Criminal Background Check: After collecting the league application/consent forms, the League shall verify that they are complete and legible. Next, the applications or information therein shall be Results: The results from the criminal background check vendor shall be received by the League. The League may need the assistance of the vendor in interpreting the results against the predetermined disqualification criteria. In addition, the League shall ask the vendor about any applicable first-offender acts in a particular state that may disallow the use of the results in making a disqualification decision.  and dates.  complies with the state and federal laws, which change frequently.  to government agencies or law enforcement.  forwarded to the selected criminal background vendor.  All disqualified applicants shall be provided with the following documents:  1)Fair Credit Reporting Act: Summary of Rights 3) Copy of the criminal background check results.  2) Letter of disqualification  The vendor shall advise if there are any other requirements under state or federal law.  Appeals Process: Official/staff candidates disqualified due to an unsatisfactory criminal background check shall be given a right to appeal if they notify the League in writing. Such appeals shall be heard by a three-person committee appointed by the league. This Committee shall decide whether to uphold the decision of the League. As a compromise, the Committee may decide to reassign the applicant to a more appropriate position or to place the candidate under a probationary period. The results of all  criminal background checks and appeals shall be kept confidential.  The written appeal shall include:  Full name and address of the appellant;  Full name and address of any person making the request for an appeal on behalf of the appellant; The grounds for the appeal, providing a detailed explanation of the appellant's objections to the The relevant particulars to the appeal, providing any background facts relating to the appeal including how the appellant is affected by the decision and a detailed description of the requested The signature of the appellant or the appellant's representative, and the date of the appeal.  decision, additional facts, or factual errors in the decision; relief (i.e. what appellant wants the League to do);    Dixie Youth Baseballe Child Protection Plan  IXIE  Monitoring and Supervision Compliance  The league shall monitor and supervise the implementation and compliance of this Plan as follows: Require all league officials and staff to review the Plan and agree to abide by its guidelines and Require all league officials and staff having repeated access to youth to undergo and pass a Promptly address any reports of child abuse or other misconduct and take appropriate action. Observe and periodically spot check compliance with interactions at practice and games, Stay in touch with other league officials/staff members, participants and parents to learn of any  requirements.  criminal background check.  locker/changing rooms, travel arrangements, and social media.  potential instances of misconduct.  Distribution  A paper or electronic copy of this adopted Child Protection Plan or a similar comprehensive plan shall  be distributed to each authorized adult participant in the league annually.  This plan was adopted by,  League Name  on  League Official  The league and/or sponsoring organization shall adopt this Plan or a similar comprehensive plan and certify such adoption in their annual franchise renewal. U.S. Center For SafeSport; SafeSport Code For the U.S. Olympic And Paralympic Movement; 12-28-2017  Sources  U.S. Center For SafeSport; Practices And Procedures; 3-3-2017 SafeSport Program Handbook; U.S. Figure Skating; 1-1-2018 USAI Basketball SafeSport Program Handbook; 11-9-2017 Model Youth Football Safe Sport Policy; USAI Football; 2-20-2015  DISCLAIMER: THIS CHILD PROTECTION PLAN IS MEANT TO PROVIDE GENERAL AWARENESS AND EDUCATION ON THE TOPIC OF MISCONDUCT IN YOUTH BASEBALL PROGRAMS AND SUGGESTED POLICIES COMPILED FROM VARIOUS RESOURCES, AND IS NOT TO BE CONSTRUED AS ALL-ENCOMPASSING. THIS PLAN MAY CONTAIN INCORRECT INFORMATION AND MAY OMIT CRITICAL INFORMATION. BASEBALL PROGRAMS SHOULDI INDEPENDENTLY RESEARCH VARIOUS AUTHORITY SOURCES SUCH AS U.S. CENTER FOR SAFESPORT AND UPDATE AND CUSTOMIZE THIS PLAN, AS NECESSARY. NO SPECIFIC ADVICE OR LEGAL ADVICE IS BEING PROVIDED. ALL DYB LEAGUES ARE SUBJECT TO FEDERAL LAW (PUBLIC LAW 115-126) -The "Protecting Young Victims from Sexual Abuse and Safe Sport Authorization Act of 2017" ("Safe Sport Act"). LAWS PERTAINING TO CHILD. ABUSE AND OTHER MISCONDUCTVARY FROM STATE TO STATE. ALWAYS CONTACT AL LOCAL ATTORNEY FOR LEGAL ADVICE IN YOUR STATE. SADLER & COMPANY, INC.; dba SADLER SPORTS & RECREATION INSURANCE AND DIXIE YOUTH BASEBALL, INC. DISCLAIM ANY AND ALLI LIABILITY RESULTING FROM THE PUBLICATION. AND USE OF THIS AWARENESS AND EDUCATIONAL RISK MANAGEMENT PLAN. IN EXCHANGE FORI RECEIPT OF THIS INFORMATION, RECIPIENT AGREES TOI HOLD HARMLESS AND INDEMNIFY SADLER & COMPANY, INC.; dba SADLER SPORTS & RECREATIONI INSURANCE AND DIXIE YOUTH BASEBALL INC. AND ITS RESPECTIVE DIRECTORS, OFFICERS, AND EMPLOYEES FOR ANY CLAIMS OF BODILY INJURY, PROPERTY DAMAGE, OR OTHER DAMAGES, INCLUDING REASONABLE ATTORNEY'S FEES, TO THEMSELVES OR THIRD PARTIES.    Dixie Youth Baseballe Child Protection Program  DIXIE BASEB  BASEBALL OUTH  Checklist for Complying with the Safe Sport Act  In2 2018, Congress enacted a new Federal law which establishes a nationwide standard "duty to report" suspected child abuse. The' "Protecting Young' Victims from Sexual Abuse and Safe Sport Actof2017" ("Safe Sport Act") Public Law115-126 applies to all DYB leagues. The new law mandates that all amateur sports organizations adopt policies to protect minor athletes in their program which address education and training, safety procedures for minor athletes, and  reporting guidelines.  Below is a checklist to assist DYB leagues with complying with the new Federal law.  (1) Adopt the DYB Child Protection Plan (a League Child Abuse Management Plan) - Each league should adopt and implement the DYB Child Protection Plan or a similar comprehensive risk management plan which serves as awareness education training for all league officials and staff who agree to educate themselves on all forms of misconduct and to refrain from engaging in such misconduct and in violating the policies therein.  (2) The league's plan should include policies to address:  Duty to Report Child Abuse All DYB local leagues whose volunteers have regular contact with a minor participant. in the league program mustr report suspected child abuse, including sexual abuse, within. 24 hours Limit One-On-One Interaction with Minors - Dixie Youth Baseball and its affiliated leagues must establish procedures to limit one-on-one interactions between an amateur athlete who is a minor and an adult (who is Training for Minors - The Safe Sport Act requires sports organizations to provide training to minors on preventing and reporting of child abuse. DYB league organizations shall provide all parents of minor athlete's access to the "Abuse Avoidance Training for Minors" or a similar document from another source to each parent and a recommendation, subject to parental consent, that each parent should review this document with Background Checks - Leagues must use background checks to screen all managers, coaches and other authorized adult participants in the league who have repetitive access to and close contact with minor Prohibit Retaliation Dixie Youth Baseball and its affiliated leagues must prohibit retaliation against any (3) Leagues may utilize the following documents located under the Child Protection Plan tab on the DYB  to law enforcement. not the minor's legal guardian.  their minor child. athletes.  individual who makes ar report required under the Safe Sport Act.  website at youth.dixie.org:  Child Protection Plan; Abuse Reporting Guidelines; Abuse Awareness Training Minors; Background Check Policy; League Volunteer Application  (4) Reporting to Dixie Youth Baseball  All DYB Leagues shall report to Dixie Youth Baseball, Inc.:  thei identity of any person affiliated the league who is convicted of, or pleads guilty to, or who is charged with and pleads guilty to al lesser offense, any crime of child abuse and/or crimes of a sexual nature, and the identity of any person who is permanently banned from participation in league activities as ar result of a  claim of child abuse or as a result of a claim of sexual abuse.  If you need additional information, email dyb@dixie.org.    KidSafePlus  SPORTSSIGNUE  Coachand Volunteer Background Checks  Ecsyf fer You. Eusy forAN  Coach & Volunteer Background Check  Solution.  Are Your Kids Really Safe? Make Sure Today! ( Coach & Volunteer Background Checks  Online Screening Process FCRA Compliant RealTime Results, Re-Verified Secure & Private Platform Alias Search Option N Integrated into Team Rosters - KidSafePlus Coach andVolunteer Background Check Badges  Youth athlete safety has always! been a priority tou usat SportsSignup. Protect your kids, protect your organization and get your coach andi volunteers checked with KidSafePlus. Ensure 100% compliance with our easy tou uses system. Secure and private with quality results. "Sincel Ihave been withl T&C, wel have gone through two other registration modules before finding SportsSignup. Whenl Ifound out what SportsSignup can offeri ina a registration module compared to what wel had! beenusing, Icouldi not believe whati wev were missing."-L Lisa Smith ofTown & Country Optimist Club.  Watch Our Quick Demo Video  For more Information: Call 866-975-8600  Get a FREE lryoutaccount at www.asatePus.com    Kiasarerus coach & Volunteer Background Check solution Are your kidsreally safe? No, redlysafe? KidSafePlus can help you automate. streamline, and secure the background check process, and ensure full compliance with the Fair Credit Reporting Act. Your greatest commodity is our greatest concern:  Online Screening Process There are many advantages over a paper system for background checks for coaches and volunteers. Forms include required fields to ensure all necessary information! is provided fromi the beginning, speedingup People can pay by credit card, eliminating the work of process check and cash payments. Real-time systemgets results back toy your promptly. 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Integration & Reporting KidSafePlus is seamlessly integrated with our online registration system, enabling program administrators to see which coaches and volunteers have been. screened and passed the background check. The system allows Identify whoneeds abackground check ands send Alerts displayed when anindividual has been Manage open cases, and record notes ofc activity. With continuous background checks, younol longer need toc create anewbackground check session, year after  the screening process.  Security  Since background checks collect highly confidential information, SportsSignup takes extreme measures to protect the privacy of individuals using our back- ground check services. KidSafePlus is a much more secure way of handling private information. - Nor more paper forms sitting out for others to access. Information! is entered directly into as secure system. Only authorized administrators can accessi information. Allp privatel informationi is wiped clean from our database. With KidSafePlus badges, everyone willl knowif if you coaches and volunteers! have taken and passed their  you to manage the process easily:  ane email notice. convicted of acrime.  background check. FCRA Compliance The Fair Credit Reporting Act (FCRA) mandates processes and procedures for handling consumer disclosure and disputes. SportsSignup is FCRA compliant, and willl help your organization with When a casei is opened we provide easy wayst to communicate with registrants and document actions Provide letter and email templates within the Tools that can be used for disqualifying someone based on their background check.  year.  Affordable & Simple  We charge a reasonable per registrant fee. We never charge for setup or training..Ihat's absolutely FREE! Uses only single name match from a Social Security Uses all known aliases provided from a Social Number (SSN) Trace. The standard criminal database search is then done with this list of alias names, including maiden names if found.  FCRA compliance: taken on acase. KidSafePlus  Single Name Search: Number (SSN) trace. Alias Search Option:  Security  system.  For more informatic Call 866-975-8600 or visit  SPORTSSIGNUP    DIXIE YOUTH BASEBALL  DIXIE BASEB  MANAGER/COACH/VOLUNIEER APPLICATION  IXIE BASE  Name: First Address: Social Security # (mandatory): Email Address: Cell Phone:  Middle_  Last_ Date of Birth:  City, Place of Employment Home Phone:  Zip Code  1) Have you lived out of state in the past 5 years? Yes No Ifyes, what states? 2) Do you have children in the program? Yes No Name(s): 3) Do you have a valid driver's license? Yes No State:  Driver's License#:  4) Have you ever been convicted of or pleaded no contest or guilty to any crime(s) involving or against a minor? Ify yes, describe in detail including type of offense, location and date. (Use backside oft this application or attach separate 5) Have you ever been convicted of or pleaded no contest or guilty to any crime(s) Yes No.  page)  (Answering yest to question 6, does not automatically disqualify you as a volunteer.) 6. Do you have any criminal charges pending against your regarding any crime(s)? (Answering yes to question 6, does not automatically disqualify you: as a volunteer.) 7.Have you ever been refused participation in any other youth programs?  Ifyes, describe eachi in full: If yes, describe each in full: Ifyes, explain: Texas  Yes No Yes No  ALABAMA 6   BACKGROUND CHECK  RECOMMEND A COPY OF A VALID GOVERNMENT ISSUED PHOTO IDENTIFICATION BE ATTACHED TO APPLICATION. ASAC CONDITION OF VOLUNTEERING, give permission for thel Dixie' Youth local league organization to conduct background check(s) on me now and as long aslcontinuet tob be active with the organization, which mayi include al review of sex offender registries (some of which contain name only searches which may resulti in a report being generated that may orr may not ber me), child abuse and criminal history records. understand that, ifa appointed, my positioni is conditional upon the league receiving noi nappropriate information on my background. hereby release and agree to hold harmless from liability thel local Dixie Youth League, Dixie Youth Baseball, Inc., the officers, employees and volunteers thereof, or any other person or organization that may provide suchi information. lalso understand that, regardless of previous appointments, thel local Dixie) Youth league is not obligated to appoint me to avolunteer position. If appointed, understand that, prior tot thee expiration of myt term, lam: subject to suspension by thel Local League President and  removal by the Local League Board of Directors for violation of Dixie) Youth and/or Local League policies or principles.  Applicant Signature:  Date:  LOCAL DIXIE YOUTH LEAGUE USE ONLY:  Background check completed: Date: Sports Signup Play  By:  System usedf for background check (one must be checked):  Dixie Youthr mandates: allo checksi include criminal records ands sex offender registry records. Only attacht tot this application copies afb background check reports that reveal convictions oft this applicant.  Other Sex Offender Registry Data and National Criminal Records vendor,    ORDINANCE NO. 2021-01  AN ORDINANCE BY THE TOWN OF SNEADS, FLORIDA, AMENDING THE TOWN OF SNEADS, ORDINANCE 2019-01 PROVISIONS RELATED TO THE ELEVATION OF MANUFACTURED HOMES IN FLOOD HAZARD AREAS; PROVIDING FOR APPLICABILITY AND SEVERABILITY; AND  PROVIDING FOR AN EFFECTIVE DATE.  WHEREAS, the Legislature oft the State ofl Florida has, in Chapter 166, Florida Statutes, conferred upon municipalities the authority to adopt regulations designed to promote the public health, safety and general welfare ofits citizenry; and  WHEREAS, the Town of Sneads ("Town") participates in the National Flood Insurance Program and participates in the NFIP's Community Rating System, a voluntary incentive program that recognizes and encourages community floodplain management  activities that exceed the minimum program requirements; and  WHEREAS, in 2020 the NFIP Community Rating System established certain minimum prerequisites for communities to qualify for or maintain class ratings of Class 8  or better; and  WHEREAS, to satisfy the prerequisite and for the Town to maintain the current CRS rating, all manufactured homes installed or replaced in special flood hazard areas must be elevated such that the lowest floors are at or above at least the base flood elevation plus 1 foot, which necessitates modification oft the existing requirements; and WHEREAS, the Town Council determined that it is in the public interest to amend the floodplain management regulations to better protect owners and occupants of manufactured homes and to continue participating in the Community Rating System at the  current class rating.  NOW,THEREFORE, BE IT ORDAINED by that the Town of Sneads, Ordinance 2019-01, Floods, is amended as set forth in the following amendments, as shown in  strikethrough and underline format in Section 2.  Higher Standard: MFI- Require Full Elevation (1-19-21)  1    SECTION 1. RECITALS.  The foregoing whereas clauses are incorporated herein by reference and made aj part  hereof.  SECTION 2. AMENDMENTS.  The Town of Sneads, Code ofOrdinances, is hereby amended by the following  amendments.  Modify Section B Definitions, by deleting the following definitions.  EaistingmamufaetareterdhomeparkersahaehMh-Amamaieterehomepark ersubdivisien-ferweh-theeenstruetionetfactiteserservieimgthe-etrets-en-whieh-the manufaetured-homesareiebeafixe-fimeladimng-ateminimum-theinstaHationef Eies-thecensiwesfuetiowefstirets-améeHherFmaesiegmdimgerthepewningefeenerete as-iseempetetheeme-ti-cemnylstmuplain-mamagemet:  emanceasaepie  apmimtemesiatingmmatendhaerswhinai-Pe preparatem-eradeHtonal-sie--by-tne-cemsirwetereFees-orserviemgthe-otsen which-the-manufietee-hemesereioeiinelalingiheimsialatienefuHilties-the cemsirvctiomofsireet-emieiherinsegmingerepeuinepal New-mamufactered-homeparkershainpe-Amestre-homeparker sublivision-ferwhichthecensruetieweffaeilies-ferorservieingithelettson-whieh-the mantfactured-hemesaretebealixed-imehsdmgate--nstaHatonef #testhe-eenstructienofstreets-andeither"ma-sie-gradinerthepeutingefcomerete pads)s-cempietedom-oralte-date-the-ce-a-management  rémencewe-aepiee  Modify Section D Manufactured Homes, as follows:  1General. All manufactured homes installed in flood hazard areas shall be installed by an installer that is licensed pursuant to section 320.8249, F.S., and shall comply with the requirements of Chapter 15C-1, F.A.C. and the requirements of this ordinance. 2. Limitations on installation in floodways. New installations oft manufactured homes 3Foundations. All new manufactured homes and replacement manufactured homes installed in flood hazard areas shall be installed onj permanent, reinforced foundations that are designed in accordance with the foundation requirements oft the Florida Building Code  shall not be permitted in floodways.  Higher Standard: MFI-R Require Full Elevation (1-19-21)  2    Residential Section R322.2 and this ordinance. Foundationsormentfaetre-emes: bsetp-aetiom3sefliseninewePemieriahhe: 4Anchoring. All new manufactured homes and replacement manufactured homes shall bei installed using methods and practices which minimize flood damage and shall be securely anchored to an adequately anchored foundation system to resist flotation, collapse or lateral movement. Methods of anchoring include, but are not limited to, use of over-the-top or frame ties to ground anchors. This anchoring requirement is in addition to 51 Elevation. All manufactured homes that are placed. replaced. or substantially improved inf flood hazard areas shall be elevated such that the bottom oft the frame is one footor more above the elevation required. as applicable to the flood hazard area. in the Florida Building Code. Residential Section R322.2 (Zone A). Manufaetured-hemes-thatare Paeedrreplaed,ersubsamialy-impreveahalkeemply-with-Setiom3e4.5er304-6eF 6Gemeraleleyationreguirememt-thnieswbyeHetihereguiementsefSetion30.6 FAhmdsetiahaw-peiyPwa, mprovedonsitesleeslbemed-e/ewtideofememsfisetueahomeparikershbdivision:-bin nsw-manaceere-hePMNiNSePRaRePesemsoneaewising aneaetere-homeputkorsuhivisieMAtingmePsRetelered-homepark-er ebdivisien-upor-whche-mauacteretarst-heme-hasimeurel-"substamialdemage"as-the esttefaleed:shalbeckevatel-suhthattheheemsefthe-fameiseaerabeve-the evator-requred,aPPhcabeternelhe-lesehararare-heerid-BHfing-Ceste: FBievationregiremetfererimeihimgmmsfacteredhomeparks-and "hnam-Mwitnteefa. émance-melaimg-memstathamet.tephaese-Pawhsiamialy preved-en-SeES-eeatet-#neiStng-aRefaeturet-homeme-perk-erstubdivision,uhless- oPesite-where-sebsahsientiedemegessesukefRpedinghseeumed-shallbe-elevated  mawehmesielathasuwPhaem-e  applicable state and local anchoring requirements for wind resistance.  S-erdmanee,as-appheable:  ResifenfieSeeHPR3222EFemeAY  sweh-tmateiherthe:  Bettometthe-fraeeFthe-menefaeture-homeisaterabeve-theelevatien equed--the--eHerhlt-Fige-ResideMd-SeetOn-R322.2fkene Beltem-ofthe-ameissupperelbyreinferepietseretherfeundatien ememts-eFateastengHreateremetiestessthan-36-imehes":  A);er  2.  heightabeve-grade-  Higher Standard: MFI- - Require Full Elevation (1-19-21)  3    8 Enclosures. Enclosed areas below elevated manufactured homes shall comply with the requirements of the Florida Building Code. Residential Section R322.2 for such enclosed 9Utility equipment. Utility equipment that serves manufactured homes, including electric, heating, ventilation, plumbing, and air conditioning equipment and other service facilities shall comply with the requirements of the Florida Building Code, Residential  areas.  Section R322.  SECTION 3. APPLICABILITY.  For the purposes ofjurisdictional applicability, this ordinance shall apply in the Town. This ordinance shall apply to all applications for development, including building permit applications and subdivision proposals, submitted on or after the effective date oft this  ordinance.  SECTION 4. INCLUSION INTO THE CODE OF ORDINANCES.  Iti is the intent oft the Town Council that the provisions oft this ordinance shall become and be made aj part of the Town's Code of Ordinances, and that the sections of this ordinance may be renumbered or relettered and the word ordinance" may be changed to "section," "article," regulation," or such other appropriate word or phrase in order to accomplish  such intentions.  SECTION: 5. SEVERABILITY.  Ifany section, subsection, sentence, clause or phrase of this ordinance is, for any reason declared by the courts to be unconstitutional or invalid, such decision shall not affect the validity oft the ordinance as a whole, or any part thereof, other than the part SO declared.  SECTION 6. EFFECTIVE DATE. This ordinance shall take effect upon adoption.  Higher Standard: MFI- Require Full Elevation (1-19-21)  4    PASSED AND ADOPTED in open regular meeting this day of April, 2021,  after public notice and hearing were provided as required by law.  ATTEST:  Town of Sneads, Florida  Sherri Griffin, Municipal Clerk Approved for legal sufficiency:  Mike Weeks, Council President  Daniel H. Cox, Town Attorney  Higher Standard: MFI-F Require Full Elevation (1-19-21)  5    CDBG-DR/HRP 2021 Resolution  21-04  RESOLUTION NO:  A RESOLUTION BY THE SNEADS TOWN COUNCIL, SNEADS, FLORIDA, APPROVING AN APPLICATION FOR A STATE OF FLORIDA, COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY REBUILD FLORIDA HOMETOWN REVITALIZATION PROGRAM (CDBG-DR/HRP) GRANT FOR THE ACQUISITION AND DEMOLITION OF CERTAIN PROPERTIES AND ASSISTANCE TO WHEREAS, The State of Florida has established the Community Development Block Grant Program Disaster Recovery Rebuild Florida Hometown Revitalization Program and it has been determined the Town of Sneads is eligible to make application for  CERTAIN SMALL BUSINESSES; PROVIDING AN EFFECTIVE DATE.  certain funds under this program; and  WHEREAS, the Town of Sneads was impacted by the 2018 Hurricane Michael disaster and certain instances of disrepair remain, and the Town has identified the following  eligible activities as central to Hurricane Michael recovery efforts: 1. AcqustionDemoltion of 1995 Gloster Avenue 2. Acqustonpemontion of 1989 Gloster Avenue 3. Restoration Assistance to Qualifying Small Businesses  WHEREAS, the grant program requires a public hearing to be held and the project be WHEREAS, the Town Council Vice President and Town Manager have authority and rights to execute all required grant related application and agreement documents in the absence of the Mayor, including acting as a Certifying Officer under Section 104(g) of the Housing and Community Development Act of 1974, as amended (42 U.S.C. 5304 (g)) (HUD Act), in connection with the receipt if assistance from the U.S. Department of Housing and Urban Development (HUD) under Title I of the HUD Act (or refer to specific assistance from HUD). Such authority hereby delegated includes, but is not limited to, the authority to execute the certification required under Section 104 (g) of the HUD Act; the authority to specify when appropriate that the jurisdiction has fully carried out its responsibilities for environmental review, decision making and action under Section 104(g) (1) if the HUD. Act; the authority to consent to assume the status of a responsible Federal Official under the National Environmental Policy Act of 1969 and other provisions of law specified in the regulations of HUD in 24 CFR Part 58;  approved and adopted by the Town Council  Page 10 of2    CDBG-DR/HRP 2021 Resolution  NOW, THEREFORE, be it resolved by the Sneads Town Council, Sneads, Florida, that the CDBG-DR/HRP application for acquisition and demolition of property and assistance to small businesses in support of Hurricane Michael recovery is hereby  approved for submission.  SNEADS TOWN COUNCIL SNEADS, FLORIDA  BY:  Mike Weeks Council President  4.  Clerk for Sneads, Florida, do hereby certify that the foregoing  is a true and correct copy of the resolution adopted by the Sneads Town Council at its  meeting held on the  day of April, 2021.  Sherri Griffin, Town Clerk  Page 2 of2    Town of Sneads PO Drawer 159 Sneads, Florida 32460  PH (850) 593-6636 Fax 850)593-5079 Email: neadsmgr@sneadan.com  CDBG-HR Public Hearing Minute Excerpts  April 14, 2021 6:00PM  Mike Weeks, Council President, called the meeting to order at 6:00 P.M. meeting was properly noticed in the Jackson County Times newspaper.  The Town Council opened the CDBG-HR (Hometown Revitalization) Public Hearing. The President Weeks recognized Vance Coley, Melvin Engineering, to explain the CDBG-HR funding opportunity and the Town's planned application. He then invited the public to ask questions or make comment. There were some general questions about the program, and Anthony Money stated that he would like to see grant opportunities utilized to repair roads that With no other comment or question from those in attendance, President Weeks closed the  were damaged during hurricane recovery efforts.  public meeting.   SHERRI GRIFFIN, TOWN CLERK  4i1yla DATE    Town of Sneads PO Drawer 159 Sneads, Florida 32460  PH (850) 593-6636 Fax (850)593-5079 Email: Sneadsmgr@sneadsfi.com  April9, 2021  MEMOTO: Council President and Councilmembers SUBJECT: Town Manager's Report - April 2021  1.I Iam glad to report more and more progress being made on our outstanding projects throughout the town. Work will begin very soon on getting our pivots up and running correctly at the WWTP spray field. We will have bids for the Gazebo and Health Department for your approval at council meeting. I am attaching a copy oft the bid sheets to this report. It think we wound up with some good bids for both projects. Inspection services for both projects will be completed by Alday- 2. Iam sure by now all of you have been informed that we will not have anymore outside DC work crews at least until late summer, ifthen. Warden Maddox came by and discussed the personnel shortage problem with me earlier this week. We should continue to get 2 or 3 inmates per day to assist our crews. Based on this, we will have to go out for quotes on getting the large pole barn at the sports complex constructed. I need to wait on approval from FDEM to do this as it will require ac change to what has already been approved. Our consultants are preparing the changes needed. 3. Attached please find copy ofl letter from Florida DEM approving Jackson County's Local Hazard Mitigation Plan, of which we are aj part, for the next five (5): years. These are the funds being used to install emergency generators at our lift stations, police department and town hall, and available for future use in case of emergencies. All projects are on a list by priority within the county to be 4. We will have the second and final reading of Ordinance No. 2021-01 regarding Elevation of Manufactured Homes in flood hazard areas. Copy of Ordinance is attached. 5. Iwould like approval to attend the Florida City/County Manager' s annual conference in Orlando June 2-5, 2021. This is in our travel budget for the town. Also, a reminder that I will be on  Howell as part of our continuing engineering services contract.  Hope to have approval within a couple of weeks.  able to use these funds.  vacation the week ofl May gth  6. Florida Rural Water Association has started an Apprenticeship Program to assist local governments get qualified water/wastewater cmployces. This program will providc cmploycr's the opportunity to get employees at minimum wage while they work and attend classes 2 days per month, getting certified, and then become employed as certified to meet the needs of the local government. II have agreed to investigate getting two (2) apprentice employees, get them trained and certified, and become fulltime employees oft the town. Outline of program is attached for your information. 7. Iwas hoping to have the re-designed press box/concession stand and restrooms from Donfro for council meeting, but it will probably be another 10 days before they are ready. Ihave heard from    most ofy you, and it seems the agreement would be to go with the design we have, except for having aj panoramic view from the press box sO all fields can be observed. Hei is making that change to the design, at no cost to the city, and this design will save us many $$ toward the total cost oft the facility. Ifyou are all in agreement, sO that we do not have to wait another month to allow for RFPs for the demolition oft the current concession stand and construction of the new facility, I would like to request your approval to submit the RFP's when the new design documents 8. We need a city ordinance citation form to be used by Police Department to issue citations (non- criminal) for ordinance related issues found in the city. The Town Attorney has reviewed the attached proposed citation which has fines of $25, $50, and $75 civil penalties as payment for such violations. Ifyou approve of these fines, which will be for Ist, 2nd and 3rd offenses, we can have the citation books printed and the Police Department can start using them. We are looking mostly at dog ordinance violations, but they can be used for other violations as such. Payment 9. Ihave attempted to get scheduled for the first mosquito test with Dustin Pittman with. Jackson County Extension Service for a couple of weeks, but with the change inj personnel there, they have been unable to schedule it. As ai result, Id contacted the State Mosquito Control folks and they are working with Jackson County Extension Service to get the test to them, which after checking yesterday, appears to be very soon. We will take the test as soon as possible. In the meantime, I have started putting out mosquito control packets in areas where we have water standing most of the time. Ifany of you know ofa any ditches or low spots in your area of the town that has such areas, please provide me the addresses and I will place packets there to control the mosquitoes. We will request citizens to ensure that water holding places around their residences are emptied as 10.Assoon: as the get clearance from our Consultants, (Iparametrics), we will issue RFPS for the demolition and installation of new lights at the sports complex area, to include the football field and varsity fields. They had to make some adjustments with FEMA/FDEM due to the changes in 11.Ihave attached a copy ofResolution No. 21-04 which is required as part ofour recent grant approved. We have willing owner statements that they would entertain an offer to purchase for the  arrive.  would be made directly to Town Hall by the offender.  another control mechanism.  some ofthe repairs at the complex.  addresses listed. ELMON LEE GARNER CA TOWNMANAGER  CC: Town Clerk, Deputy Clerk, Town Attorney    FLORIDA CITY AND COUNTY MANAGEMENT ASSOCIATION  REGISTRATION NOW OPEN! 2021 ANNUAL CONFERENCE  C C AA  June 2-5, 2021  Hilton Orlando Bonnet Creek  NGISVE  The full conference schedule willsoon be availeble online at fccma.org.  SPEAKERS  PRE-CONFERENCE SESSIONS So You Wantt to be a City/County Manager (Emerging Leaders) Ethics Session (Gilbert King. Speaker) SESSION TOPICS So Youl Have, 3 Strategic Plani in Place: NoW Whar? How Does Remote Working Impact Your Central Business District? Negotiation and Persuasion Skills Partnering to Improve the Education Systems in Our Communities The Immigration Conversation Long- Term impacts of a $15 Minimum Wage onl Local Government Operations Increasing Confidence and Pride int Local Government Post-Disaster Recovery: Are You Ready? Steering from the Back Seat: Building Consensus Among ai Fractious Commission Balanced Growth-Making! Infrastructure Ievestments tos Support Development Journey's Session Four Corporate Sessions  Pre-Conference Session: GILBERT KING PULITZER PRIZE-WIMMING, AUTHOR Thursday Opening General Session: TONY MOORE CULTURE ARCHITRCT Friday General Session: MICHAEL MCCONNELL s. NAFYPETIRENS Saturday Closing Breakfast: ROMIE MUSHTAQ, M.D. MEROLQGST  Awards Program: Celebrating Professional Management  Register Here  Download Registration Form  Find Us On Facebook and Twitter  5    Register Now  FCCMA 2021 Annual Conference  FCCMA 2021 Annual Conference  June 2-5, 2021 Resort Lane, Orlando  FCCMA  Hilton Orlando Bonnet Creek, 14100 Bonnet Creek FCCMA will hold an in-person 2021 annual conference.  Safety Precautions  Per safety recommendations, FCCMA will be instituting multiple precautions onsite. These may include: face masks required at all times except when eating, drinking or adequately physically distanced (61 feet apart); daily temperature checks (anyone with a temperature over 100.4 will not be allowed into the conference); and physically distanced meeting space. Please note that, due to the need for physical distancing, some meeting rooms may fill up and we will not be able to add chairs. Your patience and understanding is appreciated. All attendees will be expected to comply with all FCCMA and hotel guidelines. If you do not feel that you can adhere to these conditions, please do not  register for the conference  4    U.S. Department of Homeland Security Region IV 3005 Chamblee Tucker Road Atlanta, GA 30341 FEMA  March 16, 2021  Mr. Miles Anderson State Hazard Mitigation Officer Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Reference: Local Mitigation Strategy: Jackson County  Dear Mr. Anderson:  The Jackson County, FL Local Mitigation Strategy (LMS) Plan Update is in compliance with the Federal hazard mitigation planning requirements resulting from the Disaster Mitigation Act of 2000 as contained in440 CFR201.6. The plan is approved for a period of five (5): years to March 15, 2026. This letter is to confirm that the following jurisdictions are approved under the Jackson County, FL Local Mitigation Strategy Plan Update in accordance with the Program Administration by States (PAS) requirements, This plan approval extends to the following participating jurisdictions that provided a copy of their  effective March 16, 2021, as follows:  resolutions adopting the. Jackson County, FLLMS plan: Jackson County, Unincorporated City of Cottondale City of Graceville City of Marianna Town of Alford Town of Bascom Town of Campbellton Town of Sneads Chipola College  The approved participating, jurisdictions are hereby eligible applicants through the State for the following mitigation grant programs administered by the Federal Emergency Management Agency (FEMA):  Hazard Mitigation Grant Program (HMGP) Flood Mitigation Assistance (FMA)  Building Resilient Infrastructure and Communities (BRIC)  National Flood Insurance Program (NFIP) participation is required for some programs.  We commend the participants int the. Jackson County, FLI LMS plan fort the development ofas solid, workable plan that will guide hazard mitigation activities over the coming years. Please note that all requests for    funding will be evaluated individually according to the specific eligibility and other requirements of the particular program under which the application is submitted. For example, as specific mitigation activity or projecti identified ini the plan may not meett the eligibility requirements for FEMA funding, and even eligible mitigation activities are not automatically approved for FEMA funding under any oft the aforementioned We strongly encourage each community to perform an annual review and assessment of the effectiveness oftheir hazard mitigation plan; however, at formal plan update is required at least every five (5)years. We also encourage each community to conduct aj plan update process within one (1), year of being included in al Presidential Disaster Declaration or oft the adoption of major modifications to their local Comprehensive Land Use Plan or other plans that affect hazard mitigation or land use and development. When you prepare ac comprehensive plan update, it must be resubmitted through the State as a "plan update" and is subject to ai formal review and approval process by our office. Ifthe plani is not updated prior to the required five (5) year update, please ensure that the draft update is submitted at least six (6) months prior to expiration of The State and the participants in the. Jackson County, FL LMS plan should be commended for their close coordination and communications with our office in the review and subsequent approval oft the plan. Ifyou or. Jackson County have any questions or need any additional information, please dor not hesitate to contact Gabriela Vigo, oft the Hazard Mitigation Assistance Branch, at (229)225-4546 or Darlene Booker, ofr my  programs.  this plan approval.  staff at, (770)220-5404.  Sincerely,  KmMaz Kristen M. Martinenza, P.E., CEM Branch Chief Risk Analysis FEMA Region IV  2    STATE OF FLORIDA  DIVISION OF EMERGENCY MANAGEMENT  Ron DeSantis Governor  Jared Moskowitz Director  March 22, 2021  Renee Scurlock-Lowe, Interim Director Jackson County Emergency Management  2864 Madison Street Marianna, Florida 32446  Re: Local Hazard Mitigation Plan Approval Notification  Dear Director Scurlock-Lowe,  Congratulations! The enclosed letter constitutes the Federal Emergency Management Agency's (FEMA) formal approval of the Jackson County Local Mitigation Strategy (LMS)  plan for the following participating jurisdictions: Jackson County, Unincorporated City of Cottondale City of Graceville City of Marianna Town of Alford  Town of Bascom Town of Campbellton Town of Sneads Chipola College  The plan has been approved for a period of five (5) years and will expire again on March The Mitigation Planning Unit would like to thank you for all of your hard work. It has been a pleasure working with you and we look forward to serving you in the future. If you have any questions regarding this matter, please contact your LMS Liaison Laura Waterman at  15, 2026.  laura.Waterman@em.mylorida.com or 850-815-4512.  Respectfully,  Digitallys signedby/ MilesE. Anderson --------weNA C-US Date: 2021.03.23.1 14:09:02- 04'00  Miles E.Anderson DNE cn-MilesE. Anderson, O-DEM, ou Mitigation,  Miles E. Anderson, Bureau Chief, Mitigation State Hazard Mitigation Officer  MEA/lw  Attachments: 03/16/2021 FEMA Approval Letter for Jackson County.  DIVISION EADQUARTERS 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100  Telephone: 850-815-4000 wwwFlondaDsasterom  STATE LOGISTICS RESPONSE CENTER 2702 Directors Row Orlando, FL 32809-5631